KR100725707B1 - How to arrange a meeting using e-mail or short message service - Google Patents

Abstract

The present invention relates to a method of arranging a meeting using an e-mail or a short message, and setting at least two meeting options for meeting arrangement through a meeting setting template by using a message transmitting / receiving service at a terminal of a meeting organizer. Sending a message to a terminal of a meeting participant, receiving the transmitted message at a terminal of a meeting participant, selecting at least one or more of the meeting options through a meeting setup template, and sending the message to the terminal of the meeting organizer; And ranking the selection of the meeting participant by the meeting options by receiving the transmitted message at the terminal of the meeting organizer, and selecting one of the rankings by the given meeting option to the terminal of the meeting participant. Send a message about Include.

Corporate Computing, Groupware, SMS, Portal

Description

Method for setting up a meeting using the e-mail or short message service}

1 is a block diagram illustrating an overall outline of a method for arranging a meeting using e-mail and SMS according to an embodiment of the present invention.

2 is a flowchart illustrating a meeting organizer transmitting a meeting message using a mobile communication terminal according to an embodiment of the present invention.

3 is a diagram illustrating an execution screen of a meeting organizer transmitting a meeting message using a mobile communication terminal according to an embodiment of the present invention.

4 is a flow chart illustrating that a meeting attendee sends a reply message to a meeting organizer's terminal using a mobile communication terminal according to an embodiment of the present invention.

FIG. 5 is a diagram illustrating a performance screen of a meeting attendee transmitting a reply message to a meeting organizer's terminal using a mobile communication terminal according to an embodiment of the present invention.

6 is a flow chart illustrating the analysis and storage of SMS messages sent from meeting participants in accordance with one embodiment of the present invention.

FIG. 7 illustrates an analysis of an SMS message sent from a meeting participant according to an embodiment of the present invention, determining a meeting date / time, and transmitting a message for the determined meeting date / time to a meeting participant using a mobile communication terminal. Drawing showing the execution screen.

8 is a view showing a performance screen for analyzing and storing an SMS message sent from a meeting participant according to an exemplary embodiment of the present invention.

9 is a view showing a performance screen of a meeting organizer transmitting a meeting message to a terminal of a meeting participant using a mail system associated with an SMS according to an embodiment of the present invention.

10 is a view showing a performance screen of a meeting participant selecting a meeting date / time and replying to a terminal of a meeting organizer using a mail system associated with an SMS according to an embodiment of the present invention.

FIG. 11 is a view illustrating a performance screen of a meeting organizer confirming a date / time of a reply mail using a mail system associated with an SMS according to an embodiment of the present invention; FIG.

The present invention relates to a method of arranging a meeting using an e-mail and a short message service. In particular, when meeting with a large number of people, an e-mail and a short message service (hereinafter referred to as SMS) are used. A method of arranging a meeting using e-mail or a short message that can save time and effort of meeting organizers and meeting attendees by arranging the meeting.

In general, with the development and expansion of communication networks, the Internet population is rapidly increasing, and users of wireless communication terminals are also increasing. However, when a group of people are offline to discuss or present a presentation, the meeting organizer can still arrange for the meeting organizer's time by calling and texting each participant. There is a wasteful problem.

In addition, although meetings can be arranged using e-mail, most calculations must be made on the server, so the server is limited to the company's computer network and the infrastructure where the server exists. There is a problem that can be arranged through the meeting, there is a problem that there is no technology and services for the user.

SUMMARY OF THE INVENTION The present invention has been made in view of the above-mentioned problems, and an object of the present invention is to arrange a meeting by simultaneously sending a specific type of message to the meeting participants and receiving data indicating the intention of the meeting participants. By analyzing, the present invention provides a method of arranging a meeting using e-mail and SMS for arranging a meeting more conveniently and efficiently.

Another object of the present invention is to prevent rudeness by the organizer to unilaterally determine the time and place, and to actually allow the attendees to select the e-mail to arrange a more active and attendee-oriented meeting in consideration of attendance rate and key attendees, or The present invention provides a method of arranging a meeting using a short message.

