Time Management
BY
Jc.AMITHABH DUBEY
(NationalTrainer & NATIONAL DIRECTOR
TRAINING – 2010)
As we all know that Time & Tide
wait for no one. We should
understand the importance of
time and learn the art of Time
Management.
Importance of Time & Time
Management :-
In Modern age, we have to carry
out or perform many important
activities in available time.
Hence, it becomes very
necessary to Manage your time
wisely. And the art or techniques
to manage time effectively is
known as “Time Management”.
Time is Limited.
We need to stop wishing for
more time & start learning how
to make effective utilization of
available time.
Example:- All the great &
successful persons have the
same time as we get.
Where does the Day go?
Normally we all spend our day as
follows:-
1) Sleeping :- 8 hrs.
2) Working :- 8 hrs.
3) Eating :- 2 hrs.
4) Communication :- 2 hrs.
5) P.Hygine:- 1 hrs.
That leaves about 3hrs for other things
that make life worth living.
But, wait a minute, let’s extend this
to a week, since we don’t work on 2nd
& 4th Sat.& regular Sunday’s, we
have extra 20 hrs + the usual 3 hrs.
to enrich our day.
That’s sound little better, doesn’t it ?
These fig. also ignores illness, which
will average 5 hrs a week over our
lifetime. And, of course, there is time
spent watching TV, which averages
over 26 hrs weekly.
Managing TIME efficiently.
A Few thoughts to start with –
Don’t settle for less out of life than you
should.
Don’t settle for lower aim.
Your standard of living is directly related to
your ability to manage time.
Learn -
The value of time.
How to control it.
How to manage your time and
the time of others.
And understand that -
You are not paid by the hour
The week
The month
The year
You are paid by your achievements
and accomplishments.
To identify & set priority is the
most important skill and is
known as,
“TIME MANAGEMENT”.
Do important jobs before they
become urgent because,
‘Procrastination’ is the thief of
time.
The habit of putting off imp. tasks
can rob you off your hours of
achievements and success.
Time-A Precious Resource
Time management is another word for Life Management
Life Management
Time Management
Now management
Attention Management Priority Management
Awareness/Choice
A Different kind of WATCH !
Watch Your -
W – Words.
A - Actions.
T - Thoughts.
C – Character.
H – Habits.
Assessing The Time Management
There are 4 steps to examine Time
management Behavior.
1) Identify Time wasters :- With the
help of planner.
2) Added value:- Which add value to
task.
3) Automation :- Working time can be reduced
by Automation.
4) Analysis of Following points:-
A) Administrative Activities
B) Communication Activities
C) Operational Activities
D) Managerial Activities.
Avoid 3 common mistakes :-
1) Easy problem first.
2) The urgent over the important.
3) Confusing performance with attendance.
Time Wastage On…..
1) Personal Traits
2) Managerial Traits
3) Organizational Traits
4) Social Traits
Techniques for effective
“Time Management”
1) Do Make a list.
2) Do Set a time table.
3) Delegate work.
4) Plan activity not Production.
5) Set a starting point & live with it.
6) Don’t be trapped by surprises.
7) Plan uninterrupted time each day.
8) Think “Prime Time”.
9) Establish Time Priorities.
Some Tips on
Time Management
1) Identify your daily goals & priorities.
Have definite plans to achieve them.
Organize your day for maximum
effectiveness.
2) Distinguish between efficiency &
effectiveness. Effectiveness means the
Results.
3)Remember Parkinson’s Law ‘Work
expands to fit available time & still get the
job done’.
4) Analyze the quality of your calls. Spend
your time on activities that are likely to give
the best results. Eliminates obvious time
wasters.
5) Write out a priority list and stick to it.
Don’t do low priority jobs until all the high
priority once have been completed.
6) Speak to avoid time pressure.
7) Keep quality time for family.
Good time management is
not just an issue for work; it
is an issue for all life time.
“To spend your time is to
spend your life; to waste
your time is to waste your
life.”
There is never a
wrong time to start
right things , so
better start
now…….
