Best Fuel Management Software in the USA
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Compare the Top Fuel Management Software in the USA as of November 2025
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What is Fuel Management Software in the USA?
Fuel management software helps businesses and organizations track, control, and optimize their fuel consumption, whether for fleet vehicles, industrial equipment, or fuel stations. These platforms provide tools for monitoring fuel usage, managing fuel inventory, controlling fuel purchases, and tracking fuel transactions. Fuel management software often includes features like automated reporting, real-time fuel level monitoring, fuel efficiency analysis, and integration with other business systems such as fleet management and accounting software. By using this software, organizations can reduce fuel costs, improve operational efficiency, and ensure compliance with regulatory requirements. Compare and read user reviews of the best Fuel Management software in the USA currently available using the table below. This list is updated regularly.
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1
FuelCloud
FuelCloud
FuelCloud fuel managament systems use modern technology to put fuel managers in complete control of their fuel. Protect and manage access to bulk fuel supplies, track fuel usage in real time, and automate time-consuming reporting tasks through FuelCloud's cloud-based web portal. For fuel managers looking for fuel security and control without breaking the bank on high-cost traditional fuel management systems, FuelCloud is a cost-effective solution. -
2
HCSS
HCSS
HCSS improves fuel management by tracking consumption, deliveries, and costs across fleets and jobsites. Contractors can monitor fuel usage in real time to reduce waste and theft. Integration with equipment data links fuel use to productivity, giving managers better insights into efficiency. Automated reports make it easy to analyze trends and optimize fuel budgets. The system also supports compliance by documenting fuel records and environmental reporting. Mobile tools allow field crews to log refueling quickly and accurately. With HCSS, companies can control one of their largest operating expenses with confidence.Starting Price: $60 - $4,000+/user/year -
3
FleetUp
FleetUp
Track your fleet and your assets in real-time. Access location, job status, performance metrics, and engine condition with a real-time GPS fleet tracking system. Automate regulatory compliance. FleetUp’s HOS voice assistant stops drivers before they break FMCSA rules, eliminating non-compliance fines. Eliminate avoidable fuel waste with comprehensive fuel monitoring. Identify which assets waste fuel, pinpoint the causes of that waste, and cut fleetwide fuel use by 20%. Track the temperature and humidity of sensitive shipments. Review temperature history of frequent routes to pinpoint and eliminate causes of spoilage and rejected deliveries. Drive your business forward with powerful insights. Our fleet management software tracks and analyzes end-to-end operational performance, surfacing data to cut costs and boost profits. FleetUp keeps vehicles on the road longer, helps employees work faster, and eliminates inefficiencies that slow your business down. -
4
Tailwind TMS
WiseTech Global
Grow your business, reduce paperwork, empower your employees to be more efficient, and become more organized with the industry’s leading, cloud-based TMS for trucking companies, freight brokerages, and hybrid companies. Tailwind TMS has all the tools you need to keep your trucks moving, and your motor carrier or freight broker business growing. Whether you are a small business starting out, an SMB business ready for accelerated growth, or a mature operation looking to streamline operations and provide excellent customer service. Handle quotes, orders, bills of lading, load confirmations, invoices and settlements - all from one unified system.Starting Price: $99/month/user -
5
Fleeteco Fuel Management
Fleeteco
Fleeteco is a specially designed by experienced professionals, that provides everything you would like to have to manage your vehicle and fuel consumption. No capital expenditure is needed to acquire it, and the monthly usage charge is minimal. A small percentage of an employee’s time is needed for the productive use of program. More information you can find at www.fleeteco.orgStarting Price: $1.00/month -
6
Momentum IoT
Momentum IoT
Momentum makes service businesses more profitable. Our cloud-based software platform, powered by a connected network of GPS hardware devices, gives you complete financial control and deep operational insight into your business. With Momentum, you never worry about time-consuming data entry or human error. Data collection is always accurate and automatic. That's why Momentum excels where other software fails. Drive more revenue and profit. All you have to do is get connected, Momentum will do the rest. The Connected Network of Momentum Devices: Vehicles, Equipment & Crews - The Eagle One: One GPS device for vehicles, trailers and heavy equipment. It's available with an OBD-II harness or 12V battery harness. - The Momentum Toolie: Bluetooth enabled location and activity tracker for light equipment and tools. - The CrewID: Privacy-first labor cost tracker that automatically captures and calculates all labor costs from the field without data entry.Starting Price: $20 per device per month, -
