REGIONAL WORKSHOP ON TECHNICAL

ASSISTANCE IN EVALUATING SGC MOVs USING

THE FUNCTIONALITYASSESSMENT TOOL
October 11, 2023
SDO Tarlac Province

CHARIES N. PENA
Education Program Supervisor- Regional Office III
Field Technical Assistance Division
Objectives:

The activity aims to:

a. initially assess SGC’s functionality and necessary Means of
Verifications to identify priority areas that need support and
assistance from the different governance level.
b. provide further technical assistance in navigating the tool
and accomplishing the report using the prescribed templates.
c. discuss other matters concerning the provision of technical
assistance on School Governance Council.
Review of SGC Structure
- The basic organizational structure of SGC
is composed of the Designated Co-
Chairperson, Elected Co-Chairperson,
Secretary, and Council Members
Is the School Head a
member of the SGC?
No.
The council must inform the SH of its
directions, decisions, and initiatives; while the
SH ensures that these are aligned with and
responsive to the school’s needs, priorities,
and context.
Who selects the Designated
Co-Chairperson, Elected Co-
Chairperson and Secretary?
The Designated Co-Chairperson shall
be a school representative chosen by the
School Head, while the Elected
Co-Chairperson and Secretary shall
be elected from its voting council
members.
There are 7 - 15 Voting Council Members
which include the three (3) SGC Officers-
Designated Co-Chairperson, Elected Co-
Chairperson and Secretary
SGC is composed of ________
ex-officio members.
SGC is composed of 4 ex-officio members.
The ex-officio members are not necessarily the
SGC Officers. The SGC
Officers are identified through an election
Ex-officio members shall be composed of the
following internal and external school stakeholders:
designated Co-Chairperson and representatives
from the student government, PTA, and faculty club
or its equivalent.
The School Head shall designate a school
representative, who exhibits the leadership
competencies reflected in Domain 6. Community
Linkages and Professional Engagement of the
Philippine Professional Standards for Teachers
(DepEd Order 42 s. 2O17), to assume the
position of Co-Chairperson
Each of the school organizations / associations
/committees shall appoint a representative, who
may not necessarily be the incumbent president
or chairperson of their respective school
committee / association/organization, to be the
initial council members of the SGC.
When should the Election of SGC
Officers be observed?
Roles and Responsibilities of SGC Officers

Designated Co-Chairperson
a. co-lead the SGC in developing / identifying programs, projects and
activities that support and/or address school improvement;

b. prepare agenda of meetings in consultation with the Elected Co-

Chairperson and other council members;
c. call and preside over meetings of the SGC, in the absence of the
Elected Co-Chairperson;
d. sign communications, notice of meetings, and other document
of the SGC;
Roles and Responsibilities of SGC Officers

e. ascertain that in all meetings, a quorum is met;

f. attend meetings of the SGC and cast a vote on matters that need
consensus decision;

g. initiate and respond to all communications which are for the attention of
the Council;
h. make himself/herself available to the wider school community for
consultation and information sharing;
i. discuss with the School Head the direction of the SGC;
Roles and Responsibilities of SGC Officers

j. represent the SGC in his/her official capacity as Designated Co-

Chairperson on occasions, events, and affairs where representation is
needed;

k. exercise general supervision over all activities relative to the functions of

the Council;
l. delegate other functions when necessary; and

m. perform other functions and duties relative to the functions of the

Council.
Roles and Responsibilities of SGC Officers
Elected Co-Chairperson

a. co-lead the SGC in developing / identifying programs, projects and

activities that support and/or address school improvement;
b. prepare agenda of meetings in consultation with the Designated Co-
Chairperson and other council members;
c. call and preside over all meetings of the SGC;
d. sign communications, notice of meetings, and other documents of the
SGC;
Roles and Responsibilities of SGC Officers
Elected Co-Chairperson

e. ascertain that in all meetings, a quorum is met;

f. attend meetings of the SGC and cast a vote on matters that need
consensus decision;
g. initiate and respond to all communications which are for the
attention of the Council;
h. make himself/herself available to the wider school community for
consultation and information sharing;
Roles and Responsibilities of SGC Officers
Elected Co-Chairperson

i. discuss with the School Head the direction of the SGC;

j. represent the SGC in his/her official capacity as Elected Co-Chairperson on
occasions, events, and affairs where representation is needed;

k. exercise general supervision over all activities relative to the functions of

the Council;
l. delegate other functions when necessary; and
m. perform other functions and duties relative to the functions of the
Council
Roles and Responsibilities of SGC Officers

Secretary

a. finalize agenda of meetings as prepared by the Co-Chairpersons;

b. keep the minutes and all other records of the SGC;
c. prepare and file all communications and documents of the SGC;
d. prepare quarterly reports of the activities of t]le SGC to the school
stakeholders and publish them on the school's Transparency Board and SRC
which shall also serve as references to the development of the semi-annual
report to be submitted to the SDO;
Roles and Responsibilities of SGC Officers
Secretary

e. lead the preparation of quarterly reports of SGC activities for publication

in the school's Transparency Board and SRC;

f. issue notice of meetings to all members of the SGC at least a week before
the scheduled time;

g. attend meetings of the SGC and cast a vote on matters that need
consensus decision
Roles and Responsibilities of SGC Officers
Secretary

h. provide all council members legible copies of the minutes of the meeting
within two weeks after the conduct of meeting;

i. record the attendance of council members during meetings; and

j. perform such other functions and duties assigned by the Elected Co-
Chairperson
Roles and Responsibilities of ALL SGC Officers

