TEACHERS SERVICE COMMISSION

CODE OF REGULATIONS FOR TEACHERS

REVISED 2014

1
PART I-PRELIMINARY
1 - Citation
2 - Application
3 - Interpretation

PART II-GENERAL PROVISIONS

4 - The Commission
5 - Members of the Commission
6 - Functions and Powers of the Commission
7 - Role of the Commission
8 - The Secretary to the Commission
9 - Responsibilities of the Secretary
10 - Decentralization of Functions of the Commission
11 - County Director
12 - Duties of the County Director
13 - The duties of the Sub County Director
14 - Delegation by the Commission
15 - Conditions of delegation of functions
16 - Non–discrimination
17 - Correspondence with the Commission

PART III- REGISTRATION OF TEACHERS

18 - Certificate of registration
19 - Conditions for registration
20-Registration for non-citizens, Teachers on Exchange Programmes and Ex-Patriate teachers
21- Application for registration
22 - Particulars for application for registration
23 - Denial of registration
24 - Temporary teacher registration certificate
25 - Commission’s discretion to issue certificates
26 - Verification by the Commission
27 - Medical examination
28 - Certificate of registration
29 - Publication of names
30 - Issuance of a duplicate certificate
31 - Particulars for inclusion in register
32 - Removal from the Register of Teachers
33 - Review by the Commission
34 - Reinstatement to the register
35 –Review of decision to refuseto register
36 - Registration fee
37 - Offences relating to registration
38 - Other offences

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PART IV-DEVELOPMENT, REVIEW AND MAINTENANCE OF TEACHING
STANDARDS

39 - Teaching standards
40 - Compliance with teaching standards
41 - Maintenance of teaching standards
42 -TSC Quality Assurance and Standards Officer
43 - Role of the TSC Quality Assurance and Standards Officer
44- Teacher Advisory Centre
45- Role of Teacher Advisory Centre
46 - Professional Teacher Development Programmes
47- Teaching Certificate
48- Offences relating to teaching standards
49 - Review of teaching standards
50- Appraisal of teachers
51 - Arbitration and moderation procedures
52 - Failure to comply with appraisal requirements

PART V-RECRUITMENT, APPOINTMENT, ASSIGNMENT, DEPLOYMENT

AND OTHER CONDITIONS OF SERVICE FOR TEACHERS
53 - Teacher recruitment
54 - Employment of a teacher
55 - Employment on permanent and pensionable terms
56 - Employment of a teacher on contractual terms
57 - The effective date of appointment
58 - Next-of-kin of a teacher
59 - Period of probation
60 - Power of Commission to post teachers
61 - Posting and assignment of teachers to public institutions
62 - Transfer of teachers
63 - Application for transfer
64 - Approval of transfer
65 - Commission’s discretion to transfer a teacher
66 - Deployment of a teacher
67 - Administration of institutions
68- Identification and deployment criteria
69- Role of Heads of Institutions
70 - Re-employment of a teacher

CHAPTER VI-PROMOTION OF TEACHERS

71-Promotion of teachers
72 - Application for Promotion
73 - Commission to use appraisal report for promotion
74–Guidelines for Promotion
75 – Denial of Promotion by the Commission
76 - Promotion of teachers on re-employment
77 - Promotion of teachers on secondment or study leave
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78 - Consideration for promotion
79 - Lapse of offer for promotion

PART VII-SALARY AND ANNUAL INCREMENTS

80 - Salaries
81 - Determination of Salary on Promotion or Upgrading
82- Annual Increments
83 - Re-engagement
84 - Payment of Salary and Allowances
85 - Taxation of Salary and Allowances
86 - Private Financial Dealings

PART VIII-ALLOWANCES
87 - House Allowance
88 - Commuter Allowance
89 - Hardship Allowance
90 - Special Duty Allowance
91 -Responsibility Allowance
92 - Special School Allowance
93 - Reader’s, Facilitation or Aid Allowance
94- Leave Allowance
95 - Transfer Allowance
96 - Travelling Expenses
97 - Mode of Transport
98 - Transport of Luggage
99 - Transport of Luggage by Private Means
100 - Travelling on official duty using personal motor vehicle
101 - Claim for Reimbursement
102 - Subsistence Allowance

PART IX-MEDICAL BENEFITS

103 - Medical Allowances
104 - National Hospital Insurance Fund or other Health Insurance Cover
105 - Claims for "Ex-Gratia" Payment for Medical Expenses Incurred

PART X-LEAVE
106 - Permission to be absent from Duty
107 - Annual Leave
108 - Application for Annual Leave
109 - Sick Leave
110 - Application for sick leave by Head of Institution
111 - Sick Leave Entitlement
112 - Application for Sick Leave
113 - Sick Leave outside the Country
114 - Maternity Leave
115- Proceeding on Maternity leave without approval
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116 - Paternity Leave
117 - Study Leave
118 - Conditions for Approval of Study Leave
119 - Bonding
120 - Change of area of study or institution
121 - False information in regard to study leave
122 - Reporting for Duty at the end of Study Leave
123 - Extension or Termination of Study Leave
124 - Submission of Progress reports and certificate
125 - Study Leave with Pay
126 - Study Leave without Pay
127 - Revision of study leave policy
128 - Leave to conduct research or a project
129 - Compassionate Leave
130 - Special Leave
131 - Special Leave for Sports Persons
132- Leave of Absence without Pay
133 - Leave to spouses of diplomats
134 - Compulsory leave
135 - Leave outside Kenya
136 - Public Holidays

PART XI-DISCIPLINE
137 - Guiding Principles in disciplinary process
138 - Offences that may lead to disciplinary action
139 - Offences that may lead to removal from the register
140 - Offences that may not lead to removal from the register
141 - Economic Crimes and other serious offences
142 - Consequences of economic crimes and serious offences
143 - Reporting Mechanism of Allegations against a teacher
144 - Mode of reporting the allegations
145 - Investigation of Allegations reported
146 - Process of Interdiction
147 - Salary Status during the Period of Interdiction
148 - Mode of Invitation to appear before a Disciplinary Panel
149 - Disciplinary Proceedings
150 - Composition of the Discipline Panel
151 - Powers of the Commission
152 - Procedure during Disciplinary Hearing -
153 - Determinations following Disciplinary Proceedings
154 -Administrative Warning
155 - Review of the Commission’s Decisions

PART XII-EXIT FROM THE TEACHING SERVICE

156 - Resignation
157 - Termination by the Commission
158 - Dismissal
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159 - Retirement
160 - Retirement on grounds of Age limit
161 - Retirement on grounds of ill health
162 - Retirement from Employment in the Public Interest
163 - Period of Notice to Retire
164 - Redundancy
165 - Transfer of service to the Public Service Commission
166 - Release of a teacher to other Organisations
167- Report on teachers who exit service
168 - Death
169 - Certificate of Service

PART XIII-PENSIONS, GRATUITIES AND OTHER BENEFITS

170 - Gratuity for Qualifying Service when the ten years is not completed
171 - Marriage Gratuity
172 - A Teacher confirmed on Permanent and Pensionable Appointment
173 - A Teacher who Dies in Service
174 - A Teacher Who Dies After Retirement
175 - Pension to Dependants of a Teacher who dies in the course Duty
176 - Computation of pension and gratuities
177 - Work Injury Benefits
178 - Procedure for claiming benefits under Work Injury Benefits Act (2007)
179 - Contribution and Benefits Payable
180 - Forfeiture of pension rights on resignation or dismissal
181- Statutory or voluntary contributions and benefits

CHAPTER XIV - LEGAL PROCEEDINGS

182 - Criminal Proceedings
183 - Civil Proceedings
184 - Instituting Civil Proceedings

CHAPTER XV - MISCELLANEOUS PROVISIONS

185 - Code to be displayed in all Commission’s offices
186 - Participation and Involvement in Political Activities
187 - Disclosure and Use of Official Information
188 - Right to Service
189 - Participation in Trade Union Activities
190 - Conduct of Teachers during Industrial Strike

6
 CODE OF REGULATIONS FOR TEACHERS

PURSUANT to the powers conferred by Section 47(2) of the Teachers Service Commission Act
(No. 20 of 2012), the Commission makes the following Code of Regulations -

7
THE TEACHERS SERVICE COMMISSION CODE OF REGULATIONS, 2014

PREAMBLE

The Teachers Service Commission is established by Article 237 of the Constitution with its
primary functions being registration, recruitment, transfer, promotion, discipline and termination
of employment of teachers in the Public Service.

Further, the Commission is mandated to review the standards of education and training of
persons entering teaching service and to review the demand and supply of teachers and to advise
the National Government on matters related to the teaching profession.

Section 47(2) of the Teachers Service Commission Act (No. 20 of 2012) confers powers on the
Commission to compile and publish a Code of Regulations for Teachers hereinafter referred to as
“the Code”.

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 PART I

PRELIMINARY

This part provides for the definition of selected terms and expressions as used in the Code, the
meanings assigned to the terms and expressions in the context of the Code.

Citation

1. These Regulations may be cited as the Teachers Service Commission Code of Regulations
for Teachers,Revised 2014.

Application

2. This Code except as otherwise provided apply to all registered teachers and shall be deemed
to have been read and understood by every teacher.

Interpretation

3. In these Regulations, unless the context otherwise requires: -

“absenteeism”means an instance where a teacher absents himself from duty or from the place of
work without leave or other lawful cause;

"Agent" means any person or body appointed by the Commission in accordance with Section 20
of the Act;

“allowance” means a monetary compensation paid to a teacher, in addition to the salary;

“appointment” means the power conferred by the Commission on a registered teacher to

perform teaching duties in any public educational institution;

"arbitration” means the process contemplated under Regulation 28 of this Code;

“basic salary” means the amount of money paid to a teacher on a monthly basis and excludes
the allowances;

“Board of Management” has the meaning assigned to it under the Basic Education Act (No. 14
of 2013);

"Cabinet Secretary" means the Cabinet Secretary for the time being responsiblefor matters
related to education and training;

“Chairperson’’ means a Chairperson appointed under Section 8 of the Act;

"Commission" means the Teachers Service Commission as established under Article 237(1) of
the Constitution (2010);

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"common cadre promotion” means promotion of a teacher from one grade to the next upon
completion of the specified period of service subject to meeting the specified qualifications and
upon satisfactory performance of duty;

"competitive promotion" means the promotion of a teacher following a successful evaluation

process;

“contract” means an agreement between a teacher and the Commission on terms and conditions
of service;

“County Director” means the officer appointed by the Commission to perform its functions at
the county level;

“deployment” means appointment of a teacher to an administrative position, a higher

administrative position, to the Secretariat of the Commission, in an acting capacity and includes
posting from a primary institution to a post primary institution and withdrawal of administrative
duties;

"desertion" means being absent from duty continuously for a period of 14 days or more without
written authority;

"dismissal” means the decision by the Commission to terminate the services of a teacher;

“Disciplinary Panel” means a Committee of the Commission constituted to hear and determine
a teacher’s discipline case;

“disciplinary offence” means an act or omission that contravenes provisions of the Act and the
Code;

“Educational Institution” refers to both private and public learning institutions in Kenya;

“Education Exchange Programme” means a teacher exchange programme recognised or

undertaken in consultation with the Commission;

“embezzlement” means the fraudulent conversion of public funds and property entrusted to a
teacher to personal use;

"Form GP 69"means the form obtained from a Registered Government Medical Officer
following a medical examination;

“Gazette” means the official Kenya Gazette;

"Head of Institution” means the lead educator or administrator in a public educational

institution appointed by the Commission as such and responsible for the implementation of the
educational policy and professional practices;

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"insubordination" means failure or refusal by a teacher to obey a lawful and proper command
issued by the Commission or a person placed in authority by the Commission;

"interdiction" means the temporary prohibition of a teacher from exercising the powers and
functions of the teacher's office pending determination of the teacher's disciplinary case;

“Investigation Panel” means a team of officers of the Commission, Agents or any other body
tasked by the Commission to make inquiries into allegations against a teacher;

“Learner” means a person undergoing instruction in an educational institution;

“Log Book” means an official book maintained in a learning institution in which a series of
events taking place within the institution are recorded by date of their occurrence;

“Member” means a member of the Commission appointed in accordance with the Constitution
and Section 8 of the Act;

“misappropriation” means use of public funds for unauthorized purposes by a teacher;

“mismanagement” means handling of public funds and/or property in an inefficient, irregular or

in any manner likely to cause loss to the institution;

“negligence of duty” means instances where a teacher wilfully neglects to perform any work
which was his duty to have performed, or if he carelessly or improperly performs any work for
which from its nature it was his duty to have performed carefully and properly;

“next of kin” means a person(s) related to the teacher by blood, marriage or adoption and to
whom the teacher has identified as such;

“promotion” means the conferment of a higher grade on a teacher;

“Public Educational Institution” means a public learning institution funded by the exchequer to
which the Commission is mandated under law to assign teachers. It shall include a primary and
post primary learning institution;

“Private Educational Institution” means a school established, owned or operated by private

individuals, entrepreneurs and institutions;

“recruitment” means the process of hiring a registered teacher;

"redundancy" shall have the meaning assigned to it under Section 2 of the Employment Act,
2007;

“Register” means the register of the teachers as provided for by Section 24 of the Act;

“registration” means the process of having a teacher’s name entered inthe Register in
accordance with Section 23(1) of the Act;
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"removal from the register” means a decision by the Commission to remove a teacher’s name
from the Register;

“Secretary” means a person appointed by the Commission under Article 250(12) of the
Constitution and in accordance with the procedure set out in Section 16 of the Act;

“secondment” means the release of a teacher to another institution upon request but such teacher
remains on the Commission’s payroll;

“sexual intercourse” includes carnal knowledge of whatever nature with a Learner;

“sexual offences” means offences under the Sexual Offences Act 2006;

“staffing norms” means the standards developed by the Commission from time to time to
determine teaching staff establishment of an educational institution;

“Sub-County Director” means the officer appointed by the Commission to perform its functions
at the sub-county level;

“suspension" means the removal of a teacher from duty in accordance with Regulations 138 and
151 of this Code;

"teacher" shall have the meaning assigned to it under the Act;

“teaching certificate” means a certificate issued to a registered teacher under Section 35 (2) of
the Act;

"teaching service" means the collectivity of all individuals registered by the Commission and
engaged in the teaching profession whether employed by the Commission or not;

“teaching standards” means standards of teaching prescribed by the Commission under Section
35 of the Act and the Regulations made from time to time;

"tertiary institution" means a post secondary institution excluding a university;

“trade union” means a union recognised by the Commission as representing the interests of
teachers;

"the Act" means the Teachers Service Commission Act No. 20 of 2012; and

“transfer” means reassigning a teacher or Head of Institution to perform teaching and/or

administrative duties in a different institution.

Words importing the masculine gender shall where necessary be construed as importing the
feminine gender and words importing the singular number shall where necessary be construed as
importing the plural number and vice versa.

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 PART II

GENERAL PROVISIONS

This part provides for the various offices or institutions mandated under the law with the
execution of the functions of the Commission, and the manner in which and persons to whom
certain functions may be delegated.

The Commission

4. The Commission is established under Article 237, of the Constitution.

Members of the Commission

5. The Commission consists of a Chairperson and eight other members appointed inaccordance
with the Constitution and provisions of Section 8 of the Act.

Functions and Powers of the Commission

6. The functions of the Commission shall be to: -

(a) register trained teachers;

(b) recruit and employ registered teachers;
(c) assign teachers employed by the Commission for service in any public school or
institution;
(d) promote and transfer teachers;
(e) exercise disciplinary control over teachers;
(f) terminate the employment of teachers;
(g) formulate policies to achieve its mandate;
(h) provide strategic direction, leadership and oversight to the secretariat;
(i) ensure that teachers comply with the teaching standards prescribed by the Commission
under this Act;
(j) manage the payroll of teachers in its employment;
(k) facilitate career progression and professional development for teachers in the teaching
service including the appointment of head teachers and principals; and
(l) monitor the conduct and performance of teachers in the teaching service.

Role of the Commission

7. The Commission shall have the role of: -

(a) reviewing the standards of education and training of persons entering the teaching
service;
(b) reviewing the demand for and supply of teachers;
(c) advising the national government on matters relating to the teaching profession; and
(d) establishing and maintaining a teaching service adequate to the needs of public learning
institutions in Kenya.
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The Secretary to the Commission

8. (1) The Secretary to the Commission shall be appointed in accordance with section 16 ofthe
Act.

(2) The Secretary shall be the Chief Executive Officer and shall be responsible for the
discharge of functions and general administration of the Commission.

Responsibilities of the Secretary

9. The Secretary shall:-

(a) be the head of the secretariat;

(b) be the accounting officer of the Commission;
(c) be the custodian of all records of the Commission;
(d) execute the decisions of the Commission;
(e) assign duties to and supervise the staff of the Commission;
(f) facilitate, coordinate and ensure the execution of the Commission’s mandate;
(g) ensure staff compliance with public ethics and values; and
(h) perform any other duties as may be assigned by the Commission.

Decentralization of the Functions of the Commission

10. The Commission may decentralize the performance of any of its functions to the County or
any other level and delegate its powers and functions to appointed agents in accordance with
Section 20 of the Act.

County Director

11. The Commission may appoint a County Director for each county to perform the functions of
the Commission at that level and an officer for every sub county or as the case may be.

Duties of the County Director shall be to:-

12. (1) facilitate the processing of teacher registration and enforcement of the requirements for
teacher registration;

(a) coordinate teacher recruitment at the County and ensure that the Commission’s
Recruitment Guidelines in force are adhered to;
(b) maintain a data base of qualified and unemployed teachers within the County;
(c) maintain a data base of teachers in the employment of the Commission within the
County;
(d) manage aspects of the teacher placement process within the county through: -
(i) recruitment;
(ii) transfers;
(iii)posting;

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 (iv) receiving and recommending teacher’s study leave;
(v) handling disciplinary matters as directed by the Secretary;
(vi) identifying through a competitive process and recommending to the
Secretary, teachers to be deployed to administrative positions.
(e) Implement guidelines issued by the Commission from time to time;
(f) maintain a data base for all administrative posts in the County;
(g) maintain a data bank of all teacher vacancies available at the County;
(h) coordinate identification and selection of candidates for Teacher Professional
Development Courses (TPDC) within the county as per the guidelines issued by
the Commission from time to time;
(i) coordinate teacher promotions under the common cadre establishment within the
County;
(j) ensure that teachers comply with the teaching standards prescribed by the
Commission;
(k) monitor the conduct and performance of teachers in the teaching service;
(l) oversee performance appraisal of teachers at the County level;
(m) submit other reports related to performance of teachers as the Commission may
require from time to time;
(n) transmit reports from heads of institutions to the Commission;
(o) supervise staff within the county;
(p) advise the respective county governments on matters relating to the teaching
profession; and
(q) perform any other duty as may be assigned by the Commission from time to time.

