Time Management in an

organisation
By-Pooja Sharma
 What is Time Management?
Time management refers to managing time effectively
so that the right time is allocated to the right activity.

Why do we need time management?

 To save time
 To reduce stress
 To function effectively
 To increase our work output
 To have more control over our job
responsibilities
 Use your time wisely
 Time is what we want most, but what we use worst.
William Penn

 The common man is not concerned about the passage

of time, the man of talent is driven by it.
Schopenhauer

 The key is in not spending time, but in investing it.

Stephen R. Covey

 Make use of time, let not advantage slip. William

Shakespeare
 Time Management in an organization
It’s not so hard to learn how to manage
time; it just takes some practice and
learning. Anyone can be good at time
management. Here are some easy
steps to improve time management in
organisation:

• Planning: For planning, we don’t have

to follow a strict routine. We should
know what task to take and when to
take it. The idea behind time
management is to work smarter rather
than harder and create space for other
things.
• Prioritize Tasks: Prioritizing tasks means listing tasks in
order of their urgency and importance.
• Don’t Multitask: Multitasking may seem to be a
fantastic method to get more work done, and we often
take pride in our ability to multitask, but it is the one
we should not do.
• Use Time Tracking Software: Time tracking software
helps us and our team become more organized and
efficient.
• Cut Off Distraction: Distractions are caused by our poor
time management skills and are primary productivity
killers. Some of the common distractions at the
workplace are mobile phones, social media, and chatty
co-workers.
 Time Management Methods
There have been various time management methods that have been taken
under consideration:
• Plan – An individual should plan his goals, objectives and functions that he
has to put into service of an organization in a particular time limit.
• Organize – One who wants to achieve his goals and objectives, for this
purpose, he has to organize all the activities and work duties such as making
use of technology, preparing ones mindset and organizing ones working
environment.
• Staff – Effective communication and seeking support, help or assistance from
the superiors, subordinates or colleagues also certainly helps in
implementation of functions and responsibilities. Team work, working
together in groups, seeking opinions, suggestions, recommendations from
others is highly productive.
• Direct – One should always be positive towards one self, such as rewarding
one self by getting indulged in some kind of pleasurable activities; one should
always work hard and be motivated towards one self.
• Evaluate – An individual should evaluate himself; his performance, attitude
and behavior; in this way, he comes to know his weaknesses and can adopt
measures to improve them. Identification of flaws and inconsistencies is a
must and that comes through the process of evaluation.
 Importance of Time Management
With good time management, you can accomplish more, which
offers you freedom, improves focus, reduces stress, and allows you
to be more productive. Let’s look at why time management is so
important in the workplace.
• Better Performance
• Deliver Work on Time
• Less Stress and Anxiety
• High Work Quality
• Improve Efficiency and Productivity
• Less Procrastination
• Better Work and Life Balance
• Help Your Team Grow
 Process of TM starts with
Cost of time
Making activity logs
Goal setting
Prioritizing
Scheduling
 Cost of Time
Understand your true value by calculating your
cost per year:
Cost per year= (salary+taxes+office space+office
equipment+profit you make)
Calculate your hourly rate=Cost per year/work

hour per year)

……where you stand

Making activity logs
Helps in:
 Make a realistic estimate of the time spend
during the day on job orders
 Pinpoint the critical areas-time spend on low
value jobs
 Finding the high yielding time of our day
 Goal Setting
• Setting lifetime goals help us to chart our life
course and your career path
• Breakup your lifetime goal in smaller goals
• Make a daily To-Do list
• Revise and update your list on daily bases and
judge your performance
 Planning
• Draw an action plan-

A list of things need to be

done to achieve goals.
 Prioritizing
Make a To-Do list
• Consider the value of task before to do it-
is it worth spending your time and company
resources.
• Prioritize your task-
The most important jobs should be
completed first followed by other jobs
 Scheduling
• Make a realistic estimate of how much you
can do
• Plan to make the best use of the available
time
• Preserve some contingency time to deal with
“unexpected jobs”
• Minimise stress by avoiding over-commitment
by yourself and others
 Achieve your goals
• Be your own judge and your own motivator

“Make time management

your tool for success.”
 Conclusion

The key to good time management is not to

work more, but to work more efficiently. Time
management is not only important for work
environment or projects, but this is important in
every aspect of human life. To be successful in
your careers, individuals must have proper time
management skills and make optimum
utilization of time.