1. Voting council members shall:

a. attend meetings regularly;
b. participate, promote, and support SGC activities;
c. raise concerns and needs of learners and other
stakeholders, including those outside of the school that have
bearing on school services and processes;
d. represent their committee / association/organization in the
Council;
Roles and Responsibilities of ALL SGC Officers

e. propose meeting agenda for consideration of the Elected

Co-Chairperson;

f. attend meetings of the SGC and cast a vote on matters that need
consensus decision;

g. facilitate the engagement and linkages of other stakeholders in support

of the school's priority improvement areas;
Roles and Responsibilities of ALL SGC Officers

h. advocate the SGC activities to school's internal and external

stakeholders; and

i. perform other functions and duties assigned by the Elected Co-

Chairperson.
Roles and Responsibilities of ALL SGC Officers

Non-voting council members shall:

a. attend meetings regularly;

b. participate, promote, and support SGC activities;

c. raise concerns and needs of learners and other stakeholders, including

those outside of the school that have bearing on school services and
processes;
Roles and Responsibilities of ALL SGC Officers
Non-voting council members shall:

d. propose meeting agenda for consideration of the Elected Co-

Chairperson; facilitate the engagement and linkages of other stakeholders
in support of the school's priority improvement areas;

f. advocate the SGC activities to school's internal and external

stakeholders; and

g. perform other functions and duties assigned by the Elected Co-

Chairperson.
Name of the SGC

For identification purposes, the SGC shall carry a name which shall include
the name of the school like the example provided below.

• School Governance Council of Jose Rizal Elementary School, or

• Jose Rizal Elementary School-School Governance Council

Note: As the SGC bears the name of the school and is a school
organization in nature, it does not have a separate and distinct juridical
personality apart from the school. Hence, in the event of irregularities or
violations of the guidelines stipulated in this policy, the SGC shall
undergo due process before a decision is made.
For Schools with existing SGCs

a. The School Head shall orient and discuss the policy to the existing
SGC of the school.

b. The existing SGC shall meet and align with the current policy in
preparation for the implementation in the following school year (SY).

c. The SGC shall prepare for the implementation of the policy for the next
SY
For Schools with existing SGCs

d. In case the existing SGC's name does not conform to the naming
guidelines in this policy, it shall be renamed accordingly for the next SY.

e. The newly-installed SGC may invite former council members to join and
participate in the council's activities, conforming with the guidelines for
expanded SGC membership.
For Schools with no existing SGCs

a. The School Head shall orient the school's internal stakeholders about the
policy.

b. The School Head shall identify the four ex-officio members who are
representatives from the student government, PTA, and faculty club or its
equivalent.

c. The four (4) ex-officio members, through a deliberative and consensus

process, shall select the council members who will complete the
composition of the SGC.
For Schools with no existing SGCS

d. The SGC shall prepare for the election of officers (Co-Chairperson and
Secretary).

e. The SGC shall elect their officers from its council members. In the
conduct of the elections, the Designated Co-Chairperson shall be excluded
from the nominations. All council members shall exercise their right to vote.

f. After the election and completion of the membership of the council, the
school may now formally induct the SGC.
Operations

Meetings

The SGC shall hold virtual or in-person meetings at the school premises'
or in such places as may be determined by the Elected Co-Chairperson for
safety or other valid reasons and scheduled at a time convenient for
everyone' especially for the student representative. At the minimum, SGC
meetings shall be held quarterly except for special meetings due to
urgency.
Meetings

In the conduct of regular meetings where both Co-Chairpersons are present, the
Elected Co-Chairperson shall be the one to preside over such meetings.
However, any of the Co-Chairpersons, in consultation with the School Head, can
call special meetings as the need arises.

Special meetings can be held outside the school premises or during the weekends
provided that the SGC secures prior written approval from the SDS.

In such cases, the Elected Co-Chairperson, through the School Head, shall
communicate to the concerned SDS the request detailing the justification of the
special meeting, the agenda, prospective attendees, as well as the time and place.

Note: Notice of meetings for both regular and special meetings shall be issued by the
Secretary to a-11 SGC members at least a week prior to the said meeting.
 Minimum Procedure of Regular Meetings

1. The Elected Co-Chairperson calls the meeting into order

2. The Secretary calls for the attendance of members and determines availability of
quorum
3. Reading and approval of minutes
4. Deliberation of agenda and unfinished issues arising from the previous meeting
5. The Secretary reads/presents the agenda
6. Approval of the agenda
7. Discussion of the agenda
8. Other matters
9. Setting of schedules for the next meeting and adjournment
10. Availability of the Minutes of Meeting within two weeks after the conduct of the
meeting
Limitations of SGC Authority

1. It shall not directly manage the school because it is the responsibility of the School
Head;

2. It shall act as one body and not individually in performing its functions and
responsibilities;

3. It shall always coordinate and act through the School Head in the conduct of its
affairs and shall not act on its own in any transactions involving the school;

4. It shall not enter into or be bound by any contractual transactions for and on behalf
of the school;
Limitations of SGC Authority

5. All recommendations and decisions of the SGC shall conform to existing laws and
policies and regulations of DepEd. It shall conduct its affairs in keeping with the
schools' decision-making process;