(2) In discharging the functions spelt out under this Code, the County Director shall at all
times be responsible to, and work under the direction of the Secretary.

Duties of Sub-County Director

13.(1) The duties of the Sub County Director shall be to: -

(a) facilitate the processing of teacher registration;

(b) update and submit data on staffing levels to the county office;
(c) assign teachers employed by the Commission to public institutions within the
sub-county;
(d) co-ordinate performance and management activities within the sub-county;
(e) investigate allegations of professional misconduct in the sub-county;
(f) receive applications for transfer of service of teachers to public institutions for
submission to the county office;
(g) receive applications for release of teachers to other institutions for submission to
the county office;
(h) receive retirement documents and submit to the county office;
(i) supervise staff within the sub county office; and
(j) perform any other duty as may be assigned by the County Director.

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 (2) The Sub County Director shall in discharging the functions spelt out under this Code,
be responsible to the County Director.

Delegation by the Commission

14. The Commission may generally or in particular delegate to the Board of Management or any
other Agent the role of: -

(a) recruitment of teachers as per the guidelines issued by the Commission from time to time;
(b) exercising disciplinary control over teachers; and
(c) performance of any other duty as may be assigned or directed by the Commission.

Conditions of Delegation of Functions

15. (1)The Commission shall in delegating functions to an agent: -

(a) appoint the agent in writing;

(b) retain the discretion of exercising any power delegated to the agent;
(c) revoke the delegation to an agent in writing.

(2) Any act done or any document executed by an agent in the proper exercise of any
function delegated to the agent shall have effect and validity as if it were an act done, or
a document executed by the Commission.

Non Discrimination

16. The Commission does not discriminate on any ground against any person in respect to
employment.

Correspondence with the Commission

17.(1)The contact of the Commission shall be; The Secretary, Teachers Service Commission,
TSC House Upper Hill, Kilimanjaro Road, off Mara Road, Private Bag - 00100, Nairobi,
Kenya or email address at info@tsc.go.ke.

(2) A person or teacher shall where possible, include in any correspondence with the
Commission, in respect to a teacher, the full name, registration number or any other
relevant contact detail.
(3) The Commission may communicate with the teacher through: -
(a) contacting the supervisor or Head of Institution of the last station of work
of the teacher;
(b) writing to the last known address provided by the teacher;
(c) writing to the permanent address provided by the teacher at the time of
employment;
(d) the teacher’s next of kin contacts in the records of the Commission;
(e) making a telephone call to the teacher;
(f) sending an email to the teacher’s e-mail address;
16
 (g) sending short text messages to the teacher’s mobile phone or phones known
to the Commission;
(h) posting the information on the Commission’s website; or
(i) any other mode that the Commission may from time to time approve.

(4) Any communication between a teacher and the Commission shall be addressed to the
Secretary, Teachers Service Commission through the Head of Institution or the County
Director as the case may be, who shall make such appropriate remarks where necessary.

(5) the head of the institution shall have the obligation to forward any written communication
from the teacher to the Commission and from the Commission to the teacher.

(6) The Commission shall in making any communication with teachers or other stakeholders
employ relevant information and communication technology.

(7) Release of official information and/or documents to any person shall only be done under
the authority of the Commission Secretary.

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 PART III

REGISTRATION OF TEACHERS

This part provides for the criteria and procedures for registration of trained teachers and provides
that a person must be registered by the Commission in order to teach in any educational
institution in Kenya. The part further explains the procedure for re-admission to the Register of
Teachers and the review mechanism for an application whose registration has been denied. It
also provides for offences relating to registration, penalties thereof and steps to be undertaken in
the event of loss of the Certificate of Registration.

Certificate of Registration

18. No person shall be qualified to practice as a teacher unless the person holds a Certificate of
Registration issued by the Commission.
Conditions for Registration

19. A person shall be eligible to be registered as a teacher if the person: -

(a) is of good moral character;

(b) holds a relevant qualification from a training institution recognized in Kenya; and
(c) meets the requirements for registration set by the Commission from time to time.

Registration for Non-Citizen, Teachers on Exchange Programmes and Expatriate Teachers

20.The Commission may issue a Certificate of Registration to a non-citizen, teacher on

exchange programmes or an expatriate who: -
(a) holds qualifications granted in Kenya or any other country recognised by the
Commission;
(b) is by law entitled to teach in the country in which the qualification was obtained;
(c) holds a certificate, diploma or degree awarded by accredited foreign institutions and
which has been equated by the relevant public body in Kenya; and
(d) has a valid work permit supported by the related clearance certificates issued by the
Department of Immigration in Kenya.

Application for Registration

21. A person who qualifies to be registered as a teacher under the Act, may apply to the
Commission in accordance with these Regulations in the manner prescribed under Schedule
I.

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Particulars for Application for Registration

22. (1) An application for registration shall be in the manner set out in Form A under Schedule I
and shall provide the: -

(a) full name;

(b) gender;
(c) date of birth;
(d) address;
(i) physical address;
(ii) postal address;
(iii)email address;
(iv) telephone number;
(e) national identification or passport number;
(f) Kenya Revenue Authority Personal Identification Number (PIN);
(g) academic qualifications;
(h) duly filled GP 69 Form;
(i) professional qualifications; and
any other particulars or information that the Commission may require in compliance with
existing laws.

(2) An application under (1) shall be accompanied by: -

(a) Certificate of Good Conduct;

(b) reference from the most recent educational institutions attended by the applicant;
(c) certified copy of a degree, a diploma or a certificate from a recognized institution;
(d) the prescribed fee; and
(e) any other documents as the Commission may prescribe.

(3) In all cases, one must have pedagogical training to be registered as a teacher.

(4) The Commission may prescribe or review the particulars under this Regulation.

Denial of Registration

23. The Commission shall where it declines to register an applicant: -

(a) communicate its decision in writing within thirty (30) days of making the decision; and

(b) shall state the grounds for the decision.

Temporary Teacher Registration Certificate

24. (1)The Commission may issue a Temporary Teacher Registration Certificate to a person
who:-

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 (a) is in Kenya on a recognized education exchange programmes or other international
bilateral arrangements.
(b) not having trained as a teacher but holds a relevant certificate issued to him under
any law relating to education and training or as directed by the Commission.

(2) The Commission shall upon being satisfied that an applicant under this Regulation meets
the requirements of registration, issue a Temporary Teacher Registration Certificate in a
manner set out in the Schedule II.

(3) A person who has been issued with a certificate under this Regulation shall apply for its
renewal after a period of two years from the date of issue.

Commission's Discretion to issue Certificates

25. (1)Where a person holds a certificate from a foreign learning institution accredited by a
recognized accreditation body, the Commission shall have the discretion to register or refuse to
register the person.

(2)Where the Commission declines to issue a Certificate of Registration, the Commission

shall:-

(a) communicate in writing within thirty(30) days; and

(b) provide reasons for its refusal.

Verification by the Commission

26. (1) The Commission may for purposes of verification, at any time require an applicant or a
person who has been registered to provide the Commission with proof of: -

(a) date of birth;

(b) nationality;
(c) academic qualifications;
(d) professional qualifications; or
(e) any other certificate that the Commission may require from time to time.

(2) Where a person fails to provide the information required under this Regulation, the
Commission may refuse to register the applicant or revoke the registration of a registered
teacher after due process.

Medical Examination

27. (1)The Commission may upon receiving Form GP. 69 require any person applying to be
registered as a teacher, or any registered teacher, to attend a further medical
examination before a qualified medical practitioner as may be referred by the
Commission.

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 (2) The Commission may upon receiving the examination results deny or decline
registration on the grounds stipulated under Section 27(f) of the Act, or revoke such
registration.

(3) The Commission shall bear the cost of the medical examination in (1).

(4) Any person aggrieved by the decision of the Commission in this regard may apply for
review of the decision.

Certificate of Registration

28.(1) The Commission shall upon registration of a teacher, issue a Certificate of Registration
to the teacher in the manner set out in Schedule III.

(2) The Commission may:-

(a) revoke a Certificate of Registration, where it has reason to believe that the
certificate was obtained through fraud, misrepresentation, forgery or other
unlawful means; or

(b) recall or revoke a Certificate of Registration issued as a result of a mistake.

(3) A person whose Certificate of Registration is revoked or recalled by the Commission

shall be informed in the manner set out in Schedule IV.

(4) A person whose name has been removed from the Register and who has not lodged an
appeal against such decision, shall surrender the Certificate of Registration to the
Commission within ninety (90) days.

(5) a person whose appeal has been heard and dismissed shall surrender the Certificate of
Registration forthwith.

Publication of Names
29. The Commission shall publish in the Gazette and in the Commission’s website, names of
persons: -

(a) duly registered as teachers as specified in Section 32 of the Act; and

(b) removed from the register of teachers in accordance with the provisions of the Act.

Issuance of a Duplicate Certificate

30. (1) The Commission may on application, issue a duplicate Certificate of Registration to a
person whose Certificate of Registration is lost, destroyed or misplaced upon payment of
a non-refundable fee specified in Schedule V.

21
 (2) An application for a duplicate Certificate of Registration under this Regulation shall be in
the manner set out in Schedule VI.

Particulars for Inclusion in the Register

31. The Commission shall keep a Register of teachers which shall contain: -

(a) full names, physical, postal and email address;

(b) National Identity Card or passport number;
(c) Kenya Revenue Authority Personal Identification Number;
(d) date of birth;
(e) gender;
(f) nationality;
(g) academic and professional qualification;
(h) serial numbers of both academic and professional certificates;
(i) year of qualification and institution;
(j) teaching subjects where applicable;
(k) registration number;
(l) serial number of the registration certificate; and
(m) the current registration status.

Removal from the Register of Teachers

32.(1) The Commission may, after due process, remove from the Register the name of any
person in accordance with Section 30 of the Act.

(2) The Commission may constitute a panel to hear and determine whether a teacher
employed in a private institution who has committed an offence warrants removal from
the Register.

(3) A teacher whose name is removed from the Register shall be notified in the manner
specified in Schedule VII.

Review by the Commission

33.(1) The Commission shall have the power to review its decision on removal of a teacher
from the register or refusal to register a teacher.

(2) A teacher aggrieved by the decision of the Commission may apply to the Commission for
a review of the decision within ninety (90) days from the date of the letter
communicating the decision.

22
Reinstatement to the Register

34.(1) The Commission may on its own motion or upon application by a teacher in the manner
specified in Form B under Schedule VIII direct that: -

(a) the removal of the name of the teacher from the Register be confirmed; or
(b) the name of the teacher be reinstated to the Register.

(2) A teacher whose name has been removed from the Register shall only be eligible to apply
for reinstatement to the Register after a period of eighteen(18) months from the date of
such removal.

Review of Decision to Refuse to Register

35. A teacher whose application for registration has been denied may apply for review of the
decision.

Registration Fee
36. (1) A non-refundable fee prescribed under Schedule V shall be paid by a teacher on
application for registration;

(2) The Commission may review the fee payable from time to time.

Offences Relating to Registration

37. (1) Any Person who: -

(a) procures or attempts to procure the entry of any name on the Register by wilfully
making or producing or causing to be made or produced, either orally or in writing,
any declaration, certificate or representation which he knows to be false or
fraudulent;

(b) falsely or fraudulently holds himself out to be a registered teacher;

(c) not being a registered teacher, or a person exempted under any written law, teaches
or assists in teaching in any school;

(d) wilfully aids, perpetuates or in any way assists another person to obtain registration
by false pretence;

(e) causes, permits or employs to teach in any school a person not being a registered
teacher or a person exempted by any written law;

(f) applies for employment as a teacher in any name other than the full name as
entered in the Register; or

23
 (g) commits any other act or omission relating to registration which constitutes an
illegal act under the Act or any other written law;

commits an offence and is liable on conviction to a fine not exceeding one hundred thousand
shillings or to imprisonment for a term not exceeding twelve months, or both

Other Offences

38. Any person: -

(1) who defaces, amends or erases any entry in the Certificate of Registration;
(2) who defaces, amends, alters, erases or in any way interferes with an entry in the Register
of Teachers;
(3) whose name has been removed from the Register in accordance with the provisions of the
Act and has not subsequently been readmitted in the Register but continues to teach;
(4) who having been removed from the Register continues to hold and use the Certificate of
Registration for teaching or any other purpose;
(5) not being the person whose full name, address and registration number appears in a
Certificate of Registration, uses such certificate for any purpose; or
(6) performs any other act relating to Certificate of Registration or the Register of teachers
which constitutes an illegal act under the Act or any other written law;

commits an offence and is liable on conviction to a fine not exceeding one hundred thousand
shillings or to imprisonment for a term not exceeding twelve months, or both.

24
 PART IV

DEVELOPMENT, REVIEW AND MAINTENANCE OF TEACHING STANDARDS

This part spells out the process of development, reviewing and maintenance of the standards
of education and training for persons entering the teaching service. It provides for the
procedures for standard and quality assessment in educational institutions, continuous
professional teacher development, the Annual Performance Appraisal and outlines offences
and penalties for non-compliance with the Teaching Standards.

Teaching Standards

Teaching standards entails the basic principles and guidelines on teachers’ performance of
duty. It helps define the role and responsibilities of teachers and general specifications
required for quality teaching. Teaching standards establish the basic requirements that should
be met by a teacher such as professional and pedagogical skills, mastery of subject teaching
content, professional ethical requirements, planning and implementation/ delivery of
learning, assessing, providing feedback and report on learners’ learning and engagement in
professional learning which provides a basis for promoting quality teaching.

39. (1)A person entering the teaching service shall comply with the required standards which
shall include: -

(a) possession of a valid Certificate of Registration;

(b) possession of other relevant qualifications prescribed by the Commission;

(c) possession of a Certificate of Good Conduct from the Criminal Investigations

Department; and

(d) meeting the requirements of Chapter VI of the Constitution.

(2) A person will be deemed not to have complied with the teaching standards if:-
(a) he has been convicted of a sexual offence or an offence committed against a
learner; or

(b) he has been convicted of a criminal offence which renders him unfit to be a
teacher;

(3) A teacher shall comply with the following teaching standards: -

(a) take out a Teaching Certificate from the Commission;

(b) undertake Professional Teacher Development Programme prescribed by the
Commission;
(c) possess the professional documents stipulated in Regulation 40(1)(a);
(d) use the appropriate teaching and learning resources;
25
 (e) proficiency and mastery of the subject content;
(f) mastery of appropriate pedagogical skills;
(g) planning and effective implementation of each teaching and learning activity,
including the objectives, scope, timing, and teaching resources;
(h) assessment, feedback and reporting to learners’ about their achievements in
learning;
(i) professionalism and adherence to ethical practice; and
(j) prudent management of resources.

Compliance with Teaching Standards

40. (1) Every teacher shall comply with the teaching standards specified under the Act and this
Code and shall:-

(a) possess the;

(i) Certificate of Registration;

(ii) syllabi for the relevant cycle of education;
(iii) schemes of work;
(iv) lesson plans;
(v) lesson notes;
(vi) records of work;
(vii) learners’ progress records;
(viii) learners’ value added records;
(ix) class attendance register; and
(x) any other necessary legal documents pertaining to education.

(b) undertake teacher Professional Teacher Development Programme on curriculum

interpretation and implementation as may be required from to time;

(c)use the appropriate teaching and learning resources; and

(c) comply with the Act, the Teachers Service Commission Code of Conduct and Ethics
for Employees and other relevant legal provisions.

(2) Every Head of Institution shall in performing the role of quality assurance within the
institution:-

(a) teach;
(b) supervise the implementation of the curriculum;
(c) verify teachers’ professional documents;
(d) supervise the actual coverage of syllabus;
(e) ensure that teachers attend classes;
(f) ensure that adequate facilities are available for the implementation of the
curriculum;

26
 (g) advise the Commission on the optimum curriculum based establishment in the
institution;
(h) ensure a conducive teaching and learning environment in the institution;
(i) induct new teachers and ensure mentoring programmes are in place on the
professional requirements as outlined in this Code;
(j) offer guidance and counseling and be a role model to teachers;
(k) encourage co-curriculum activities in the core institutional curriculum;
(l) ensure that teachers under his supervision maintain all documents required under
these Regulations;
(m) maintain all school registers and documents and submit returns to the Commission
and approved agents as required;
(n) produce all the relevant records and documents for inspection upon request;
(o) appraise all teachers under their supervision; and
(p) perform any other role that may enhance teaching standards and professionalism
among teachers.

Maintenance of Teaching Standards

41.The Commission shall;

(a) develop and review the entry qualifications to various levels of teacher education/training
programmes and advise the national government accordingly;

(b) vet the academic and professional certificates to ensure compliance with therequirements
of persons entering the teaching service;

(c) establish collaborative linkages with relevant agencies on matters related to quality
teaching;

(d) partner with the institutions responsible for designing teacher education curriculum and
provide appropriate guidance and support as the case may necessitate;

(e) undertake monitoring and evaluation programmes with a view to ensuring that teaching
standards are maintained;

(f) undertake standard assessment in curriculum implementation to ensure effective teaching

and learning;

(g) advise the national government on the teaching standards and the quality of teachers
required in the teaching service; and

(h) do all such other things as may be necessary to maintain standards in the teaching
profession.

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TSC Quality Assurance and Standards Officer

42.The Commission may for purposes of maintaining the teaching standards, designate a Quality
Assurance and Standards Officer at the county, sub county and zonal level.

