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Receiving Inspection Checklist

This receipt checklist is used to document the inspection of received shipments against the original order. It includes fields to record the receipt inspector, date of inspection, shipment arrival date, and any discrepancies between the order and receipt. The checklist then lists items to verify such as the order being complete, discrepancies documented, correct items and quantities shipped, acceptable expiration dates, proper shipping temperatures maintained, and inventory records being updated.

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Jayant Kumar Jha
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3K views1 page

Receiving Inspection Checklist

This receipt checklist is used to document the inspection of received shipments against the original order. It includes fields to record the receipt inspector, date of inspection, shipment arrival date, and any discrepancies between the order and receipt. The checklist then lists items to verify such as the order being complete, discrepancies documented, correct items and quantities shipped, acceptable expiration dates, proper shipping temperatures maintained, and inventory records being updated.

Uploaded by

Jayant Kumar Jha
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Receipt Checklist

Receiving Inspection Checklist

Receipt Inspection Performed By: _______________________________

Receipt Inspection Date: ______________ Invoice Number ________

Shipment Arrival Date: ________________

 The order is complete and acceptable


 All discrepancies are documented

Discrepancy Item’s Name


Wrong Item
Wrong Quantity
Damaged Item
Defective Item
Back-ordered Item
Missing Item
Item Not Requested by Laboratory

Attach a copy of the invoice and order request with checklist.

 The correct items were shipped


 No items are missing
 Quantity of items received matches quantity indicated on invoice
 Quantity of items received matches quantity requested by laboratory
 Manufacturer’s expiry date is acceptable
 Items transported at the correct shipping temperature
 Cold packs are cold (refrigerated items) or frozen or partially thawed
(frozen items).
 Items are not crushed, broken or leaking.
 Any broken or leaking item has been handled safely and disposed of
properly
 Any manufacturer’s alerts or changes to the package insert are noted
 Inventory records are updated
 A copy of the invoice and order request is retained in the laboratory.
 Shipment is unpacked and properly integrated with existing inventory
o Each item is labeled with the receipt date and the receiving
person’s initials before placed into storage or use.
o Each item is stored behind existing items in the correct bin or
area. (FIFO)
o Items are rotated following FEFO
o Items to be evaluated or returned to vendor are clearly marked
and segregated from items ready for use.

Source: Strengthening Laboratory Management towards Accreditation?

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