Share a Gem from Gemini Apps

If you have uploaded files to the Gem, and you have permissions to share these files, you will be asked if you want to share the file(s) with the Gem. 

1. Select the level of access you want to share to the file(s):
   • Viewer
   • Commenter
   • Editor
2. Click Share.

If you have uploaded files to a Gem, don’t share the Gem with anyone who you don’t want to view the files.

To add an expiration date and time to your shared Gem:

1. After you’ve entered the email address of the user you would like to share with, click on the user’s role  Add expiration.
2. Next to the expiration date and time, click Edit expiration .
3. Select the date when access will expire for that person or group.
4. Select the time when access will expire for that person or group.
5. Click Done.

Important: If you transfer ownership of a Gem, the new owner will have the ability to remove your access to the Gem.

 

You can transfer ownership of a Gem to another person who has access to the Gem. 

1. On your computer, go to gemini.google.com.
2. On the left, click Explore Gems .
3. Next to the Gem that you want to share, click Share .
4. Find the person who you want to transfer ownership to and click on the user’s role.
   • If you haven’t shared the Gem with this person yet, complete the steps to share a Gem with a specific person before transferring ownership.
5. Click Transfer ownership  Yes.

Gems with uploaded files can only be shared with device files or Google Drive files. If there are other file types uploaded in the Gem’s Knowledge section, you won’t be able to share the Gem.

Important: Any user with edit access to a Gem can update or delete the Gem instructions and uploaded files. These changes may change Gemini’s response.

 

Users with this access level can:
Editor	Share the Gem with others Make changes to the Gem instructions and uploaded files Delete the Gem
Viewer	Use the shared Gem View the Gem instructions and uploaded files

You can allow broad access to your Gem. These options depend on if you’re signed in to a personal, work, or school Google Account.

• Public: Anyone can search on Google and get access to your Gem, without signing in to their Google Account. If you use a Google Account through work or school, you may not find this option.
• Anyone with the link: Anyone who has the link can use your Gem, without signing in to their Google Account. If you use a Google Account through work or school, you may not find this option.
• Your organization: If you use a Google Account through work or school, anyone signed in to an account in your organization can open the Gem.
• Private: Only people with access can open the Gem.

Work or school users: Sharing Gems outside of your organization

Gems sharing is controlled by your organization’s Drive sharing settings. Drive sharing settings are managed by your organization’s Workspace administrator. Learn more about how to manage Gem sharing.

Shared Gems are saved in a new Drive folder. Any files uploaded as part of the Gem’s uploaded files are also saved in the Drive folder. 

If access to a Gem is removed for a user, the Gem will be removed from that user’s Google Drive.

To find the Gem file in Drive:

1. On your computer, go to gemini.google.com.
2. On the left, click Explore Gems .
3. Next to the Gem that you want to find in Drive, click More   Locate in Drive .

If you don’t find the Share  option, you may not be able to share the Gem. There are two common reasons why you can’t share a Gem:

• The Gem includes a file type that’s not supported for sharing. Learn more about sharing Gems with uploaded files.
• Your organization has disabled Gem sharing. Your Workspace administrator can turn Gem sharing on or off. Contact your administrator to learn more.