Role of the TSC Quality Assurance and Standards Officer

43. (1)The Quality Assurance and Standards Officer may:-

(a) enter any educational institution to ensure teaching standards are complied with;

(b) summon and interview teachers and any other person to provide information or
material relating to standards assessment;

(c) request from any teacher the production of any teaching documents and materials
referred to in Regulation 40 (1) (a);

(d) carry out standards assessment and discuss the findings with the teacher(s)
concerned for purposes of corrective action and continuous improvement;

(e) examine and record any teaching material or document that will assist in compiling
a report for purposes of preventive and corrective action;

(f) ensure maintenance of discipline and work ethics among teachers;

(g) compile reports in respect of the standards assessment carried out and submit the
same to the Commission for appropriate action;

(h) verify other reports from relevant agencies before the Commission takes appropriate
action;

(i) conduct joint standard assessment with other relevant government agencies;

(j) monitor performance of teachers in schools; and

(k) perform all other duties as may be necessary to promote standards in the teaching
profession.

Teacher Advisory Centre (TAC) Tutor

44. (1) The Commission may for purposes of providing quality teaching and learning establish
a Teacher Advisory Centre at the zonal level or any other level within the Sub County.

(2) The Commission may for purposes of (1), designate an officer to be known as a
Teacher Advisory Centre Tutor.

28
Role of Teacher Advisory Centre (TAC) Tutor

45. The Teacher Advisory Centre tutor shall:

(1) Identify the training needs of teachers and heads of institutions and advise the
Commission accordingly.

(2) In liaison with the County Director and school administrators, provide support services
to teachers and to continuously advise on teaching techniques, selection of appropriate
text books, lesson demonstrations and the challenges noted during assessments.

(3) Organize and conduct, in conjunction with the County Directors, courses on curriculum
delivery and implementation through seminars, workshops, retreats and in-service
programmes.

(4) Acquire appropriate resources including resource books, consumables, audio-visual

aids and other materials necessary for effective teaching and learning.

(5) Assist teachers to develop teaching aids and other reference materials.

(6) Update teachers on curriculum changes, pedagogy, content coverage and any other
emerging issues in the teaching service.

(7) Develop work programmes for the Teacher Advisory Centre.

(8) Visit schools, observe teaching techniques, give demonstration lessons and advise
teachers on methods and resources needed for effective teaching and learning.

(9) Assist teachers to develop and use appropriate teaching and learning materials.

(10) Assist in the setting up and organisation of subject panels and

examinations/assessments procedures in schools at the zonal level.

(11) Provide professional guidance and counselling to teachers and disseminate

information on curriculum, evaluation, textbook selection and training.

(12) Collect and submit data on school enrollment, staff establishment, staff changes
and other related information.

(13) Participate in the organization and management of co-curricular activities.

(14) Work with the County Director and other stakeholders in resource mobilisation.

(15) Work with the Quality Assurance and Standards Officer to improve teaching and
learning.

29
 (16) Enter an institution to perform demonstrative lessons to teachersforclassroom
practice.

(17) Prepare regular progress reports for transmission to the County Director.

(18) Perform all other duties as may be necessary to promote standards in the teaching
profession.

Professional Teacher Development Programmes

46. Every teacher shall undertake the Professional Teacher Development Programmes as
prescribed by the Commission from time to time.

Teaching Certificate

47.(1) Every teacher who has successfully completed a Professional Teacher Development
Programme, shall be issued with a Teaching Certificate by the Commission in the manner
prescribed under Schedule IX.

(2) A certificate issued under this Regulation shall indicate the effective date and shall be
valid for five (5) years or such other period as may be prescribed by the Commission.

(3) A teacher who fails to take out a Teaching Certificate under section 35 (2) (b) of the Act
shall have his Certificate of Registration withdrawn until he obtains the Teaching
Certificate.

(4) All newly registered teachers will be issued with a Teaching Certificate which shall be
valid for five (5) years from the date of issue.

(5) Where the name of a person registered as a teacher is removed from the register, the
Teaching Certificate of that person shall be invalid.

Offences Relating to Teaching Standards

48. The commission shall take disciplinary action against a teacher who being in the
employment of the Commission: -

(a) knowingly procures or attempts to procure in a fraudulent manner, a Teaching Certificate

by wilfully making, producing or causing to be made or produced, a Teaching Certificate
which he knows to be false or fraudulent;

(b) falsely or fraudulently holds himself or herself out to be a certified teacher; or

(c) performs the duties of a teacher in any educational institution without a Teaching
Certificate.

30
Review of Teaching Standards

49. In the exercise of its powers under the Act and these regulations, the Commission shall: -

(a) develop and review guidelines on the qualifications of persons entering the
teaching service;

(b) review the career progression for teachers and continuous Professional Teacher
Development Programmes;

(c) facilitate Professional Teacher Development Programmes based on periodic

national needs assessment;

(d) perform all such other things as may be necessary to review and promote the
standards in the teaching profession; and

(e) enter in agreement with such other bodies or organisations in Kenya or outside
Kenya as it may consider appropriate to facilitate continuous Professional Teacher
Development Programmes.

Performance Appraisal

The Commission shall use an open Appraisal System for teachers with a view to improving their
performance and to enhance teacher professional development. The criteria, guidelines and tools
for Teacher Performance Appraisal and Development, shall be developed and reviewed by the
Commission from time to time. Performance Appraisal and Development reports shall be used to
identify performance gaps, training needs, recognition and taking corrective measures and
reinforcements in cases of unsatisfactory performance.

Appraisal of Teachers

50. (1) The Commission shall develop an open Performance Appraisal System for teachers to
strengthen supervision and to continuously monitor the performance of teachers in
curriculum implementation at the institutional level.

(2) The Commission shall in administering the Performance Appraisal System: -

(a) require Heads of Institutions to provide oversight role in the performance appraisal
for the teachers in their respective institutions;

(b) use Performance Appraisal reports for purposes of promotion, deployment and other
rewards as may be prescribed from time to time;

(c) identify training needs and taking corrective measures in cases of unsatisfactory
performance; and

31
 (d) develop and review criteria, guidelines and tools for performance Appraisal from
time to time, which shall be accessible in the Commission’s website or as the
Commission may advise.

(3) Every Head of an Institution shall submit an annual Staff Appraisal Report to the
Commission.

(4) A teacher in a primary educational institution shall be appraised by the deputy head
teacher and the appraisal report confirmed by the head teacher.

(5) A deputy head-teacher in a primary educational institution shall be appraised by the head
teacher and the appraisal report confirmed by the TSC Sub County Director;

(6) A head-teacher in a primary educational institution shall be appraised and the appraisal
report signed by the TSC Sub County Director and the appraisal report be confirmed by
the County Director;

(7) A teacher, tutor or lecturer in a post-primary institutions shall be appraised by the Head
of Department or in his absence, the Deputy head teacher and the appraisal report
confirmed by the Head of Institution;

(8) A Head of Department in a post-primary institution shall be appraised by the Deputy

head teacher and the appraisal report confirmed by the Head of Institution;

(9) A Deputy Head-teacher in a post-primary institution shall be appraised by the Head of

Institution and the appraisal report confirmed by an officer assigned by the TSC Sub
County Director;

(10) A Head of Institution in a post primary institution to be appraised by the TSC Sub
County Director and the appraisal report confirmed by the County Director;

(11) The Commission shall determine the intervals at which appraisals at the educational
institutions may be conducted.

(12) The Appraisal instrument shall be jointly discussed, completed and signed by the
Appraiser and Appraisee.

(13) An Appraiser may, where an Appraisee does not perform to the expected standards,
recommend an appropriate corrective action.

(14) Every Appraisal Report shall at the end of the appraisal period be submitted to the
Commission’s Headquarters.

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Arbitration and Moderation Procedures

51. A dispute between an Appraiser and the Appraisee on the Performance Appraisal Report
shall: -

(a) where the designated counter signing officer is not the County Director, be referred to
the County Director’s office for arbitration; and

(b) where the designated counter signing officer is the County Director, be referred for
arbitration to the officer for the time being in charge of Teacher Management at the
Commission Headquarters.

Failure to Comply with Appraisal Requirements

52.(1)The Commission may take disciplinary action against a teacher who being in the
employment of the Commission: -
(a) fails to complete and submit an Appraisal Report to the supervisor; or
(b) refuses or neglects to discuss or sign the Appraisal Report with the supervisor.

(2) Any teacher who consistently displays poor performance or adverse appraisal ratings
maybe terminated after due process is followed.

33
 PART V

RECRUITMENT, APPOINTMENT, ASSIGNMENT, DEPLOYMENT

AND OTHER CONDITIONS OF SERVICE FOR TEACHERS

This part deals with recruitment of teachers, appointments, assignments, transfers and other
matters that generally relate to conditions of employment in public educational institutions.

Teacher Recruitment

53. (1) The Commission shall recruit registered teachers in accordance with the recruitment
guidelines issued by the Commission from time to time.

(2) The Commission shall advertise available vacancies:-

(a) based on the demand for and supply of teachers; and

(b) taking into consideration the existing establishments.

(3) A teacher who is recruited by the Commission may be deployed to serve in any part of
the country based on the teaching service requirements.

Employment of teachers

54.(1) An application for employment as a teacher shall be made to the Commission in the
manner set out in Form C under Schedule X and shall be accompanied by a medical examination
report in Form GP 69.

(2) The Commission shall issue:-

(a) an Offer of Employment Letter on permanent and pensionable basis to a person

employed to teach in a primary and post-primary institution in the manner set out in
Schedule XI (a) and (b) respectively;

(b) an Offer of Employment Letter on contractual terms to a teacher in the manner set
out in Schedule XII;

(c) a Posting Letter to a teacher appointed on permanent and pensionable or contractual

terms, to teach in a primary institution as set out in Schedule XIII.

Categories of Appointment

Employment on Permanent and Pensionable Terms

55.(1) The Commission may employ a teacher on Permanent and Pensionable terms if the
teacher is: -

(a) a Kenyan citizen;

34
 (b) registered as a trained teacher in accordance with the Act; and
(c) is below the age of fourty five(45) at the time of appointment.

(2) A teacher appointed on Permanent and Pensionable terms shall qualify for pension under
the Pensions Act.

(3) A teacher recruited and employed by the Commission shall be appointed to a grade
consistent with the qualifications held by the teacher in accordance with the existing
schemes of service.

Employment of a Teacher on Contractual terms

56.(1) The Commission may employ a teacher on contractual terms for a specified period if the
teacher is:-

(a) a retired teacher eligible for re-employment by the Commission; or

(b) a person eligible for appointment as the Commission may deem fit.

(2) A teacher appointed on contractual terms shall contribute to the National Social Security
Fund in accordance with the National Social Security Fund Act in force at the time.

(3) The Commission may upon application by a teacher employed on contractual basis
extend or renew the contract of employment.

(4) A teacher appointed on contractual terms shall be issued with an Employment Contract
in the manner set out in Schedule XIV.

(5) Employment on contractual terms shall not guarantee a teacher employment on

permanent and pensionable terms.

Effective date of appointment

57. (1) An appointment made by the Commission shall be effective from the date the teacher
reports for duty as shall be confirmed through an Entry and Exit Form in the manner set
out in Form D under Schedule XV issued by the Head of Institution;

(2) The date of appointment entered on the Entry and Exit Form shall not be earlier than the
date specified in the Letter of Offer of Employment or the Posting Letter;

(3) An offer of employment specified in the Letter of Offer of Employment shall lapse if not
taken within thirty (30) days from the date of offer.

Next-of-kin of a teacher

58. A teacher shall upon accepting an appointment: -

35
 (a) complete and submit a “Next-of-Kin” Form in the manner set out inForm E under
Schedule XVI; and
(b) notify the Commission of any subsequent changes.

Period of Probation

59.(1) A teacher appointed by the Commission to serve on permanent and pensionable terms
shall be placed on probation for a period stipulated in the letter of Probationary
Appointment set out in Schedule XVII which period shall not exceed six months.

(2) A teacher shall upon expiry of probation period apply to the Commission for
confirmation of appointment as set out in Schedule XVIII.

(3) The Commission may upon receipt of an application for confirmation of a teacher, and
based on the recommendation of the Head of Institution, confirm the appointment of the
teacher on permanent and pensionable terms or extend the period of probation for a
period not exceeding six months.

(4) The Commission may, where the teacher completes a further period of probation
confirms or terminate the appointment of the teacher.

(5) The Commission shall:-

(a) on confirmation of the appointment issue a teacher with a Letter of Confirmation as

set out in Schedule XIX or terminate the appointment.

(b) upon termination of appointment, give fourteen days notice in writing to the teacher
or pay fourteen day’s salary in lieu of notice.

(6) A teacher who transfers service from the Public Service to the Teaching Service while on
permanent and pensionable appointment shall not be subject to the probation period in
accordance with this Regulation.

Power of Commission to Post Teachers

60. The Commission may post or assign a teacher to a public educational institution for the
purpose of:-

(a) achieving equity in the distribution and optimal utilization of teachers; and
(b) providing qualified and competent service.

Posting and Assignment of Teachers to Public Institutions

61. (1) A teacher appointed by the Commission on first appointment shall be posted vide a Letter
of Offer to teach in a post primary institution set out in Schedule XI(b).

36
 (2) A teacher appointed by the Commission to serve in a primary institution shall be issued
with a Posting Letter by the respective County Director.

(3) The Commission may on appointing a teacher, post the teacher to serve in any
educational institution in which the Commission considers the teacher qualified to teach.

(4) The Head of Institution shall:-

(a) notify the Commission of the date when the teacher reports on duty; and
(b) assign duties to the teacher in writing.

(5) The Commission shall post a teacher to any institution where a vacancy exists, when the
teacher reports back:-

(a) from a leave of absence exceeding six months;

(b) following release from other institutions; or
(c) after undergoing a disciplinary process.

(6) Where a teacher fails to report to the teaching station upon completion of a leave period
within the time specified in the posting letter, the teacher may be subjected to appropriate
disciplinary action.

(7) The Commission may, in addition to the teaching duties specified in the Letter of Offer or
Posting Letter issued to a teacher, require the teacher to:-

(a) participate in the implementation of the academic programmes;

(b) undertake co-curricular activities;
(c) supervise and manage learners in the educational institutions; and
(d) carry out any other relevant duties as may be assigned by the Commission as part of
the normal school or institutional routine or matters of national interest.

(8) A teacher who is posted to an educational institution shall be answerable to the Head of
Institution or any other authorised officer for the day-to-day performance of duties.

(9) A Head of Institution shall not under any circumstances, exclude a teacher from the
institutional teaching timetable unless such action has been authorised in writing by the
Commission.

(10) A Head of Institution who excludes or removes a teacher from the institutional teaching
timetable without authorization in writing by the Commission shall be subject to
disciplinary action.

Transfer of Teachers

62. The Commission may transfer a teacher from one institution to another:-

(a) for equitable distribution and optimal utilization of teachers;

37
 (b) as may be determined by the availability of vacancy;

(c) based on the need for replacement; and

(d) based on the existing staffing norms which may be reviewed from time to time.

Application for Transfer

63. (1) A teacher who has served in one station for a period exceeding five(5) years, may apply
to the Commission to transfer from that institution to another.

(2) The Commission may on its discretion consider an application for transfer where a
teacher has served in a station for a period of less than five years where the application
for transfer is based on:-

(a) medical grounds, as certified by a registered medical practitioner; or

(b) other circumstances as shall be determined by the Commission.

(3) An application for transfer shall be made in the manner set out in Form F under Schedule
XX.

(4) The Commission may constitute a Staffing Committee to consider and approve transfer
requests.

Approval of Transfer
64. (1) Where an application is for a request of a transfer-
(a) from one county to another, the approval shall be made by the Secretary;

(b) within a county, the respective County Directors shall consider and approve the
transfer request as per the existing transfer policy.

(2) The Commission in processing an application for the transfer of a teacher shall consider
the availability of a vacancy and a suitable replacement.

(3) A teacher whose transfer request is approved by the Commission shall not proceed on
transfer from one educational institution to another without a Letter of Transfer from the
Commission and a release letter from the Head of Institution.

(4) A teacher whose transfer request is approved by the Commission and who fails to
proceed on transfer, or leaves the station without a release letter by the Head of Institution
shall be subject to disciplinary action.

(5) The Head of Institution shall release a teacher whose transfer request is approved by the
Commission within reasonable time but not later than thirty (30) days from the date of the
transfer and shall issue an Entry and Exit Report in the manner set out in Form D under
Schedule XV.

38
Commission’s Discretion to Transfer a Teacher

65. The Commission shall have the discretion to transfer a teacher at any time whether or not the
teacher has applied for a transfer.

Deployment of Teachers

66. (1) The Commission may, to provide competent administrators for all educational
institutions, deploy a teacher to any administrative position or in any other capacity
through a transparent process.

(2) The Commission may deploy a teacher through: -

(a) appointment to an administrative position;
(b) appointment to a higher administrative position;
(c) appointment to the Commission’s secretariat;
(d) appointment in an acting capacity;
(e) posting from a primary to a post primary institution; or
(f) withdrawal of administrative duties.

Administration of Institutions

67. The Commission may for purposes of administration of educational institutions deploy a
teacher as a-

(a) Head of Institution;

(b) Deputy Head of Institution;
(c) Registrar;
(d) Dean of Curriculum;
(e) Dean of Students;
(f) Head of Department;
(g) Senior Teacher;
(h) Head of Subject; or
(i) Any other post as may be established by the Commission from time to time.

Identification and Deployment Criteria

68.(1) The manner of identification of institutional administrators shall be done by the

Commission through a competitive process in accordance with the Deployment Policy in
place at the time.

(2) The Commission shall only deploy teachers to registered public institutions except where
there is an existing agreement between the Ministry of Education, Commission and the
institution.

(3) The Commission may redeploy a teacher who has been deployed to any administrative
position, within an educational institution to perform normal teaching duties where the
teacher: -
39
 (a) is unable to perform the functions of the office so held;
(b) is incompetent or neglects duties;
(c) continuously posts declining examination results;
(d) has poor financial management skills;
(e) has poor maintenance of records;
(f) is the subject of investigations for an offence under these Regulations; or
(g) performs any other act that in the opinion of the Commission justifies re-deployment.

(4) The Commission shall before redeploying a teacher form an administrative position,
observe the rules of natural justice and may accord the teacher an opportunity to respond
to any adverse reports.

(5) A teacher who is deployed by the Commission and fails to take up the deployment shall
be deemed to have forfeited the opportunity.

(5) A teacher deployed by the Commission to an administrative position, who applies to

transfer to a station where an equivalent vacancy does not exist, shall relinquish the
administrative position upon being transferred.

