125 Administrative Assistant Jobs in Chennai

We are looking for a professional and organized showroom-cum-administrative executive to manage our Trichy showroom and oversee office operations. This role combines client-facing responsibilities with administrative tasks, ensuring a seamless experience for both customers and internal teams. Key Responsibilities: Greet and assist walk-in clients, potential customers, and scheduled visitors, providing a professional and welcoming experience. Maintain showroom presentation, including displays, material samples, catalogs, and product literature, ensuring a polished and organized environment. Develop a strong understanding of interior design materials, finishes, services, and product lines, and support the design team with sample preparation and material coordination. Conduct initial client assessments, qualify leads, and schedule appointments with the senior design team. Oversee day-to-day administrative operations, including record-keeping, correspondence, office supply management, and maintaining databases. Assist with basic bookkeeping tasks such as expense reports, petty cash, and invoice preparation. Manage the office calendar, coordinate meetings, and ensure smooth workflow across the branch. Required Skills & Qualifications: Minimum 3+ years in administrative, executive assistant, or showroom/customer-facing roles, preferably in interior design, architecture, real estate, or luxury retail. Excellent communication skills in English and Tamil. Strong organizational skills, attention to detail, and ability to multitask independently.  

We are seeking a smart, proactive, and highly organized Executive Assistant/Personal Secretary to provide dedicated support to the Director of a reputed medical instruments & pharma export organization. This is a global role based in Chennai, requiring frequent international travel (up to 11 months per year) across the UK and USA. The candidate will handle all executive, administrative, and travel-related responsibilities while maintaining absolute confidentiality and professionalism. Key Responsibilities: Manage the director's daily schedule, meetings, travel plans, and communication. Accompany the director on international and domestic business trips (primarily to the UK & USA). Coordinate travel logistics, visa processing, flight and accommodation bookings, and event arrangements. Act as a liaison between the director and internal/external stakeholders. Prepare presentations, reports, correspondence, and meeting documentation. Maintain a high level of discretion, confidentiality, and professionalism at all times. Handle time-sensitive communication, task prioritization, and follow-ups efficiently. Oversee general administrative and coordination tasks during travel assignments. Required Skills & Qualifications: Female candidate with 4-6 years of experience as an executive assistant or personal secretary to senior leadership. Excellent communication skills in English and Tamil (mandatory). Strong proficiency in MS Office (Word, Excel, PowerPoint) and digital communication tools. Prior exposure to international travel coordination and executive-level support is preferred. Highly organized, detail-oriented, and capable of multitasking under pressure. Must hold a valid passport and be willing to travel internationally for extended durations. Key Attributes: Smart, poised, and professionally presentable. Trustworthy and discreet, with strong interpersonal and coordination abilities. Adaptable and dependable during extensive global travel. Proactive, energetic, and committed to excellence in execution.

Position Title: Assistant Company Secretary Location: Sriperumbudur Key Responsibilities:1. Manage secretarial compliances with sound knowledge of the Companies Act, 2013,Secretarial Standards, and applicable rules and amendments.2. Prepare agendas, notices, and supporting documents for Board, Committee, and GeneralMeetings; ensure follow-up on decisions and action points.3. Maintain and update statutory registers and corporate records in compliance with legalrequirements.4. Review, vet, and provide inputs on various agreements such as vendor contracts, rentalagreements, NDAs, licensing, and partnership agreements.5. Coordinate with internal and external auditors for statutory and compliance audits.6. Maintain compliance tracking tools and databases for accurate and timely reporting.7. Address and resolve secretarial/legal queries on a case-by-case basis.8. Provide administrative and compliance support to ensure smooth functioning of secretarialoperations.9. Manage and monitor usage of the Company Seal as per internal policies. Candidate Requirements:1. CS Inter or Bachelors Degree in Law or a related discipline (preferred).2. 1-2 years of experience in a secretarial or legal function.3. Strong analytical and legal interpretation skills.4. Good understanding of corporate governance and secretarial/legal documentation.5. Experience with compliance tracking systems and data management.6. Excellent attention to detail and organizational skills.7. Ability to manage deadlines and work effectively under pressure.8. Self-motivated, with the ability to work independently and collaboratively.9. Strong written and verbal communication abilities.