As a technical means for solving the above problems, the present invention provides a method for arranging a meeting using an e-mail or a short message service, the method comprising: (a) meeting a meeting arrangement through a meeting setup template using a message transmission / reception service at a terminal of the meeting organizer; Setting at least two meeting options, sending a message to a terminal of a meeting participant based on the set contents, (b) receiving the sent message at a terminal of a meeting participant, and using the meeting setup template Selecting at least one or more to transmit a message to the meeting organizer's terminal, and (c) receiving the transmitted message at a meeting organizer's terminal to rank the meeting attendee's options by meeting options, Attend the meeting by selecting one of the ordered meeting option rankings And sending a message regarding the option to the terminal of the child.

Hereinafter, the operation of the meeting arrangement method using the email and SMS of the present invention having the above-described configuration will be described in detail. However, embodiments of the present invention illustrated below may be modified in many different forms, and the scope of the present invention is not limited to the embodiments described below. The embodiments of the present invention are provided to more completely explain the present invention to those skilled in the art.

1 is a block diagram illustrating an overall outline of a method for arranging a meeting using e-mail and SMS according to an embodiment of the present invention.

Referring to FIG. 1, when a meeting organizer arranges a meeting using the mobile terminal 10, the meeting organizer may select a meeting option such as a time for which he / she wants to arrange a meeting, for example, the current Samsung Anycall. Set from 2 to n using the schedule management application. Here, the settable time may be limited according to the memory or function of each mobile communication terminal 10. Meeting options, such as the set meeting time, may be displayed using a meeting setup template, for example, the mobile communication terminal 30 of the meeting participants or the mail system of the meeting participants through the base station 20 using the text message function of Samsung Anycall. 50). Participants select a meeting option, such as the time and place where they can attend, among the received meeting setup template, and transmit the meeting option to the meeting organizer's mobile terminal 10 or the meeting organizer's mail system 40.

The meeting organizer can check the individual choices of the attendees and view the meeting options, such as when and where the attendance is highest, by rank. The meeting organizer selects one from the meeting option list of the short message and sends it to the attendees.

When a meeting organizer arranges a meeting using the mail system 40, the meeting organizer sets two to n meeting options, such as a time when the meeting organizer wants to arrange a meeting. Meeting options, such as the time you can set here, are determined by business modeling. Meeting options such as the set meeting time are transmitted to the meeting participants' Internet mail system 50 or the mobile communication terminal 30 through the meeting setting template.

Meeting attendees select a time and place where they can attend from the received meeting setup template and transmit the meeting organizer's Internet mail mail system 40 or the mobile communication terminal 10. The meeting organizer can check individual attendees' choices and can rank by time and place the highest attendance. The meeting organizer selects one from the received ranking and transmits it to the Internet mail system 50 or the mobile communication terminal 40 of the meeting participant.

By reusing schedule and phone number applications in most mobile communication terminals (10, 30), meetings can be arranged more effectively without developing new applications as much as possible. It can also be used. In this way, you can easily make decisions by investigating a number of preferences, including the time and place of the meeting as well as the food.

2 is a flowchart illustrating in detail a meeting organizer transmitting a meeting message using a mobile communication terminal according to an embodiment of the present invention.

Referring to FIG. 2, first, a meeting name to be arranged is generated using the mobile communication terminal 10 or the mail system 40 (S110), and then meeting options such as a meeting date and time are set (S120). .

Next, after selecting a message recipient (S130), it is determined whether a key participant exists among the message recipients (S140). If there is a key participant among the message recipients, the key participant is checked (S150), and whether to allow a friend invitation is determined to complete the generation of the meeting message (S160). However, the meeting option setting, core participant check and friend invitation decision step may be combined in any step regardless of the order according to the program.

The generated meeting message is stored in the storage unit of the mobile communication terminal 10 or the mail system (S170), and the meeting message is transmitted to the mobile communication terminal 30 or the mail system 50 of the meeting participant (S180). .

