Certification and
Recertification of Schools
for ESC Participation
About PEAC
PLEASE WATCH THE VIDEO.
Outline of Presentation
I. Rationale of Certification
II. Preparation Before, During and After the
School Visit
III. Question and Answer
Rationale
DepEd encourages a system of quality
assurance of service providers through the
continuous certification of ESC participating
schools.
The Certification Program of the PEAC
ensures a school’s compliance with DepEd
minimum standards and its readiness to
participate in the ESC.
Objectives
• The PEAC through the National Secretariat
Certification Unit is tasked to pursue the
following objectives:
1. To assess ESC participating schools’ extent of
compliance with the DepEd minimum standards,
and to classify or reclassify the schools as:
• Approaching Excellence in Practicing the Standard
• Exceeding the Minimum Standard
• Practicing the Minimum Standard
• Approaching the Minimum Standard
Objectives
2. To improve and strengthen the certification
process that encourages ESC participating schools
to upgrade their quality.
General Principles
School-initiated and school-based
Collaborative and collegial review and
judgment
General Principles
• Improvement is a continuous process.
• It must be inquiry-driven.
• Evidence from academic audits shows
that student learning meets high
expectations.
• It is intended to be frugal.
Closely Interrelated Units in the ESC Program
Certification Monitoring and Training and
Processing Unit Development
Unit (CU) (MPU) Unit (TDU)
3-Step Certification Process
SELF-ASSESSMENT CONDUCTED BY THE
1 SCHOOL
2 VISIT MADE BY A TEAM OF CERTIFIERS
FOLLOW-UP PROCEDURE CARRIED OUT BY THE
3 SCHOOL
Types of Evaluation Visits
Certification – for an applicant school offering 4
grade levels in the JHS and has been granted
government recognition
Recertification – for an ESC participating school
that obtained an overall rating of at least 2.0
Revisit – for an applicant or ESC participating
school that obtained a rating of less than 2.0
ESC
School
Applicant Accredited
School School
Requirements
Applicant School ESC School Accredited School
• Letter of Intent • Actions Taken on previous • Certificate of Accreditation
• CAI team’s recommendations by FAAP (at least Level 1)
• Vision-Mission Statement • CAI • Latest Audited Financial
• Government Recognition • Vision-Mission Statement Statement
• Latest Audited Financial • Government Recognition • SEC Registration/Updated
Statement • Latest Audited Financial GIS
• SEC Registration/Updated Statement • School Profile
GIS • SEC Registration/Updated • Faculty Profile (JHS)
• School Profile GIS
• Faculty Profile (JHS) • School Profile
• Class Schedule (JHS) • Faculty Profile (JHS)
• Class Schedule (JHS)
• Certification Report*
Deadline for Submission of
Initial Documentary Requirements
School Opening Deadline
June LAST FRIDAY OF JULY
(July 27, 2018)
July LAST FRIDAY OF AUGUST
(August 31, 2018)
August LAST FRIDAY OF SEPTEMBER
(September 28, 2018)
PEAC official website
www.peac.org.ph
DepEd official website
www.deped.gov.ph
For Applicant Schools
Ms. Rhodora Angela F. Ferrer
Executive Director
Private Education Assistance Committee
5th Floor, Salamin Building
197 Salcedo St., Legaspi Village
Makati City
Tel No. (02) 840-6000
Cycle for Recertification Visits
School Year 3 Year Cycle 5 Year Cycle
Last Visited (rating of 2.00- (rating of 3.00
2.99) and above)
2014-2015 2018-2019 2020-2021
2015-2016 2019-2020 2021-2022
2016-2017 2020-2021 2021-2022
*Check PEAC website
and read latest DepEd
Policies and Guidelines
*Submit letter of Intent
ESC Participating School and initial documents to
PEAC NS
PEAC
Release of Results and
Recommendations Certification Process for Initial review by PEAC NS
Applicant Schools