Position Title: Assistant Company Secretary Location: Sriperumbudur Looking CS intern, CS intermediate Key Responsibilities:1. Manage secretarial compliances with sound knowledge of the Companies Act, 2013,Secretarial Standards, and applicable rules and amendments.2. Prepare agendas, notices, and supporting documents for Board, Committee, and GeneralMeetings; ensure follow-up on decisions and action points.3. Maintain and update statutory registers and corporate records in compliance with legalrequirements.4. Review, vet, and provide inputs on various agreements such as vendor contracts, rentalagreements, NDAs, licensing, and partnership agreements.5. Coordinate with internal and external auditors for statutory and compliance audits.6. Maintain compliance tracking tools and databases for accurate and timely reporting.7. Address and resolve secretarial/legal queries on a case-by-case basis.8. Provide administrative and compliance support to ensure smooth functioning of secretarialoperations.9. Manage and monitor usage of the Company Seal as per internal policies. Candidate Requirements:1. CS Inter or Bachelors Degree in Law or a related discipline (preferred).2. 1-2 years of experience in a secretarial or legal function.3. Strong analytical and legal interpretation skills.4. Good understanding of corporate governance and secretarial/legal documentation.5. Experience with compliance tracking systems and data management.6. Excellent attention to detail and organizational skills.7. Ability to manage deadlines and work effectively under pressure.8. Self-motivated, with the ability to work independently and collaboratively.9. Strong written and verbal communication abilities.

A procurement assistant provides administrative support to the procurement department by handling tasks like preparing purchase orders, tracking deliveries, and maintaining vendor records. They help source suppliers, negotiate prices, and ensure that goods and services are delivered on time and meet quality standards. This role involves administrative support, data entry, and communicating with both internal teams and external vendors.    Order processing: Create, review, and process purchase requisitions and orders. Supplier management: Maintain and update supplier databases, conduct market research for new vendors, and act as a point of contact for suppliers. Administrative support: Handle procurement-related documentation, manage records, and assist with audits and invoice processing. Delivery and inventory: Track the status of orders to ensure timely delivery, inspect deliveries, and assist with inventory control and stock counts. Coordination: Liaise with internal departments to understand their procurement needs and with the finance team to help with vendor payments. Communication: Communicate with suppliers to resolve order discrepancies and negotiate terms.   administrative skills organizational skills Analytical Interpersonal skills Knowledge in purchasing Communication Negotiation  

Role Overview: As an Administrative Assistant/Bookkeeper at Elite Cricket Academy, you will be responsible for managing Centre Administration, supporting the coaching staff, handling student enrolments, managing website content, social media, bookkeeping, and various finance-related tasks. Your role will involve using accounting software like Zoho to submit monthly GST and TDS returns, creating journal entries, and ensuring smooth financial operations. You will thrive in a dynamic environment where each day presents new challenges and opportunities for growth. Key Responsibilities: - Manage Centre Administration and support coaching staff - Handle student enrolments and website content management - Manage social media platforms and business development activities - Utilize accounting software (Zoho) for bookkeeping and financial tasks - Submit monthly GST and TDS returns - Create journal entries for accounting purposes - Ensure accuracy and attention to detail in financial data entry and record-keeping - Proficient in MS Excel and Zoho software for efficient operations Qualifications Required: - Experience in office administration and working with stakeholders like coaching staff and customers - Proficiency in financial statements, bookkeeping, and accounting software - Knowledge of financial management and accounting principles - Skills in social media content creation and website management - Attention to detail and accuracy in financial data entry - Degree in Accounting, Finance, or related field - Experience in managing websites (Note: Additional details about the company were not provided in the job description.),

As an administrative assistant in the business support team, you will play a key role in ensuring that problems and queries are resolved efficiently and in a timely manner. You are expected to have a good working knowledge of the area you support, as well as the tools and processes used in your daily work. Key Responsibilities: - Provide support for a business area or team - Analyze and diagnose basic problems or issues, resolving them to a satisfactory outcome and escalating more complex queries - Liaise with your own business area or team, and potentially have some contact outside of your direct working area - Plan, organize, and monitor your work, prioritizing tasks to achieve targets and deadlines - Maintain accurate data relevant to your job and produce basic reports as required - Communicate clearly and accurately both in written and oral form - Operate processes, standards, and practices for the business area or team - Take the initiative to extend your own knowledge to contribute to the team's development Qualifications Required: - JLPT-N3 certification - Proficiency in MS Office - Good English and Japanese communication skills,

