Shadow

Shadow is a native macOS application that acts as an intelligent interface between you and your meetings. It automatically detects and captures online calls across Zoom, Meet, Teams, Slack huddles, and more—without ever joining as a bot. The app records both spoken conversation and screen content, transcribes everything locally on your Mac, and then uses customizable prompts (called Skills) to turn that context into notes, emails, summaries, and other ready-to-use outputs. Shadow runs quietly in the background, giving privacy-conscious professionals a way to never miss a meeting detail while keeping sensitive data under their control.

• Bot-free, system-level meeting capture: Detects when a call starts by monitoring macOS activity—not calendar events—so it works with scheduled meetings, ad-hoc links, and late starts across Zoom, Google Meet, Microsoft Teams, Webex, Slack huddles, Discord, and similar apps. No bot ever appears in the call.
• Local transcription and speaker identification: Transcribes microphone and system audio directly on the Mac, adding real-time speaker labels. All meeting data stays on the device by default, giving you stronger control over sensitive conversations.
• Meeting Skills for instant outputs: Run prompt-based Skills the moment a call ends to generate structured notes, BANT breakdowns, action items, follow-up emails, or customer feedback summaries using both the transcript and captured screenshots.
• Action Skills, Quick Access, and voice input: Use a global shortcut to grab what’s on screen, spoken words, or selected text, then trigger an Action Skill that pastes or displays AI-generated output wherever you need it. Voice typing turns spoken input into polished text inside any app.
• Ask and live in-meeting assistant: Query Shadow during or after a meeting; it draws on rolling transcripts and smart screenshots to answer questions about what was said and what was shown on screen.
• Markdown and automation friendly: Export outputs in native Markdown and send them via webhooks to tools like Zapier, n8n, and Make, so meeting results flow directly into your existing note-taking and automation workflows.

1. Install and grant permissions: Download Shadow from shadowlabs.ai, open the app, and grant screen recording, microphone, and accessibility permissions so it can detect meetings and capture audio/visual context.
2. Let it run in the background: Shadow stays in your menu bar. It automatically detects when you join a supported meeting via system-level activity—no manual start or calendar sync needed.
3. Review the local transcript: After a meeting, open Shadow to see the locally transcribed conversation with speaker labels and captured screenshots. Everything stays on your Mac unless you choose to use cloud-based Skills.
4. Run a Meeting Skill: Click a pre-built or custom Meeting Skill (e.g., “Generate follow-up email”) to instantly turn the meeting data into a structured output. The Skill uses the transcript and screenshots as context.
5. Use Quick Access and Action Skills: Press a global shortcut, speak or select text, and run an Action Skill to paste AI-generated content directly into any active app.
6. Ask questions: During or after a meeting, type a question in Shadow’s Ask field; it will answer using both the ongoing transcript and the visual content that was shown.

Shadow offers a freemium model with three tiers. The free Starter plan allows up to 10 meetings per month, real-time action detection, follow-up scheduling, and support for Zoom, Meet, and Teams. The Pro plan at $25 per month removes meeting limits, adds unlimited Skill executions, slide creation, Notion docs, data pulls, and priority support. An Enterprise tier at $50 per month is launching soon with SSO, advanced security, team-wide deployment, custom integrations, and dedicated support. Pricing may change—always check the official Shadow website for the most current details.

• macOS native app: Shadow runs exclusively as a native Mac application (Apple Silicon and Intel supported) and integrates with the operating system for meeting detection, audio capture, and screen recording.
• Webhooks / API: Outputs can be sent to external services through webhooks, enabling connections with automation platforms like Zapier, n8n, and Make.
• No dedicated mobile or Windows app: Currently unavailable on other operating systems; the experience is built entirely around macOS capabilities.

• Customize Skills for your exact workflow: edit the prompt, decide which context (transcript, screenshots, both) the Skill should use, and choose the output destination (clipboard, file, webhook).
• Use Markdown export to pipe meeting notes directly into tools like Obsidian, Notion, or your own static site generator.
• Set up webhooks to auto-send meeting summaries to task managers or CRMs; test with a platform like Zapier or n8n first.
• Rely on local transcription for sensitive meetings, and only invoke cloud-based AI Skills when you truly need an advanced summary or analysis.
• Lean on the Quick Access shortcut for ad-hoc voice typing or to instantly transform on-screen content—no need to open a separate chat window.
• Bookmark important meetings inside Shadow to build a personal knowledge base that you can search later by keyword or speaker.

• Mac users who spend a large portion of their day in online meetings and need automatic, privacy-respecting capture that doesn’t disturb other participants.
• Privacy-minded professionals who want transcription to happen on-device and only send data to the cloud when explicitly approved.
• Salespeople and customer success reps who need CRM-ready follow-ups and deal intelligence without switching context during calls.
• Product and design folks who often discuss visual work and want both the conversation and the screen captured in one place.
• Founders and executives who need a searchable archive of high-stakes conversations and a way to offload drafting tasks.
• Teams that already use Markdown, Slack, Obsidian, or automation tools and prefer an assistant that fits into their existing workflows.