Final review of reports
Schedule of regional
by PEAC Executive
visits via PEAC website
Director
School Visit by PEAC staff
and Team of Certifiers
*ESC Participating School
acts upon Certification
Team’s
Recommendations
Recertified as an ESC *Notification from PEAC
Participating School NS that school is due for
Recertification via
website/email
Release of Results and PEAC Submit letter of Intent
and Initial Documents to
Recommendations
Recertification Process PEAC NS
Final review of reports Initial Review and
by PEAC Executive Scheduling by PEAC NS
Director
School Visit by PEAC staff
and Team of Certifiers
For ESC Schools
S
*Check FAPE-PEAC
website and Read latest
DepEd Policies and
Guidelines
*Submit letter of Intent
ESC Participating School and Initial Documents to
PEAC NS
PEAC
Certification Process for
Accredited Schools
Release of
Acknowledgement from Initial Review by PEAC NS
PEAC NS
Final review of
application by PEAC
Executive Director
For Accredited Schools
Before the School Visit
---Initial Documentary
Requirements---
Initial Documentary Requirements
1. Certification Assessment Instrument (CAI)
A. School Philosophy, Vision, Mission,
Goals/Objectives
B. Instructional Program
C. School Personnel: Faculty and Non-
Teaching Personnel
D. Student Services
E. Administration and Governance
F. School Budget and Finances
G. Institutional Planning and Development
Weighted Average Per Area
A. Philosophy, Vision, Mission, Goals & Objectives
B. Instructional Program 9
C. School Personnel
c.1. Faculty 5
c.2. Non- Teaching Personnel 3
D. Student Services 5
E. Administration and Governance 7
F. School Budget and Finances 6
G. Institutional Planning and Development 5
General Statistical Summary
How to Compute:
1. The Area Mean: Add all the
ratings divided by the number of
items
2. The Overall Mean: Multiply each
area mean by the respective
area weight. Add up these
products and divide the sum by
40, which is the total weight
value of the various areas.
Initial Documentary Requirements
2. Vision-Mission Statement
Vision Statement
• what the school hopes to achieve
Mission Statement
• what the school does and why the
school does it
Initial Documentary Requirements
3. Government Recognition
Initial Documentary Requirements
4. Latest Audited Financial Statements
Initial Documentary Requirements
5. SEC Registration and Updated GIS
Initial Documentary Requirements
6. School Profile
Initial Documentary Requirements
7. Faculty Profile (Junior High School)
Initial Documentary Requirements
8. Class Schedule (Junior High School)
Other Important Matters
1. Schools in High Risk Areas
2. Schools with Alternative Delivery Mode
• (ex. OHSP, MWSP etc.)
3. Schools with Adverse Findings
• (ex. Suspended, Terminated)
4. Schools undergoing Reinstatement
Before the Visit
What to do:
1. Go to the PEAC website and look for the list of schools due
for Recertification Visit for School Year 2018-2019.
2. Submit two (2) sets of the initial documents to the PEAC NS
if your school is due for Recertification Visit.
3. Prepare the documents needed for the visit (please refer to
the CAI where documents needed are listed after every
area). Please ensure that the documents are:
properly labeled
arranged according to area
updated
all placed in the headquarters
IMPORTANT NOTE: WITH OR WITHOUT THESE DOCUMENTS, THE
SCHOOL WILL BE VISITED AS SCHEDULED.
Before the Visit
What to do:
4. The headquarters where the certifiers will stay during the
visit:
It should be within or near the Junior High School classrooms
and facilities
There should be privacy
There is a work table
5. Please assign a private room for group interviews.
IMPORTANT NOTE: PRIOR TO THE DAY OF THE VISIT, A
PEAC STAFF WILL COORDINATE WITH THE SCHOOL. MAKE
SURE YOUR CONTACT DETAILS ARE UPDATED.
