Bhagwan Parshuram Institute of Technology

School of Business Administration

CONDUCT OF SUMMER TRAINING REPORT: MBA MS 201
SEMESTER III (Batch: 2018-20)

Objectives

1. Students of MBA are to constructively engage themselves in summer training as part of

curriculum at the end of their Semester II. The summer training is to be carried out in a firm or
company. The objectives of summer training are to:

(a) Work & gain knowledge of real business environment & corporate culture,
(b) Analyze how theoretical concepts taught are applied/not applied in real business
situations,
(c) Analyze best practices of a company/ industry in different functional areas,
(d) Enhance analytical & application abilities of students, and
(e) Develop skills in technical report writing through data collection, data analysis,
data presentation and draw lessons cogently vis-à-vis a given firm or company.

On completion of the summer training each student is required to submit a written ‘Summer
Training’ report as per standardized format and guidelines contained in this Academic Circular.

University Scheme for Summer Training

2. As per the syllabi of MBA (Paper No MS-201 with four credits) students of Semester II
are to carry out summer training in a firm or company for the duration of Six Weeks and to
submit a report within Four Weeks of the commencement of Third Semester. The evaluation of
report has two components, viz.

(a) External : 60 Marks; it involves external viva.

(b) Internal : 40 Marks; it involves viva & presentation before an
Internal Committee

3. Each student shall be provided an internal faculty guide. Students are required to remain
in continuous touch with his/her guide during the summer training period. Besides internal
faculty guide an external supervisor under whom the student has completed summer training
shall assess his/her work as per the prescribed Performa.

Scope of Summer Training

4. It is partly responsibility of the student to find a firm or company where he/she intends to
carry out his/her summer training. A firm or company once fixed cannot be changed. It is
necessary for each student to get the approval of the name of firm or company from the
Summer Training Coordinator. Each student is required to carry out the work
independently and submit the report individually.
Any previous work or borrowed report will be summarily rejected and in all cases of
rejection the work is to be repeated afresh.

PROJECT PROPOSAL/ SYNOPSIS

Each student is to submit a written project proposal to their respective guides (2-3 pages). The
project proposal must comprise the following aspects:

1. Title of the Project: Title should be meaningful and should convey the broad aspects
that will be covered in the body and the scope of the project. It must include the name of
industry/company and the functional area of management. For example:

“A Study on New Product Development/Design for Consumer Durables in PepsiCo”

2. Organisation/ Company: Mention the name of organisation/ company and the

functional area (e.g. marketing, finance and human resource) where you intend to do your
project. Briefly explain the nature of the organisation and its business.

3. Objectives & Scope: Explain the objectives and the scope of the project along with
functional area that will be covered in the study.

4. Methodology:
(a) Explain the methodology for data collection.
(b) Explain the techniques proposed to be used for data analysis.

5. Tools: Explain the software tools e.g.: MS Excel or any other that you propose to use in
the project.

ONCE THE TITLE & THE ORGANISATION IS FIXED, IT

CANNOT BE CHANGED.

Final Report

5. The Guidelines for methodology to be adopted for conducting the summer training are
attached as Appendix-A. The format of the project report is attached as Appendix-B. All
students are to adhere to these guidelines.
Schedule of Submissions

6. Students are required to strictly follow the schedule given below:

SCHEDULE PARTICULARS Marks

25th May 2019 Allocation of guides
First week of Commencement Of Summer Training in Concerned
June Organization
16th Aug 2019 Submission of Synopsis (After due discussion and approval 5
of Industry and Faculty Guides)

12th Sep 2019 First Progress Report to the respective guides. (Chapter-I- 10
Introduction and Profile of the company, Chapter-II, Review
of Literature and SWOT Analysis
11th Oct 2019 Second Progress Report to the respective guides. (Chapter- 10
III- Data Presentation and Analysis Chapter-IV- Summary
and Conclusions

30th Oct 2019 Draft Copy of the Report and Discussion with the respective 5
guides.
To be notified Presentation & Defending of Work in Cross Questioning (10 10
separately minutes for each student)

To be notified Final Submission of hard bound, CD duly completed in all

separately respect
 Appendix-A

CONTENTS OF SUMMER TRAINING REPORT

Chapter plan and the contents that are to be included in the summer training report are given
below (Report should be covered within 80-100 double space typed pages):

Chapter-1: Profile of the Firm/ Company

This chapter is to include the following aspects:

1. Name of the firm/company, its complete address along with telephone numbers, email
address, website name. Mention whether local, national or multinational. If national/
multinational, give location & address of the registered office and geographical areas of
operation of the company.

2. Explain the nature of the organisation and its business (service/production/trading etc),
i.e., type of industry & business in which the company is operating. Mention any specific
functional area, if any such as marketing, finance, HR, logistics etc, in which the company is
operating.