**Job Description:** As an Administrative Support staff, you will play a crucial role in assisting managers and employees in daily office operations and managing general administrative activities. Your responsibilities will include providing efficient support to ensure the smooth functioning of the office. **Key Responsibilities:** - Provide Administrative Support: Assist managers and employees with daily office needs and manage general administrative activities. - Communication: Answer phone calls, greet visitors, and handle correspondence to facilitate effective communication within the office. - Scheduling: Manage calendars, schedule appointments, and organize meetings for supervisors or managers. - Document Management: Prepare reports, maintain filing systems, and ensure easy access to information. - Travel Arrangements: Coordinate travel plans for executives, including booking flights, hotels, and transportation. - Office Management: Monitor inventory levels, order office supplies, and maintain a clean and organized workspace. **Qualifications Required:** - Excellent Communication Skills: Strong oral and written communication skills are essential for effective interaction with team members and clients. - Organizational Skills: Demonstrated ability to manage multiple tasks and prioritize effectively. - Technical Proficiency: Proficiency in office software (e.g., MS Office Suite) and familiarity with office equipment. - Attention to Detail: Detail-oriented approach to ensure accuracy in tasks and documentation. **Additional Details:** The job type for this role is full-time, and the work location is in-person. As part of the benefits, food will be provided. Please note that this job description is subject to change as per the company's requirements.,

You have been tasked with the role of an office administrator or office assistant. Your responsibilities will include: - Providing administrative support to ensure efficient operation of the office - Handling communication with clients and vendors via phone, email, and in person - Managing office supplies inventory and placing orders when necessary - Organizing and scheduling appointments, meetings, and events - Assisting in the preparation of regularly scheduled reports - Developing and maintaining a filing system - Updating and maintaining office policies and procedures - Performing receptionist duties when needed Qualifications required for this role include: - Proven experience as an office administrator, office assistant, or in a relevant role - Outstanding communication and interpersonal abilities - Excellent organizational and leadership skills - Familiarity with office management procedures and basic accounting principles - Excellent knowledge of MS Office and office management software - Qualifications in secretarial studies will be an advantage - High school diploma; BSc/BA in office administration or a relevant field is preferred Please note that this job offers benefits such as Provident Fund and is available as a full-time, part-time, permanent, or fresher position. The expected working hours are 48 per week, and the work location is in person. You have been tasked with the role of an office administrator or office assistant. Your responsibilities will include: - Providing administrative support to ensure efficient operation of the office - Handling communication with clients and vendors via phone, email, and in person - Managing office supplies inventory and placing orders when necessary - Organizing and scheduling appointments, meetings, and events - Assisting in the preparation of regularly scheduled reports - Developing and maintaining a filing system - Updating and maintaining office policies and procedures - Performing receptionist duties when needed Qualifications required for this role include: - Proven experience as an office administrator, office assistant, or in a relevant role - Outstanding communication and interpersonal abilities - Excellent organizational and leadership skills - Familiarity with office management procedures and basic accounting principles - Excellent knowledge of MS Office and office management software - Qualifications in secretarial studies will be an advantage - High school diploma; BSc/BA in office administration or a relevant field is preferred Please note that this job offers benefits such as Provident Fund and is available as a full-time, part-time, permanent, or fresher position. The expected working hours are 48 per week, and the work location is in person.

