ERPNext Manual

Introduction! 15
Getting Things Done! 16

What is ERPNext?! 17

Why Should I use ERPNext over X,Y or Z?! 18

Benefits over traditional accounting software:! 18
Benefits over big ERPs! 18

Open Source! 19

Getting Involved! 20
Users and Companies! 20
Developers! 20

Setting Up ERPNext ! 21
Before we start.! 22
The Benefits come Later! 22

The Champion! 23

Implementation Steps! 24
Test Phase! 24
Live Phase! 24

Your first screen! 25

Chart of Accounts! 26
Balance Sheet Accounts! 27
Profit and Loss Accounts! 28
Groups and Ledgers! 28
Other Account Types! 28
Creating / Editing Accounts! 28

Chart of Cost Centers! 30

Budgeting! 31
Budget Actions! 31

Foundations! 32

v
 ERPNext Manual

Items! 33
Naming Items! 33
Item Groups! 33

Warehouses! 34
Item Properties! 35
Item Taxes! 37
Inspection! 37

Item Pricing and Price Lists! 38

How are Items Valued?! 39
Negative Stock! 39

Serial Numbers and Batches! 40

To Codify or Not To Codify! 41
Benefits! 41
Pain! 41
Example! 42
Standardization! 42
Rationalizing! 42
Summary! 42

Sales BOM: Grouping Items! 43

Customers! 44
Contacts and Addresses! 45
Integration with Accounts! 45
Customer Settings! 45
Classifying Customers! 46
Customer Group! 46
Territory! 46
Sales Person! 46
Sales Partner! 46

Suppliers! 47

Setting up Taxes! 48
Tax Accounts! 48
Sales Taxes and Charges Master! 48
Purchase Taxes and Charges Master! 49

Document Naming Series! 50

vi
 ERPNext Manual

Email Settings! 51
Sending Emails! 51
Creating Support Tickets from Incoming Emails! 52
Setting Auto-notification on Documents! 52
Email Digests! 52

Users, Roles and Permissions! 53

Users (Profile)! 53
Adding a new User! 53
Setting Roles! 53
Security Settings! 53

Permissions! 54
Using the Permission Manager! 55

Managing Operations using ERPNext ! 56

Selling! 57
Lead! 58
Opportunity! 59
Quotation! 60
Rates! 61
Taxes! 61
Terms and Conditions! 61

Sales Order! 62
Reservation and Warehouses! 62
Sales Team! 62
Next Steps! 63

Discounts! 64

Buying! 65
Purchase Request! 66
Supplier Quotation! 67
Purchase Order! 68

Managing Inventory! 69
Purchase Receipt! 71
Rejections! 71
Quality Inspections! 71
vii
 ERPNext Manual

UOM Conversions! 71
Currency Conversions! 71
Taxes and Valuation! 72
Serial Numbers and Batches! 72

Delivery Note! 73
Shipping Packets or Items with Sales BOM! 73
Packing Items in to Cases for Container Shipment! 74

Stock Entry! 75
Sub-Contracting! 76
Serial Numbers! 77
Importing and Updating Serial Nos! 77

Accounting! 78
Sales Invoice! 80
Accounting Impact! 80
Dates! 81
Recurring Invoices! 81
Point of Sale (POS) Invoice! 82

Purchase Invoice! 84
Accounting Impact! 84

Outstanding Amounts! 86
Matching Payments to Invoices! 86

Journal Vouchers! 87
Payments! 88
Incoming Payment! 88
Outgoing Payment! 88
Reconciling Cheque (Check) Payments! 88

Accounting Entries! 90
Expenses (non accruing)! 90
Bad Debts or Write Offs! 90
Depreciation! 90

Handling Returns! 91
Credit and Debit Notes! 91
Exchange! 91
Sales and Purchase Return Wizard! 91
Closing a Financial Period! 92

Reports! 93
viii
 ERPNext Manual

General Ledger! 93
Trial Balance! 93
Accounts Payable and Accounts Receivable (AP / AR)! 93
Sales and Purchase Register! 93

Manufacturing! 94
Types of Production Planning! 94
Manufacturing and Inventory! 95