(6) A Head of Institution upon transfer shall: -

(a) hand over the educational institution to the incoming Head of Institution under the
supervision of the County Director who may be accompanied by the Chairperson of
the Board of Management or a representative;

(b) be required to comply with the handing over or taking over instructions in accordance
with the Financial and Accounting Regulations in force at the time.

(7) In undertaking deployment, the Commission shall endeavour to de localise the

management and administration of public educational institutions.

Role of Head of Institution

69.(1) The Head of Institution, in the case of a public institution shall be appointed by the
Commission as the lead educator and administrator to perform any other function assigned to
him under any law or practice including school administration.

(2) The Deputy of Head of Institution shall act as the deputy to the Head of Institution and shall
be appointed by the Commission.

(3) The responsibilities of the Head of Institution shall include but not limited to:-

(a) being responsible for education policy and professional practice at the institutional level;

(b) management and implementation of the institutional curriculum;

40
 (c) assignment of teaching and non-teaching duties to teachers;

(d) undertaking a reasonable teaching load;

(e) performance of the roles of the Secretary to the Board of Management;

(f) management and control of finances and all institutional assets entrusted to him by virtue
of his office to ensure strict adherence to the public finance and management guidelines;

(g) procurement of goods and services within the public procurement guidelines for
institutional use;

(h) providing direction for effective teaching and a conducive learning environment;

(i) updating the Commission and other stakeholders on institutional performance;

(j) developing the institutional strategic plan and ensure that institutional targets and
objectives are met;

(k) being the custodian of the records of the institution;

(l) ensuring proper management and maintenance of the financial, human and physical
resources of the institution;

(m) offering technical advise to the Board of Management and other stakeholders within the
institution to enable the institution meets its objective;

(n) ensuring maintenance of teaching standards and professional records, maintained by a

teacher including schemes of work, lesson notes, records of work and pupils’ exercise
books;

(o) supervision and evaluation of curriculum delivery;

(p) inspection of the institution’s classrooms, laboratories, workshops, dormitories, dining

area, play grounds, ablution blocks and such other areas within the institution to ensure
safety and security of the learners and other occupants; and

(q) performing such other roles as may be assigned by the Commission.

Re-employment of a Teacher

70. A teacher who exits service, may be re-employed by the Commission subject to: -

(a) existing terms and conditions of service;

(b) recruitment guidelines; and
(c) approval by the Commission.
41
 PART VI

PROMOTION OF TEACHERS

This part outlines the criteria and procedure for promotion of teachers from one grade to another.
Promotion is based on the Schemes of Service for teachers and shall be subject to available
vacancies and budgetary provisions.

Promotion of Teachers

71. (1) The Commission shall promote teachers in accordance with the schemes of service which
provide for the: -

(a) common cadre establishment promotion; and

(b) competitive promotion.

(2) In considering the promotion of a teacher under the common cadre establishment, the
Commission shall take into account the:-

(a) period of time served by the teacher in a given grade;

(c) validity of his teaching certificate; and
(b) teacher's performance of duty.

(3) The Commission shall conduct competitive promotion through interviews and the Teacher
Professional Development Programmes.

Application for Promotion

72. An application for promotion under a competitive promotion shall be through: -

(a) A Teacher Proficiency Course by completing Form G set out under Schedule XXI; or

(b) An application for a post advertised by the Commission by completing Form H as set out
in Schedule XXII.

Commission to Use Appraisal Report for promotion

73.The Commission shall in promoting a teacher, consider the Appraisal Reports submitted in
accordance with Regulation 50 of this Code.

Guidelines for Promotion

74. The Commission shall in promoting a teacher consider the existing Schemes of Service and
in particular: -

42
 (a) merit and ability as reflected in the teacher’s work, performance and results;
(b) seniority and experience as set out in the scheme of service;
(c) existence of a vacancy;
(d) academic and professional qualification; and
(e) any other criteria the Commission may consider relevant to the teaching service.

Denial of Promotion by the Commission

75. The Commission may refuse to consider a teacher for promotion if the teacher has not
completed: -

(a) two (2) years from the date he was found guiltily following a disciplinary action; or
(b) one (1) year from the date he was issued with an administrative warning;

Promotion of Teachers on Re-employment

76. A teacher re-employed by the Commission shall complete at least three (3) years before
he is considered for promotion.

Promotion of Teachers on Secondment or Study Leave

77. (1) The Commission may promote a teacher who is on secondment or paid study leave: -

(a) upon successful interview; or

(b) as set out in the schemes of service.

(2)The Commission shall determine the effective date of promotion of a teacher who is
promoted while on paid study leave or secondment.

Consideration for Promotion

78. Except under special circumstances determined by the Commission, consideration for
promotion shall be upon:-

(a) the teacher’s willingness to take up the post; and

(b) existence of a vacancy.

Lapse of Offer for Promotion

79. An offer for promotion under this Regulation shall lapse if not taken within thirty (30)
days, except for teachers on paid study leave or on secondment.

43
 PART VII
SALARY AND ANNUAL INCREMENTS

This part deals with determination of effective date of appointment to a particular grade and
assessment of salary on promotion of a teacher to a higher grade. The part also sets out the
criteria for the grant of annual increments. The Commission awards salary increments to teachers
in expectation of improved performance. This is the principle behind progressive salary scales.

Salaries

80. (1) The Commission shall upon the first appointment of a teacher, pay the teacher a salary in
the scale appropriate to the specific grade of the teacher.

(2) The Commission shall from time to time determine the scale to which each teacher shall
belong.

(3) Upon first appointment, the Commission shall pay a teacher the lowest salary in the scale.

(4) The Commission shall, from time to time and in consultation with the Salaries and
Remuneration Commission, determine the salary scale appropriate to the grade of the
teacher.

(5) The Commission shall where there is a salary review, accordingly adjust the salary of the
teacher.

(6) Where the Commission erroneously pays salary or allowance or grants an undeserved
benefit to the teacher, the teacher shall reimburse the Commission to the extent of the
erroneous payment.

(7) Any over payment or erroneous payment made to a teacher constitutes Government
Liability and the Commission shall recover the amount to the extent of the liability.

(8) Where the Commission erroneously fails to pay salary or allowance or to grant any
benefit to the teacher, the Commission shall pay the teacher to the extent of the amount
due.

Determination of Salary on Promotion or Upgrading

81.(1) The Commission shall, upon promotion of a teacher from one grade to another, and
where the current salary on the date of promotion is less than the minimum of the salary
scale attached to the new grade, pay the teacher the minimum salary attached to the new
grade on the date of promotion.

(2) Where on the date of promotion or upgrading a teacher is in a higher salary scale but has
not attained the maximum point of the salary scale the teacher is in, immediately before
44
 promotion or upgrading, the teacher shall enter the salary scale next above the scale the
teacher occupies on the date of the promotion or upgrading.

(3) The Commission shall, upon promotion or upgrading of a teacher, effect the payment of
the adjusted salary with effect from the date of promotion or upgrade.

(4) The incremental date shall be in the following year on the first date of the month in which
the teacher was promoted or upgraded.

Annual Increments

82. The Commission shall grant a teacher annual increments at regular intervals until the
maximum salary point of the job group of the teacher is attained.

Re-engagement

83.The Commission shall, when re-engaging a teacher from secondment: -

(a) return the teacher to same level in the salary scale that the teacher occupied before
secondment; or

(b) place the teacher in the salary scale corresponding to the teacher’s grade where the
teacher is promoted or upgraded before re-engagement unless there has been a salary
revision during his absence or the teacher has been promoted.

Payment of Salary and Allowances

84. (1) The Commission shall pay salaries and allowances to a teacher-

(a) monthly in arrears through electronic funds transfer; or

(b) into a bank account provided by the teacher.

(2) A teacher shall submit pay-point particulars in Form I set out in Schedule XXIII.

(3) The Commission may not pay a teacher’s salary or allowance where the teacher fails to
submit particulars of the pay-point.

Taxation of Salary and Allowances

85. (1) The Commission shall effect tax deductions on a teacher’s salary and allowances in
accordance with the prevailing Income Tax Regulations.

(2) The Commission shall not effect tax deductions on a teacher with disability: -

(a) after considering assessment reports from the National Council of Persons with
Disabilities; and

45
 (b) upon the teacher submitting a Tax Exemption Certificate from the Kenya Revenue
Authority to the Commission.

Private Financial Dealings

86. (1)A teacher shall live within his means and shall avoid incurring any financial liability
which may amount to pecuniary embarrassment.
(2) A teacher who commits more than two-thirds (2/3rd) of the basic salary or is declared
bankrupt shall be in breach of this Regulation and shall be subject to disciplinary action
set out in this Code.

46
 PART VIII

ALLOWANCES

This part provides for allowances that may be granted to teachers in specified circumstances.
While it may be considered that the salary attached to a grade represents appropriate
remuneration to the teacher for proper and efficient performance of day-to-day duties, there are
circumstances in which additional payments may be warranted such as remunerative allowance
which is an award granted to a teacher in addition to salary to meet some of their basic needs or
for additional responsibilities and reimbursable allowance paid when a teacher has incurred
expenditure in the course of duty and makes a claim. The remunerative and reimbursable
allowances are non-pensionable except responsibility allowance.

The Commission shall in paying the allowances take into consideration the relevant
Constitutional provisions touching on remuneration.

House Allowance

87. (1) The Commission shall pay house allowance to every teacher in its employment at a rate
determined by the Commission from time to time

(2) Where a teacher is on interdiction and is on half salary, the Commission shall pay the full
house allowance until the case is determined.

Commuter Allowance

88. (1) The Commission shall at a rate to be determined by the Commission pay commuter
allowance to a teacher under its employment.

(2) A teacher under interdiction or suspension shall not be entitled to payment of commuter
allowance.

Hardship Allowance

89. The Commission shall at a determined rate, pay hardship allowance to a teacher assigned
to teach in a school situated in a designated and gazzetted hardship area.

Special Duty Allowance

90. (1) The Commission shall, in the absence of qualified teachers, pay Special Duty Allowance
to teachers appointed to perform administrative duties which are not commensurate to the
teachers' grades and who are stationed in Arid and Semi-Arid Lands.

(2) A teacher shall relinquish Special Duty Allowance where the teacher: -

(a) is transferred out of the arid and semi-arid lands;

(b) is relieved of administrative duties; or
47
 (c) attains the grade for the post in which the teacher was acting.

(3) The Commission shall from time to time determine and review the payment of Special
Duty Allowance depending on the availability of qualified teachers to take up
administrative posts in Arid and Semi-Arid Lands.

Responsibility Allowance

91.(1) The Commission shall pay Responsibility Allowance to Head of Institution, deputy Head
of Institution and Senior Teacher who are in job group ‘J’ and below.

(2) Responsibility Allowance shall be pensionable only where a teacher receives the
allowance on the day immediately before retirement.

(3) The Commission shall stop payment of Responsibility Allowance to a teacher where the
teacher ceases to perform administrative responsibilities.

(4) A teacher entitled to Responsibility Allowance shall claim for the payment of the
allowance as set out in Form J under Schedule XXIV.

Special School Allowance

92. (1) The Commission shall from time to time determine and: -

(a) pay Special School Allowance to a teacher who possess skills in special education
and who is assigned to a special school or special unit; and

(b) determine the rate of payment of Special School Allowance under this Regulation.

(2) A teacher entitled to Special School Allowance shall claim the payment of the allowance
in writing through the Head of Institution.

(3) The Commission shall stop payment of special school allowance to a teacher who ceases
to perform duties in a special school.

Reader’s, Facilitation or Aid Allowance

93. The Commission shall determine and pay a Reader’s, Facilitation or Aid Allowance to a
teacher who is blind, deaf, dumb or with physical disabilities, provided that he is
confined to a wheel chair to enable him hire an assistant.

Leave Allowance

94. The Commission shall pay annual Leave Allowance to all teachers on its payroll at rates to
be determined by the Commission.

48
Reimbursable Allowances

95. Transfer Allowance

(1) The Commission shall: -

(a) where at its discretion transfers a teacher from a sub county to another, pay Transfer
Allowance to the teacher;

(b) not pay Transfer Allowance to a teacher who initiates a transfer.

96. Travelling Expense

(1) The Commission shall reimburse travelling expenses at Government rates, including the
travelling of a spouse and up to four unmarried children who are dependent on the teacher
up to their twenty second (22nd) birthday which shall include the cost of transporting the
personal effects incurred in travelling.

(2) The Commission shall reimburse a teacher travelling expenses where the teacher is: -

(a) on first appointment posted or engaged to take up a new appointment in a County

other than his home sub county;

(b) posted to a place designated and gazzetted as arid and semi-arid lands provided that
he does not hail from the area and shall only be entitled to this allowance three times
every financial year;

(c) on termination of appointment initiated by the Commission, where the school and his
home area are not in the same County;

(d) found not guilty after a discipline process;

(e) on retirement from service and was working away from the home County.

Mode of Transport

97. (1) A teacher travelling under Regulation 96 (2) (a) - (e) shall travel by rail or by bus or both.

(2) Where transport by rail or road is not available or possible in the circumstances, the
teacher shall seek permission from the Commission to use any other means of transport.

Transport of Luggage

98. The Commission shall permit a teacher who travels as provided under Regulation 96(2)
(a) - (e) to carry personal luggage and the Commission shall determine the rates of
payment for ferrying the luggage.

49
Transport of Luggage by Private Means

99. (1) A teacher who is entitled to Luggage Allowance under this Regulation, may hire private
transport to convey of the luggage.

(2) Where a teacher hires private transport, the teacher shall seek prior permission from the
County Director who shall certify by endorsing the claim forms that the hiring was
justified and economical.

(3) The Commission shall determine the rates of payment under this Regulation.

Travelling on Official Duty using Personal Motor Vehicle

100. (1)A teacher who travels on official duty using a personal vehicle shall apply for
reimbursement of Motor Vehicle Travelling Allowance which shall be determined by the
Commission.

(2) The Commission shall at a rate it may determine, pay an extra mileage allowance to a
teacher travelling on official duty in areas designated as hardship areas.

(3) The Secretary to the Commission shall approve the use of a personal vehicle for official
duty prior to the commencement of the travel.

Claim for Reimbursement

101.(1)A teacher who travels or ferries luggage in accordance with this regulation shall apply to
the Commission through the County Director for reimbursement of the expenses incurred
and shall attach the necessary supporting documents.

(2)A claim for reimbursement under this regulation shall be made within thirty (30) days from
the date of travel and shall be made in the manner set out in Form K under Schedule
XXV.

Subsistence Allowance

102.(1) The Commission shall pay Subsistence Allowance to a teacher, who attends a course,
seminar, workshop or any official assignment outside the Country.

(1) An allowance under this Regulation shall only be payable to teachers authorised by the
Commission to attend the seminar, workshop or course.

(2) The rates of subsistence allowance payable to a teacher shall be as stipulated by the
government and shall be: -

(a) quarter per diem where a teacher’s course is fully sponsored; and

50
 (b) full per diem where a teacher’s course is not sponsored.

(4) An application for Subsistence Allowance shall be made in the manner set out in form L
under Schedule XXVI and should be accompanied by the relevant documents authorizing and
approving the course.

51
 PART IX
MEDICAL BENEFITS

The part deals with medical benefits provided by the Commission to teachers and are intended to
assist a teacher and his family in times of illness in accordance with the existing provisions of the
National Hospital Insurance Fund Act or any other health insurance policy that the Commission
may adopt.
Medical Allowance
103. A teacher employed by the Commission may be eligible for a medical allowance at rates
that the Commission may determine from time to time.

National Hospital Insurance Fund and other Health Insurance Cover

104.(1) (a) The Commission shall in accordance with the National Hospital Insurance Fund Act
remit monthly contributions for the teacher.

(b)The remittance in 1 (a) above shall be a statutory deduction from the teacher's salary.

(c)The medical benefits accruing under this Regulation, shall be in accordance with the
National Hospital Insurance Fund Act.

(2)The Commission may enter into a contract with any health insurance provider and shall
remit premiums on behalf of the teacher.

Claims for "Ex-Gratia" Assistance for Medical Expenses Incurred

105. (1)The Commission may consider payment of ex-gratia under exceptional circumstances for
medical expenses incurred by a teacher in excess of the amount allocated to him.

(2) The Commission shall determine the rates payable to a teacher as ex-gratia.

(3)Where a teacher, after meeting all medical expenses, require financial assistance from the
Commission as otherwise it would impose very considerable hardship on the teacher;

(3) Where a teacher has been referred by a registered medical facility to obtain treatment
from outside the country and a registered medical practitioner considers such treatment as
necessary, and where the medical allocation is not sufficient, the Commission may
consider payment of ex- gratia at the rates it shall determine from time to time.

(4) An application for a claim for ex-gratia assistance shall be made in writing through the
County Director to the Commission.

52
 PART X

LEAVE

This part outlines the various categories of leave that the Commission may grant to a teacher and
provides for the conditions and procedure under which leave may be approved.

The Commission may not grant leave to a teacher on account of exigencies of duty at the
institution.

Permission to be Absent from Duty

106. (1) A teacher who is unable to attend to the duties assigned by the Commission as required,
shall apply in writing to the Head of Institution for permission to be absent from duty.

(2) Permission to be absent from duty shall be granted by the Head of Institution in writing
and may only be granted in accordance with the provisions of this Code.

(3) A Head of Institution shall apply for annual leave to the Sub County Director.

Annual Leave

107.(1) A teacher in the employment of the Commission shall be entitled to a maximum of thirty
(30) days leave with full pay in respect of each calendar year worked irrespective of the
terms and conditions of service.

(2)Annual leave shall only:-

(a) be taken during school holidays; and
(b) not be accumulated to be carried forward from year to year.

Application for Annual Leave

108. An application for Annual Leave shall be made:-

(a) during school holidays; and

(b) in the manner set out in Form N under Schedule XXVII;

Sick Leave

109. (1)A teacher who on account of illness, is unable to attend to the duties assigned by the
Commission as required, shall apply for Sick Leave to the Commission through the Head
of Institution in the manner set out in Form P under Schedule XXVIII.

