Tired of spreadsheets and 10 different tools? Switch to Kloki.
One tool for hours, shifts, clock-ins, leave, sick leave, travel expenses, documents, hiring, CRM and chat. Hosted in the EU, GDPR-compliant.
From small teams to companies with 200+ employees.
No credit card · 10 min setup · One price for the whole company
Save time within 30 days or get your money back.
No questions, no notice period. Terms →
From small teams to businesses of 200+ people
Hertz, mer, Affidea, Agramservis and many others.
One tool instead of 10 different ones.
Hours, shifts, clock-ins, leave, sick leave, travel expenses, documents, hiring, CRM and chat. You don't have to stitch them together from 10 tools and a pile of spreadsheets. It's all in one place.
Approve in one click
An employee picks the dates and sends the request. The manager gets a notification and approves it in one click. Leave balances update on their own.
Learn morePowerful and modular
Start with what you need today. Switch on the rest when you're ready.
Kloki adapts to your company, not the other way round. Switch on one module and you get value from day one, while people only see what they need, so nobody gets lost. As you digitise further, you switch on new modules at your own pace. They're all already in the price.
19 modules, 107 features, every plan
Shifts & scheduling
7- Shift scheduling with bulk entry and week copy
- Fixed and rotating shift templates per employee
- Gantt view of shifts for the whole team
- Shift-swap requests
- Coverage overview and missing-people alerts
- Printable schedule as PDF
- Month lock for accounting
Time tracking & timesheets
6- Daily hours with a weekly and monthly balance
- Work categories (night, weekend, overtime, on-call)
- Overtime surcharges and monthly hour fund
- Monthly timesheet per employee, ready for payroll
- Hour breakdown reports by category
- Working-time groups and weekly limits
Clock-in (attendance)
7- One-tap clock-in / clock-out
- GPS geofencing: clock in only at the work location
- Multiple work locations with their own radius
- Office IP check for desk workers
- Clock-in from the Kloki GO mobile app
- Card terminals at the entrance (external readers)
- Exact timestamps, breaks and forgotten clock-out reminders
Vacation & leave
7- Requests and approvals in a couple of clicks
- Team leave calendar
- Automatic accrual and carry-over
- Bulk and scheduled leave allocation
- Approved leave as a PDF document
- Company-wide collective leave
- Expiring-days report
Absences & sick leave
5- All absence types in one place
- Sick leave with documents and categorisation
- Paid and unpaid leave, benefit days
- Substitute while someone is away
- Gantt view of absences
Work from home
4- WFH requests and approvals, auto-approval rules
- Gantt view of who works remotely
- Rules per employee and team
- Generate and sign WFH documents
Spreadsheets, emails, chaos.
Same story every month. Five tabs open, three phone calls, and a search through emails from three weeks ago.
- 1Hours added up by hand the day before payroll
- 2Leave approved in passing, in the hallway or in a chat
- 3You hear about sick leave when someone doesn't turn up
- 4Shifts planned in a spreadsheet nobody opens in time
- 5The last day of the month starts with digging through email
1,000+ employees already track their work in Kloki.
A great app at a very reasonable price, unlike most of the others I came across. It simply does what it should, quickly and without fuss. Support answers fast too, so I recommend it wholeheartedly.
Guarantee
Not happy? Full refund. No questions asked.
Start with 7 days free, no card needed. If you pay and Kloki doesn't save you time, tell us within 30 days and you get the full amount back. We don't ask why, we don't offer a discount to make you stay, and there's no small print.
- No contract
- Cancel in two clicks, no call
- Export your data and take it with you
“We already have a spreadsheet.” Keep the process, lose the typing.
A small business can lose four working days a month on HR paperwork, most of it retyping other people's data. Your records stay the way you keep them. What changes is who enters them.
What happens when the person who keeps the spreadsheet leaves?
Who enters the data?
Who can see their own hours and balance?
How do people request leave or report sick?
How often does someone ask HR?
Employee · convenience
- Requests vacation, sick leave or time off on their own
- Sees their hours, leave balance and shift schedule right away
- Everything from their phone, in the field or on shift
- Knows where they stand, the request goes straight to their manager
HR / manager · stays in control
- Approve or decline a request in one click
- Full overview of who is where: vacation, sick leave, field work
- Payroll report ready from data people entered themselves
- Approvals and month locking stay in your hands
Seen this before?
Open any conversation.
Set it up today.
Use it right away.
No implementation project, no consultants. Sign up, invite your team and get to work.