3. Company’s vision & mission.

4. Product range of the company.

5. Size (in terms of manpower & turnover) of organisation.

6. Organisation structure of the company.

7. Market share & position of the company in the industry.

8. Present leadership. Mention the people & their level with whom you have interacted
during the summer training.

9. Source of data collection: Give source of data for each type of data that you have
included in the report.

Chapter-2: Literature Review and SWOT Analysis

This chapter is to include the following aspects (Students may use any suitable model to carry
out competitive analysis of the organisation):

1. Strengths & Weaknesses of the company.

2. Opportunities & Threats that the company faces.

3. Best practices/USPs that the company follows in different functional areas such as
marketing, HR, finance, inventory management, CRM, logistics, use of ITeS etc.

4. Explain the variations/deviations in practices followed by the company vis-à-vis the

concepts taught to you in the classroom.

Chapter-3: Data Presentation & Analysis

A. Data Collection

Students are to collect data in key functional areas (such as Marketing, Human Resource
Management, Finance, ITeS etc) of the company and include these in this Chapter. The data
under each functional area is to be collected on the aspects mentioned below (the aspects
mentioned below are suggestive and not restrictive; depending on the functional area of
student and availability of data, total data may vary):

1. Marketing: Product Planning Process; Pricing Policies/Strategies; Channel Planning &

Management; Promotional Policies & their effect on sales; CRM Policies; Advertisement
Process etc.

2. HRM: HR Planning; Recruitment, Selection & Induction Processes; Training, Performance

Appraisal & Recognition Systems; Industrial Relations, Welfare, Career Development &
Grievance Handling Policies; Safety Policies & Practices etc.

3. Production & Operations: Production & Procurement Planning; Supply Chain Management
such as Vendor Development, Logistics, Inventory Management; Quality Assurance & Quality
Control; Maintenance Practices etc.

4. Finance: Analysis of Balance Sheet, Trading, Profit & Loss Statements, Cash Flow
Statements of the company and comments of at least two years; capital structure of firm, various
aspects of financial management of company such as Capital Budgeting, Working Capital
Management, Ratio Analysis etc.

5. Use of ITeS: Use of information technology in the organisational processes such as ERP
systems, Web based technologies and degree of automation & transparency.

6. The student can collect primary or secondary data.

B. Data Presentation ( Based on the Primary or Secondary Data)

1. Raw data (primary or secondary) collected must be reduced to standard formats such as
tables, charts, graphs, diagrams etc and is to be presented in this chapter. The tool for data
presentation should be suitably selected so that interpretation and inferences could be drawn
easily and become self explanatory. Proper titles, legends, scales, source (s) etc must be
mentioned along with each diagram.
C. Data Analysis

1. During the data analysis students are required to apply established theoretical concepts, tools
to the data collected & presented and draw inferences. Students are required to discuss rational
and logic for drawing inferences. For each inference, proper linkages are to be established with
the data or with the calculation (s) to be included in this Chapter. Wherever, calculations are to
be carried out, it must be provided before drawing any inference. The inferences drawn from
each data set are to be presented in narrative form along with any limitation (s) due to data
insufficiency, if any. This data analysis can be of primary, secondary or both.

2. For each functional area the analysis is to be presented separately.

Chapter-4: Summary & Conclusions

This Chapter should comprise the following:

A. Findings/Results

These are to be presented and supported by facts & figures in narrative form and be
culled out from the Chapter-3. The sequence of the results must be consistent with the
analysis presented in Chapter-3.

B. Lessons Learnt

Students are to mention learning value of the summer training covering following aspects
(these are suggestive but not exhaustive):

1. Comment on your experience about the working environment obtaining in the

company.

2. Briefly explain the practical knowledge you gained during your summer training
in terms of practices followed by the company in different functional areas of
management.

3. Uniqueness (positive or negative) of practices which you have observed.

C. Suggestions

Give your recommendations/suggestions whether the students should be sent to the

company in future for summer training. Difficulties, if any, experienced in the company
where you have undergone summer training.
 Appendix-B

FORMAT OF THE SUMMER TRAINING REPORT

Format

1. The final report should be written and compiled in the following the sequence:

(a) Title Page

(b) Certificate (s)
(c) Acknowledgements
(d) Contents
(e) List of Tables
(f) List of Figures
(g) List of Symbols
(g) List of Abbreviations
(h) Executive Summary
(i) Body of the Report (As per Appendix A)
(j) References/Bibliography
(k) Appendices

Title Page

2. The format of the title page is attached as Annexure-1.

Certificate

3. The format of the certificate is attached as Annexure-2. A certificate of the

organisation where the student has conducted the summer training may also be attached
separately after the Institute’s certificate.

Acknowledgements

4. In the “Acknowledgements” page, the writer recognizes his indebtedness for guidance
and assistance by the faculty guide and any other member (s). Courtesy demands that he/she also
recognises specific contributions by other persons or institutions such as libraries and research
foundations. Acknowledgements should be expressed simply, tastefully, and tactfully duly
signed above the name.

