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Risks of manual union reporting and payroll management
Manually managing union payroll is risky due to the complexity of union contracts, labor laws, and compliance requirements. Errors in wage calculations, tax withholdings, or benefit deductions can lead to legal penalties, union disputes, and even lawsuits. Manual processing is also time-consuming, prone to human error, and difficult to scale, especially for businesses managing multiple unions or job sites. Delayed or incorrect payments can damage employee trust and labor relations. Automating union wage management and reporting reduces financial and operational risks.
Union reporting rules vary by local
Each time an employer enters into a collective bargaining agreement with a new union, expect new and specific processes to remit benefit payments to that local. Different union locals require different reports to be submitted, and sometimes require payments to be sent to different fund managers or benefit plans.
Depending on the union locals your company contracts with, your team may be required to prepare weekly or monthly reports. HCM TradeSeal generates reports instantly, and enables your team to select exact date ranges for reporting.
Union audits require highly accurate reporting
Any union employer may be subject to a union audit upon short notice. HCM TradeSeal‘s union reports can be generated for a specific month, week, day, year, or even for a specific employee or job.
Employees who work in multiple unions
Certain jobs or jurisdictions may require your union workforce to pay benefits into a different union local that is not their home local. HCM TradeSeal can automatically report specific employee hours to the correct local, even when employees work in multiple locals within a single pay period.
With HCM TradeSeal‘s union reporting technology, your team will be able to save hours or days on managing tedious reporting requirements.
Mid-week rate changes
Mid-week union rate changes occur when new wage rates or contract terms take effect partway through a workweek, often due to updated union agreements or scheduled increases. These changes can complicate payroll processing, as hours worked before and after the change must be paid at different rates. HCM TradeSeal helps you track and calculate same day rate changes decreasing payroll burden, errors and underpayments.