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TKM COLLEGE OF ENGINEERING, KOLLAM-5
Minutes of the 7th Action Committee Meeting held on 15th October, 2016
Venue: Chairman’s Room: 10.20 AM
Meeting approved the Agenda suggested by the Principal as:-
Agenda
1. Silent prayer
2. Conformation of the minutes of the previous meeting
3. Action taken Report
4. Reporting and proposals from Principal
5. Reporting and proposals from Deans, HODs, Physical Education, Librarian, IT Cell,
Coordinator of CGPU, Infrastructure Committee, IQAC and AA
6. AOCB
Meeting started with a silent prayer
Principal presented the minutes of 6th action committee meeting held on 18th June 2015
and the same was approved.
Principal presented the action taken report based on the previous meeting as;
Action taken report
All HODs and senior advisers were directed to be more serious in identifying and
monitoring ‘at risk’ students. Meetings of senior advisers were separately convened
semester-wise and list of ‘at risk’ students were prepared for each class. Remedial
classes for ‘at risk’ students are being regularly conducted.
For ensuring meaningful interaction between students and teachers in the course
delivery, course committee meetings are being regularly conducted. Students with
different levels of learning capacity are being selected for the course committee
meetings. Students were given adequate freedom to express their concerns and
suggestions in these course committee meetings. UG Dean and HODs are also entrusted
to collect student feedback from each class separately.
Frequent meeting between students and their mentors: Senior advisers are directed to
convene frequent meetings with students. It is also suggested that senior
adviser/adviser should engage atleast one theory session for their advisory batch. This
may enhance the healthy relationship between mentors and their students.
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Meeting approved the action taken report.
The following item wise discussions were carried out
1. Principal’s report
Principal briefed about the NACC visit, NBA accreditation arrangements etc. as
per the agenda note circulated.
2. HOD’s report
The reports submitted by HODs as per the agenda note was examined and the
committee entrusted the IQAC coordinator and UG Dean for analysis of the
reports & its verification.
3. Administration office
The Administrative Assistant (AA) presented the details as specified in the
agenda note circulated. The Dean Administration is entrusted to examine and
verify the documents, submitted by AA.
4. The Coordinator CGPU
The Coordinator CGPU presented the details of placement as per the Agenda
note circulated and same was approved.
5. IQAC report
The committee discussed the IQAC report submitted by the coordinator and the
same was approved. The time line suggested for NBA accreditation was also
approved.
6. Infrastructure committee
The Coordinator of Infrastructure committee presented details of works to be
completed before NBA accreditation visit. It is resolved that the report may be
placed before TKM College Trust and Treasurer for further discussion and
implementation.
7. Dean student affairs
Dean student affairs presented the revised code of contact of students and the
same was approved.
8. IT Cell and Library Council
College Librarian presented the report on library developments and the same
was discussed in detail. It is resolved to approve the commencement of a ‘Civil
Service Corner’ in the Central Library. It is suggested to seek support of alumni
in this venture. It is also resolved to enhance the Wify connectivity bandwidth of
our college to 100 Mbps. All Department Libraries are to be equipped with more
desktops and head sets. The software ‘Koha’ need be installed in all the
computers of Department Libraries.
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Based on the proposals from Principal, the committee resolved the following:
The Institute should have a mechanism to identify outstanding faculty and staff
who deliver high level of performance. A sub-committee consisting of PG Dean
as Chairman with UG Dean, Dean Administration and IQAC coordinator as
members will be formed to submit guide lines in this direction with PG Dean as
the convener.
It is generally felt that the present performance evaluation of faculty by students
needs modification. It is resolved that Dean Student affairs and IQAC
Coordinator may coordinate and initiate preparatory works in this direction.
It is suggested that the Institute should have a mechanism to evaluate the
performance of HOD’s (by Faculty), AA (by Office staff) and Head of the
Institution (by HOD/Faculty). A sub-committee consisting of Dean
Administration as Chairman with PG Dean, Dean Student affairs, Dean Research,
IQAC Coordinator, Prof. Mohammed Fahd, Prof. Dr. A. Sadiq, as members will be
formed to formulate guidelines and recommendations in this direction.
It is resolved that the Head of the Institution/Administrative Assistant must
ensure that the applications for approval of newly joined faculty is getting
forwarded to KTU/DTE within a maximum of one month from the date joining of
the Institution.
UG Dean presented a comparative evaluation of S3 B.Tech and S5 B.Tech.
University Examination results. The HOD of architecture presented the results of
BArch Examinations. The results were discussed in detail. It is resolved that the
institutional goal is a minimum pass percentage of 90% at the first attempt.
Further, among the students passed, at least 60% should have a CGPA of more
than 8 (80%).
The Dean Administration presented a proposal for financial powers to be
sanctioned for faculty at various administrative levels. The matter was discussed
in the committee. It is resolved to submit the proposal for final approval from
the Hon’ble Chairman and Governing Body.
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It is resolved that the “Central Planning Board” be renamed as “Central Planning
Committee” as per NACC recommendations.
It is resolved that all purchase from the college office is to be approved and or
ratified by a purchase committee. A purchase committee is to be formed with
Principal as Chairman, Dean Research, Dean Administration,Dean Student affairs,
IQAC Coordinator, AA, AO and Sr. Supdt of office Mr. Sadiq as members.
It is resolved that a Management Information System (MIS) software be installed
in our college for integrating all academic and administrative formalities. The
Coordinator of IT Cell is entrusted to initiate actions in this direction.
It is resolved to request Hon’ble Chairman, that the action committee may be re-
constituted including all Deans, IQAC Coordinator, Librarian, Coordinator of
research collaborations etc.
The meeting came to a close at 11.20AM
Sd/
SHAHAL H MUSALIAR
Dr S Ayoob, Principal