- ✓Ready in 5 minutes, not 5 weeks
- ✓Simple enough that nobody needs training
- ✓One price for the whole company, never per person
- ✓Add people within your plan at no extra cost
Kloki now fits in your pocket
Meet Kloki GO: clock in with a single tap, request vacation, log work from home and track your team, all from your phone. Available on iPhone and Android.
Explore the mobile appEmployee data, kept safe in the EU.
GDPR, EU hosting and working time records built for EU rules: encrypted, auditable and always under your control.
Legacy systems vs Kloki
Better, simpler, cheaper. That's what people asked for.
Time tracking doesn't have to mean a terminal on the wall, a technician and a bill that grows with every hire. The usual tools are complicated and each comes with a dozen price lists. Here's how it looks with them, and with us.
Legacy systems
- Per-user billing. Hire someone and the bill goes up.
- A terminal on the wall, a technician, installation, waiting.
- Price on request. First a meeting, then a quote, then negotiation.
- Plans, add-ons, extra modules. Your head spins working out what it will cost.
- Hours only. Leave, sick leave and travel expenses need three more tools.
Kloki
- One price for the whole company. You grow, the price stays the same.
- A phone and a browser. Sign up and it works in 15 minutes.
- The price is on the website. €49 a month, no card, no contract.
- Three numbers: €49, €99, €149 a month. Everything included. That's it.
- Hours, leave, sick leave, shifts, travel expenses and documents. All in one price.
| Company | Per-user billing (€3.50 per user) | Kloki | Saved per year |
|---|---|---|---|
| 20 people | €70 a month | €49 a month | €252 |
| 50 people | €175 a month | €99 a month | €912 |
| 100 people | €350 a month | €149 a month | €2,412 |
Per-user billing calculated at a typical €3.50 per user per month for tools that charge per user. Kloki prices are public and cover the whole company.
7 days free, no card. 30-day money-back guarantee.
See the price for your team
Drag the slider and see the price for your team instantly.
Find the plan that fits your headcount.
No bundles, add-ons or paid extra modules. Hours, leave, sick leave, shifts, travel expenses, e-Archive, hiring, CRM and chat. One price, everything included, for everyone.
All plans
| Plan | People | Monthly | ≈ USD | Yearly | e-Archive |
|---|---|---|---|---|---|
| Up to 20 | up to 20 | €49 | about $55 | €41 | 10 GB |
| Up to 50 | up to 50 | €99 | about $109 | €82 | 25 GB |
| Up to 100 | up to 100 | €149 | about $165 | €124 | 50 GB |
| Enterprise | 100+ | custom | custom | custom | 200 GB+ |
- All platform features
- GDPR-compliant · EU hosting
- Up to 20 users
- 10 GB of e-Archive storage
Sales, service and admin. Everyone on the same page.
The service manager no longer calls sales to ask who's in. Shifts, leave and hours for every department in one place.
Work out how much time money you're losing.
How many people are on your team?
€233–467
saved every week
€99/month for 35 people · 5.8–11.7 h saved a week
Three numbers quietly eating your margin.
9h
spent adding up hours by hand every month
10×
a week: “how many days off do I have left?”
1×
wrong payslip = trust lost for years
You run a business. The state wants paperwork.
You hire people, pay salaries, keep clients happy and somehow get through the month.
Then the rules arrive: daily working-time records, a record of every approved leave, overtime, sick leave, data kept for as long as the law says. All of it in order, all of it on request.
You're not an HR department. You still have to act like one.
Kloki does it for you.
Why we built Kloki
Some problems aren’t dramatic. They just come back every month and cost a little time, focus and patience. Not much, but enough that you always feel it.
Leave agreed in passing.
Hours kept in a spreadsheet everyone “sort of” updates.
Sick leave chased only when payroll is due.
None of it is a disaster. All of it is unnecessary.
Simple as it sounds, building something everyone on a team understands and actually uses took us three years and more than €200,000.
We didn’t want an enterprise platform or one more generic tool.
We built something that fits how small and mid-sized businesses really work.
You don’t have to fix everything at once.
Fix the one you can.
Kloki is for people who are done with the status quo and doing things the old way.
– Krešimir Bojčić
“Then what’s Anna going to do all day?”
Exactly what she does now, minus adding up hours, digging through emails and building spreadsheets. Kloki doesn’t replace your HR person. It gives her an hour a day back.
Before · an hour a day lost
- Adds up hours by hand before payroll
- Digs through emails for sick notes
- Pulls payroll data together from five sources
- Answers the same question ten times a week
After · Anna does what she was hired for
- Time to onboard new people properly
- More room for team development and wellbeing
- Absence planning with a clear overview
- Reports ready in seconds, no manual work