(2) An application for Sick Leave shall be forwarded to the Commission not later than Forty
Eight (48) hours where the teacher attended hospital as an out-patient and not later than
seven (7) days where the teacher is an in-patient;
53
 (3)A Head of Institution shall forward a teacher’s application for Sick Leave with the
relevant medical documents to the Sub County Director;

(4)Where the teacher is unable to apply for Sick Leave in person due to the nature or extent
of sickness, the Head of Institution shall inform the Sub County Director in writing
within fourteen days from the date of receiving information of the sickness.

Application for sick leave by Head of Institution

110.(1)A Head of Institution who on account of illness, is unable to attend to the duties assigned
by the Commission as required, shall apply for Sick Leave to the Commission through
the Sub County Director in the manner set out in Form P under Schedule XXVIII.

(2) An application for sick leave by a Head of Institution shall be forwarded to the
Commission not later than Forty Eight(48) hours where the Head of Institution attended
hospital as an out-patient and not later than seven (7) days where the Head of Institution
is an in-patient.

(3) The Sub County Director shall forward a Head of Institution’s application for sick leave
with the relevant medical documents to the County Director.

(4) Where the Head of Institution is unable to apply for sick leave in person due to the nature
or extent of sickness, the Sub County Director shall inform the County Director in
writing within fourteen (14) days from the date of receiving information of the sickness.

Sick Leave Entitlement

111.(1)The Commission may approve Sick Leave for a teacher in any period of twelve (12)
months continuously, which sick leave may be granted: -

(a) for a maximum period of three(3) months with full pay;

(b) on half pay for a further three(3) months where the sickness extends beyond the third
month; and
(c) without pay where the sickness extends beyond six(6) months until the teacher
resumes duties.

(2) The Commission shall, where a teacher applying for Sick Leave is serving on contractual
terms for a period not exceeding one(1) year, grant Sick Leave: -

(a) for a maximum period one month with full pay;

(b) on half pay for a further one month when the sickness extends beyond the first month;
and
(c) without pay where the sickness extends beyond two(2) months until the teacher
resumes duty;

54
 (3) Where the teacher is continuously on Sick Leave for a period exceeding one (1) year, the
Commission shall recommend to the Director of Medical Services to convene a Medical
Board to determine whether or not such a teacher is fit to continue teaching.

(4) Where a teacher who has been on sick leave continuously for more than six (6) months in
a period of twelve (12) months reports back for duty, the teacher shall report for posting
in person to the County Director and shall produce a Certificate of Medical Fitness from a
registered medical practitioner.

Application for Sick Leave

112.(1) A registered Medical Practitioner may recommend that on account of illness a teacher: -

(a) be admitted to a hospital for treatment;

(b) be granted off-duty to recuperate; or
(c) receives medical treatment at home;

(2) Where a registered medical practitioner recommends a leave of less than six (6) months
for a teacher or Head of Institution, the teacher or Head of Institution shall apply for Sick
Leave to the Commission and the leave may be granted by the County Director.

(3) Where a teacher has continuously been on Sick Leave for a period exceeding six (6)
months, the County Director shall forward the teacher's application for Sick Leave to the
Secretary.

(4) The Commission shall, where a teacher fails to apply for Sick Leave in accordance with
these Regulations, consider the teacher to be absent from duty without permission and
may take disciplinary action against the teacher.

(5) The Commission shall consider the recommendation for Sick Leave from a registered
Medical Practitioner: -

(a) only where the leave authorized does not exceed a maximum of two(2) weeks; and

(b) where a further medical report submitted to the Commission to the effect that the
teacher requires to be absent from duty for a period exceeding two weeks.

(6) A teacher who donates an organ to a patient shall apply for Sick Leave as per the
registered Medical Practitioner’s recommendation.

(7) A teacher who submits false medical documents to the Commission shall be subject to
disciplinary action.

55
Sick Leave Outside the Country

113. (1) Where a teacher is referred by a registered medical practitioner to seek medical attention
outside the country, the teacher shall be entitled to sick leave with pay in accordance with
these Regulations.

(2) Where a teacher seeks medical attention outside the country without recommendation
from a registered Medical Practitioner, the Commission may approve sick leave without
pay upon verification of a medical report from the health institution which the teacher
attended.

Maternity Leave

114. (1)A female teacher may apply to the Sub County Director through the Head of Institution
for Maternity Leave in the manner set out in Form Q under Schedule XXIX.

(2) A female teacher shall give the Head of Institution at least three(3) months written
notification of the intention to proceed on Maternity Leave which shall be accompanied
by a letter from a registered medical practitioner indicating the Expected Date of
Delivery.

(3)The Commission may grant a female teacher Maternity Leave for ninety(90) calendar
days with full pay with effect from the date of delivery and the teacher shall not forfeit
her annual leave on account of having taken maternity leave.

Proceeding on Maternity Leave without Approval

115. The Commission shall take disciplinary action against a female teacher who proceeds on
Maternity Leave without written approval from the Commission.

Paternity Leave

116. (1)The Commission shall upon application, grant a male teacher ten(10) working days
Paternity Leave with full pay within the duration of his wife’s Maternity Leave which
leave maybe granted only once a year.

(2) An application for Paternity Leave shall be in the manner set out in Form R under
Schedule XXX.

(3) The Commission may take disciplinary action against a teacher who proceeds on
Paternity Leave without written approval from the Commission.

Study Leave

117.(1) A teacher who intends to proceed on Study Leave shall apply to the Commission through
the Head of Institution by completing the application for Study Leave shall be in the
manner set out in Form S under Schedule XXXI;
56
 (2) A teacher may only proceed on Study Leave with written approval from the Commission
and after being released in writing by the Head of Institution.

(3) A teacher who proceeds on Study Leave without the written approval from the
Commission and before being formally released in writing by the Head of Institution
shall be considered to have deserted duty and shall be liable for disciplinary action.

(4) The Commission may take disciplinary action against a Head of Institution who fails to
release a teacher to proceed on Study Leave when the leave has been granted.

Conditions for Approval of Study Leave

118. (1) The Commission may grant study leave to a teacher who: -

(a) has worked for the Commission for a minimum period of five(5) years from the date
of first appointment;
(b) seeks to undertake a postgraduate diploma or postgraduate degree; and
(c) has demonstrated a good record in performance.

(2) A teacher who intends to apply for a scholarship shall apply through the Commission if
the teacher meets the conditions of the Study Leave Policy stipulated and these
Regulations.

(3) The Commission may grant Study Leave without pay to a teacher who: -

(a) applies to study in an area that is not in the school’s curricula or an area that is not
covered by the study leave policy; or

(b) wishes to take Study Leave before completing three (3)years upon resumption of duty
from study leave irrespective of whether such leave was with or without pay.

(4) A teacher appointed or deployed by the Commission to an administrative position who

takes Study Leave for a period exceeding six (6) months shall relinquish the position.

(5) The Commission shall in approving an application for Study Leave by a teacher, take into
consideration the staffing position of the institution at which the teacher is stationed.

Bonding

119. (1)A teacher who is granted Study Leave with pay shall execute a Bond in the manner set
out in Form T under Schedule XXXII.

(2) Where the Commission grants leave with pay to a teacher on a government scholarship or
a Commission scholarship, the teacher shall be bound to the Commission to the extent of

57
 the amount equivalent to the value of the scholarship, salaries and allowances paid during
the scholarship.

(3) Where the Commission grants leave with pay to a teacher on a self or private
sponsorship, the teacher shall be bound to the Commission to the extent of the amount
equivalent to the salaries and allowances paid during the Study Leave.

(4) A teacher who contravenes the conditions of a bond under these Regulations shall pay to
the Commission the remainder of the total value of the bond.

(5) Where a teacher transfers service from the Commission to a public body, the teacher shall
be exempted from the provisions of bonding under these Regulations provided that the
bond shall be transferred to the institution engaging the teacher.

(6) A teacher who exits service on account of mandatory retirement age, medical reasons or
death shall be exempted from the provisions on bonding under these Regulations.

Change of Area of Study or Institution

120. (1) Where a teacher intends to change the area, programme or institution of study, the
teacher shall notify the Commission within thirty (30) days from the date of such change.

(2) Where a teacher intends to change the area, programme or institution of study after the
Commission has approved the study leave, the teacher shall notify the Commission in
writing and shall provide details of the new area of study or institution and shall attach
relevant documentary evidence.

(3) A teacher shall not proceed with the new area of study or institution without a written
approval from the Commission.

False Information with Regard to Study Leave

121. The Commission shall take disciplinary action against a teacher who provides false
information in regard to study leave, or who fails to comply with any Regulation on
Study Leave under this Code.

Reporting for Duty after Study Leave

122. (1)A teacher granted study leave for a period exceeding six(6) months shall apply to the
Commission for posting at least thirty(30) days before the expiry of the Study Leave.

(2) The Commission shall take disciplinary action against a teacher who fails to apply for
posting after the expiry of Study Leave and shall stop the salary of the teacher where the
teacher was on paid Study Leave.

(3) A teacher who is granted study leave for a period less than six (6) months shall report
back to his former station before the study leave on expiry of the Study Leave.
58
 (4) Where a teacher fails to report back to his former station on expiry of the Study Leave,
the Commission shall stop the teacher’s salary and may take further disciplinary action
against the teacher.

Extension or Termination of Study Leave

123. (1) The Commission may extend the Study Leave granted to a teacher provided that the
extension shall be without pay.

(2)The Commission may on reasonable grounds, before the expiry period of a study leave,
terminate a teacher’s Study Leave.

Submission of Progress Reports and Certificate

124.(1)A teacher on study leave shall submit progress reports and result slips or transcripts after
every semester to the Commission.

(2) The Commission shall cancel the Study Leave and recover any salaries and allowances
paid to a teacher who fails to submit progress reports or result slip after every semester.

(3) Where a teacher is granted Study Leave with pay and is on a government scholarship the
teacher shall submit a Certificate of Qualification in the area of study within one (1) year
of completion of the Study Leave.

(4) The Commission shall, where a teacher granted Study Leave with pay and is on a
government scholarship, fails to submit a Certificate of Qualification, recover from the
teacher an equivalent amount of salaries and allowances paid during the Study Leave
period.

Study Leave with Pay

125. (1)The Commission may grant Study Leave with pay to a teacher on permanent and
pensionable terms of service for purposes of attending a course, study or training which
in the opinion of the Commission is of national interest and relevant to the teaching
service.

(2) The Commission shall, when granting Study Leave with pay to a teacher, consider the
demand for the skills in a subject area or area of specialization irrespective of the
authority awarding the scholarship or the institution where studies are to beundertaken.

(3) The Commission may grant Study Leave with Pay to:-

(a) a teacher who applies through the Commission and is selected for training
locally or abroad, by a recognised body including government bodies or
sponsoring agent, subject to the conditions of the Study Leave Policy;

59
 (b) an untrained graduate teacher, studying for Post Graduate Diploma in
Education in a public university or an accredited private university;

(c) an untrained technical teacher undertaking professional training in pedagogy

at the Kenya Technical Teachers College or any other accredited institution;

(d) a trained technical teacher, admitted to national polytechnic for a Higher

National Diploma provided the subject area is in demand in the teaching
service;

(e) teachers admitted to a public university and other accredited private

universities to study a postgraduate degree in any of the areas specified in
the study leave policy.

(f) a teacher on permanent and pensionable terms who proceeds for further
education on private sponsorship or is admitted privately to an accredited
private university, national polytechnic or institute of technology, if
studying in an area of great need as specified in the Study Leave Policy.

(4) A teacher who is granted study leave with pay and is on Government sponsorship for a
course of study for a period that exceeds thirty (30) days shall be entitled to eighty per
cent of the basic salary payable from the date of departure to undertake the studies to the
day immediately before the expiry of the Study Leave.

(5) The Commission may in special circumstances, grant Study Leave with full pay to a
teacher who is on government sponsorship for a course of study for a period exceeding
thirty (30) days.

(6) The Commission may grant Study Leave with Pay to a teacher who is on aself-sponsored
course in an accredited university or institution.

Study Leave without Pay

126. The Commission may grant study leave without pay to: -

(a) a teacher on Permanent and Pensionable terms who proceeds for further education on
private sponsorship or is admitted privately to a national polytechnics or institute of
technology, if studying in areas other than those specified in the Study Leave Policy;

(b) teachers studying for a postgraduate degree in an area other than the areas specified in
the Study Leave Policy; or

(c) a teacher studying privately for a doctorate degree.

Revision of Study Leave Policy

127. The Commission may from time to time revise the Study Leave Policy.
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Leave to Conduct Research or Write a Project Paper

128.(1) The Commission may upon application by a teacher studying on part time basis or
holiday based mode, who intends to undertake research or project work, grant a three(3)
month leave with pay to the teacher.

(2) An application by a teacher to the Commission for leave to undertake research or write a
project shall be in the manner set out in Form S under Schedule XXXI.

(3) Where the Commission grants leave to a teacher to undertake research or project work: -

(a) the leave shall not be extended beyond the three months granted; and
(b) the area of study shall be relevant to the area of specialization and an area that would
have qualified for study leave with pay in accordance with the study leave policy.

Compassionate Leave

129.(1)Where in the opinion of the Sub-County Director or Head of Institution, a teacher

warrants Compassionate Leave, grant leave of up to fifteen(15) calendar days on
compassionate grounds to the teacher.

(2) An application for Compassionate Leave shall be made in writing by the teacher to the
Head of Institution for approval.

(3) An application for Compassionate Leave shall be made in writing by the Head of
Institution to the Sub-County Director for approval.

Special Leave

130. (1) The Commission may grant Special Leave with Pay to a teacher who has been selected
and appointed to attend a meeting, conference, workshop, study tour or seminar for a
duration not exceeding three (3) months wherein the opinion of the Commission, the
participation of the teacher is of national or public interest or is relevant to education and
the Teaching Service.

(2) An application for Special Leave shall be made to the Commission in writing and shall be
accompanied by the relevant documentation.

Special Leave for Sports Persons

131. (1) The Commission may grant Special Leave with full pay to a teacher who is selected to
represent Kenya in national, regional or international events for the necessary period of
training and subsequent participation in the sport.

(2) An application for Special Leave for Sports Persons shall be made to the Commission in
writing and shall be accompanied by the relevant documentation.
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Leave of Absence without Pay

132.(1) The Commission may upon application, and on its own discretion, grant Leave of
Absence or Compassionate Leave without Pay to a teacher where in the opinion of the
Commission the teacher has a proven case of exceptional hardship.

(2) A leave of absence under this Regulation-

(a) shall not exceed three months;

(b) shall be granted by the Secretary in person only once within a calendar year; and
(c) may be extended at the discretion of the Commission.

(3) An application for Leave of Absence on compassionate grounds or in exceptional

hardship shall be made to the Commission in writing through the Head of Institution.

Leave to Spouses of Diplomats

133.(1)The Commission may grant unpaid leave to a teacher whose spouse is a diplomat during
the period the diplomat is on assignment of duty outside Kenya.

(2) An application for leave by a spouse of a diplomat shall be made to the Commission in
writing and shall be accompanied by relevant documentation.

(3) A spouse of a diplomat shall apply to the Commission for posting one (1) month before
the end of assignment of duty.

Compulsory Leave

134. (1)The Commission Secretary may in person, send a teacher on compulsory leave with
full pay for a period of time not exceeding thirty (30) days and shall state in writing the
reasons for the leave.

(2) The Board of Management shall not have the power to send a teacher on Compulsory
Leave.

Leave Outside Kenya

135. No teacher shall spend leave outside Kenya without written permission from the
Commission.

Public Holidays

136.(1) The Commission shall observe public holidays as stipulated in the Constitution, national
legislation or any other day as may be gazzetted by the Government;

(2) Idd-Ul-Fitr holiday will be observed on the 30thday from the date of commencement of
Ramadhan or the 1stday of the next month, which will be gazzetted by the Government;
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(3) The Commission shall recognize as Public Holidays,Idd-ul-Adha and Diwali for teachers
belonging to Islamic faith and Hindu faith respectively.

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 PART XI

DISCIPLINE

The Commission is committed to promoting professionalism and integrity in the teaching

service. This Part therefore, outlines offences for which teachers may be disciplined, establishes
the mechanisms for effecting disciplinary action, the discipline procedure and decisions that may
be arrived at in accordance with Article 237 (2) (e) of the of the Constitution of Kenya and
Section 34 of the Act.

Guiding Principles in Disciplinary Proceedings

137.(1) The Commission shall in determining each disciplinary case:-

(a) presume a teacher innocent until proven guilty;
(b) inform the teacher concerned on the nature of the allegation made against him;
(c) afford the teacher adequate time for preparation and presentation of his defence;
(d) accord the teacher the opportunity of being heard in person unless his conduct or
the nature of the offence makes it impossible for the proceedings to be conducted
in his presence or at all;
(e) act on general evidence or statements relating to the character or conduct of the
teacher concerned; provided, that the Commission shall not be bound to receive
and consider evidence only admissible in a form and manner in a court of law; or
be bound by the strict rules of evidence;

(f) consider only those allegations of which the teacher has been informed and
charged with;

(g) allow the teacher to adduce evidence and notify him of his right against self-
incriminating evidence; and

(h) allow the teacher to cross-examine the Commission’s witnesses.

(2) The commission shall, where minors are involved as witnesses, take necessary safeguards
to protect their rights in accordance with Section 76(3) of the Children Act.
(3) The Commission may take disciplinary action against a teacher whose criminal
proceedings are pending before a court of law or who has been acquitted by a court of
law for an offence which the Commission is handling.

(4) The Commission shall in arriving at its decision regarding a teacher’s disciplinary case,
not be bound by the finding of any Court in criminal proceedings relating to the teacher’s
disciplinary case.

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 (5) The Commission shall where the charge or allegations made against the teacher involve
acts or omissions constituting an offence under any written law, liaise with other law
enforcement agencies in that regard.

Offences that May Lead To Disciplinary Action

138. The Commission may take disciplinary action against a teacher who commits any of the
offences specified in the Third Schedule to the Act.

Offences that May Lead to Removal from the Register

139.(1)A teacher may be removed from the Register if the teacher commits the offence of: -

(a) immoral behavior which may include but not limited to: -
(i) sexual Intercourse or sexual abuse;
(ii) sodomy;
(iii) lesbianism; and
(iv) sexual harassment or flirtation;
(b) obtaining registration and/or employment or promotion through fraudulent means;
(c) conviction of a sexual offence or an any offence against learner;
(d) conviction of a criminal offence which, in the opinion of the Commission, renders a
person unfit to be a teacher;
(e) forgery, impersonation, presenting forged documents to the Commission;
(f) mismanagement, misappropriation and embezzlement of public funds; or
(g) theft of property belonging to an educational institution; or
(h) incitement.