Schedule of Visit
See schedule of visit
per month
Schedule of Visit
During the School Visit
During the School Visit
Inspection of Exhibits Classroom Observation
Group Individual Inspection of
Interviews Interviews Facilities
During the School Visit
1. Courtesy call to the School Head and/or JHS Principal
2. Classroom observations
- learning plan should be placed on the observer’s chair
at the back of the classroom
- No more greetings (to avoid interrupting the flow of the
lesson)
3. Group Interview with selected JHS students
4. Group Interview with full-time JHS faculty
5. Individual interviews with key people in the school
6. Ocular visit to the different JHS facilities
7. Wrap-up
8. Departure
Exhibits
A. School Philosophy, Vision, Mission, Goals/Objectives
School Catalogue/Prospectus: Brief History
Vision-Mission Statement
School Policy & Administrative Manual
Articles of Incorporation & By-Laws
DepEd Recognition Certificate
Perception Survey of Students & Parents on the
School’s PVMGO
Joint Statement of the Stakeholders’ Shared Vision of
the School
Exhibits
B. Instructional Program
School Curriculum Learning Guides/Syllabi
Inventory List of Instructional Strategies
Minutes of Meetings on Articulation among Subject
and Grade Level Teachers
Students Academic Achievement and Performance
Sample Test Questions
List of Textbooks per Subject/Level
List of Instructional Materials
List of Human and Community Resources used in
Class
List of Instructional Technologies and Materials
Evaluation Sheet
for Classroom Observation
Exhibits
C. School Personnel
Faculty 201 Files
Teaching loads of Faculty
Job Descriptions of School Personnel
Class List (list of JHS students)
List of professional organizations affiliated with
List of Seminars/Professional Trainings attended by
teachers
Minutes of Faculty Articulations/Meetings
Personnel Evaluation Performance Report
Supervisory Plan
Faculty Development Program
Personnel Handbook
Exhibits
D. Student Services
Enrolment Policy
Enrolment Data
Chart for the past 3 years
Policy on retention and promotion of students
Report on Parents' Assemblies
List of Medical Personnel
List of Medical Supplies/Equipment
Medical and Dental records of students
Guidance Development Plan/Homeroom and
Guidance Program
Report on Guidance and Counseling Services
Students' Cumulative Folders
Samples of guidance tests given to students
Exhibits
D. Student Services
List of required library holdings (past 3 years)
Statistics on the use of the library
Library acquisition program
School Discipline Policy
Campus and Security Guidelines
Student Handbook
List and schedule of co-curricular and extra-curricular
activities
List and schedule of Social Action Activities
School Canteen and Supply concessionaire's
contract
Health Certificate of Canteen Personnel
Exhibits
E. Administration and Governance
SEC Report/Annual GIS Report
Government Recognition
File copy of the Minutes of School Board Meetings
Benefits granted by school
Parents Manual
Organizational Chart
School's Outreach Activities
Socio-Economic Profile of the Community
Administrative/Faculty/Personnel Manuals
Manual of School Procedures and Policies
Inventory list of Administrative Files and Records
Copy of Notarized Employment Contracts
Exhibits
F. School Budget and Finances
Annual Budget Proposal
Budget Performance Reports
School Income and Expenses Statement (past 3
years)
Audited Financial Statement
List and Amounts of Grants, Gifts and Donations
(past 3 years)
Copy of DepEd-approved Tuition, Miscellaneous and
other fees
Exhibits
G. Institutional Planning and Development
Performance Indicators (past 3 years)
School Statistical Data and duly-accomplished BEIS
School Improvement Plan with budget allocations
Report on the Implementation and Evaluation of the
SIP (Annual Operational Plan)
After the School Visit
After the Visit
What to do:
1. Secure all documents.
2. Wait for the result of the visit. Re/certification
reports will be released two (2) to three (3)
months after the visit.
3. Study and implement the recommendations
given by the certification team.
IMPORTANT NOTE: THERE SHOULD ALWAYS BE A FORMAL TURN-OVER OF ALL
SCHOOL DOCUMENTS IF THERE IS A CHANGE IN THE LINE-UP OF
ADMINISTRATORS.
Results and Recommendations
Page 1 - RATINGS
If the rating is 2.00-2.99 or “Within
Standards” the school will be
visited after 3 years
If the rating is 3.00-4.00 or “Above
Standards” the school will be
visited after 5 years and will have
incentive slots.
*effective SY 2013-2014 onwards
Weights
Weights
How to Compute for Actions Taken on the Previous
Team’s Recommendations:
• Implemented =1
• Partially Implemented = 0.50
• Not Implemented =0
*Add all the ratings of extent of
implementation divided by the number of
recommendations
Results and Recommendations
Page 2 – Best Features/Recommendations
Certification Revisit
What to do:
An applicant school that fails the Certification
may reapply in the next school year following
the last certification visit, provided it has
addressed or complied with the
recommendations of the Certification Team.
The school shoulders all the expenses for the
revisit.
An applicant JHS that fails two consecutive
visits may only reapply three school years
after the last certification.
Recertification Revisit
An ESC participating Regular JHS that fails
recertification may apply for a recertification revisit
after the school has complied with the
recommendations of the previous recertification
result. (within one school year)
The ESC participating Regular JHS shall shoulder all
the expenses for the revisit.
In the event an ESC participating Regular JHS fails the
recertification revisit (failed twice), it shall be
terminated from participating in the ESC program
and shall only be allowed to graduate all their
remaining ESC grantees. The school may reapply in
the program as an applicant JHS after all their ESC
grantees have completed Grade 10.
Question and Answer
Thank you for listening!
See you in SY 2018-2019