6. The SGC shall respect the grievance procedures or mechanisms by the

committees / associations / organizations within the school ; and

7. It shall not disclose confidential data such as learner records and other personal
information pursuant to the data privacy act and other related issuances.
Indicators of Functionality

A. As a structure for shared governance, the SGC is deemed functional

when it:
1. has members who are informed of and given the opportunity to exercise their
roles and responsibilities in the council;
2. establishes position as a consultative body in developing school policies;
3. conducts regular SGC meetings as prescribed herein to discuss matters
concerning SIP, AIP, and other DepEd programs, projects, and activities;
4. organizes meetings with and attends meetings by different school committees
and organizations to ensure alignment of work;
Indicators of Functionality

A. As a structure for shared governance, the SGC is deemed functional when

it:
5. coordinates with the School Head the concerns of t-l1e different school
committees and organizations to synchronize programs, projects, and activities in
the school;
6. partakes in the conduct of needs-based and appropriate stakeholder-initiated
programs and activities i.e., Brigada Eskwela, Gulayan Sa Paaralan, etc.
7. recommends policies and programs to the Local School Board (LSB) to
strengthen support of and relationship with the LGU; and
8. involves the different sectors to ensure inclusive representation of stakeholders in
the council
Indicators of Functionality

B. As a feedback mechanism, SGC is deemed functional when it:

1. participates in school general assemblies, PTA conferences, stakeholder
convergence, SOSA, and other stakeholder engagement activities and initiatives;

2. organizes discussions and forums that invite and inspire stakeholders to engage
and participate;

3. assists the school in communicating information to the school stakeholders

through the SRC, transparency board, etc.; and

4. suggests ways of improving the quality of SIP, AIP, and other DepEd
programs, projects, and activities.
MOV’s to be uploaded are from 2022-2023
 GENERAL
FUNCTIONALITY PRIMARY SUB- OTHER SUB-
PURPOSES
INDICATORS INDICATORS INDICATORS
OF SGC

Structure of 8 6 11
Shared Functionality
Governance Indicators

Feedback 4
Mechanism Functionality 1 1
Indicators

12 7 12
FI1 - FUNCTIONALITY INDICATOR 1:

THE SGC HAS MEMBERS WHO ARE INFORMED OF AND GIVEN THE OPPORTUNITY
TO EXERCISE THEIR ROLES AND RESPONSIBILITIES IN THE COUNCIL.
A functional SGC has members who participate in the decision-making process.

FI1A - Primary Sub-Indicator:

The SGC has called meetings in order to create a venue for its decision-making process.

Notice of Meeting (NOM) of the four (4) Regular / Quarterly Meetings*

 Minimum: One (1) NOM
 Additional: Two to four (2 - 4) NOMs

Note: If there are 2 to 4 NOMs of the 4 Regular /

Quarterly Meetings, combine them into one file.
FI1B - Other Sub-Indicator:
SGC members have been inducted and oriented of their roles and responsibilities as
members and officers of the Council.
(a) Membership / Induction Certificates and/or
(b) SGC Resolution on the Official List of Voting Members
*
 Minimum:
(a) Membership / Induction Certificates for the 7 - 15 Voting Members; and/or
(b) SGC Resolution on the Official List of Voting Members
Additional:
(c) Membership / Induction Certificates for the additional, non-voting members
(d) SGC Resolution on the Official List of members including non-voting members
Note: If both MOVs (Certificates and SGC Resolution)
are available, combine them into one file.
SG | FUNCTIONALITY INDICATOR 1 ( FI1C )

FI1C - Other Sub-Indicator:

The SGC has an organizational chart, including non-voting members, if applicable.

MOV: Organizational Chart

•Minimum: Draft / Operative Organizational Chart
•Additional: Approved / Adopted Organizational Chart
SG | FUNCTIONALITY INDICATOR 2 ( FI2A )

Function 1: The SGC serves as a collective and consultative body for school plans,
programs, activities, and strategic directions.

FI2 - FUNCTIONALITY INDICATOR 2:

THE SGC HAS ESTABLISHED ITS POSITION AS A CONSULTATIVE BODY IN
DEVELOPING SCHOOL POLICIES.
A functional SGC has knowledge on the needs of the school as a result of its
established connection/relationship with the school
committees/associations/organizations.
SG | FUNCTIONALITY INDICATOR 2 ( FI2A )

FI2A - Primary Sub-Indicator:

The SGC has participated actively in the formulation of the SIP/AIP and other DepEd
programs, projects, and activities.

MOVs for FI2A:

Minutes of Meeting (MOM) with School Planning Team (SPT) on SIP / AIP
•Minimum: One (1) MOM
•Additional: Two (2) or more MOMs
MOM with SPT on other DepEd programs, projects, and activities (at least 1)
•
SG | FUNCTIONALITY INDICATOR 2 ( FI2A )

MOVs for FI2A:

SGC's Action Plan relative to the formulation of the SIP/AIP or other DepEd
programs, projects, and activities

SGC Resolution on SIP/AIP or other DepEd programs, projects, and activities

(at least 1)
Notes:
1. SGC Resolutions must be signed by all SGC voting members.
2. If there are multiple SGC Resolutions on the SIP/AIP or other DepEd programs, projects,
and activities, combine them into one file.
SG | FUNCTIONALITY INDICATOR 2 ( FI2B )
Main Purpose: Structure for shared governance (SG)

Function 1: The SGC serves as a collective and consultative body for school plans,
programs, activities, and strategic directions.
FI2 - FUNCTIONALITY INDICATOR 2:
THE SGC HAS ESTABLISHED ITS POSITION AS A CONSULTATIVE BODY IN DEVELOPING SCHOOL
POLICIES.
A functional SGC has knowledge on the needs of the school as a result of its established
connection/relationship with the school committees/associations/organizations.