You will be working as an Admin Assistant at Deceler Vibrotek Controls Private Limited. As an Admin Assistant, your responsibilities will include: - Handling all the administration activities efficiently. - Performing file maintenance and record maintenance tasks. - Purchasing materials required for the office. - Managing various admin activities to ensure smooth operations. - Maintaining the office premises. Qualification Required: - Proven experience in administrative roles. - Strong organizational skills and attention to detail. - Good communication skills. - Proficiency in MS Office tools.,

Role Overview: You will be the Personal / Executive Assistant to the Director of our client organization in Chennai. Your primary responsibility will be to provide comprehensive support in administrative and operational tasks to ensure smooth coordination among teams and stakeholders. Your role will involve managing calendars, coordinating meetings, handling travel arrangements, and maintaining effective communication with internal and external partners. Discretion, professionalism, and efficient multitasking will be key in this role. Key Responsibilities: - Provide high-level administrative and personal support to the Director - Manage and maintain calendars, appointments, and travel schedules (domestic & international) - Coordinate meetings, prepare agendas, and record minutes/action points - Handle confidential information with professionalism and discretion - Communicate effectively with internal teams, clients, and external partners - Draft and review correspondence, reports, and presentations - Monitor and follow up on tasks and deadlines - Support event planning, travel logistics, and hospitality arrangements - Maintain organized records and documentation - Assist the Director in both professional and personal capacities Qualifications Required: - Bachelors degree (preferred: Business Administration, Commerce, or related field) - Minimum 8+ years of experience as a Personal Assistant, Executive Assistant, or in a similar role - Excellent written and verbal communication skills (English, Kannada, Hindi essential; Tamil preferred) - Proficient in MS Office (Word, Excel, PowerPoint, Outlook) - High level of integrity and discretion in handling sensitive information - Flexibility to travel as per business needs Additional Details of the Company: - Location: Chennai, India - Travel Requirement: Open to travel as per business needs - Compensation: Competitive salary based on experience and qualifications Please send your updated CV to preethi@epiqindia.com to apply for this position.,

An Assistant Transport Manager supports the Transport Manager in overseeing daily logistics, managing a fleet, and ensuring efficient and compliant delivery of goods. Key responsibilities include coordinating with drivers, monitoring routes, managing vendor relationships, ensuring vehicle maintenance, and maintaining compliance with safety and transportation regulations. This role requires strong organizational, problem-solving, and leadership skills, according to this TimesJobs page and this WIZBII page.    Key responsibilities Operational management: Assist in managing daily transportation operations, including coordinating drivers and ensuring timely delivery of goods. Fleet oversight: Coordinate vehicle maintenance, monitor vehicle condition, and manage the allocation of vehicles for different needs. Logistics coordination: Schedule routes, track shipments, and coordinate with warehouse staff to ensure proper storage and distribution. Vendor and client relations: Develop and maintain positive relationships with transportation vendors and serve as a point of contact for client transport-related issues. Financial and administrative support: Monitor and report on transportation costs, assist in budget preparation, and ensure all necessary shipping and driver documentation is accurate and filed correctly. Compliance and safety: Ensure adherence to transportation regulations, company policies, and safety standards through audits and training. Team leadership: Supervise and train junior staff, delegate tasks, conduct team meetings, and provide individual feedback and support. 

We are looking to hire a dynamic secretary assistant to join our company's administrative department. In this role, your duties will include organizing the daily tasks of management, maintaining communication with customers and suppliers, and ensuring that the admin office runs smoothly. To be successful as a secretary assistant, you should have exceptional organizational skills and the ability to effectively solve any office-related issue. Ultimately, a top-notch secretary assistant should have strong communication skills, and the ability to maintain a high level of accuracy when working with office accounts or customer queries. Secretary Assistant Responsibilities: Assisting the administrative department with clerical duties, such as organizing work schedules. Processing work orders, organizing invoices, and assisting admin staff with payroll. Performing office duties, such as answering phones, liaising with clients, or running errands. Scheduling management meetings, creating agendas, and attending meetings to record minutes. Compiling and distributing minutes of meetings to personnel. Managing daily office operations and maintaining an organized work environment. Assisting with the onboarding process of new personnel and providing any office-related training. Facilitating communication between management and personnel. Overseeing and interpreting the company's administrative policies and procedures.

