Department of Education i Republic of the Philippines on Dl he Bhilipy « Region IX, Zamboanga Peninsula DIVISION OF ZAMBOANGA DEL SUR Frovinciol Government Certs. Des. Pagadian Ciy, Zarboanga desu August 1, 2019 DIVISION MEMORANDUM et ~ No. 244s. 2019 { DEP-ED DIVISION OF 74430 DEL SUK | RELEASE To: School Heads i AS Public Schools District Supervisor oei:__b- [0-2 This Division From: MA. fat BILON, CESO VI Schogls Di Superintendent TAL DAU. FAGADIAN CITY Division of Zamboanga del Sur Subject: DESIGNATION OF THE DISTRICT AND SCHOOL INFORMATION AND COMMUNICATIONS TECHNOLOGY (ICT) COORDINATORS . Pursuant to unnumbered DepEd Memorandum signed by Undersecretary Alain Del B. Pascua of DepEd ICTS dated June 26, 2019 all school heads are to designate two (2) School ICT coordinators to handle the following: a, Preventive maintenance of the school’s ICT Equipment and be in-charge of other ICT-related programs and projects; and b. Data Management and various Information Systems (e.g., LIS/EBEIS, EHRIS, etc.) Accordingly, if the Administrative Assistant/Registrar is available, the school Head will assign him/her to handle Data Management. All other duties and functions of Administrative Assistant pursuant to previous issuances shall remain enforced. In view of the difference of sizes of schools, hereunder additional guidelines of the proper implementation on the designation of the School ICT Coordinators shall be followed. a. School Heads of large and mega schools will designate two ICT coordinators and one ICT coordinator for small and medium schools, ____ Level Category nber of T Elementary Small Schoo! 9.and below Elementary Medium School 10-29 Elementary Large School 30-50 Elementary Mega School ['S1 and above Secondary Small Schoo! [15 and below Secondary Medium School 16-30 Secondary Large School 31-50 Secondary Mega School —_TS1= above b. The designated school ICT coordinator shall be exempted of the responsibility of being a class adviser unless the schoo! has a shortage of deployed teachers. Q Strengthening Unequivocal Response for Excellence 1 ‘rwdebedranbourfo | devedzambeur@amcicam | (062) 2141 =991Republic of the Philippines Department of Education Region IX, Zamboanga Peninsula DIVISION OF ZAMBOANGA DEL SUR Provincil Government Carver, 020, Pagadian iy, Jemessanga de Sue 4, Duly designated School ICT Coordinator may be paid additional compensation or overtime pay or may be granted vacation service credits. 5. Below are the requirements on the grant of vacation service credits a. SDS Approved School Head’s letter request for grant of vacation service credits Work Program Authority to render overtime DTR (SARAH Generated) Accomplishment Report (See attached templates) 6. Designated ICT Coordinators shall perform duties and responsibilities related to DepEd ICT programs and shall not be treated merely as District/School secretariat. 7. In view of this, all Public Schools District Supervisors are required to submit the complete SDS approved school ICT coordinator designations for both elementary and secondary schools to the office of the Information Technology Officer on or before August 30, 2019, 8. Immediate dissemination of this memorandum is enjoined. pees © Strengthening Unequivocal Response for Excellence 2| vdebedzombonrinfe | devedzanbeaur@ameilca | (062) 2141 =991Republika ng Pilipinas Kagawaran ng Edukaspon ‘Tanggapan ng Pangalawang Kalihim MEMORANDUM 26 June 2019 For: Regional Directors Schools Division Superintendents Chiefs, ESSD and SGOD Public Schools District Supervisors Principals and Head Teachers All Others Concerned Subject: DESIGNATION OF DISTRICT AND SCHOOL INFORMATION AND COMMUNICATIONS ‘TECHNOLOGY (ICT) COORDINATORS. 1, With the conclusion of the Rapid Assessment of DepEd Computerization Program (DCP) Implementation, it was observed that most of the participants were just delegated as ICT Coordinators with no official designation by their respective school heads. 2. Relative to the succeeding release of DepEd Orders, Memoranda, and Advisories on Information and Communication Technology (ICT), the accomplishment of the coordinators’ tasks was borne by a regular teacher who acts as a school/ district ICT coordinator in addition to his/her regular teaching load. 3. Hence, with the goal of the Department for an effective management and implementation of ICT-related programs and projects, all school heads are directed to designate two (2) School ICT coordinators to handle the following: a Preventive maintenance of the school’s ICT Equipment and be in- charge of other ICT-related programs and projects; and b Data Management and various Information Systems (¢.g., LIS/EBEIS, EHRIS, etc.). Office of the Undersecretary for Administration (Administrative Service, Information and Communications Technology, Disaster Risk Reduction and Management, ScNBbifieaif Youth Formation, Baguio Teachers! Camp, Education Faclties/ School Buildings) Department of Education, Central Office, Meralco Avenue, Pasig City’ Room 519, Mabini Building; Mobile: +639260320762; Landline: +6326337203, +6326376207 Email: usec.admin@deped.gov-ph; Facebook /Twitter @depedtayoIf the Administrative Assistant/ Registrar is available, the School Head has the discretion to assign him/her to handle the Data Management. All other duties and functions of Administrative Assistant pursuant to previous issuances of whether shall remain enforced. 