7
TruckMaster EnVision
TruckMaster Logistics Systems
TruckMaster delivers powerful, easy-to-use trucking software for carriers, brokers, and private fleets. The EnVision TMS integrates dispatch, billing, settlements, payroll, and compliance in one seamless system—reducing double entry, improving accuracy, and simplifying fleet management. Designed with an intuitive workflow, it boosts efficiency for operations of any size. Need a simpler, web-based solution? Try TruckMaster Lite — an affordable, browser-based TMS for small carriers and brokers. Lite offers essential dispatch, billing, and compliance tools, plus customer and carrier portals and a driver app for real-time updates—all backed by TruckMaster’s 30+ years of industry expertise. Start your FREE trial today!Starting Price: $199 per month -
8
Fast Forward TMS
Fast Forward TMS
Fast Forward TMS is an all-in-one carrier TMS software built to simplify, automate, and scale fleet operations. Backed by over 7 years of dedicated service and 18+ years of combined industry expertise, the platform helps carriers streamline dispatching, digital paperwork, driver tracking, compliance, and load planning—all within a secure, cloud-based system. With smart features like Load Offer Negotiation, driver tracking, real-time GPS, electronic proof of delivery (ePOD), automated billing, and integrated chat, carriers can cut operational delays and reduce administrative overhead. Many fleets experience a noticeable improvement in dispatch efficiency and workflow speed soon after adoption. Trusted by more than 1,500 fleets globally, Fast Forward TMS is affordable & easy to use. With strong customer support, a user-friendly interface, and a first-user-free model, the platform empowers small to mid-sized fleets to grow smarter and stay competitive in today’s logistics landscape. -
9
CalAmp
CalAmp
From UX to platform to edge devices, we take care of everything, so you can keep things moving efficiently! The CalAmp Telematics Cloud is a dependable secure platform that is a solid foundation for your telematics needs. We provide telematics capabilities and best practices that adapt to your processes and integrate into your systems. Whether using one of our purpose-built applications or leveraging the underlying power of the CalAmp Telematics Platform, we provide flexibility to fit into your organization’s needs. From applications to platforms to edge devices, CalAmp’s solutions are built so you can trust them to always support your business. Fully redundant with built-in autoscaling capabilities you can ”dial-up” the level of availability that meets your business’ needs. Your telematics information is critical to your systems and how you do business. CalAmp’s enterprise-grade solutions are used worldwide and can scale to meet your needs, both today and tomorrow.Starting Price: N/A -
10
Samsara
Samsara
Prevent HOS Violations, Drivers Log Hours in Mobile App. Real-time visibility into drivers nearing or in violation gives you peace of mind that you're complying with the ELD mandate. Access a single system for Hours of Service logging, GPS tracking, dispatch, and maintenance with a complete platform that's FMCSA certified. A built-in WiFi hotspot keeps devices connected, even when there's no cell reception. Prevent compliance errors and speed up repairs with paperless DVIRs and a real-time maintenance dashboard. Simplify compliance and operations with a platform that combines GPS tracking, Hours of Service, paperless DVIRs, temperature monitoring, and more. Plug and play installation with zero-configuration allows you to get set up in 15 minutes. Samsara's hardware works with any vehicle, including cars, light and heavy trucks, buses, and more. -
11
Gasmom
Gasmom
Control Gas Use & Accountability, Control Dealer Tags & Accountability, Print Gas/Fuel Purchase Orders, Track Every Dealer Tag, Track Each Fuel Purchase, Real-Time Text Alerts. Starts the delivery process right away! Sends a text alert to the lot attendant you choose. Text alert is then validated by the gas attendant. Stay in the know, from anywhere! Sends a text alert to the owner or general manager. Do you know where your Dealer Tags are? Sends a text alert to the owner or general manager. Stops Unauthorized Dealer Tag Use! Control Dealer Plates & Accountability. Print Dealer Plate Signature Forms. Track Every Dealer Plate. Manage Toll Violations. Stops Unauthorized Dealer Plate Use. Open, Close, & Void Each Transaction. Sort by Time, Employee, & Stock. Real Time Text Alerts. Multiple Users & Permissions. Full Mobile App Control. 24/7 Tech Support. -
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AUTOsist
AUTOsist
Are you looking for a SIMPLE solution to manage your fleet? AUTOsist gives you an easy way to track maintenance, inspections, fuel, & other important records. Our system is web based and also has a mobile app for both iOS and Android so you can manage your fleet anytime, anywhere, and on any type of device. Easily set reminders, upload receipts/documents, and assign multiple users. AUTOsist can be used with any type of fleet helping you increase efficiency, reduce downtime, and reduce costs.Starting Price: $75.00/month -