Contents & List of Tables/Figures/Symbols/Abbreviation

5. The format of Contents and list of Tables/ Figures/ Symbols is attached as Annexure-3.
Executive Summary

6. The Executive summary shall contain objectives, scope and an effective summary of the
Report with clear headings.

Body of the Report: Guidelines for Report Writing

7. The guidelines for writing the report detailed in Appendix-A. Following aspects must be
adhered to:

(a) Page Size: Good quality white A4 size executive bond paper should be used for
typing and duplication.

(b) Chapter/Para Numbering: The chapters are to be numbered as Chapter-1,

Chapter-2 etc. The heading/title of the chapter is to appear below the chapter
number in uppercase. Paragraphs are to be numbered as 1,2,3 etc in every chapter
separately. Sub-paras are to be numbered as 1.1, 1.2, 1.3----, 2.1, 2.2, 2.3-----etc.
Sub-sub paras are to be numbered as 1.11, 1.12, 1.13, 2.11, 2.12, 2.13 etc.

(c) Page Specifications:

(i) Left Margin : 1.25 inch

(ii) Right Margin : 1.25 inch
(iii) Top Margin : 1 inch
(iv) Bottom Margin : 1 inch

(d) Page Numbers: All text pages starting from Body of the Project Report should
be numbered at the bottom center of the pages.

(e) Normal Body Text:

(i) Font Size: 12, Times New Roman,

(ii) Paragraphs Heading Font Size: 12, Times New Roman.
(iii) Page/Title Font Size: 14

(f) Structure of Final Report: The report should be of covered within 40 to 50

typed pages in double space (excluding Appendices and Bibliography) on A4 size paper
with 12 font size.

(g) Table and Figure Number: Table and figure numbers are to be written at the
bottom of the table/ figure as given below:

(i) Table No-1: Number of Employees in Organization ABC

(ii) Figure No-1: Sales Figures of ABC Company for 2002-2006
References/ Bibliography

8. Examples are given below:

1. D.L. Carney and J.I. Cochran (2014). “The 5ESS Switching System: Architectural
Overview,” AT&T Technical Journal, Vol. 64, No. 6, Pp. 1339-1356.

2. A. Stevens (2014). C++ Database Development, New York: MIS Press, p. 34.

3. www.ibm.com/in downloaded on 10.05.2014.

Appendices

9. The appendices are to be attached at the end of the report and to be numbered as
Appendix-A, Appendix-B etc. right justified at the top of the page. Below the word
Appendix write in parenthesis “Refer Para No__”. The para number should be the number in the
body of text where the reference of appendix is given. An appendix may have annexure (s). The
annexure, if any, are to be attached immediately after the said appendix. The annexure are to be
numbered as Annexure-1, Annexure-2 etc.
 Annexure-1

SUMMER TRAINING REPORT

on

(Topic of the Project with Company Name)

(Font size = 18)

Submitted in partial fulfillment of the requirements

for the award of the degree of

Master of Business Administration (MBA)

To

Guru Gobind Singh Indraprastha University, Delhi

Submitted by:
Guide Name: Student Name:
Roll No.:

Bhagwan Parshuram Institute of Technology

School of Business Administration
New Delhi -110089
Batch 2018 - 20
 Annexure-2

Certificate

I, Mr./Ms._______________________________, Roll No. ________________ certify that

the Summer Training Report (Paper Code MS-201 entitled “_________________________”
is done by me and it is an authentic work carried out by me at _______________________
_________________________ (Name of the firm or company). The matter embodied in this
Report has not been submitted earlier for the award of any degree or diploma to the best of
my knowledge and belief.

Signature of the Student

Date:

Certified that the Summer Training Report (Paper Code MS-201) entitled

“_____________________” done by Mr./Ms.______________________________,Roll

No. ___________, is completed under my guidance.

Signature of the Guide

Date:
Name of the Guide:
Designation:

Countersigned

Director/Project Coordinator
 Annexure-3

FORMAT FOR CONTENTS & LIST OF TABLES/FIGURES/ SYMBOLS

CONTENTS

S No Topic Page No
1 Certificate (s) -
2 Acknowledgements -
3 List of Tables -
4 List of Figures -
5 List of Symbols -
6 List of Abbreviations -
7 Executive Summary

8 Chapter-1: Profile of the Firm/Company

9 Chapter-2: SWOT Analysis of the Company

10 Chapter-3: Data Presentation & Analysis

11 Chapter-4: Summary & Conclusions

12 References/Bibliography

13 Appendices

FORMAT FOR LIST OF TABLES/ FIGURES/ SYMBOLS/ ABBREVIATIONS

LIST OF TABLES

Table No Title Page No

1 Number of Employees in Organization ABC
2
 LIST OF FIGURES

Figure No Title Page No

1 Sales Figures of ABC Company for 2002-2006
2

LIST OF SYMBOLS

S No Symbol Nomenclature & Meaning

1  Sigma (Summation)
2 @ At the rate

LIST OF ABBREVIATIONS

S No Abbreviated Name Full Name

1 CRM Customer Relationship Management
2 EPS Earning Per Share