Get insights about your files & folders with Gemini

Summarize your files & folders with Gemini

Important: The response Gemini provides might not include every file in your selected folder. You can use Gemini to analyze only one folder at a time.

You can use Gemini in Drive to summarize your folders and files, such as:

• Google Docs, Slides, and Sheets
• PDFs
• Videos
• Images

The summary helps you understand the main points quickly without the need to review the entire document or large files and folders.

1. On your computer, go to drive.google.com.
2. Click on a file or folder.
3. In the toolbar that appears at the top, click Summarize.

Get quick summaries of your files on Drive's homepage

When you visit Drive’s homepage, you can find a short summary by Gemini in the “Details” column next to some suggested:

• PDFs
• Google Sheets
• Google Docs
• Google Slides

To find a more in-depth summary of a file in the side panel, in the summary, click See more.

Ask questions & retrieve facts with Gemini

You can ask Gemini specific questions about the content within your files and folders to receive direct and relevant answers. This helps you get specific details or facts without the need to open and review the files. For example, you can ask:

• “What are the three main types of cyber attacks discussed in the provided documents?”
• “Use folder @Data restructuring, what is the difference between structured and unstructured data?”

To limit your question to specific files or folders, in the side panel:

• Select the files:
  1. Click Add Sources .
  2. Select the files or folders.
  3. Click Insert.
• Mention the files or folders in your prompt:
  1. Enter “@” followed by the file or folder name. For example, you can ask:
     • "From the feedback in @CustomerSurveyResults, what are the most requested features for Product A?"
     • "Condense the critical findings from the @Market_Research_Report_2024 into five bullet points.”
  2. On your keyboard, press Enter.

You can use Gemini to identify relevant files in your Drive and summarize recent updates others have made to those files. These include:

• Updates on Google Docs edits
• Comments on Google Docs, Sheets, and Slides

To catch up the recent updates:

1. On your computer, go to drive.google.com.
2. At the top, in the “Ask Gemini” section, click Catch me up .

Tip: This isn’t meant to be comprehensive and may not identify all changes to your Drive files during the stated time period.

If a Google Doc has a Catch me up badge next to the file name, there’s new information to catch up on. If you click the Catch me up badge, it gives you an update on all changes and comments to the document since your last view.

To catch up on a specific file or multiple files:

1. On your computer, go to drive.google.com.
2. Select one or more files.
3. At the top, in the selection toolbar, click Catch me up .
   • Or, next to the file name, click Catch up .
     • This option only shows if there are any recent updates since you last opened the document.

To generate an answer, Gemini uses the most relevant sources, which may include:

• The open file
• Files in your Drive
• Info from the web
• A combination of the sources above.

To help you understand and verify the sources’ accuracy, Gemini provides links to the sources. Sources are collapsed by default. To open the source file in a new tab, select a source chip.

After you get a response to a summary or question about a file or folder, to find the files used for the response, select Sources.