Offences that May Not Lead to Removal from the Register

140. (1) A teacher may not be removed from the register if the teacher commits an offence of:-
(a) professional misconduct which may include but not limited to: -
(i) willful neglect to perform any work or careless or improper performance of any work
assigned to the teacher;
(ii) lateness to duty;
(iii) chronic absenteeism; or
(iv) Desertion.

(b) insubordination
If a teacher knowingly fails or refuses to obey a lawful and proper command issued by
the Commission or a person placed in authority over him by the Commission, which may
include;

(i) failure to proceed on transfer;

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 (ii) proceeding on transfer without formal release;
(iii)proceeding on assignments not organized by the Commission without formal release;
(iv) failure to release a teacher to proceed on transfer;
(v) failure to forward correspondence by a teacher to and from the Commission;
(vi) failure to hand or take over an institution upon transfer within the stipulated time;
(vii) failure to submit required reports within the stipulated period;
(viii) excluding a teacher from the teaching time table without authority from the
Commission;
(ix) failure to complete and submit the Appraisal Report;
(x) refusal to discuss Appraisal Report with the Supervisor; or
(xi) any other form of insubordination that in the opinion of the Commission warrants
disciplinary action.

(c) infamous conduct including but not limited to:-

(i) drunkenness or any form of intoxication during working hours;
(ii) fighting in public or any violent behaviour that may bring the profession to disrepute;
(iii) conduct or behaviour which contravenes Chapter Six of the Constitution; or
(iv) pecuniary embarrassment including, but not limited to, failure to honour financial
obligations as they fall due.

(d) loss of public funds through negligence;

(e) failure to account for public funds as per the relevant laws;
(f) soliciting for favours to deliver service;
(g) bribery;
(h) misrepresentation;
(i) falsifying information;
(j) Collusion which involves a teacher who willfully or knowingly abets or colludes in the
commission of any offence under this Code ;or
(k) any other act or conduct that is incompatible with the teaching profession.

141. Economic Crimes and Serious Offences

(1) In this Regulation

"economic crimes" include:-

(a) fraudulent payment or excessive payment from public revenues for goods and services
which are either rendered or not;
(b) willful failure to comply with any law or applicable procedures and guidelines relating to
procurement, allocation, sale or disposal of property or tendering of contracts;
(c) management of funds or incurring expenditure or engagement in institutional projects
without planning; and
(d) any offence involving dishonesty under any written law providing for maintenance or
protection of public revenue which constitute professional misconduct on the part of the
teacher.

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"serious offences" includes:-

(a) offences that attract capital punishment under the law; or

(b) other acts or omissions which in the opinion of the Commission grossly offend public policy
and interest thereby making the concerned teacher unsuitable to continue in theTeaching
Service.

Consequences of Economic Crimes and other Serious offences

142. (1)A teacher charged with an economic crime or serious offence shall be suspended from
service and shall be entitled to one half of the basic salary, with full house and medical
allowances with effect from the date of the charge;

(2) Where a teacher who is under suspension is discharged or acquitted of a charge by a

court of competent jurisdiction the Commission shall lift the suspension and pay to the
teacher any benefits that may have been withheld during the period of suspension;

(3) A teacher who is held in lawful custody shall be suspended from service without pay for
the period of the suspension;

(4) A suspension under this Regulation shall be distinguished from suspension following a
full disciplinary hearing under Regulation 153.

(5) Where a teacher is charged with Economic Crimes and other serious offences the
Commission shall notify the teacher of the suspension in Form U set out in Schedule
XXXIII.

Reporting of Allegations Against a teacher

143. A person having any allegations of misconduct against a teacher may report the allegation
to:-

(a) the Commission’s headquarters;

(b) the Commission’s county offices;
(c) the Head of Institution;
(d) the Board of Management;
(e) non state actors dealing with child protection services; or
(f) any government law enforcing agency;

Mode of Reporting the Allegations

144.(1) Any person with information that a teacher has engaged in professional misconduct or
any conduct contravening this Code may lodge a complaint in writing, clearly
indicating the nature of the complaint;

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 (2) Where the person making the allegation lodges a verbal complaint, the person to whom
the report is made shall cause the complainant to record and sign a statement of the
complaint.

Investigation of Allegations

145. (1) The Commission shall upon receiving an allegation touching on a teacher’s professional
misconduct institute investigations either directly or through its agents.

(2) An investigation under this Regulation shall where the allegation is made against a
teacher other than a Head of the Institution be instituted by the:-

(a) Board of Management of the respective educational institution, acting as an agent of

the Commission;

(b) County Director in an institution where there is no functional Board of Management,

by constituting a team of not less than three technical officers; or

(c) Heads of Institution, in consultation with the Boards of Management as the case may
be, and the County Director(s), jointly where the allegations made relate to a teacher
in an institution other than the one the teacher is stationed.

(3) Where an allegation is made against a Head of Institution:-

(a) the County Director shall institute investigations in liaison with the Board of
Management;

(b) the County Director or his representative shall constitute a team of not less than three
technical officers to institute investigations where there is no Board of Management
or in the case of a primary educational institution.
(4) In an institution other than the one headed by the Head of Institution:-
(a) both Boards of Management, in consultation with the County Director(s) may
jointly institute investigations;

(b) the County Director or Board of management in whose jurisdiction the teacher in
question is stationed shall lead the investigation process.

(5) The Head of Institution or the teacher under investigation shall not be a member of the
Investigating Panel where he is the subject of investigation.

(6) The Investigating Panel shall, upon investigation, accord the Head of Institution or a
teacher a fair hearing during the investigation process which shall include being:-

(a) presumed innocent until proven that he has a case to answer;

(b) informed of the allegation, with sufficient details to answer it;
(c) given at least seven(7) days to prepare a defence;

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 (d) given an opportunity to appear in person before the Investigation Panel, unless his
conduct makes it impossible for the investigation to proceed in his presence;
(e) present when the witnesses are being interviewed by the Investigation Panel;
(f) warned that any incriminating evidence may be used against him/her during the
disciplinary proceedings; and
(g) given an opportunity to adduce and challenge any adverse evidence.

(7) Where a minor is involved in the investigation, the panel shall take precaution to protect
the rights of the minor.

(9) The Investigation Panel shall, upon completing the investigation compile a written report
in regard to the teacher’s disciplinary status and shall present the report to the Board, the
County Director and the Secretary.

(10) The Board of Management or Head of Institution or any other agent shall, in conducting
the investigations liaise with the County Director’s office for the purpose of offering
technical advice.

(11) Where the report of the investigation panel indicates that the Commission ought to
commence a disciplinary process against the teacher, the Board of Management or the
County Director as the case may be, shall: -
(a) where necessary, issue an administrative warning in writing;
(b) where a teacher’s misconduct is as result of a medical condition, recommend to the
Commission Secretary for approval of any leave or further direction as the case may
be; or
(c) interdict the teacher using the Letter of Interdiction set out in Schedule XXXIV.

(12) The Commission or an officer acting under its direction may undertake direct
investigation into any allegation and may interdict a teacher in accordance with these
Regulations.

(13) In all cases, an officer who undertakes or participates in an investigation of an offence,

shall neither preside nor sit as a member of the disciplinary panel determining the same.

Process of Interdiction

146.(1)The Commission or the Board of Management shall: -

(a) serve the teacher with a letter of interdiction specifying the actual allegations made
against him;

(b) ensure that the interdicted teacher or Head of Institution clears and leaves the
educational institution within fourty eight(48) hours upon receiving the letter of
interdiction;

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 (c) Where the Board of Management issues a letter of interdiction, it shall deliver
two(2)copies of the letter to the County Director for onward transmission to the
Commission’s headquarters;

(d) The Commission may avail to the teacher upon application by the teacher and at the
teacher’s cost, any documents that the Commission may use against him during the
hearing of the discipline case.

(e) The Commission shall reserve the right to amend the letter of interdiction constituting
the charge.

Salary Status during the Period of Interdiction

147.(1)A teacher shall be paid half salary during the period of interdiction except in the
following cases:-

(a) Chronic absenteeism;

(b) Desertion of duty;

(c) Having been jailed or held in legal custody;

(d) Misappropriation/mismanagement of public funds;

(e) Fraudulent claims and receipt of funds;

(f) Use of false certificates;

(g) Forgery, impersonation, collusion; and

(h) Immoral behaviour

(2) A teacher under interdiction shall be required to report to the Commission’s nearest sub-
county office once a month with a view to ascertain the progress of his discipline case
and to provide an updated contact address.

Mode of Invitation to appear before a Disciplinary Panel

148.(1)A teacher on interdiction shall be invited in writing in the form set out in Schedule
XXXV for the hearing of the discipline case at least one(1) month before the date of
hearing which shall be sent through:-

(a) his last known address;

(b) the address of the teacher’s next of kin; or
(c) hand delivery.
(2) The Commission may after writing to the teacher send the invitation through-
(a) the last station of work through the Head of Institution;
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 (b) the contact/last known address provided by the teacher;
(c) the permanent address provided by the teacher at the time of employment;
(d) a telephone call to the teacher;
(e) the teacher’s e-mail address;
(f) a short text messages through the teacher’s mobile phone(s) known to the
Commission;
(g) the Commission’s website; or
(h) any other mode that the Commission may use from time to time.

Disciplinary Proceedings

149. The Commission shall in accordance with Section 33 of the Act, consider all the
evidence, the investigation report and determine each case of interdiction whenever it is
alleged that a registered teacher should be disciplined in accordance with these
Regulations.

Composition of the Disciplinary Panel

150. (1) the discipline process will be administered at two levels, at the Commission’s
Headquarters and at the County level.

(2) The Commission may by way of an administrative circular determine the offences or
category of offences to be heard at the Commission’s headquarters and at the County
level;

(3) The Discipline Panel at the headquarters shall comprise:-

(a) at least one commissioner who shall be the chair of the panel;
(b) two directors or their representatives, appointed by the Commission Secretary;
and in attendance;
(c) an officer representing the division dealing with matters touching on
discipline; and
(d) any other technical officer whose attendance shall be deemed necessary.

(4) The Discipline Panel at the county level shall comprise: -

(a) the County Director or an officer performing the duties of the County Director
at the time, and who shall be the chair of the panel;
(b) two other officers appointed by the County Director; and in attendance;
(c) an officer designated by the County Director to deal with matters touching on
discipline; and
(d) any other technical officer or person whose attendance shall be necessary.

(5) In the composition of the discipline panels due regard shall be given to Regulation
145(13) of this Code.

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Powers of the Commission

151.(1)The Commission shall, for the purpose of dealing with any disciplinary matter before it,
have powers to;
(a) administer oaths; and
(b) invite any person in the manner set out in Schedule XXXVI to attend, give evidence
and produce any relevant documents.

Procedure during Disciplinary Hearing

152.(1) The Commission shall in determining any disciplinary matter before it-

(a) require the teacher to produce any identification document;

(b) require the teacher to swear or affirm;
(c) read the teacher the offences constituting;
(d) require the teacher to take plea;
(e) call upon the teacher to respond to the allegations against him;
(f) interrogate the teacher on the allegations levelled against him;
(g) accord the teacher an opportunity to mitigate where he admits the offence before the
determination is rendered; and
(h) invite the discipline officer to present the case against the teacher where the teacher
denies the offence.

(2) The discipline panel shall: -

(a) examine the Commission’s witnesses and allow the teacher to cross- examine the
witnesses; and
(b) allow the teacher to give any statement or submission in mitigation.

(3) The Commission shall inform the teacher when the proceedings come to an end and that
the decision shall be communicated to the teacher in writing within twenty eight (28)
days.

Determinations following Disciplinary Proceedings

153.(1)The Commission shall within twenty eight(28) days from the hearing date, inform the
teacher of its decision regarding the teacher’s disciplinary case and shall give reasons for its
decision in the manner set out in Schedule XXXVII.

(2) The Commission may after hearing a teacher determine that: -

(a) a teacher is not guilty of the allegations and shall revoke the interdiction in the
manner prescribed under Schedule XXXVIII.
(b) a teacher committed an offence that does not warrant removal from the Register and
may: -
(i) warn the teacher in writing;

72
 (ii) surcharge the teacher;

(iii)suspend the teacher for such period not exceeding six months without payment
of salary and allowances;

(iv) retire the teacher in the public interest;

(v) retire the teacher under ten-fifty(10/50) year rule;

(vi) dismiss the teacher from the teaching service;

(vii) refer a teacher for medical evaluation by the Director of Medical Services
with a view to determine his suitability to be retained in the teaching service; or

(viii) undertake any other action it may consider appropriate in the

circumstances.

(3) Where a teacher is aggrieved by the decision of the Commission in a disciplinary

process, the teacher may apply for review to the Teachers Service Review Committee
within ninety (90) days from the date of the letter communicating the decision.

(4) An application by a teacher for review under these Regulations shall be accompanied
by the prescribed fee set out in Schedule V.

(5) The removal of a teacher from the Register of Teachers under this Regulation shall be
effected by the Commission in the manner set out in Schedule VII.

Administrative Warning

154.(1) The Commission or a teacher’s supervisor may issue a teacher with a Notice to Show
Cause whenever an allegation is made against him for offences other than the ones listed
under Regulation 139 provided that the teacher has not committed the offence habitually;

(2) A teacher who has been served with a Notice to Show Cause shall respond in writing
within seven (7) days;

(3) The Commission or a teacher’s supervisor may, upon consideration of the teacher’s
response, issue the teacher with an administrative warning.

Review of the Commission’s Decisions

155. (1) There is established an adhoc Committee of the Commission known as the Teachers
Service Review Committee which shall consider and determine reviews arising from the
discipline process under these Regulations.

(2)The Review Committee shall consist of:-

73
 (a) the Chairperson of the Commission or a representative;
(b) two other members of the Commission;
(c) the Secretary or his representative; and
(d) director in charge of Teacher Management or a representative.

(3) The Review Committee shall regulate its own practice and procedure.

(4) An officer who has participated in the hearing of the discipline case, shall not sit in the
Review Committee over the same case.

(5) A teacher who applies to the Commission for the review of the decision of the Commission
shall demonstrate that:-

(a) there is discovery of new evidence or fact which at the time of hearing was not within
the knowledge of the teacher;
(b) there was an error or mistake apparent on the face of the record or on the part of the
Commission in arriving at the decision;
(c) there was fundamental flaw in the procedure by the Commission; or
(d) the decision was made in breach of any written law.

(6) The Review Committee shall upon receiving an application for review, consider the
application and may: -

(a) uphold the decision and subsequently dismiss the application for review;
(b) allow the review and set aside the decision; or
(c) vary the decision on such terms as it may deem fit.

(7) The decision of the review committee shall be final.

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 PART XII

EXIT FROM THE TEACHING SERVICE

This Part provides for the various forms a teacher may exit from the Teaching Service which
includes resignation; termination; dismissal; retirement; redundancy; transfer of service and
death. The part further outlines the procedure to be followed in the process of exit.

Resignation

156.(1)A teacher, whether on probation, or Permanent and Pensionable terms of service may
resign from employment by giving seven(7) days’ or thirty(30)days’ notice
respectively or shall in any event pay an equivalent of seven(7) days’ or one(1) months’
salary in lieu of notice, whichever is applicable.

(2) A teacher serving on contractual terms may resign from employment upon giving a thirty
(30) days’ notice or shall pay an equivalent of one (1) months’ salary in lieu of notice.

(3) A female teacher may resign from service upon completion of five (5) years continuous
service, on account of marriage or with a view to marry in the manner prescribed under
Schedule XXXIX.

(4) Where a teacher resigns from the Commission, the resignation letter shall:-
(a) be addressed to the Secretary through the Head of Institution or the Sub-
County Director; and

(b) shall take effect from the date the teacher stops teaching but not later than
thirty(30) days from the date of the letter of resignation.

(5) The Commission shall, upon receipt of the letter of resignation, acknowledge receipt in
writing and shall require the Head of the Institution to issue a Clearance Certificate in the
manner prescribed under Schedule XL.

(6) Where a teacher has outstanding government liability, the Commission shall require the
teacher to clear the liability within a period of three (3) months failure to which the
Commission shall institute legal proceedings to recover the outstanding Government
Liability.

(7) Any overpayment or payment for work not performed shall constitute a Government
Liability under this Regulation.

(8) A teacher who tenders a notice of resignation shall not be absent from duty before the
effective date of resignation.

(9) Where a teacher intends to withdraw the notice of resignation, the withdrawal shall be
forwarded to the Commission before the effective date of resignation.

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Termination by the Commission

157. The Commission may terminate the employment of a teacher serving on permanent and
pensionable or contractual terms of service by:-

(a) giving one months’ notice in writing; or

(b) paying one months’ salary in lieu of notice.

Dismissal

158.(1) The Commission may upon concluding disciplinary proceedings, terminate the services
of a teacher on the grounds contemplated under Part XI which dismissal shall take effect
from the date of the determination of the disciplinary proceedings.

Retirement

A teacher may retire from the Teaching Service on grounds of age, ablution of office, public
interest or medical grounds. A teacher on Permanent and Pensionable terms of service who
retires on grounds of age, ablution of office, public interest or medical grounds shall be eligible
for pension or gratuity in accordance with these Regulations and the Pensions Act.

159. (1) A teacher may upon completion of ten(10) years continuous service and upon attainment
of fifty(50) years of age, apply for voluntary retirement by writing and which the
Commission shall approve in the manner prescribed under Schedule XLI.

(2) The Commission may approve the application for voluntary retirement in the manner set
out under Schedule XLII.

(3) Where the Commission considers that a teacher should, upon completion of ten (10)
years continuous service and on attaining the age of fifty (50) years retire, the
Commission shall require the teacher to give a response concerning the compulsory
retirement.

(4) The Commission shall upon considering the teacher’s response, inform the teacher in
writing of its decision to:-

(a) compulsorily retire the teacher; or

(b) not to retire the teacher.

Retirement on Grounds of Age Limit

160.(1) A teacher shall retire upon attaining the age of sixty (60) years.