We are looking for a capable and friendly front office assistant to work at our reception area. In this role, your duties will include answering incoming calls, scheduling appointments, and welcoming visitors. You may also be required to order office supplies. To ensure success, front office assistants should possess experience in office administration and the ability to communicate with members of the public. Top-class candidates are capable administrators who make visitors arriving at the reception area feel welcome. Front Office Assistant Responsibilities: Reporting to management and performing administrative duties. Answering telephone calls, as well as screening and forwarding calls. Scheduling and confirming appointments, meetings, and events. Welcoming and assisting visitors in a friendly and professional manner. Handling basic inquiries and sorting mail. Copying, scanning, and filing documents. Monitoring office supplies and ordering replacements. Keeping the reception area tidy and observing professional etiquette. Performing other administrative tasks, if required.

We are hiring an Accounting Assistant to support our finance team with daily accounting and administrative tasks. The role involves maintaining accurate financial records, processing payments, and assisting in financial reporting. Key Responsibilities: Handle accounts payable and receivable activities. Prepare and process invoices, bills, and expense reports. Reconcile bank statements and company accounts regularly. Assist with month-end and year-end closing. Update and maintain financial records and ledgers. Support in preparing financial reports and summaries. Ensure accuracy and compliance with accounting standards. Perform general administrative duties like filing and data entry. Skills and Qualifications: Bachelors degree in Accounting, Finance, or related field. 13 years of experience in accounting or bookkeeping. Good knowledge of accounting principles. Proficiency in MS Excel and accounting software (Tally, QuickBooks, or SAP). Strong attention to detail and good communication skills. Ability to manage time and work accurately with numbers. Employment Type: Full-Time Industry: Accounting / Finance

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our companys senior-level managers. Executive Assistants responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.   Responsibilities Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage executives calendars and set up meetings Make travel and accommodation arrangements Rack daily expenses and prepare weekly, monthly or quarterly reports Oversee the performance of other clerical staff Act as an office manager by keeping up with office supply inventory Format information for internal and external communication memos, emails, presentations, reports

We are looking for an Operations Assistant to join our team and help our leaders and staff complete administrative tasks as needed.  Operations Assistant responsibilities include scheduling appointments, organizing files, and distributing mail as required.  Ultimately, you will work with department managers to ensure all administrative tasks are completed to keep the department running smoothly.  Responsibilities Promptly answer the questions of staff and other stakeholders Provide excellent customer service and maintain relationships with vendors Prepare and file forms and other documents Assist with recruitment and onboarding processes Take inventory and order office supplies as needed Update logs and order forms Analyze all operations and forward suggestions for improvement to the Manager  

An Assistant Manager performs a variety of managerial tasks to improve workplace efficiency and keep the employees satisfied. Here are some of the important duties and responsibilities of an assistant manager: Copy this sectionManaging and overseeing the work of employeesMonitoring employee performance and providing feedbackAssisting in administrative tasks like scheduling meetingsAssisting the manager in organising, planning and implementing strategyHandling inventory management and ordering suppliesTraining and coaching new employeesMaintaining records and filesAssist in budgeting and resource allocation

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Responsibilities Organize office and assist associates in ways that optimize procedures Sort and distribute communications in a timely manner Create and update records ensuring accuracy and validity of information Schedule and plan meetings and appointments Monitor level of supplies and handle shortages Resolve office-related malfunctions and respond to requests or issues Coordinate with other departments to ensure compliance with established policies Maintain trusting relationships with suppliers, customers and colleagues Perform receptionist duties when needed

We are looking to hire a dynamic secretary assistant to join our company's administrative department. In this role, your duties will include organizing the daily tasks of management, maintaining communication with customers and suppliers, and ensuring that the admin office runs smoothly. To be successful as a secretary assistant, you should have exceptional organizational skills and the ability to effectively solve any office-related issue. Ultimately, a top-notch secretary assistant should have strong communication skills, and the ability to maintain a high level of accuracy when working with office accounts or customer queries. Secretary Assistant Responsibilities: Assisting the administrative department with clerical duties, such as organizing work schedules. Processing work orders, organizing invoices, and assisting admin staff with payroll. Performing office duties, such as answering phones, liaising with clients, or running errands. Scheduling management meetings, creating agendas, and attending meetings to record minutes. Compiling and distributing minutes of meetings to personnel. Managing daily office operations and maintaining an organized work environment. Assisting with the onboarding process of new personnel and providing any office-related training. Facilitating communication between management and personnel. Overseeing and interpreting the company's administrative policies and procedures.