13
Fleetio
RareStep
Fleetio's suite of fleet management solutions helps fleets of all sizes automate fleet operations and manage asset lifecycle with the convenience of a smartphone and the Fleetio Go mobile app. Fleets can manage outsourced and in-house maintenance, fuel, vehicle inspections, parts, recalls + more. Fleetio offers fuel card automation, electronic maintenance approval plus integration with multiple telematics solutions for automated odometer updates, DTC handling and fuel location reporting. With Fleetio, users can manage maintenance, DVIRs, inventory, vehicle assignments and more all in one place. Fleetio powers public and private fleets in more than 100 countries in industries like consumer and business services, construction, transportation and many others.Starting Price: $4/per asset/month -
14
FleetSoft
FleetSoft
FleetSoft is a feature-rich, easy-to-use fleet maintenance and parts inventory management software that allows you to organize vehicle information, produce work orders, track service, schedule preventative maintenance, integrate with GPS and manage parts inventory, among other things. All of this may be done from a computer or a mobile device. Do you dislike having to look up or search for your vehicle's service history records? Tired of keeping track of maintenance services with a pen and paper? For a limited time, try FleetSoft for free and put your best fleet forward! FleetSoft can be used by anyone in your fleet, from fleet managers to drivers, because it has an unlimited user limit. Put your best fleet forward with dependable, efficient, and easy to use fleet maintenance software. With unlimited users, anyone in your fleet can use FleetSoft from Fleet Managers to Drivers. -
15
FleetWave
Chevin Fleet Solutions
FleetWave simplifies fleet, asset and driver management - from the financial overview of vehicles and equipment, to policy and supervision of drivers, technicians, workshops. FleetWave lets you record and manage the complete life cycle of equipment - from acquisition to disposal. Incorporating costs and expenses, as well as details of utilisation, fuel usage, maintenance, compliance, accidents and remarketing, so you can quickly audit data and view performance, while streamlining processes. Use intelligent data to find out how your fleet works. Integrate almost any third-party app, so you can work smarter. And automate your processes to work more efficiently. Our flexible fleet management software gives you the tools to stay compliant, power-up productivity and exceed customer expectations. With us by your side, you’ll be able to take your fleet – and your business – further.Starting Price: $3 per vehicle -
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Manage Petro
Manage Petro
Manage Petro Software is a SaaS software company based in Canada that was founded in 2008 and offers a software product called Manage Petro FMS Software. Manage Petro Fuel Delivery features training via documentation, live online, webinars, and in-person sessions. Manage Petro is the only fully integrated cloud software on the market today that provides real-time data from our advanced mobile App and back office management solutions. FMS system automatically and instantly updates your order/work order, dispatch, billing, Fuel/ Inventory/Fleet management and accounting with a single entry. Track every last drop of your inventory anytime. Calculate inventory on hand with actual proportional volume. Say goodbye to major fuel loss and disorganization with your assets. Your invoices are ready to send to the clients as soon as the driver closes the delivery ticket. All price tracking and tax calculation become effortless now.Starting Price: $15,000 -
17
Fuelio
Fuelio
Fuelio is a simple, easy-to-use android application to track your mileage, gas consumption, and gas costs. Using this app you can track car expenses, auto service, fill-ups, fuel consumption, car mileage, gas costs/gas prices and save money. Fuelio was founded in 2011 and it was a hobby project for a few years. In 2015 Fuelio joined Sygic, the company focusing on automotive, navigation, and travel apps and it is still developed with made with love by the same team. Track your fill-ups, mileage log, gas costs, fuel consumption, and GPS location. Manage vehicle expenses and organize them into categories like service costs, parking fees, or tolls. Get reminders and you'll never forget about your next service visit. Use our simplified view to see your gas and other cost entries on one list. Customize features and Fuelio's look, dark and light themes included. You'll find information about gas stations and gas prices in the app.Starting Price: Free -
18
Fuel Me
Fuel Me
Experience seamless fuel ordering with Fuel Me, your trusted fuel delivery service. With our user-friendly platform, you can conveniently order fuel online, ensuring timely and reliable fuel delivery services tailored to your needs. Fueling your journey has never been this effortless. Streamline your fuel procurement with Fuel Me, our reliable fuel delivery service offers a convenient online platform for hassle-free ordering. Utilize efficient fuel delivery services to solve issues surrounding Fuel ordering and save time each day, every day. Customers can order, monitor, track, and manage their fuel in real-time. Get rid of unnecessary paper chasing. Properly track and manage your fuel with the comfort of knowing you won’t have to circle back checking for discrepancies. Be confident in the service and pricing of each delivery, no matter the location. Ensure you always have the fuel you need and eliminate the need for manual tracking and coordination across all sites.Starting Price: Free -