FI2B - Other Sub-Indicator:

The SGC has passed recommendations to the School Head regarding concerns, policies, programs, and/or
interventions raised by stakeholders.
SG | FUNCTIONALITY INDICATOR 2 ( FI2B )

MOVs for FI2B

Other Sub-Indicator ( FI2B ):

The SGC has passed recommendations to the School Head regarding concerns,
policies, programs, and/or interventions raised by stakeholders.

SGC Resolution relative to the indicator.

Minimum: One (1) SGC Resolution relative to the indicator
Additional: Two (2) or more SGC Resolutions relative to the indicator
SG | FUNCTIONALITY INDICATOR 2 ( FI2C )

FI2C - Other Sub-Indicator:

The SGC has attended meetings on the importance of upholding the rights of the child.

Minutes of Meeting with CPU, CPC, or other similar DepEd organizations

 Minimum: One (1) MOM with CPU, CPC, or other similar DepEd organizations
 Additional: Two (2) or more MOMs with CPU, CPC, or other similar DepEd organizations
Note: If there are multiple MOMs with CPU, etc., combine them into one file.

SGC Resolution on promoting the rights of the child (at least 1)

SG | FUNCTIONALITY INDICATOR 3 ( FI3A )
Function 1: The SGC serves as a collective and consultative body for
school plans, programs, activities, and strategic directions.
FI3 - FUNCTIONALITY INDICATOR 3:
THE SGC HAS CONDUCTED REGULAR SGC MEETINGS AS
PRESCRIBED IN THE DO 26, S. 2022 (IMPLEMENTING
GUIDELINES ON THE ESTABLISHMENT OF SCHOOL GOVERNANCE
COUNCIL).
A functional SGC has understood the process of discussing matters that
results to the formulation of action plan responsive to school concerns.
FI3A - Primary Sub-Indicator:
The SGC has decided matters through a resolution, signed by all SGC voting
members.
Primary Sub-Indicator ( FI3A ):
The SGC has decided matters through a resolution, signed by all SGC voting
members.
SGC Resolution/s
•Minimum: One (1) SGC Resolution, signed by all SGC voting member
•Additional: Two (2) or more SGC Resolutions, signed by all SGC voting members
Note: If there are multiple SGC Resolutions,
combine them into one file.
SG | FUNCTIONALITY INDICATOR 3 ( FI3B, FI3C, and FI3D )

FI3B - Other Sub-Indicator:

Agenda of meetings have included programs, projects, and activities that
are supportive of the SIP, AIP, and other school priorities.

FI3C - Other Sub-Indicator:

All regular meetings have been conducted with a quorum of 50%+1 of the
total SGC voting membership.

FI3D - Other Sub-Indicator:

Regular meetings have minutes.
SG | FUNCTIONALITY INDICATOR 3 ( FI3B, FI3C, and FI3D )

Other Sub-Indicator ( FI3B ):

Agenda of meetings have included programs, projects, and activities that
are supportive of the SIP, AIP, and other school priorities.

Other Sub-Indicator ( FI3C ):

All regular meetings have been conducted with a quorum of 50%+1 of the
total SGC voting membership.

Other Sub-Indicator ( FI3D ):

Regular meetings have minutes.
SG | FUNCTIONALITY INDICATOR 3 ( FI3B, FI3C, and FI3D )

Minutes of Meeting (MOM) of the Regular / Quarterly Meetings

•Minimum: MOM of one (1) of the Regular / Quarterly Meetings mentioning

the agenda and specifying required quorum (at least 50% +1)

•Additional: MOMs of two to four (2 - 4) of the Regular / Quarterly Meetings

mentioning the agenda and specifying required quorum (at least 50% +1)

Note: If there are multiple MOMs, combine them into one file.
SG | FUNCTIONALITY INDICATOR 4 ( FI4A )

Main Purpose: Structure for shared governance (SG)

Function 2: The SGC serves as the overall coordinating body that will
synergize, harmonize and put together the work of the different school
committees, including but not limited to the SPT, School Disaster Risk
Reduction Management (DRRM) Committee, Child Protection Committee
(CPC), Supreme Pupil Government / Supreme Student Government,
Faculty Club, Non-teaching Association, PTA, Alumni Associations, DepEd-
recognized teacher organizations, and National Employees Union at school
level, among others.
SG | FUNCTIONALITY INDICATOR 4 ( FI4A )

FI4 - FUNCTIONALITY INDICATOR 4:

THE SGC HAS ORGANIZED MEETINGS WITH AND ATTENDED
MEETINGS OF DIFFERENT SCHOOL COMMITTEES AND
ORGANIZATIONS TO ENSURE ALIGNMENT OF WORK.
A functional SGC has ensured the involvement of different school
committees and organizations in harmonizing their proposed and existing
programs, projects, and activities.