3 is a diagram illustrating a screen in which a meeting organizer transmits a meeting message using a mobile communication terminal according to an embodiment of the present invention, and FIGS. 3A and 3B are screens for creating a new meeting. 3 (c) is a screen for setting a meeting time which is a meeting option. 3 (d) and 3 (e) are screens for selecting meeting attendees, and FIG. 3 (f) is a diagram for selecting required attendees. 3 (g) and 3 (h) are screens for determining whether to invite a friend, and FIG. 3 (i) shows a calling screen.

The meeting organizer sends a meeting message to the meeting attendees by selecting various options such as meeting date / time, key attendees, and inviting friends to a predetermined template using a mobile communication terminal.

Referring to FIGS. 3 (a) to 3 (i), when a team meeting is generated by pressing a menu button on the screen of FIG. 3 (a), for example, a meeting name to be arranged, the screen of FIG. 3 (b) is displayed. do. ‘3. You can see that a new team meeting has been created. 3 (c) is a screen for creating or deleting a meeting time by selecting the generated meeting name on the screen of FIG. 3 (b) and pressing a menu button. When the time generation is completed, the screen of Fig. 3 (d) is displayed, and press the menu button in Fig. 3 (d) to select the meeting attendees.

As a method of selecting meeting attendees, various methods such as searching by name or searching by group may be used. When the meeting attendees are selected on the screen of FIG. 3 (d), the screen of FIG. 3 (e) is displayed, and each meeting attendee is selected on the screen of FIG. 3 (e) and the required attendees are selected by pressing the Select / Release Required Participants button. Select.

After the selection of the required attendees is finished, the screen of FIG. 3 (g) selects whether to invite friends. If inviting friends, the user can check the 'allow friend invite' as shown in the lower part of FIG. After determining whether to invite a friend, press the OK button shown on the screen of FIG. 3 (h) to save the meeting message, and press the send button shown in FIG. 3 (i) to save the meeting message. Transfer to 30.

When a meeting organizer manages a plurality of meetings, a unique key may be transmitted together with the meeting message to facilitate message management upon receiving a reply message to the meeting message.

The friend refers to an external participant who is not included in the meeting organizer's list of originator of the meeting message.

4 is a flowchart illustrating in detail a transmission of a reply message to a meeting organizer's terminal to a meeting organizer's terminal using a mobile communication terminal according to an embodiment of the present invention.

Referring to FIG. 4, when the mobile communication terminal 30 of the meeting participant receives a meeting message transmitted from the meeting organizer (S310), the meeting participant selects a meeting option such as a meeting time and date specified in the meeting message ( S320) and the meeting message is returned to the mobile communication terminal 10 of the meeting organizer (S330).

Next, if the meeting message is a message allowed to invite a friend (S340), it is determined whether to invite a friend to the meeting (S350), and a friend to be invited to the meeting is selected (S360).

Create a meeting option, such as a meeting time, a place (S370), and transmits a meeting message to a mobile communication terminal or a mail system of a friend to invite to the meeting (S380). When the friend who has received the meeting message wants to join the meeting, the friend selects a meeting option with the meeting attendee and transmits the meeting message to the mobile terminal 10 of the meeting organizer.

FIG. 5 is a diagram illustrating an execution screen of a meeting participant transmitting a reply message to a meeting organizer's terminal using a mobile communication terminal according to an embodiment of the present invention. FIG. 5B is a screen for checking a meeting message, and FIG. 5B is a screen for selecting an attendance time for a received meeting message. In addition, Figure 5 (c) is a screen for sending a meeting message containing the selection to the mobile communication terminal 10 of the meeting organizer, Figure 5 (d) is a meeting that can invite a friend to the meeting when the friend can invite It is a screen to confirm whether or not. 5 (e) and 5 (f) is a screen for setting a friend to invite to the meeting, Figure 5 (g) is a screen for setting the time to invite to the meeting. Finally, Figure 5 (h) is a screen for storing the meeting invitation message, Figure 5 (i) is a screen for transmitting the meeting invitation message to the terminal of the friend to invite to the meeting.