Bill of Materials (BOM)! 97

Production Planning Tool! 98
Production Order! 99

Managing Projects! 100

Project! 100
Tasks! 100
Time Sheets! 100

Administering the Organization Using ERPNext ! 101

Support and Maintenance! 102
Support Ticket! 103
Discussion Thread! 103
Status! 103
Closing! 103
Allocation! 103

Customer Issue! 104

Maintenance Visit! 104
Maintenance Schedule! 105

Human Resource Management! 106

Setup ! 107
Organization Setup! 107
Leave Setup! 107
Payroll (Salary) Setup! 107

Employee Master! 108

Numbering Employees (Employee ID)! 108

Leave and Attendance! 109

Leave Allotment! 109
Leave Application! 109
ix
 ERPNext Manual

Expense Claim! 110

Approving Expenses! 110
Booking the Expense and Reimbursement! 110

Appraisal! 110
Payroll! 111
Salary Structure! 111
Creating Salary Slips! 112
Booking Salaries in Accounts! 112

Making your Website! 113

The Page Layout! 114
Top Bar! 114
Background! 114
Content! 114
Footer! 114

The Website Development Process! 115

Content! 115
Structure! 115
Style! 115

Web Pages! 116

Title! 116
Layout! 116
Content! 116
Page Link! 116
Images! 116

Blog! 117
Defining Menus and Home Page! 118
Top Menu! 118
Brand! 118
Startup Code and Analytics! 118

Styling the Website! 119

Background! 119
Fonts! 119
Custom CSS! 119

Using ERPNext ! 120

Productivity and Collaboration Tools! 121
x
 ERPNext Manual

Assignment and To Do! 122

Assignment! 122
To Do! 123

Emailing! 123
Messages! 123
Comments! 124
Tagging! 124
Calendar! 125
Knowledge Base! 125
Activity List! 126

Getting Reports! 127

Exporting! 127
Selecting Columns! 128
Adding Filters! 128
Saving! 128

Customizing ERPNext! 129

Hiding Features and Modules! 130
Adding Custom Fields! 130
Customizing Forms! 131
Letter Head! 132
Print Formats! 132

Appendix! 133
Data Import Tool! 134
The Template! 135
Overwriting! 135
Upload Limitations! 135

Document Stages! 136

Submission! 136
Cancellation! 136
Amendment! 137
Audit Trail! 137

Opening Accounting and Stock Balances! 138

xi
 ERPNext Manual

Opening Accounts! 138

Temporary Accounts! 139
The Opening Entry! 139
Outstanding Invoices! 139

Opening Stock! 140

ERPNext Structure! 141

DocTypes! 141
Standard Columns! 141
Single DocTypes! 141

Field Columns! 142

Field Types and Options! 143

Attachments and CSV Files! 145

How to Attach files?! 145
What is a CSV file?! 145

Formatting using Markdown! 146

Headings! 146
Paragraphs! 146
Lists! 146
Links (to other pages)! 147
Images! 147
Code! 147
HTML! 147

Glossary of Terms! 148

Account! 148
Address! 148
Appraisal! 148
Appraisal Template! 148
Attendance! 148
Batch! 148
Bill of Materials (BOM)! 149
Blog! 149
Communication! 149
Contact! 149
Cost Center! 149
Currency! 150

xii
 ERPNext Manual

Custom Field! 150

Customer! 150
Customer Group! 150
Delivery Note! 150
Employee! 150
Fiscal Year! 151
Global Defaults! 151
Item! 151
Item Group! 151
Journal Voucher! 151
Lead! 151
Leave Application! 152
Leave Type! 152
Opportunity! 152
Print Heading! 152
Production Order! 152
Production Planning Tool! 152
Purchase Invoice! 152
Purchase Order! 153
Purchase Receipt! 153
Purchase Request! 153
Price List! 153
Projected Quantity! 153
Quality Inspection! 153
Salary Manager! 154
Salary Slip! 154
Salary Structure! 154
Sales Order! 154
Sales Invoice! 154
Sales Partner! 154
Sales Person! 154
Serial Number! 155
Stock Ledger Entry! 155
Stock Reconciliation! 155
Supplier! 155
Terms and Conditions! 155
Territory! 155
Unit of Measure (UOM)! 155

xiii
 ERPNext Manual

Warehouse! 156
Web Page! 156
Workstation! 156

ERPNext Story! 157

Donate! 159

xiv