FI4A - Primary Sub-Indicator:

The SGC has organized meetings with different school stakeholders to
harmonize proposed and existing programs, projects, and activities.
SG | FUNCTIONALITY INDICATOR 4 ( FI4A )

Primary Sub-Indicator ( FI4A ):

The SGC has organized meetings with different school stakeholders to harmonize
proposed and existing programs, projects, and activities.
Minutes of Meeting (MOM) with stakeholders on programs, projects, and
activities
Minimum: One (1) MOM with stakeholders on programs, projects, and activities
Additional: Two (2) or more MOMs with stakeholders on programs, projects, and
activities
Note: If there are multiple MOMs with s
takeholders, combine them into one file.
SG | FUNCTIONALITY INDICATOR 4 ( FI4B )
Main Purpose: Structure for shared governance (SG)

Function 2: The SGC serves as the overall coordinating body that will
synergize, harmonize and put together the work of the different school
committees, including but not limited to the SPT, School Disaster Risk
Reduction Management (DRRM) Committee, Child Protection Committee
(CPC), Supreme Pupil Government / Supreme Student Government, Faculty
Club, Non-teaching Association, PTA, Alumni Associations, DepEd-
recognized teacher organizations, and National Employees Union at school
level, among others.
FI4 - FUNCTIONALITY INDICATOR 4:
THE SGC HAS ORGANIZED MEETINGS WITH AND ATTENDED
MEETINGS OF DIFFERENT SCHOOL COMMITTEES AND
ORGANIZATIONS TO ENSURE ALIGNMENT OF WORK.
A functional SGC has ensured the involvement of different school
committees and organizations in harmonizing their proposed and existing
programs, projects, and activities.

FI4B - Other Sub-Indicator:

The SGC has been represented in meetings organized by different school
committees and organizations.
Other Sub-Indicator ( FI4B ):
The SGC has been represented in meetings organized by different school
committees and organizations.
Narrative Report / any document reporting the discussion from the meeting
attended
•Minimum: One (1) meeting attended with narrative report / any
document reporting the discussion
•Additional: Two (2) or more meetings attended with narrative report /
any document reporting the discussions
Note: If there are multiple reports from
different meetings, combine them into one
file.
.
Other Sub-Indicator ( FI4B ):
Copy of the Minutes of Meeting (MOM) from school committees /
organizations
Note: If there are multiple MOMs from other school committees /
organizations, combine them into one file.
.
SG | FUNCTIONALITY INDICATOR 4 ( FI4C )
Main Purpose: Structure for shared governance (SG)

Function 2: The SGC serves as the overall coordinating body that will
synergize, harmonize and put together the work of the different school
committees, including but not limited to the SPT, School Disaster Risk
Reduction Management (DRRM) Committee, Child Protection Committee
(CPC), Supreme Pupil Government / Supreme Student Government, Faculty
Club, Non-teaching Association, PTA, Alumni Associations, DepEd-recognized
teacher organizations, and National Employees Union at school level, among
others.
FI4 - FUNCTIONALITY INDICATOR 4:
THE SGC HAS ORGANIZED MEETINGS WITH AND ATTENDED
MEETINGS OF DIFFERENT SCHOOL COMMITTEES AND
ORGANIZATIONS TO ENSURE ALIGNMENT OF WORK.
A functional SGC has ensured the involvement of different school
committees and organizations in harmonizing their proposed and existing
programs, projects, and activities.

FI4C - Other Sub-Indicator:

The SGC has met and discussed with school stakeholders its role as
oversight on school planning and resource use.
Other Sub-Indicator ( FI4C ):
The SGC has been represented in meetings organized by different school
committees and organizations.
Minutes of Meeting (MOM) with different school stakeholders
•Minimum: One (1) MOM with stakeholders
•Additional: Two (2) or more MOMs with stakeholders
Note: If there are multiple MOMs with stakeholders, combine them into
one file.
SGC Resolution resulting from the discussions with school
committees / organizations
Note: If there are multiple SGC
Resolutions, combine them into one file.
 SG | FUNCTIONALITY INDICATOR 5 ( FI5A )
Main Purpose: Structure for shared governance (SG)

Function 2: The SGC serves as the overall coordinating body that will
synergize, harmonize and put together the work of the different school
committees, including but not limited to the SPT, School Disaster Risk
Reduction Management (DRRM) Committee, Child Protection Committee
(CPC), Supreme Pupil Government / Supreme Student Government, Faculty
Club, Non-teaching Association, PTA, Alumni Associations, DepEd-
recognized teacher organizations, and National Employees Union at school
level, among others.
 SG | FUNCTIONALITY INDICATOR 5 ( FI5A )

FI5 - FUNCTIONALITY INDICATOR 5:

THE SGC HAS COORDINATED WITH THE SCHOOL HEAD THE CONCERNS OF
THE DIFFERENT SCHOOL COMMITTEES AND ORGANIZATIONS TO
SYNCHRONIZE PROGRAMS, PROJECTS, AND ACTIVITIES IN THE SCHOOL.
A functional SGC has been a conduit between the different school committees and
organizations and the school management.

