PMP
HOT KEYWORDS
BY : DR . AHMED EL SENOSY
www.linkedin.com/in/alsenosy
Reference: PMBOK6th
1 PMP Hotkeys Alsenosy Alsenosy
Integration
Terminology Hot Keywords
Discuss the strategic direction The sponsor
Discuss the implementation
Pm
strategy
Person who can change /update
Sponsor
charter
Issue log Current issue, problems
Objectives, goals Project charter
Predefined budget, imposed dates, schedule
Constraints
milestones, contractual provisions
Assumptions Define the potential impact of the factors
Which items should or not should
go through the change control Configuration management plan
process?
Define the process for managing
Change management plan
changes in the project
Develop many potential options such as
Alternatives generation brainstorming, lateral thinking, analysis of
alternatives
Determining the cause and degree of difference
Variance analysis
between the baseline and actual performance
Corrective action Realign- bring inline
Preventive action Align-ensure future
Final acceptance Close project or phase
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Scope
Terminology Hot Keywords
Product scope The features and functions that characterize a
product, service, or result
Completion or performance of the Is measured against the product requirements
product scope
Project scope The work performed to deliver a product, service,
or result with the specified features and functions
Completion of the project scope Is measured against the project management
plan if scope baseline mentioned so we will
select it.
Formal acceptance Validate scope
Determine true magnitude, WBS
hierarchy decomposition of total
scope
Uncontrolled changes, changes not Scope creep
include cost and schedule impacts
Identify or compare with best Benchmarking
practices, generate ideas for
improvement, and provide a basis
for measuring performance
Interviews Directly, confidential information, spontaneous
questions
Focus groups Prequalified stakeholders, SME, trained
moderator
Facilitated workshops Key stakeholders, build trust, foster relationship,
improve communication, issues can be
discovered earlier, JAD, QFD, user stories
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Terminology Hot Keywords
Brainstorming Generate and collect
Nominal group technique Enhances brainstorming, voting, ranking and
prioritize
Affinity diagram Generate and organize, classified into groups
Idea/mind mapping Generate new ideas
Multicriteria decision analysis Decision matrix, evaluate and rank many ideas
Questionnaires and surveys Quickly accumulate information from a large
number of respondents, geographically dispersed
Generate and prioritization, voting Nominal group technique
Observations Difficulty or are reluctant to articulate
requirements, job shadowing, hidden
requirements
Prototypes Early feedback, mock-up creation, storyboarding
Context diagrams Depict the product scope
Document analysis Elicit requirements by analyzing existing
documentations such as business plans,
agreements, laws, codes
Requirement traceability matrix Link product requirements from their origin,
ensure that
Each requirement adds business value, provides
a structure for managing changes to the product
scope, test scenarios
Validate scope Concerned with acceptance of the deliverables
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Schedule
Terminology Hot Keywords
Law of diminishing returns A point will eventually be reached at which
additions of that one factor start to yield
progressively smaller or diminishing increases in
output
Resource smoothing No affecting on the critical path
Resource leveling May impact the critical path
Project boundaries A point in time that a project is authorized to its
completion
Discretionary dependency Soft logic, preferred logic, preferential logic
Mandatory dependency I.E Legally or contractually required”, as hard
logic or hard dependency
Least flexibility project path CPM
External dependencies Relationship between project activities and non-
project activities
Internal dependencies Involve a precedence relationship between
project activities
Cost
Terminology Hot Keywords
If project terminated because Funding limit reconciliation
problem in credit in the bank
Estimating cost using wbs Bottom-up estimating
If one line or linear Triangular distribution
The point or level where budget is Control accounts
compared to earned value for
performance measurements
Statistical relationships between Parametric estimating
the historical data and other
variables
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Quality
Terminology Hot Keywords
Training is an example of Prevention cost
Stability of process, control limits or Control charts
rule of 7 points
Estimate the cost of quality in a Flow chart
process
Notice: Control quality is generally performed before validate scope, although the two
processes may be performed in parallel
Linked to potential problems, root Cause and effect diagram
causes, all probable causes
Control quality Concerned with correctness of the deliverables
Resources
Terminology Hot Keywords
The team charted Is a document that establishes the team values,
agreements, and operating guidelines for the
team
Long-term resolution Problem solving or confrontation
Project performance appraisal Individual team member’s performance
Team performance assessment Assessment of project team’s effectiveness
Develop team keywords Recognition and rewards, training
Team development
• Forming Work independently, not open, meets and learn
• Storming Begins to understand the project work, not
collaborative, open to differing ideas,
counterproductive
• Norming Begins to work together, trust to each other’s
• Performing Work as a well-organized unit, reach maximum
performance, interdependent, smoothly and
effectively
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Terminology Hot Keywords
• Adjourning Completes the work
Ground rules responsibility All project team members
Withdraw/avoid Retreating, postponing the issue to be repeated or
solved by others
smooth/accommodate Emphasizing area of agreement, conceding one
position, maintain harmony and relationships
Compromise/reconcile Some degree of satisfaction, temporarily or
partially
Force/direct Pushing one’s viewpoint, win-lose, emergency
Collaborate/problem solve Incorporating multiple viewpoints, open dialogue,
consensus and commitment
Communications
Terminology Hot Keywords
Information issues – escalation - Communication management plan
reports
Ad-hoc meetings, informal Networking
conversations (meetings, events,
trade conferences and symposia)
Risk
Terminology Hot Keywords
A risk breakdown structure (RBS) Willing, a reward
lists identified project risks
hierarchically by risk category and
sub-category
Risk appetite, risk seeker
Risk threshold Level of uncertainty, level of impact
Hypothesis Assumption analysis
A bubble chart Displays three dimensions of data, where each
risk is plotted as a disk (bubble)
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Terminology Hot Keywords
Investigates the likelihood, risk Risk probability and impact assessment
assessment
Greatest, sensitive, most important Tornado diagram
potential risk to your project
Active acceptance Contingency reserves
Discover the underlying causes for Root cause analysis
risk
Prototype Risk mitigation
If mentioned eliminate the threats, Avoid
changing the pm plan, extending
the schedule, changing the
strategy, or reducing scope
Outsourcing, shift the impact of a Transfer
threats, insurance, performance
bonds, warranties, guarantees
Reduce the probability or impact, Mitigate
adopting less complex processes,
tests, choosing supplier, prototype
Not action, document only Passive acceptance
Wishes to ensure that the Exploit
opportunity is realized, most
talented resources
Increase the probability, adding Enhance
more resources to an activity to
finish early
The steps for getting to the goal, PDPC
useful for contingency planning
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Procurement
Terminology Hot Keywords
Tools for record mange contract Record management
and procurement documentation System
The contract will span multiple Fixed price with economic price adjustment
years and allow for final price
adjustments based on changing
conditions
The contract will span multiple Fixed price with economic price adjustment
years and allow for final price
adjustments based on economic
changing conditions
CPIF contracts Sharing ratio
Fixed price Risk on seller
Cost plus Risk on buyer
Stakeholders
Terminology Hot Keywords
ne of stakeholder not received Review the communication management plan
reports or new stakeholder request
a report
Relation issues Stakeholder management plan
Unaware, supportive, resistant, Analytical technique
neutral or leading
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