Meeting attendees select and reply to available options for meeting options set by the meeting organizer.

Referring to FIG. 5A, a menu button may be pressed to view or delete a received meeting message. When the menu message is selected by pressing the menu button, as shown in FIG. 5 (b), meeting options such as date / time of two or more meetings created by the meeting organizer can be checked. Among the meeting options, one or more meeting options such as the date / time available or the date / time to be attended are selected to the mobile communication terminal 10 of the meeting organizer through the screen of FIG. Reply to the meeting message.

If the received meeting message is a meeting message for a meeting in which a friend invitation is permitted, it is determined whether to invite a friend through the screen of FIG. 5 (d). When selecting to invite a friend, the screen of FIG. 5E is displayed, and a friend to invite to a meeting is selected on the screen of FIG. 5E. As a method of selecting meeting invitees, various methods such as searching by name or searching by group may be used.

When inviting a friend to the meeting, press the menu to select the recipient, and through the screen of Figure 5 (g) to create two or more of the meeting options created by the meeting organizer. When the meeting option is finished, press the OK button on the screen of FIG. 5 (h) to store the meeting message in the mobile communication terminal 30 or the mail system 50 and press the Send button on the screen of FIG. 5 (i). Press to transmit the meeting message to the terminal of the friend to invite.

The friend refers to an external participant who is not included in the meeting organizer's list of originator of the meeting message.

6 is a flow chart illustrating the analysis and storage of SMS messages sent from meeting participants in accordance with one embodiment of the present invention.

Referring to FIG. 6, first, select a meeting name to check contents of a message received from meeting attendees (S510), and select whether to check statistics on all meeting attendees or to check statistics on required attendees. (S520).

Next, by selecting each meeting option set when sending a meeting message, the meeting attendees' choices for each meeting option are checked (S530). Based on the selection of the meeting attendees, one of the meeting options such as a meeting date and time is determined (S540), and a recipient who receives the determined meeting option determination message is selected (S550).

Thereafter, the meeting option determination message is transmitted (S560), and the statistics are converted into a document file and stored in the terminal (S570).

FIG. 7 illustrates a method of analyzing a meeting message transmitted from a meeting participant according to an embodiment of the present invention, determining a meeting date / time, and transmitting a message regarding the determined meeting date / time to the meeting participant using a mobile communication terminal. 7 (a) is a screen showing a list of meeting names that have received a meeting message, and FIGS. 7 (b) and 7 (c) confirm overall statistics on the received meeting message. 7 (d) and 7 (e) are screens for checking the attendance statistics for the received meeting message. 7 (f) is a screen for determining a meeting option. 7 (g) and 7 (h) are screens for selecting a receiver to transmit a meeting option such as a determined meeting time, and FIG. 7 (i) is a screen for transmitting the determined meeting message.

Referring to FIG. 7 (a), when the sent meeting message name is selected and the menu button is pressed, the user selects whether to display all statistics or statistics of required attendees. Figure 7 (b) is a case of selecting the total statistics, if you select each meeting time and select the detailed view, as shown in Figure 7 (c) can see the meeting attendees who selected a specific time, and the number of invited You can check it.

If the statistics of the required attendees are selected in FIG. 7A, the screen of FIG. 7D is displayed. By selecting each meeting time and selecting the detailed view, it is possible to check who is the required attendee who selected each date / time zone as shown in FIG. 7 (e). When the meeting option is determined based on the total statistics and the required participant's statistics, the confirmation button shown in FIG. 7 (f) is pressed to confirm the meeting time, as shown in FIGS. 7 (g) and 7 (h). Select the meeting attendees to whom you want to send the meeting message containing the determined meeting options. As a method of selecting meeting attendees, various methods such as searching by name or searching by group may be used. After selecting the meeting participant, as shown in FIG. 7 (i), the send button is transmitted to the mobile communication terminal 30 of the meeting participant.

The friend refers to an external participant who is not included in the meeting organizer's list of originator of the meeting message.