FI5A - Primary Sub-Indicator:

The Co-Chairpersons have communicated the direction of the SGC to the School
Head.
 SG | FUNCTIONALITY INDICATOR 5 ( FI5A )

Primary Sub-Indicator ( FI5A ):

The Co-Chairpersons have communicated the direction of the SGC to the School
Head.
Transmittal letter or copy of the communication to the School Head reflecting the
direction of the SGC
Any document with citations on SGC's recommendation released by the
school management / School Head
School Head's acknowledgment of SGC, such as SOSA, speeches, newsletter,
etc..
SG | FUNCTIONALITY INDICATOR 6 ( FI6A )
Function 3: The SGC serves as a platform cultivating the spirit of bayanihan to
support the school and encourage stakeholder participation in the implementation
of DepEd policies and programs, while promoting equal opportunity for all
regardless of age, gender, disability, marital status, ethnicity, and religious beliefs.

FI6 - FUNCTIONALITY INDICATOR 6:

THE SGC HAS TAKEN PART IN THE CONDUCT OF NEEDS-BASED AND
APPROPRIATE STAKEHOLDER-INITIATED PROGRAMS AND ACTIVITIES
I.E., BRIGADA ESKWELA, GULAYAN SA PAARALAN, ETC..
A functional SGC has supported stakeholder-initiated programs and activities by
encouraging active participation of the stakeholders.
SG | FUNCTIONALITY INDICATOR 6 ( FI6A )
FI6A - Primary Sub-Indicator:
The SGC has been involved in the development of stakeholder-initiated programs
and activities.
Primary Sub-Indicator ( FI6A ):
The SGC has been involved in the development of stakeholder-initiated programs and
activities.
(a) Minutes of Meeting (MOM) with stakeholders on stakeholder-initiated programs
and activities; and/or
(b) Concept Note / Project Brief, or similar document
SG | FUNCTIONALITY INDICATOR 6 ( FI6A )

•Minimum: (a) One (1) MOM with stakeholders on stakeholder-initiated programs

and activities; and/or (b) One (1) concept note / project brief of the stakeholder-
initiated program and activity
•Additional: (a) Two (2) or more MOMs with stakeholders on stakeholder-initiated
programs and activities (b) Two (2) or more concept note / project brief of the
stakeholder-initiated programs and activities
Note: If there are multiple (a) MOMs with stakeholders or (b) concept notes / project
briefs on stakeholder-initiated programs and activities, or if both MOVs are available,
combine them into one file.
Copy of the project proposal/s on stakeholder-initiated programs and activities
SIP, AIP, SRC, and / or SMEA
Collate all MOVs into one file.
SG | FUNCTIONALITY INDICATOR 6 ( FI6B )
Main Purpose: Structure for shared governance (SG)

Function 3: The SGC serves as a platform cultivating the spirit of bayanihan

to support the school and encourage stakeholder participation in the
implementation of DepEd policies and programs, while promoting equal
opportunity for all regardless of age, gender, disability, marital status,
ethnicity, and religious beliefs.
FI6 - FUNCTIONALITY INDICATOR 6:
THE SGC HAS TAKEN PART IN THE CONDUCT OF NEEDS-BASED AND
APPROPRIATE STAKEHOLDER-INITIATED PROGRAMS AND
ACTIVITIES I.E., BRIGADA ESKWELA, GULAYAN SA PAARALAN, ETC..
A functional SGC has supported stakeholder-initiated programs and activities
by encouraging active participation of the stakeholders.
FI6B - Other Sub-Indicator:
The SGC has monitored and evaluated the impact/success of stakeholder-
initiated programs and activities.
Other Sub-Indicator ( FI6B ):
The SGC has monitored and evaluated the impact/success of stakeholder-initiated
programs and activities.
Report on the assessment / monitoring and evaluation of stakeholder-initiated
program and/or activity
Minimum: M/E or assessment report on one (1) stakeholder-initiated program
and/or activity
 Additional: M/E or assessment reports on two (2) or more stakeholder-initiated
programs and/or activities
Note: If there are multiple Assessment Reports on stakeholder-initiated programs
and/or activities, combine them into one file.
SIP, AIP, SRC, SMEA, and School Project Monitoring Reports
Note: If these are all available, combine them into one file.
SG | FUNCTIONALITY INDICATOR 6 ( FI6C )

Main Purpose: Structure for shared governance (SG)

Function 3:
The SGC serves as a platform cultivating the spirit of bayanihan to support the school
and encourage stakeholder participation in the implementation of DepEd policies and
programs, while promoting equal opportunity for all regardless of age, gender,
disability, marital status, ethnicity, and religious beliefs.
FI6 - FUNCTIONALITY INDICATOR 6:
THE SGC HAS TAKEN PART IN THE CONDUCT OF NEEDS-BASED AND
APPROPRIATE STAKEHOLDER-INITIATED PROGRAMS AND ACTIVITIES I.E.,
BRIGADA ESKWELA, GULAYAN SA PAARALAN, ETC..
A functional SGC has supported stakeholder-initiated programs and activities by
encouraging active participation of the stakeholders

FI6C - Other Sub-Indicator ( FI6C ):

The SGC has established linkages with other stakeholders and/or referred potential
partners to the School Head.
Other Sub-Indicator ( FI6C ):
The SGC has established linkages with other stakeholders and/or referred potential
partners to the School Head.
SGC Resolution on the referral of the identified potential partner
Minimum: SGC Resolution on the referral of one (1) identified potential partner
Additional: SGC Resolution on the referral of two (2) or more identified potential
partners
Notes:
1. SGC Resolutions must be signed by all SGC voting members.
2. If there are multiple SGC Resolutions on the referral, combine them into one file.
Copy of the MOA, DOD, DOA, etc.,
reflecting the name/s of the referred partner/s
SG | FUNCTIONALITY INDICATOR 7 ( FI7 )
Main Purpose: Structure for shared governance (SG)
Function 3: The SGC serves as a platform cultivating the spirit of bayanihan to
support the school and encourage stakeholder participation in the implementation of
DepEd policies and programs, while promoting equal opportunity for all regardless of
age, gender, disability, marital status, ethnicity, and religious beliefs.