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AssetWorks
AssetWorks
Do you manage assets, such as vehicles, buildings and infrastructure? Whether you deal with the assets themselves or the staffing and workflows around them, we believe technology can help. We develop integrated software and hardware, as well as customized consulting services, for asset- and infrastructure-intensive organizations. Our technology and services are designed to help organizations of all sizes manage and maintain their assets, including fleets, facilities, consumables, equipment, property and infrastructure, efficiently and cost-effectively. With a proven track record over 30 years and more than 1,000 customers that span public and private industries, AssetWorks is a leader in understanding and developing solutions to asset management challenges. Our products and services can help your organization increase efficiency, improve data transparency, and reduce overall costs. Let us know how we can help you. -
20
BOLT
BOLT
BOLT is a cloud-based fleet management system, developed as an end-to-end solution specifically for the trucking and logistics industry. BOLT will reduce costs, improve the lives of your drivers and staff, and maximize the efficiency of your business. Take a closer look today. Properly tracking freight will increase your delivery speed and efficiency. Freight-first design allows real-time dispatch and freight visibility. It's easier and ever to collect information. BOLT goes a step further, giving you the reports and analytics you need to understand your business – inside and out. Become more efficient, more profitable, and automate some aspects of your trucking operation. Plus, higher levels of driver retention and job satisfaction. The Software as a Service means that you will have minimal capital outlay, and will pay as you go. You will also have maximum security without any required in-house IT.Starting Price: $126 per month -
21
XSite Fuel & Financial Manager
Xsite Group
Keep on top with XSite Fuel management software. For gas stations, keeping accurate records of sales and deliveries over time can mean the difference between profit and loss. Like its companion, XSite Office, Fuel tracks your inventory and sales, manages deliveries and prices, and generates reports that give you the information you need to save time and money. Easily configure tanks and grades. Track sales, deliveries, and tank dips. Retrieve fuel sales and shift totals from the point-of-sale. Analyze detailed sales history for accurate ordering. Fuel management software for gas stations. Generate many reports. For over 15 years, we have provided a wide range of software products for convenience stores and gas stations all over North America. We have worked with single-store operators and corporations that run hundreds of sites. Through it all we have developed and understanding of the C-Store industry and exactly what owners need to increase their profits.Starting Price: $2500 one-time payment -
22
EROAD
EROAD
EROAD: reliable, accurate and easy to use fleet technology EROAD delivers accurate, consistent data to drive your business. Our easy-to-use tools help your drivers stay safe, productive and in compliance. And we give you the support you need on the road and in the office to keep processes and loads moving, turning complex fleet data into better fleet performance. Featuring a reliable tethered in-cab device, our ELD is rated top in the industry. Our solution includes integrated DVIR, tracking and activity reporting, fuel tax management, and tools to streamline maintenance and control fuel costs. Get more capabilities with EROAD’s driver workflow app, dashcams and trailer tracking.Starting Price: $35.00/month -
23
Clue
Clue
Clue is a powerful and flexible construction equipment management software, in the office, shop, and field. Everything is integrated into a single pane of glass to help contractors get more done with less hassle. Clue all-in-one simplifies fleet tracking for equipment managers and field teams, merging 100% of your telematics, GPS, and maintenance software systems. Access critical fleet information, including rentals, with one login, from any location. Clue CMMS enhances maintenance efficiency by automating preventive maintenance schedules, work order creation, and fault code management for heavy equipment. It alerts you to maintenance needs, cutting down paperwork and increasing time for essential field tasks. Clue dispatch solution lines up your team, schedules repairs, keeps an eye on equipment, and gives heads-up for maintenance, cutting back on forms and freeing up your day for the real work.Starting Price: Free -
24
Petroleu
Digitalsofts