8 is a diagram illustrating a screen for analyzing and storing a meeting message sent from a meeting participant according to an exemplary embodiment of the present invention.

Referring to FIG. 8, statistics of all attendees and required attendees can be checked by selecting respective dates and time zones, and the mobile communication terminal 10 is linked with a terminal such as a personal computer to excel the above statistics. It can be converted to a file such as a file and managed.

After selecting and checking a meeting option such as each date / time, and pressing the statistic button 710, all the attendees' intentions in each meeting time zone are displayed by sending statistics on the meeting message of all the attendees who are returned. If the user can check the statistics button 720, the attendees can check the intentions of the required attendees at each meeting time by sending statistics on the meeting message of the required attendees.

Pressing the Excel statistics button 730 after pressing the statistics button 710 or the statistical statistics button 720, the attendees of each time zone can be converted into an Excel file and stored in a terminal such as a personal computer.

FIG. 9 is a diagram illustrating an execution screen for transmitting a meeting message to a meeting participant using a mail system associated with an SMS according to an embodiment of the present invention, and selecting and transmitting various meeting options.

Referring to FIG. 9, when a meeting organizer wants to arrange a meeting using a mail system associated with an SMS, a meeting subject, a meeting organizer, an e-mail address of an attendee, etc. are entered in a meeting setting menu 810 and a meeting option is a meeting. Enter the date / time.

If you want to change the organizer of the meeting can be changed by pressing the change button 811, by pressing the add button 812 or the delete button 813 can be added or deleted to send to the meeting attendees.

Mandatory attendees should be checked separately and the telephone number of the attendee who wishes to send an SMS message instead of e-mail. The add button 814 or the delete button 815 may be pressed to add or delete a meeting participant to send an SMS message to the meeting participant.

If there is a shared file, the shared file may be selected from the shared file menu 820, and if the participation condition and the meeting tool are required, the shared file may be selected through the participation condition menu 830 and the meeting tool menu 840. When all settings are completed, the send button 850 is pressed to send a mail or SMS message.

FIG. 10 is a diagram illustrating an execution screen in which meeting attendees select a meeting date / time and reply to a meeting organizer's terminal using a mail system associated with SMS according to an embodiment of the present invention.

Referring to FIG. 10, a meeting attendee who receives a meeting mail through the mail system 50 checks a meeting topic, a meeting organizer, a meeting date / time, and a date to attend the meeting through the meeting notification menu 910 of the mail system. Select one or more of the times.

In addition, through the shared file menu 920, the participation condition menu 930, the meeting tool menu 940 confirms each information. In the case of a meeting invitation mail for a meeting where a friend can be invited, an e-mail address of an invitee and a telephone number for transmitting an SMS are selected by pressing an add button (911, 913) or delete button (912, 914). When all selections are finished, the send button 950 is pressed to send a message to the conference organizer who sent the conference invitation mail and the invitee to invite to the conference.

The friend refers to an external participant who is not included in the meeting organizer's list of originator of the meeting message.

FIG. 11 is a diagram illustrating an execution screen of a meeting organizer confirming a date / time of a reply mail using a mail system associated with an SMS according to an embodiment of the present invention.

Referring to FIG. 11, in checking the e-mail returned from the meeting attendees, the selection of meeting options such as the meeting time of the entire meeting attendees may be checked through the all-members menu 1010, and through the mandatory menu 1020. You can confirm the selection of meeting options, such as the meeting time of the required attendees.

Looking at the total number of people menu 1010, when arranging a plurality of meetings at the same time, you can check the type of meeting through the meeting topic. The number of meeting attendees who have selected each date / time set by the meeting organizer and the number of required attendees are displayed (10 (2), 12 (1), 3 (2)), and a detailed view of each date / time is provided. Pressing buttons 1011, 1013 and 1015 will allow you to see who is the meeting attendee who selected each date / time. At this time, the required number of attendees and the phone numbers of friends invited by the meeting attendees are distinguished by a specific color so that they can be easily recognized. For example, mandatory attendance is shown in red and guest attendance is shown in blue.