FI7 - FUNCTIONALITY INDICATOR 7:

THE SGC HAS RECOMMENDED POLICIES AND PROGRAMS TO THE LOCAL
SCHOOL BOARD (LSB) TO STRENGTHEN RELATIONSHIP WITH THE LGU.
A functional SGC has informed the LGU / community of the needs of the school to
strengthen relationship and seek support.
FUNCTIONALITY INDICATOR ( FI7 ):
THE SGC HAS RECOMMENDED POLICIES AND PROGRAMS TO THE LOCAL
SCHOOL BOARD (LSB) TO STRENGTHEN RELATIONSHIP WITH THE LGU.
(a) SGC Resolution recommending the SIP to LSB; and/or
(b) Any document recommending policy / program to the LSB, based on the SIP
1. SGC Resolutions must be signed by all SGC voting members.
2. If both MOVs are available, combine them into one file.
Proof of endorsement of the SGC Resolution to the SDS and transmittal to the LSB
SG | FUNCTIONALITY INDICATOR 8 ( FI8 )
Main Purpose: Structure for shared governance (SG)
Function 3: The SGC serves as a platform cultivating the spirit of bayanihan to
support the school and encourage stakeholder participation in the implementation of
DepEd policies and programs, while promoting equal opportunity for all regardless of
age, gender, disability, marital status, ethnicity, and religious beliefs.

FI8 - FUNCTIONALITY INDICATOR 8:

THE SGC HAS INVOLVED THE DIFFERENT SECTORS TO ENSURE INCLUSIVE
REPRESENTATION OF STAKEHOLDERS IN THE COUNCIL.
A functional SGC has encouraged the participation of school stakeholders from all
backgrounds or sectors to ensure inclusivity among members of the council.
FUNCTIONALITY INDICATOR ( FI8 ):
SGC Resolution on involving various sectors
SGC Resolutions must be signed by all SGC voting members.

Official list of members with expanded membership (inclusive and diverse in terms of
age, gender, religion, ethnicity, and political beliefs)
SGC Resolution on inclusiveness, diversity, equity, and accessibility
SGC Resolutions must be signed by all SGC voting members.
FM | FUNCTIONALITY INDICATOR 9 ( FI9 )
Main Purpose: Feedback Mechanism (FM)
Function 1: The SGC helps the school improve and sustain its feedback system by
strengthening practices that promote stakeholders’ participation.
FI9 - FUNCTIONALITY INDICATOR 9:
THE SGC HAS PARTICIPATED IN SCHOOL GENERAL ASSEMBLIES, PTA
CONFERENCES, STAKEHOLDER CONVERGENCE, SOSA, AND/OR OTHER
STAKEHOLDER ENGAGEMENT ACTIVITIES AND INITIATIVES.
A functional SGC has encouraged open communication among school internal and
external stakeholders in order to gather feedback essential to making informed
decisions and recommendations.
FUNCTIONALITY INDICATOR ( FI9 ):
SGC Report on the issues / concerns raised during school activities / events

SGC Minutes of Meetings (MOM) where issues / concerns are discussed

Photo documentation of school activities / events

FM | FUNCTIONALITY INDICATOR 10 ( FI10 )
Main Purpose: Feedback Mechanism (FM)
Function 1: The SGC helps the school improve and sustain its feedback system by
strengthening practices that promote stakeholders’ participation.

FI10 - FUNCTIONALITY INDICATOR 10:

THE SGC HAS ORGANIZED DISCUSSIONS AND FORUMS THAT INVITE AND
INSPIRE STAKEHOLDERS TO ENGAGE AND PARTICIPATE.
A functional SGC has established a platform for communication where school internal
and external stakeholders can engage, participate, and provide feedback which will be
used as basis for school improvement.
FUNCTIONALITY INDICATOR ( FI10 ):
(a) Documentation of the organized / conducted program; and /or
(b) Minutes of Meeting (MOM) where issues / concerns are discussed
•Minimum: (a) Documentation of one (1) organized / conducted program; and/or (b)
One (1) MOM where issues / concerns are discussed
•Additional: (a) Documentation of two (2) or more organized / conducted programs;
and/or (b) Two (2) or more MOMs where issues / concerns are discussed

Note: If there are multiple (a) organized / conducted programs

documented or multiple (b) MOMs , or if both MOVs are
available, combine them into one file.
FUNCTIONALITY INDICATOR ( FI10 ):

(a) Documentation of the organized / conducted program; and /or

(b) Minutes of Meeting (MOM) where issues / concerns are discussed
•Minimum: (a) Documentation of one (1) organized / conducted program; and/or (b)
One (1) MOM where issues / concerns are discussed
•Additional: (a) Documentation of two (2) or more organized / conducted programs;
and/or (b) Two (2) or more MOMs where issues / concerns are discussed
Note: If there are multiple (a) organized / conducted programs
documented or multiple (b) MOMs , or if both MOVs are
available, combine them into one file.