(2) A teacher with disability shall retire on attaining the age of sixty five (65) years in
accordance with the Persons with Disabilities Act.

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 (3) The Commission shall where a teacher retires notify the teacher of the due date of
retirement in the manner set out under Schedule XLIII.

Retirement on Grounds of Ill Health

161.(1) The Commission may retire a teacher on grounds of ill health where:-

(a) the teacher by reasons of any infirmity of mind or the teacher suffers from a medical
condition which renders the teacher permanently incapable of discharging
professional duties and that such incapacity is likely to be permanent; or

(b) the teacher voluntarily applies to the Commission to be retired.

(2) Where a teacher is considered for retirement by the Commission on grounds of ill health,
the Commission shall require the teacher to appear before the Medical Board constituted
by the Director of Medical Services which shall issue a report.

(3)The Commission shall upon considering the medical report:-

(a) retire the teacher on medical grounds in the manner set out under Schedule XLIV; or
(b)not retire the teacher on medical grounds.

Retirement from Employment in the Public Interest

162.(1)The Commission may retire a teacher on grounds of public interest upon considering
every available report with regard to the complaint against the teacher and upon
considering that it is undesirable to retain the teacher in the teaching service.

(2)In retiring a teacher under this Regulation, the Commission shall:-

(a) serve the teacher with a letter setting out the particulars of the complaints and require
the teacher to respond within thirty(30) days; and

(b) upon receipt of the response, the Commission may;

(i) carry out further inquiry into the complaints; or
(ii) retire the teacher on grounds of public interest.

(3)A complaint or report to justify the retirement of a teacher on grounds of public interest
shall demonstrate that the teacher has engaged in acts or omissions that contravene public
interest and public policy as provided under:-

(a) the Constitution or any other written law;

(b) decision made by a competent court of law; or
(c) Government policy, regulation and practice.

(4) A teacher who retires on grounds of public interest under this Regulation shall be
entitled to pension in accordance with the Pensions Act.
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 (5) The Commission shall issue a teacher retired on grounds of public interest a notice in the
manner set out under Schedule XLV.

Period of Notice to Retire

163.(1) A teacher who voluntarily retires from service shall except under circumstances deemed
special by the Commission, give the Commission a three (3) months’ notice of his
intention to retire

(2) Where the Commission requires a teacher to retire, the Commission shall give the teacher
notice of at least three (3) months.

(3) Where no notice is issued by either party, the party initiating the voluntary retirement
shall pay to the other the equivalent of one (1) months’ severance pay in lieu of notice.

Redundancy

164.(1) Where, following a change in government policy or curriculum, the Commission

considers the services of a teacher to be redundant in accordance with the provisions of
the Employment Act, the Commission shall:-

(a) notify the teacher, the teacher's trade union where applicable and the
Commissioner for Labour of the reasons for the redundancy not less than three (3)
months to the date of termination;

(b) have regard to the seniority in theTeaching Service, skills and competency of the
teacher affected by the redundancy; and

(c) issue the teacher with one month notice in writing or pay an equivalent of one
months’ salary in lieu of notice.

(2) The Commission shall from time to time determine the terminal benefits payable to a
teacher on account of redundancy.

Transfer of Service to the Public Service Commission

165. (1) A teacher granted an offer of employment by the Public Service Commission may apply
to the Commission for transfer of service.

(2) The Commission shall, where a teacher is offered employment by the Public Service
Commission upon application, transfer the services of the teacher to the Public Service
Commission.

(3) An application under this Regulation shall be in writing and shall be accompanied by
a:-

78
 (a) copy of the appointment letter from the Public Service Commission; and
(b) Clearance Certificate from the educational institution where the teacher is stationed.

(4) The Commission shall process and submit to the relevant public institution the
Transfer of Service in the manner set out under Schedule XLVI.

(5) A teacher shall upon obtaining a Last Pay Certificate and a formal release from the
Commission proceed on transfer of service to another public institution.

(6) The Commission may, where a person applies for a transfer of service from the Public
Service Commission to the Commission approve the transfer subject to availability of
a vacancy.

Release of a Teacher to Other Organizations

166.(1) The Commission may release without pay, a teacher appointed to a public institution,
teachers’ union, public educational institution, county government or a body registered
under the State Corporations Act.

(2)A teacher seeking release under this Regulation shall:-

(a) submit an application to the Commission in writing through the Head of Institution
which shall be accompanied with a copy of the appointment letter, a letter of
acceptance of the offer and a Clearance Certificate from the Head of Institution;

(b) where the teacher joins another institution other than a public institution, the teacher
shall forfeit all benefits under the public service.

(3) The Commission shall suspend the benefits of a teacher seeking release from the
Teaching Service until retirement in accordance with Government regulations.

(4)A teacher who was released to a teachers’ union or to any institution prior to 1999 and
continues to contribute 31% of the basic salary towards the free government pension
scheme, may retire voluntarily on attaining fifty (50) years of age.

Report on Teachers who Exit Service

167. A Head of Institution who fails to report a teacher’s exit from service shall be liable to
disciplinary action and shall be surcharged to the extent of any loss occasioned to the
Commission.

Death

168. (1) A teacher’s appointment shall terminate upon death.

(2) The Commission shall upon receiving the Entry and Exit Report issued by the Head of
Institution to the effect that the teacher has died, stop the salary of the teacher.
79
Certificate of Service

169. The Commission shall in accordance with the Employment Act issue a Certificate of
Service to a teacher exiting the service of the Commission in the manner set out under
Schedule XLVII.

80
 PART XIII

PENSIONS, GRATUITIES AND OTHER BENEFITS

This part deals with circumstances under which pensions, gratuities, terminal benefits and other
benefits may be granted under law.

Taxation

Following the amendment of the Income Tax Act Cap.470, introduced by the Finance Act 1992,
any payment in excess of fifteen thousand (Kshs.15,000) per month and Four hundred and eighty
thousand (Kshs.480,000) commuted pension are taxable. However, retirees who are sixty five
(65) and above are tax exempted.

Gratuity for Qualifying Service When the Ten Years is not Completed

170.(1) A teacher who retires in circumstances entitling him to a pension before completion of
the necessary ten (10) years’ qualifying service and attainment of fifty (50) years of age,
is eligible for a gratuity at the rate of five(5) times the annual amount of pension which, if
there had been no qualifying period, might have been granted to him.

(2) A teacher who retires under circumstances contemplated in (1) above shall receive a
pension calculated at 1/480th of annual pensionable emoluments for each completed
month of service.

(2) A teacher may opt to commute one-quarter of the pension and to receive in lieu thereof a
gratuity equal to twenty (20) times the amount of pension so commuted. Such option
must be exercised prior to the last day of retirement.

Marriage Gratuity

171.(1)A female teacher who resigns from the Teaching Service after completion of five(5) years
continuous service on account of marriage, or with a view to marry is eligible for a
marriage gratuity and shall avail to the Commission documentary evidence within six (6)
months from the date of resignation.

(2) A teacher who resigns on the grounds of marriage shall be paid at the rate one-
twelfth(1/12th) of a month's pensionable emoluments for each completed month of
pensionable service, subject to a maximum of one year's pensionable emoluments.

Gratuity or Pension on Death

A Teacher confirmed on Permanent and Pensionable Appointment

172. A teacher confirmed on Permanent and Pensionable Appointment shall be entitled to

death gratuity which shall be payable to the legal representative or to the dependants of a
teacher serving on pensionable terms of service.
81
A Teacher who Dies in Service

173. A teacher who dies in service shall be entitled to a death gratuity of an amount not
exceeding two year's pensionable emoluments, which shall be averaged where necessary,
or amount equivalent to the gratuity in lieu of commuted pension, whichever is greater, is
payable to the legal personal representative or to the dependants of a teacher who dies in
the service after having been confirmed in Permanent and Pensionable Appointment.

A Teacher Who Dies After Retirement

174. A teacher who dies after retirement shall be entitled to a gratuity equivalent to the annual
pensionable emoluments on which the pension has been calculated or the gratuity in lieu
of maximum commuted pension, whichever is greater, to the legal personal
representative or to the dependants of a teacher who dies after retirement provided death
gratuity would have been paid had the teacher died while in the service. The amount of
the pension, gratuity or other allowance already paid to the teacher is deducted from such
gratuity.

Pension to Dependants of a Teacher who dies in the Course Duty

175. Where a teacher dies in the course of duty as a result of injuries in the actual discharge of
duties and on account of circumstances specifically attributable to the nature of the duty,
the widow or widower and children of the teacher shall be paid a pension.

Computation of Pension and Gratuities

176. Formulae for calculation of pension and gratuities shall be as set out under Schedule
XLVIII.

Work Injury Benefits

177.(1)A teacher who dies as a result of injuries sustained in the course of duty, shall be eligible
for payment of work injury benefits as specified in the Work Injury Benefits Act (2007)
and the legal representative or the dependants shall upon application be paid work injury
benefits.

(2) A teacher who is injured while on duty shall be eligible for payment of benefits as
specified in the Work Injury Benefits Act (2007).

Procedure for Claiming Benefits under Work Injury Benefits Act (2007)

178. (1)A Teacher who is injured shall apply for compensation to the Commission in the
prescribed Director of Occupational Safety and Health (DOSH) forms specified in the
Work Injury Benefits Act 2007 and which shall be accompanied by a medical report.

82
(2) An application for compensation under this Regulation shall be accompanied by a report
from the Head of Institution giving the details of the accident and ascertained by the Sub
County Director.

(3) Where a teacher is injured following a road accident or as a result of an assault, the
teacher shall attach a police abstract to the claim.

(4) A teacher who claims compensation or to whom compensation has been paid shall when
required by the Director of Occupational Safety and Health Services or the Commission
after reasonable notice, appear for an examination by a registered Medical Practitioner
designated by the Director or the Commission at the time and place mentioned in the
notice.

(5) The Commission shall not pay Work Injury Benefits where injuries are occasioned due to
a teacher’s own negligence or where a teacher sustains self- inflicted injuries.

(6) Any claim for benefits from the Commission shall be made within twelve (12) months
from the date of injury.

Widows’ and Children’s Pension Scheme

Contribution and Benefits Payable

179.(1)A male pensionable teacher who is a citizen of Kenyan confirmed or on probation on

appointment on or after 1st May, 1971 shall contribute 2% the basic pay to the Widows
and Children’s Pension Scheme.

(2) A female pensionable teacher who is a Kenyan citizen may join the Widow's and
Children's Pension Scheme where she can prove that her husband is dependent on her.

(3) Where a teacher dies, the benefits of the Widow's and Children's Pension Scheme shall be
paid to the widow/widower and children of the deceased teacher in accordance with the
Widows and Children’s Pension Act, Cap.195.

Forfeiture of Pension Rights on Resignation or Dismissal

180.(1)A teacher who resigns before attaining the retirement age, forfeits all retirement benefits
except where it is a female teacher who resigns on marriage grounds.

(2) A teacher who is dismissed from service shall forfeit all claims that relate to pension and
gratuities.

(3) Despite (1) and (2), a teacher shall be eligible to claim for a refund of Widow’s and
Children’s Pension Scheme (WCPS) benefits.

(4) A teacher shall not be entitled to pension for any period for which salary was not paid.

83
National Social Security Fund

Statutory or Voluntary Contributions and Benefits

181.(1) A teacher employed by the Commission on contract shall register in accordance with the
National Social Security Fund Act.

(2) The Commission shall effect monthly contributions from the teacher’s salary and remit
the same together with the Commission’s equal contribution to the Fund.

(3) A teacher may make voluntary contributions towards National Social Security Fund in
addition to the statutory deductions irrespective of the terms of service.

(4) The benefits payable under this Regulation shall consist of the total sum standing to the
credit of the teacher at the time, which may include the member's contributions, and
employer's contributions together with interest accrued over the years of membership.

84
 PART XIV

LEGAL PROCEEDINGS

This Part explains the conditions under which legal assistance is given to teachers in case of legal
proceedings arising out of discharge of their duties and the procedures to be followed when
seeking the assistance. The part proceeds to provide for circumstances under which a teacher
may qualify for legal assistance from the Commission.

Criminal Proceedings

182. The Commission shall not be involved in any way in proceedings where a teacher is
charged with a criminal offence.

Civil Proceedings

183. (1) Where a civil suit is instituted against a teacher for an act or omission arising out
of the discharge of the teacher's official duty, the teacher may apply to the
Commission for legal assistance.

(2) An application under this Regulation shall be accompanied with a report prepared
by the County Director which shall provide for details of the particulars of the
case.

(3) The Commission shall in considering whether to undertake the defence for a
teacher in civil proceedings, evaluate whether the subject of litigation falls within
the mandate of the Commission and the financial risk involved.

(4) Where a teacher requires legal assistance from the Commission, the teacher shall
make an application to the Commission immediately upon receiving summons,
provided that the teacher shall not brief a private Advocate.

(5) The Commission may where proper procedure is not followed, decline to pay any
part of the cost of defence or any damages or costs which may be awarded against
the teacher.

(6) Where upon the advice of the Attorney General, the Government undertakes the
defence of a teacher, the Attorney General shall provide free legal representation,
and shall instruct a State Counsel or a private advocate and the cost of such
defence will be a charge on the vote of the Attorney General.

(7) Where the Attorney General appoints an advocate to represent a teacher, the
Attorney General shall consult the Commission for any necessary instructions or
directions.

85
 (8) Any damages or costs awarded against a teacher in civil proceedings shall be met
from the public funds where the action is nominal against the teacher and is, in
substance and in fact, against the Commission.

(9) The Commission shall in indemnifying the teacher consult the Attorney General
and the National Treasury.

(10) Where the Government accepts liability for damage and costs, the Commission
shall meet the liability out of its vote.

Instituting Civil Proceedings

184. (1) A teacher shall not institute civil proceedings arising out of any circumstances
connected with the teacher's official position, or with any activity in which the teacher
has been engaged in the course of official duties, without first obtaining the written
consent of the Attorney General through the Commission, whether or not the teacher
requires legal assistance.
(2) The Commission shall not be involved in any way in civil proceedings in regard to
private litigation unconnected with the official position or duty of a teacher.

86
 PART XV

MISCELLANEOUS PROVISIONS

185 .Code to be Displayed in all Commissions Offices

(a) Every office of the Commission, at every level, shall keep at least two copies of this Code;

(b) It shall be the responsibility of every Head of Institution to ensure that at least two copies of
this Code are available in the school. In addition, teachers can access the same at
www.tsc.go.ke.

(c) Any teacher who fails to comply with any part of these Regulations shall be in breach of the
Code and liable to disciplinary action.

Participation and Involvement in Political Activities

186. (1) A teacher under the employment of the Commission who intends to contest for
political office shall resign or retire from service in accordance with these Regulations,
the Elections Act or any other written law.

(2) This Regulation shall also apply to teachers released by the Commission to Trade
Unions.

Disclosure and Use of Official Information

187.(1)A teacher shall not use any official information gained or conveyed through his
employment in the teaching service or comment publicly or publish anything, which may
be regarded as political in nature or for any purpose other than being for the discharge of
official duties.

(2) A teacher shall on entering or on exiting from the service of the Commission be required
to sign a declaration in accordance with the Official Secrets Act and as set out under
Schedules XLIX and L respectively.

(3) A teacher under the employment of the Commission or who has exited service, who
contravenes this Regulation shall be liable under the Official Secrets Act.

Right to Service

188.(1)The Commission shall, except where specifically provided under these Regulations, offer
free services which may be accessed by a teacher in any County.

(2) A teacher who exerts undue pressure or seeks favours from an officer of the Commission
shall be subjected to disciplinary action in accordance with these Regulations.

87
 (3) Where a teacher is not satisfied with the services provided by an officer of the
Commission the teacher may seek redress from the: -

(a) officer’s immediate supervisor;

(b) Sub County Director where the service is offered at the sub- county level.
(c) County Director where the service is offered County level;
(d) Commission’s headquarters.

(4) To the extent possible and depending on the nature of service sought, a teacher shall first
seek to be served at the Commission’s office nearest to his or her work station before
visiting the headquarters.

(5) A teacher travelling to the Commission’s headquarters for any routine matter must have
written permission from the respective Head of Institution.

Participation in Trade Union Activities

189. A teacher serving in an administrative capacity may be a member of a trade union provided
that:-

(1) the teacher shall not be an official of the trade union; and

(2) such membership shall not interfere or in any way conflict with the performance of the
teacher's assigned duties.

Conduct of Teachers During Industrial Strike

190.(1)Every teacher has a right to fair labour practices as enshrined in the Constitution.

(2)Where during an industrial action or any other disturbances leading to stoppage of work
occurs: -

(a) the teacher shall ensure the safety of all the learners, colleagues, members of the
public and the property and facilities within the educational institution; and

(b) the administrative staff shall continue to undertake such duties as are necessary to
ensure the safety and security of school property and to safeguard the welfare of
learners.

88
Form A SCHEDULE I
(R.21)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
NAIROBI, KENYA

APPLICATION FOR REGISTRATION

(ONLINE)

PART A
Important Notes for Applicants.

1. All sections of this registration application MUST be completed in full.

2. Please fill in all the required information.
3. It is an offence to willfully give false information to the Teachers Service Commission.
4. Note that Section 44(3) of the TSC Act, provides that any person who gives false information
to the Commission shall be liable to a fine not exceeding the sum of Kshs. 100,000/= or
imprisonment for a term not exceeding one year or to both.
5. Scan and attach the following documents:-
a) National Identity Card/Passport;
b) Academic and Professional certificates;
c) Bank Deposit slip;
d) Certificate of good conduct.

6. All documents must be Certified by the TSC County Director or TSC Sub County Director
before scanning.

7. Expatriate Teachers must provide a valid work permit, academic and professional certificates
validated by the Commission.

8. Deposit KShs.1,000/=(excluding bank/transaction charges) non refundable registration fee at

National Bank of Kenya, A/C No. 01001000905001 or through SafaricomPaybill no.
547700.

For mobile Banking click M-pesa user guide.

