Frequently asked questions about the share ledger

We have built the platform together with lawyers, corporate law experts, and auditors. Our service is adapted to the Swedish Companies Act and is continuously updated in line with changes in legislation and practice. That is also why we are trusted by the most demanding clients.

Of course! Whether your current share ledger is in Excel, Word, or another system, we ensure that all data is transferred and structured correctly, fully in accordance with the Companies Act.

Start by sharing your existing documentation, such as Excel files or records of previous ownership changes. Our experienced team reviews the material, organises it chronologically, and verifies that everything is accurate. Any historical discrepancies are identified and resolved.

Once the documentation has been validated, we recreate your share ledger in NVR step by step. The result is a digital, legally compliant share register with an updated cap table and a complete ownership history — ready for capital raises, due diligence, or ongoing governance.

Do you want help? You can always book an appointment with us — or request a quote directly. Contact us here!

It's simple — either import your existing share ledger or build it directly in the platform. We provide guides, automated tools, and a support team to assist you throughout the process. Many customers are up and running in less than 30 minutes.

After the initial free year, you can continue using NVR through a subscription. We offer different packages depending on your company’s needs. You can read more about the product here.

Under Company law, the board of directors is responsible for maintaining the share ledger, which serves as the official record of who owns shares in the company. Not maintaining a compliant share ledger can lead to legal issues and complicate future business opportunities.

You only pay for the service if you choose to create the share ledger yourself. If you would like NVR to create the share ledger on your behalf, the cost depends on the scope required to map the full ownership history and how complex that history is. Contact us and we will be happy to provide a quote for your specific situation.

To help you create the share ledger correctly, we need access to all available data about the company's ownership and all historical transactions that have affected it. Once everything is in order, it is straightforward to register it all in the platform.

You can hold a capital insurance policy with another provider while still maintaining your share ledger in NVR. There is no requirement for the share ledger to be held with the same provider that supplies the capital insurance.

Make sure you have the correct identification for all shareholders. For Swedish shareholders, NVR automatically validates personal identification numbers and company registration numbers, and retrieves address details from the available registers.

The share ledger itself is not updated at the National Companies House. However, certain changes do require registration with them. It may also be the case that a change to the share ledger affects who the beneficial owner is — if so, this must be updated with the National Companies House separately.

You need to allocate the new shares to those who subscribed for them. The following information about each subscriber must appear in the share ledger: personal identification number or company registration number, name, address, and the date of entry (the date of the share issue).

Depending on the type of change that has taken place, the share ledger is updated by registering a new event in NVR.

Register a redemption of shares (see our guides).

Depending on the type of change that has taken place, the share ledger is updated by registering a new event in NVR.

Depending on the type of change, follow the steps in our guides. NVR supports all changes that affect the share ledger — for example, you can easily register share transfers, complex transfers, and manage restrictions such as pre-emption clauses on certain holdings, and much more.

If you need to register a holding or share block with a pre-emption clause or right of first refusal restriction, you can do so easily by specifying it when you create your share ledger, or when registering a share issue or share transfer.

It is the responsibility of the board to ensure that the share ledger is created, kept up to date, and made available. Under company law, failure to comply may result in fines or imprisonment, and board members may be held personally liable for damages if someone suffers financial loss due to an incorrect or missing share ledger.

Having a correct share ledger is therefore not only a legal obligation — it also protects both the company and its shareholders. In our experience, very few companies today can produce a fully correct share ledger without investing significant time and resources in the process.

A "black hole" is probably the closest way to describe the effect of not having your ownership data under control. It results in time and money being spent — both internally and on external consultants — during events such as transactions or share issues, but these costs are rarely tracked or measured separately.

The share ledger is a company's single most important governance document — yet it is one of the most neglected when it comes to how companies manage their ownership data. In our experience, very few companies today can produce a fully correct share ledger without investing significant time and money in the process.

Under company law, the board of directors is responsible for maintaining the share ledger — the official record of who owns shares in the company. Failing to maintain a compliant share ledger can lead to legal liability for board members and create complications during capital raises, due diligence, or company sales.

NVR uses BankID authentication and encrypted servers to protect sensitive information. Only authorised individuals have access to the share ledger, and all changes are logged with full traceability.

Creating a new share ledger is straightforward. Depending on the format your current share ledger is in, or what documentation and ownership history you have available, there are different requirements and methods. You can read more about the available approaches here: How to create a share ledger

If a company in which you are a shareholder has chosen to keep its digital share ledger with NVR, your holding in that company will automatically appear in your custody account once you create an account.

This means you can use NVR to view all your connected unlisted holdings in one place. You can easily get an overview of the size of your holding, the number of shares, the quota value at the latest valuation, and much more.

In addition, automatically generated settlement notes are delivered to your custody account if a share transfer is registered for one of your holdings.

The share ledger must be updated immediately when a change occurs and must not be more than three months out of date.

Register a share reclassification in NVR (see our guides).Register a share reclassification in NVR (see our guides).

A stock option program is typically preceded by a board resolution to issue a given number of options. This number represents the maximum permitted under the program. Usually, all or part of that total is then issued to key individuals.

Warrants are not recorded in the share ledger — they are a separate register which, like the share ledger, can be affected by events such as a share split.

You can easily register a bonus issue and have the share ledger updated automatically by recording the bonus issue in NVR's platform. Select the company you want to register the bonus issue for, click Register event, then Bonus issue, and fill in the required details. Once done, all reports, shareholder overviews, and share holdings are updated immediately.

You can easily update the share ledger after a new share issue by registering it in NVR's platform. Select the company you want to register the new share issue for, click Register event, then New share issue, and fill in the required details. Once done, all reports, shareholder overviews, and share holdings are updated immediately.

New shareholders are most commonly added through share transfers or share issues. See our guides for how to register these correctly in the share ledger.

There is no explicit definition of a share ledger in the Swedish Companies Act. However, the form of the share ledger can be interpreted using the provisions in Chapter 5, Sections 1, 2, and 5, which set out the purpose of the share ledger, its form, and what it must contain.