Photo documentation of school activities / events

FM | FUNCTIONALITY INDICATOR 11 ( FI11A )
Main Purpose: Feedback Mechanism (FM)
Function 2:The SGC assists the school in ensuring transparency in its operations and
performance, specifically school programs and resources management.

FI11 - FUNCTIONALITY INDICATOR 11:

THE SGC HAS ASSISTED THE SCHOOL IN COMMUNICATING INFORMATION
TO THE SCHOOL STAKEHOLDERS THROUGH THE SRC, TRANSPARENCY
BOARD, ETC..
A functional SGC has promoted transparency by utilizing various communication
platforms to make school data and information accessible to school stakeholders.
FI11A - Primary Sub-Indicator:
The SGC has promoted access to school data and information through Transparency
Board, SRC, and other reports on operations and performance of school programs and
resource management.

Primary Sub-Indicator ( FI11A ):

The SGC has promoted access to school data and information through Transparency
Board, SRC, and other reports on operations and performance of school programs and
resource management.
(a) SGC Resolution on access to information (school data and information); and/or
(b) SGC's Action Plan on promoting access to information*
1. SGC Resolutions must be signed by all SGC voting members.
2. If both MOVs are available, combine them into one file.

Advocacy plan on the school's use of the Transparency Board, SRC, and other reports
to access school data

School Head's endorsement on the use of the Transparency Board, SRC, and other
reports to access school data

Photo Documentation of the transparency / bulletin board

FI11B - Other Sub-Indicator:
The SGC has established alternative communication platform/s (e.g., social media,
such as but not limited to Facebook, Twitter, or Instagram, email or text blast, etc.)
where information regarding SGC announcements and activities can be accessed from.

SGC Resolution on the use of approved alternative communication platform/s

Notes: SGC Resolutions must be signed by all SGC voting members.
SGC's Alternative Communication Platform - ONLINE/Website
Input the link of the online platform; ensure it is regularly updated.

SGC's Alternative Communication Platform - ONLINE/Facebook Page

Input the link of the online platform; ensure it is regularly updated.

SGC's Alternative Communication Platform - ONLINE/Facebook Group

Input the link of the online platform; ensure it is regularly updated.
SGC's Alternative Communication Platform - ONLINE/Other Platform
Input the link of the online platform; ensure it is regularly updated.

SGC's Alternative Communication Platform - OFFLINE

•Copy of printed materials such as newsletters, posters, pamphlets, tarpaulin banners, etc..

Note: If these are all available, combine them into one file.
FM | FUNCTIONALITY INDICATOR 12 ( FI12 )
Main Purpose: Feedback Mechanism (FM)

Function 3:
The SGC recommends ways of improving the quality of basic education services and
school performance to the school management and school planning team, and its
means of respecting, protecting, fulfilling, and promoting children’s rights in the
education context.
FI12 - FUNCTIONALITY INDICATOR 12:
THE SGC HAS SUGGESTED WAYS OF IMPROVING THE QUALITY OF SIP, AIP,
AND OTHER DEPED PROGRAMS, PROJECTS, AND ACTIVITIES.

A functional SGC has communicated feedback and suggestions to school management

in order to improve accomplishment of SIP, AIP, and other programs, projects, and
activities.
FUNCTIONALITY INDICATOR ( FI12 ):

GC Resolution on the recommendation on ways of improving the quality of SIP, AIP,

and other DepEd programs, projects, and activities
•Minimum: One (1) SGC Resolution on the recommendation on ways of improving
the quality of SIP, AIP, and other DepEd programs, projects, and activities
•Additional: Two (2) or more SGC Resolutions on the recommendation on ways of
improving the quality of SIP, AIP, and other DepEd programs, projects, and activities
Note: If there are multiple SGC Resolutions, combine them into one file.
Validity Form and Confirmation
Upload a scanned copy of the validity form, signed by all SGC Officers and approved
by the School Principal / School Head, to confirm the validity of the information to be
submitted.

Ensure that the printed and signed copy of the form is also available during SDO
and/CO’s conduct of data validation.
Assessment Tool:

+ -

P1. Structure for shared governance

F1.1 Operating as collective and consultative body

FI1. SGC called meetings

FI2. SGC participated in SIP/AIP formulation etc.

FI3. SGC decided matters through resolution

F1.2 Coordinating Stakeholders

FI4. SGC met stakeholders to harmonize PPAs

FI5. Co-chair communicated SGC direction to school head

Assessment Tool:

+ -

F1.3 Supporting Community

FI6. SGC is involved in developing stakeholder-initiated program and

activtiy
FI7. SGC recommended policy to LSB

FI8. SGC involved different sectors for inclusion

P2. Feedback Mechanism

F2.1. Maintaining feedback system

FI9. SGC participated in assemblies, PTA conferences, SOSA, etc.

FI0.SGC organized discussions and forums for stakeholders to participate

Assessment Tool:

+ -

F2.2 Ensuring Transparency

FI11. SGC promoted access to school data through Transparency Board,SRC, etc

F2.3 Recommending ways to enhance services

FI12. SGC suggested ways of improving quality SIP, AIP, and other DepEd PPAs

Functional=10 to12 affirmative responses

 CHARIES N. PENA
Education Program Supervisor- Regional Office III
FIELD TECHNICAL ASSISTANCE DIVISION