Optimize your fuel station operations with DigitalManager’s Cloud-Based Petrol Pump Software. It helps fuel station owners and executives to eliminate losses, enhance efficiency, and boost profitability with real-time monitoring, automated reporting, and seamless inventory management. Our petrol pump software streamlines fuel purchases, sales, credit sale billing, tank gain/loss tracking, fuel price adjustments, financial accounting, and payroll management—ensuring complete control, increased efficiency, and sustainable business growth. Petroleu is a cloud-based petrol pump management software designed to streamline and automate the daily operations of fuel stations. It supports petrol, diesel, CNG, and LNG stations by managing tasks like inventory, purchases, sales, credit transactions, and accounting, ultimately improving operational efficiency and business growth.Starting Price: $500 -
25
Axon Software
Axon Development Corporation
Axon Software is innovative and feature-packed, specifically built for trucking companies. Axon offers a flexible set of tools that helps companies save time, increase efficiency and cash flow, and produce happier customers and staff. This includes order planning, dispatch, CRM, accounting, custom reporting, satellite tracking, real-time integration between applications, and so much more. -
26
PC*MILER
ALK Technologies
Maximize revenues and minimize costs with safe, cost-effective routing for your vehicles and shipments. Industry-standard truck-specific routing, mileage and mapping for Light, Medium and Heavy-Duty Vehicles. Easily integrate with leading fuel optimization, routing & scheduling, transportation and supply chain management systems for complete customization and standardization across your entire business. Maximize overall drive time with a built-in HOS Manager to easily factor breaks and stops into your route plan. Support both a global and intermodal business with Worldwide and Rail map data. Establishing a PC*MILER true cost rating builds better relationships and results in more successful negotiations while providing operational consistency. Unique capability to send planned routes direct to the driver to follow, ensuring true route compliance. Provide superior customer service and control transportation spend with an end-to-end routing, dispatch, visibility and analytics solution.Starting Price: $995 one-time payment -
27
Red River Software
Red River Software
Red River Software is a nationally recognized provider of back office accounting software and point of sale solutions for convenience stores, co-ops, fuel dealers, and petroleum marketers. We offer solutions catered to the unique needs of the fueling industry. Click below to learn more about how Red River Software can improve your business. Red River Software can improve your company’s efficiency and profitability with solutions made to suit the unique needs of the fueling industry. See why Red River is the software of choice for thousands of C-Stores, Fuel Marketers, and Co-ops across the country.Starting Price: $100 per month -
28
FuelerPlus
HCSS
FuelerPlus helps you better manage your fuel and fluid consumption and eliminate paper fuel reporting. Managers can record fuel dispensed to equipment or transferred between tanks, make bulk and direct fluid purchases, and manage fluids and fluid containers. Fuelers can also create and digitally submit time cards, manage their daily routes, record service hours and odometer readings. Those time cards can be approved by managers either on their laptops or via mobile devices. In addition, users can attach or view documents and photos, create notes, update equipment status, add new owned or rented equipment, view telematics data, analyze fuel and fluid consumption history, and more. FuelerPlus has a PC option for project managers, equipment supervisors, and payroll in the office and for fuelers in the field, with both Apple iOS and Android operating system compatibility for smartphones in the field. -
29
ERT Transportation Manager
E.R.T. Software Systems
E.R.T. Software Systems, Inc. has been providing quality business solutions since August of 2000, specializing in Software for the Transportation Industry, the Floor Plan Finance Industry, and Non-Profit/Fundraising Clubs & Organizations. In addition to our industry specific Professional Software Packages, our staff also offers full Custom System Design, Development and Consulting services. Our friendly and professional staff is here to answer any questions you may have about our company or our services. Whether you wish to purchase an existing product, utilize our consulting services to enhance or extend your current system, or want to design your own system from the ground up, we have what you need at prices you can afford. At E.R.T. Software Systems, Inc., our goal is to provide you with courteous, expedient, professional services of the highest caliber. Browse our Web site for more information about our company or our software.Starting Price: $395 one-time payment -
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FuelTax
WolfByte Software
IFTA fuel tax software. Do your own IFTA taxes with this user friendly easy to use powerful package. When you host your applications with WolfByte you get reliable service and peace of mind. The cloud is the way to go. Migrate your applications to the WolfCloud today and see just how easy it is to access your information from anywhere.