The meeting organizer checks the attendees and the required attendees for each date / time zone, determines the meeting date and time, selects one of the confirmation buttons 1012, 1014, and 1016, and presses the send button 1040 to determine the meeting date. Send a timed message to all participants. The friend refers to an external participant who is not included in the meeting organizer's list of originator of the meeting message.

Meanwhile, the method of arranging a meeting using an e-mail and a short message service according to the present invention may also be implemented as a code that can be read by a computer and a mobile communication terminal on a recording medium that can be read by a computer and a mobile communication terminal. The recording medium readable by the computer and the mobile communication terminal includes all kinds of recording devices storing data that can be read by the computer and the mobile communication terminal system.

For example, the computer-readable recording medium may be a ROM, a RAM, a CD-ROM, a magnetic tape, a hard disk, a floppy disk, a removable storage device, a nonvolatile memory (Flash memory). Optical data storage, and the like, and also implemented in the form of a carrier wave (eg, transmission over the Internet).

The computer readable recording medium can also be distributed over computer systems connected over a computer network so that the computer readable code is stored and executed in a distributed fashion.

Although a preferred embodiment of the method for arranging a meeting using an e-mail and a short message service according to the present invention has been described above, the present invention is not limited thereto, but the scope of the claims and the detailed description of the invention and the accompanying drawings are various. It is possible to carry out the transformation by the branch and this also belongs to this invention.

According to the method of arranging a meeting using the e-mail and the short message of the present invention as described above, the best place and time to meet in a collaborative manner without contacting each participant are found. If there are many attendees or if it is impossible for all attendees to attend, it is effective to calculate the ranking of meeting attendance and present the best meeting condition.

In addition, when arranging a meeting with n people, there is no need for n contact or contact with the meeting participants, and it is more convenient to be able to determine the location and time of the meeting arrangement by asking a question about the time and place of the meeting. The advantage is that you can effectively organize meetings.

Claims (13)

(a) setting at least two meeting options for meeting arrangements through a meeting setup template using a message transceiving service at a meeting organizer's terminal, and transmitting a message to the terminal of the meeting participant based on the set contents; (b) receiving the transmitted message at a terminal of a meeting participant; (c) selecting at least one or more of the meeting options through a meeting setup template and sending a message to the meeting organizer's terminal; (d) receiving the transmitted message at a terminal of a meeting organizer and ranking the meeting attendee's options by meeting options; And (e) selecting one of the ranks of the given meeting options and sending a message about the selection to a terminal of the meeting participant. The method of claim 1, wherein in the step (a), setting a meeting name. The method of claim 1, wherein in the step (a), selecting a key participant and a general participant from the meeting participant. The method of claim 1, wherein in the step (a), selecting whether to invite an external participant to the meeting participant is selected. The method of claim 1, wherein in the step (a), storing the transmitted message in a storage unit of the terminal. The method of claim 1, wherein in the step (a), the meeting organizer transmits a unique key along with the meeting message for each meeting when the meeting organizer manages a plurality of meetings. . The method of claim 1, wherein in the step (c), if the meeting is capable of inviting external participants, it is determined whether to invite the external participants, and when the external participants are invited to the meeting, the meeting option is created and invited to the meeting. And sending a meeting message to an external participant to do the meeting. The method of claim 1, wherein the step (d) comprises dividing the meeting options and the required attendees to rank the meeting options. The method of claim 1, wherein the step (c) includes linking the mobile communication terminal with the personal computer terminal, and converting the statistics, which are ranked by the meeting options, into a document file and storing the statistics in a personal computer terminal. How to arrange a meeting using a message. 10. The method of any one of the preceding claims, wherein the meeting option is at least one of a date, time, place or preferred food. 10. The method of any one of claims 1 to 9, wherein the terminal is a mobile communication terminal or a personal computer. 10. A method according to any one of the preceding claims, wherein the message is a short message or an email. A computer-readable recording medium having recorded thereon a program capable of executing the method of any one of claims 1 to 9.

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