English
P
For
Business
Meeting 9
Application Letter
Definition
A letter of application should create enough interest to
make thepotential employer want to look at your
application in greater detail byreading your CV and
hopefully invite you for an interview. Yourapplication
letter, however, should not contain too much detail
aboutyour experience and qualifications because that is
the job of the CV.
1. Layout and
Style of Letter
The letter should be limited to one page and
a few paragraphs willnormally be sufficient. It
is better to address a letter to a specific
person, e.g. Dear Miss Chan, rather than to
Dear Sir or Madam. However, in some job
advertisements the nameof the person you
are writing to is not given. It is good practice
to try to find out thefollowing information
before you write your letter:
Thefull name of the person you are writing;
Theirtitle - Mr., Mrs., Miss, Ms, Dr, Professor,
etc, and;
Theirposition - Personnel Manager, Human
Resources Manager, etc.
1. Structure of
the Letter
First Paragraph
It should state clearly why you are writing and where you saw
the jobadvertised. Reason.
I would like to apply for the post of ... as advertised in today’s issue of..
With reference to your advertisement in ... on ..., I am writing to apply for
Second Paragraph
the position of ...
It should give a little information about your qualifications
andexperience. Make sure the information you give is relevant to
the job that you are applying for.
As you can see from my enclosed CV, I have worked as an
accountant for five years. During this time I have gained
invaluable experience in ...
I am currently a student at TPU studying ........ I am due to
graduate in....... Although I have been studying full time, I have
had a number of summer jobs which have helped me to gain
experience in ...
Paragraph 3
It should say why you believe you are suited to the job and
what you canoffer the company. Those currently employed
can state the reason for wishing to changetheir present job.
However,
I am you should not sound critical of your present
currently working as a receptionist in ...The
employer.
reason for my seeking a new position is that I wish to
pursue a secretarial career. Unfortunately, there are no
openings for advancement in my present employment.
For the last two years I have been working as a
receptionist in ...Unfortunately the company is moving
its main offices overseas and I have therefore decided
to look for a new position. I believe that the experience I
have gained in ... has given me the qualities you are
looking for ...
I believe I would be an asset to your company. I will be
able to bring with me my experience of ... which I
believe would be useful in this position…
I feel that my ability to ... will help/enable me to ...
Paragraph 4
It should tell the reader when you are available for an
interview and howto contact you.
I would like to have the opportunity to talk to you further
about my application. I am available for interview at any time
and I can be contacted at/on ...
I am available for an interview at any time but would
appreciate two days notice. Ican be contacted on/at ...
I look forward to hearing from/meeting you soon.
As requested in the advertisement, I enclose a copy of my
resume together with a recent photograph.
I look forward to meeting with you to discuss my application
further. I am available ... and can be contacted on/at ...
Selesai