4. In order to ensure the proper implementation on the designation of the School ICT Coordinators, the following guidelines are issued: a For Teachers designated as School ICT Coordinators but continue to have regular teaching loads (of at least 2 but not beyond 4 hours) shall render services on part-time basis and shall remain in the teachers’ leave basis. Any work done within the school premises in excess of 8 hours during the regular school days shall be given additional compensation or overtime pay; b When funds are not available for the grant of additional compensation or overtime pay, vacation service credits may be granted for services rendered beyond the required working hours during regular school days, which is exclusive of the 15 dayslimitation under DepEd Order No. 53, s. 2003. c The specific provision of DepEd Memorandum No. 291, s 2008 and the addendum under DepEd Order No. 16, s. 2009 shall be enforced in this regard, and; 4 Teachers designated on part-time basis as School ICT Coordinator and who are required to render services during the summer vacation to conduct preventive maintenance of E-Classroom/ Computer Laboratory and ICT Equipment Inventory after the closing and before the opening of classes for each semester shall likewise be granted vacation service credits of not more than 15 days, also of the exclusive 15 days’ limitation. 5. The following procedures/ requirements must be observed: a_ The designation ofa teacher to perform as the School ICT Coordinator whether on part-time of full-time basis shall be recommended by the School Head to the Schools Division Superintendent (SDS) for approval; b Only duly designated School ICT Coordinator may be paid additional compensation or overtime pay or may be granted vacation service credits under these guidelines; c The School Head shall submit to the SDS the request to grant of vacation service credits, clearly indicating the total number of days served by the designated School ICT Coordinator during the summer,approval; 4 The discretion to determine the allowable number of vacation service credits that may be allowed is vested with the SDS; e The accumulated vacation service credits of teachers shalll be used to offset absences of teachers due to illness. Subject to availability of funds and approval of the SDS, monetization or payment of the money value of unused vacation service credits may be allowed, using the approved formula for the computation, conversion, and reversion under existing CSC rules and regulations { Furthermore, designated District/School ICT Coordinators shall perform duties and responsibilities related to DepEd ICT programs and shall not be treated merely as District/School secretariat. 6 The qualifications, duties, responsibilities, and privileges of District /School ICT Coordinator is enclosed. 7. All Schools Division Offices, thru the Division Information Technology Officer in coordination with the Public Schools District Supervisors/District Coordinating Principals, are directed to establish a District ICT Council to be headed by two (2) School ICT Coordinators duly elected among School ICT Coordinators within the district or may be designated by the Division ITO. ‘The members of the District ICT Council shall be the officially designated School ICT Coordinators. 8 _ For those divisions with no districts, a Division ICT Core Team may be established to be headed by the Division ITO. 9. Immediate and wide dissemination of this memorandum is desired.Name: Position: Designation: DESIGNATION OF SCHOOL INFORMATION AND. COMMUNICATIONS TECHNOLOGY (ICT) COORDINATOR [ ] District ICT Coordinator [ ] School ICT Coordinator (ICT-related programs and projects) { ] School ICT Coordinator (Data Management and Information Systems support) District: School: Address: Communications Technology (ICT) Coordinator of. In the exigency of service, you are hereby designated as the Information and effective immediately. You are also being unloaded of your usual teaching load to four (4) hours daily to focus and concentrate on ICT Functions and Duties in your school/district with specific provisions of DepEd Memorandum No. 291 s. 2008 and addendumunder DepEd Order No. 53 s. 2003. (References: RA 1880, CSC 9155, Magna Carta for the Public-School Teachers, Civil Service Code). QUALIFICATIONS: eOSOe Minimum 3 years Teaching experience Oriented in Basic Computer Software and Applications Oriented in basic Software and Hardware Installations Extensive experience in Educational Technology Strong interpersonal, communication, analytical and problem-solving skills. DUTIES AND FUNCTIONS: A. OnICT and School Infrastructure Management > > Ensure utilization and maintenance of E-classroom including ICT equipment such as laptop, projectors, and speakers amongothers. Report problems and concerns about ICT packages on school to the supplier and SDO ICT Unit. Coordinate with the School Property Custodian in the inventory of all schoo! ICT equipment. Assist. in the preparation of School Improvement Plan or Annual Implementation Plan.B. On ICT Programs and Projects v ‘Spearhead the implementation of ICT Literacy via school LAC session. Maintain the effective use of the E-classroom and monitor the utilization of the other ICT equipment suchas laptops, projectors, and speakers, among others. > Maintain school LIS/BEIS account (username and password) and mentor LIS/EBEIS online encoding, > Provide assistance and/or facilitate in the early accomplishment of different ICT-related DepEd Programs like LRMDS, e-class Record, DepEd Email Account, eHRIS, and the like. vy C. On Partnership and Stakeholders Management > Forge ICT-related MOU/ MOA with private organizations, SUCs, LGUs, and/or Public/ Private Schools. D. On ICT Technical Assistance > Provide technical assistance among peers, learners, and school heads with regard to the positive use of ICT in teaching and learning, and governance, > Coordinate with District ICT and Division IT officer on the monitoring and evaluation of ICT programs and projects to ensure effective feedback and collaboration. SPECIFIC FUNCTIONS a. Manage and maintain the ICT system and infrastructure of the School/District to support operations. b. Manage and implement ICT programs and projects in the School/ District to ensure data validity and effective utilization of the system. ¢. Formulate plans for the School/District to effectively allocate the necessary ICT resources of the division to support regional and national strategy, operations, programs, and projects. d. Participate and communicate with the Division and other ICT District and School ICT Coordinators with regard to the implementation accomplishment ofthe Division/ Region /National ICT-related programs. Recommended by: ‘School Head PSDSRecommending approval: Division IT Officer Assistant Schools Division Superintendent APPROVED: ‘Schools Division Superintendent CONFORME: Signature over Printed Name (Designated District/School ICT Coordinator)Republic of the Philippines Department of Education Region IX, Zamboanga Peninsula AUTHORITY TO RENDER, OVERTIME PAY Pagadian City TO : Regional Director, Department of Education, Pagadian City Region IX, Zamboanga, Peninsula SECTION/DIVISION OFFICE/REGION: Address Name of School NAME OF EMPLOYEE/S AUTHORIZED TO RENDER OVERTIME SERVICE: YOUR Name OTHER CONDITIONS: PERIOD OF OVERTIME The above namels is/are hereby authorized render overtime subject to the April 1-30, 2019 Following: 1... That overtime work shall be rendered DAY HOURS. after authority, to render overtime has From - To been issued. 2 That only much number of personnel be allowed to render overtime work, but not exceed 50% of the total ‘Saturdays and Holidays 8:00 AM - 5:00 PM workforce at any given time, ‘Sunday 1:00 - 5:00 PM After office hours 6:00 - 7:30 PM 3 That overtime work shall be personally supervised by the duly designated overtime Supervisor. z 4. That fund is available for this purpose. 5 Designated Overtime Supervisor Bases of overtime compensation Shall not exceed to 50% of the basic salary = ‘APPROVED: NAME OF SCHOOL HEAD Position of School Head Work Program: State the activities to accomplish stated in the work program.wontsod ‘@WeN S,PeeH |OO49S uonysog, MIEN s 107eUIP4009 LIT :daAOUddY ‘Ad GSLSANDTY GANDISSV TANNOSUSd G@iugAoo doniad =~ | SUNOH-NVW ~ ALLLNVAD "HSI T4NODOV OL SALLIALLV “ON GaLVWILSA GaLVWLLSA *AINLLUGAO AO ASOaUNE auIpteag Ay) uelpedeg "X] UoIsay aeinday ns [ap eBueoquiez jo uorstaig 100H9S aTavTlvav SUNOH-NVW ‘IV.LOL NOIDAY/ADAAO WVUIONd WHOM NOISIAIG NOLLOAS Aug uvipobiog pinsujuag vbuoquing ‘x] uoIboy uonvonpy fo quaunsndaq souddyrya aya fo ayqndoyuoptsod WWN S.dV3H TOOHOS ONILVE avautgatao _| 2NaWHSIIaWoD0V TWALoV HLNOW SHLYOd LADUVL | SALLNG ‘TVA.LOV GNV NOLONNL “ON "MORISOd soadoyduug ARAA™PPUMUTAM jo wUOWY atp 401 Lu0dTa LNIWHSITdWOIIV Ayo werpeseg UNS 14d VONVOSWVZ 40 NOISIAIG pinsuruag eBueoquiez ‘XI WOIBOY uonesnpg jo qwounszedoq sauyddiiyd atp Jo onqnday