Fill in the following and Click Next Page Button to Continue

ID NO. /Passport Surname

89
 PART B

APPLICANTS’ BASIC DETAILS

ID NO/PASSPORT SURNAME FIRST NAME

OTHER NAMES RELIGION

DATE OF BIRTH GENDER M F

PERMANENT ADDRESS

P.O. BOX POST CODE TOWN/CITY

COUNTY SUB COUNTY

EMAIL

CURRENT ADDRESS

P.O. BOX POSTAL CODE TOWN/CITY

NATIONALITY

TELEPHONE

PART C

ACADEMIC AND PROFESSIONAL QUALIFICATIONS

Education Name Of Institution From To Specialization Certificate Certificate No Certificate Year

Primary

Secondary/
Technical
College/
University

90
OTHER DETAILS

Teaching Subjects
1.
2.
3.
4.
5.

TSC No. If previously registered

Have you ever been dismissed from service? (Civil Service, Public Service, Teaching Service or
Private)

Yes No

If yes give dismissal details

Have you ever been convicted of any offence in a court of law Yes No

If yes give conviction details.

Do you suffer from any medical or physical condition? Yes No

If Yes select impairment

(a) Payment mode (Mandatory fee) Direct Banking

Mobile Banking

(b) Payment Ref. Number

91
 SCHEDULE II
(R.24 (2)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
NAIROBI, KENYA

TEMPORARY TEACHER REGISTRATION CERTIFICATE

It is hereby certified that ____________________________________________ of

____________(nationality)___________________________ PASSPORT No. /ID
No.__________________P.O. Box _________________________(local address)having met
the requirements for entry into the teaching service is hereby issued with a Temporary Teacher
Registration Certificate Number _________________________.

This certificate is renewable and is only valid for _____________________years from the date
of issue.

SIGNED ______________________________ DATE_____________________________

__________________________________________________
FOR: SECRETARY/CHIEF EXECUTIVE
TEACHERS SERVICE COMMISSION

92
 SCHEDULE III
(R.28 (1)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG -00100
NAIROBI, KENYA

CERTIFICATE OF REGISTRATION

IT IS HEREBY CERTIFIED that: ___________________________________of P.O. Box

____________________and ID No./Passport No.___________________________

_______________having met the requirements for entry into the teaching service has been
registered as a teacher and his name entered in the Register of Teachers established in
accordance with Section 24 of the Teachers Service Commission Act No. 20 of 2012 and has
been issued with Teacher Registration No ________________________.

(SIGNED) ____________________________ DATE ________________________

SECRETARY/CHIEF EXECUTIVE
TEACHERS SERVICE COMMISSION

NOTES

1. This certificate is the property of the Commission and must be produced on demand.
2. In all correspondence to the Commission, the Registration Number should be quoted.
3. It is an offence to deface, amend or erase this certificate in any way, or to apply for employment as a teacher in
any name other than the full name shown in this Certificate of Registration.
4. Where there is a change affecting particulars entered in the Register, for instance, change in address or marital
status, this Certificate shall be returned to the Commission with the necessary explanations/declaration to explain the
proposed change.
5. Where the full name is changed on account of marriage, the Commission shall require proof of marriage.
6. A teacher whose name has been removed from the Register must surrender this certificate to the Commission.
7. The possession or any use for any purpose by a person whose name has been removed from the Register shall be
liable under Section 44(1) (b) of the Act.

93
 SCHEDULE IV
(R.28 (3)(b)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
When replying please quote NAIROBI, KENYA
Date:……………………………...
Ref. Nº: TSC/

To:

……………………………………………………
……………………………………………………
……………………………………………………

RE: REVOCATION OF CERTIFICATE OF REGISTRATION

You are hereby notified that your Certificate of Registration Serial Number
……………..…………...….is hereby revoked for the following reasons: -

………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………………

FOR: SECRETARY/CHIEF EXECUTIVE

TEACHERS SERVICE COMMISSION

Copy to: -
1. TSC County Director………………………………………….
2. Sub County Director……………………………………………
94
 SCHEDULE V
(R.30 (1)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
NAIROBI, KENYA

SCHEDULE OF FEES

DESCRIPTION FEE (KSHS)

1. Registration 1,000/=

2. Application for duplicate certificate 2,000/=

3. Application for proceedings 100/= per page

4. Application for witness statements 100/= per page

5. Application for review of discipline decisions 5,000/=

6. Renewal of Teaching Certificate 500/=

NB: The fees prescribed above may be reviewed by the Commission from time to time.

95
 SCHEDULE VI
(R.30 (2)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
NAIROBI, KENYA

DUPLICATE
CERTIFICATE OF REGISTRATION

IT IS HEREBY CERTIFIED that: ________________________________of P.O. Box

____________________and ID No. _______________having met the requirements for entry
into the teaching service has been registered as a teacher and his name entered in the Register of
Teachers established in accordance with Section 24 of the Teachers Service Commission Act No.
20 of 2012 and has been issued with Teacher Registration No ________________________.

(SIGNED) ____________________________ DATE ________________________

SECTRETARY /CHIEF EXECUTIVE

TEACHERS SERVICE COMMISSION

NOTES

1. This certificate is the property of the Commission and must be produced on demand.
2. In all correspondence to the Commission, the Registration Number should be quoted.
3. It is an offence to deface, amend or erase this certificate in any way, or to apply for employment as a teacher in
any name other than the full name shown in this Certificate of Registration.
4. Where there is a change affecting particulars entered in the Register, for instance, change in address or marital
status, this Certificate shall be returned to the Commission with the necessary explanations/declaration to explain the
proposed change.
5. Where the full name is changed on account of marriage, the Commission shall require proof of marriage.
6. Any Teacher whose name has been removed from the register must surrender this certificate to the Commission.
7. The possession or any use for any purpose by a person whose name has been removed from the Register shall be
liable under Section 44(1) (b) of the Act.

96
 SCHEDULE VII
(R.32 (3)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
When replying please quote NAIROBI, KENYA
Date:……………………………...
Ref. Nº: TSC/

TSC/DISC/NO……………………………………….….

MR/MRS/MISS……………………………………………

RE: NOTICE OF REMOVAL FROM THE REGISTER OF TEACHERS

Pursuant to the hearing of your discipline case on…………………………………..,I am directed by the

Teachers Service Commission to say that as a result of proceedings under Section 33 of the Teachers
Service Commission Act, No. 20 of 2012, the Commission has determined that your name be removed
from the Register of Teachers with effect from ……………………………for the following reasons:

(insert reasons)

You have a right of Review against the decision which must be exercised within ninety (90) days of the
date of this notice. Any application for Review must conform to the provisions of Regulation 153 of the
Code of Regulations for Teachers and should be submitted to the Secretary, Teachers Service
Commission, Private Bag -00100, Nairobi.

If, on expiry of ninety (90) days from the date of this notice, no application has been made as aforesaid or
if the application is withdrawn or dismissed, your name will forthwith be removed from the Register of
Teachers.

I draw your attention to Section 23 (2) as read together with Section 30 (5) of the Act to the effect that “a
teacher whose name has been removed from the Register shall cease to be a teacher for the purposes of
this Act with effect from the date of such removal and shall not engage in the teaching service”.
Your attention is further drawn to Section 31 (2) of the Act, which provides that, an application for
reinstatement to the Register of Teachers will only be considered by the Commission after eighteen (18)
months from the date of removal.

FOR: SECRETARY/CHIEF EXECUTIVE

TEACHERS SERVICE COMMISSION
Copy to: -
1. The T.S.C. County Director ………………………………………….
2. Sub County Director……………………………………………
3. Head of Institution………………………………………………..........

97
Form B SCHEDULE VIII
(R.34 (1)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG
NAIROBI, KENYA

APPLICATION FOR RE-INSTATEMENT TO THE REGISTER

NOTES

1. Part A of this form should be completed by a person who has completed eighteen (18) months after removal from the
Register of Teachers.

2. Three copies of the form should then be submitted to the TSC County Director, together with:
(a) Certificate of Good Conduct;
(b) Letters of recommendation from the area local administrator and any other officer in the education sector in the
position of a Head of Institution or above;
(c) Certified copies of National Identity Card, academic and professional certificates;
3. The Commission will after due process either confirm the removal or reinstate the name into the Register.
PART A______________________________________________________________________________________
NAME OF APPLICANT: ………………………………………………AGE: ……………………………………….
TEACHING CERTIFICATE NO: …………… TSC/NO: ………… GRADE: ………………………………………
ADDRESS:…………………………………………………………………………………….…................................
COUNTY: …………………………SUB COUNTY:……………………LAST WORK STATION.........................
DATE OF INTERDICTION:……..………….…….. DISCPLINE CASE NO.: ..…………..…………….................

REASONS FOR INTERDICTION

……………………………………………………………………………….……………………................................

DATE OF DETERMINATION OF DISCIPLINE CASE:

………..…………………………………………………………..………………………………..................................
COMMISSION’S DECISION:………………………………………………………………………………………….
REASONS/MITIGATING FACTORS TO SUPPORT APPLICATION IN RELATION TO THE OFFENCE
COMMITTED (YOU MAY WRITE A SEPARATE LETTER):
………………………………………………………..……………………...................................................................
…………………………………………………………………………………………………………………………..

APPLICANT’S SIGNATURE: …………………………………DATE:……………………………………………..

PART B
RECOMMENDATIONS/REMARKS
1. SUB COUNTY DIRECTOR
………………………………………………………………………………………………………………………….
……….……………………………………………………………………………………………..…………………..

NAME ……………………………..TSC NO:………………….……….……SIGNED:…………….…………….

DESIGNATION:………………………………………...…………..DATE:………..…………………………………

2. T.S.C. COUNTY DIRECTOR

………………………………………………………………………………………………………………..…….……
98
…………………………………………………………………………………………..……………………………….
NAME:………………………..………………TSC/NO:…………………….…………SIGNED………….…………
DESIGNATION:………………………………………………………..DATE:…………...………...………………

99
 SCHEDULE IX
(R.47 (1)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
NAIROBI, KENYA

TEACHING CERTIFICATE Serial No…………………………..

It is hereby certified that _________________________of P.O Box

_____________________________and ID No._______________TSCNo_________having met
the requirements set out under Section 35(2) (b) of the Teachers Service Commission Act, No.
20 of 2012 is hereby issued with a Teaching Certificate.

This certificate is valid for five (5) years with effect from……………….

SIGNED __________________________________
FOR: SECRETARY/CHIEF EXECUTIVE
TEACHERS SERVICE COMMISSION

DATE ____________________________________

100
Form C
SCHEDULE X
(R.54)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
NAIROBI, KENYA

APPLICATION FOR EMPLOYMENT

Section A: Important Notes for Applicants

1. All sections of this form MUST be completed in full.
2. Only ONE copy of the form duly filled and singed should be submitted to the Secretary, Teachers Service
Commission, Private Bag, 00100 Nairobi, Kenya.
3. Please forward the following:
(a) Duly certified Photostat copies of—
(i) National identification card (both sides) or passport.
(ii) Academic and professional certificates and testimonials.
(b) GP 69 form from a government doctor.
(c) Two recently taken passport size photographs from a studio (NOT PHOTO ME MACHINE).
(c) Personal Identification Number (PIN) No.
4. It is an offence for a person to falsely or fraudulently hold himself out to be a registered teacher or submit
false or misleading information or make false misrepresentation to or knowingly mislead a member or staff of
the Commission. Such an offence will be punishable upon conviction to a fine not exceeding Ksh. 100, 000/=
or to imprisonment for a term not exceeding 12 months or both (Section 44 (1) (b) and 2 (b) and (c) of
Teachers Service Commission Act No. 20 of 2012.

Section B: Applicant’s Details

1. (a) Full Names MR/MRS/MISS.....................................................................................................

(BLOCK CAPITALS) SURNAMEOTHER NAMES

Maiden name (for married women only)

................................................................................................................................................
(b)TSC Number .............................................................................................................................
(c) Position for which employment is made………………institution (post primary
teachers)………………………..county (primary teachers)
(d) Teaching subjects…………………………………………………………………………………
(e) Qualifications (P1, Diploma, Graduate, Higher Diploma etc)………………………………
(f) Religion ....................................................................................................................................
(g) Permanent Address ...........................................................Postal code .............................................
Contact Address .....................................................................................................................................
(h) Telephone Number(s)…………………………e-mail address .......................................................

101
 (g)Date of Birth……...(dd)………..(mm)……….(yy).................Age .................................... Years
(h)County of Birth……………………………….Sub County of birth…………………….
(i)Home County ........................................................................................................ Sub-County

2. Citizenship:
(a) *By Birth ............................................(give ID./No.) .............................................................
(b) *By Registration ....................(give certificate No.) ..............................................................
(c) If not a Kenyan Citizen, state nationality .............……Alien/Passport No. ........................

3. Educational and professional qualifications:

DATE CERTIFICATE,
EDUCATIONAL
NAME OF INSTITUTION DIPLOMA OR
LEVEL FROM TO
DEGREE
(a) Primary

(b) Secondary

(c) College/University

4. Additional qualifications (state full details in respect of qualifications or courses attended,

games, community work, etc).
........................................................................................................................................................
........................................................................................................................................................
........................................................................................................................................................
........................................................................................................................................................
........................................................................................................................................................

5. Experience:
(a) Teaching experience–
COUNTY AND SUB- PERIOD OF SERVICE
NAME OF SCHOOL DUTIES
COUNTY FROM TO

102
 (b) Non-teaching experience–
PERIOD OF SERVICE
NAME OF EMPLOYER DUTIES
FROM TO

6 (a) Have you ever been dismissed or otherwise removed from Government, other Public
Service or the Teaching Service?
........................................................................................................................................................
If so, give details ............................................................................................................................
........................................................................................................................................................
(b) Have you ever been convicted on any charge in a court of law? Yes/No.
If the answer is “YES”, give the following particulars:
(i) Offence for which convicted ..........................................................................................
(ii) Date and place of conviction..........................................................................................
(iii) Sentence(s) imposed ......................................................................................................

Note—Conviction of an Applicant will not necessarily bar him from employment by

the Teachers Service Commission.

7. Break in service, if any:

From .......................................................To ...................................................................................
Reasons for break in service (e.g. resignation, further education, dismissal, imprisonment,
retirement, etc.)
........................................................................................................................................................
........................................................................................................................................................
8. Do you have any form of permanent disability? Yes/No.
If so, state the nature of disability ..................................................................................................
........................................................................................................................................................
9. Referees:
Give the names, addresses and status of two persons (not related to you) to whom reference
can be made:
(i) ................................................................................................................................................
................................................................................................................................................
(ii) ................................................................................................................................................
................................................................................................................................................
10. I hereby certify that:
The particulars provided in this form are correct to the best of my information, belief, and
knowledge.
Date ........................................................ ................................................................
Signature of Applicant
103
Section C: Recommendation by a Designated Officer and/or Agent of the Commission.
........................................................................................................................................................
........................................................................................................................................................
........................................................................................................................................................
Date ........................................................ ................................................................
Signature of Designated Officer/Agent
Address ..................................................
................................................................
................................................................

104
 SCHEDULE XI(a)
(R.54 (2)(a)
TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
When replying please quote NAIROBI, KENYA
Date:……………………………...
Ref. Nº: TSC/

Name of teacher
..........................
.........................
OFFER OF EMPLOYMENT AS A TEACHER (PRIMARY)
1. I am pleased to inform you that your application for employment as a …teacher has been successful and
that you are posted to ............... County to teach……………..subjects.
2. Subject to your acceptance of the terms of this offer, you are hereby appointed on probation in the Service
of the Commission. You are required to report to the TSC County Director for posting not later than 30
days from the effective date of this letter.

3. Note that the effective date of your appointment will be the date you report for duty.
4. Your TSC/NO is ............... in all your correspondence with the Commission, you should include your full
name and TSC number.
5. Your salary will be Ksh ……. p.a. on the scale Ksh. …….p.a to Ksh. …… p.a. You will also be entitled
to Automatic House Allowance, Medical Allowance, Commuter Allowance and Hardship Allowance
(where applicable).
6. The period of probation shall be six months but this may be extended in case of unsatisfactory
performance. The appointment may be terminated before the completion of that period by either party
giving to the other one month’s notice in writing or by paying to the other an amount equal to one month’s
salary in lieu of notice.
7. At the end of the probation period, you should apply to the Teachers Service Commission through your
Head of Institution for confirmation of appointment.
8. Further, note that your employment is subject to the provisions of the Teachers Service Commission Act
No. 20 of 2012, the Code of Regulations for Teachers, TSC Code of Conduct and Ethics and other
administrative circulars issued by the Commission from time to time.
9. You should be ready to serve in any educational institution in Kenya where the Commission considers your
services necessary. Further, you are required to serve at your initial station of posting for a minimum period
of five (5) years.
10. Your Teaching Certificate No……..is attached and which shall be renewable after five years subject to
undertaking a Teacher Professional Development Programme prescribed by the Commission.

…………………………………………..
FOR: SECRETARY/CHIEF EXECUTIVE
TEACHERS SERVICE COMMISSION

Copy to:
TSC County Director……………….County
105
 SCHEDULE XI(b)
(R.54 (2)(b)
TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
When replying please quote NAIROBI, KENYA
Date:……………………………...
Ref. Nº: TSC/

Name of teacher..................................
P.O. Box ......................
..................
OFFER OF EMPLOYMENT AS A TEACHER (POST-PRIMARY)
1. I am pleased to inform you that your application for employment as a …teacher has been successful and that
you are posted to ...............……. to teach ..............
2. Subject to your acceptance of the terms of this offer, you are hereby appointed on probation in the service of the
Commission. You are required to report to the Head of Institution not later than 30 days from the effective date
of this letter.
3. Note that the effective date of your appointment will be the date you report for duty.
4. Your TSC/NO is ............... In all your correspondence with the Commission, you should include your full name
and TSC number.
5. Your salary will be Ksh ……. p.a. on the scale Ksh. …….p.ato Ksh. …… p.a. You will also be entitled
to Automatic House Allowance, Medical Allowance, Commuter Allowance and Hardship Allowance (where
applicable).

6. The period of probation is six months but this may be extended in the case of unsatisfactory performance. The
appointment may be terminated before the completion of that period by either party giving to the other one
month’s notice in writing or by paying to the other an amount equal to one month’s salary in lieu of notice.
7. At the end of the probation period, you should apply to the Teachers Service Commission through your Head of
Institution for confirmation of appointment.
8. Further, note that your employment is subject to the provisions of the TSC Act 2012, the Code of Regulations
for Teachers, TSC Code of Conduct and Ethics and other administrative circulars issued by the Commission.
9. You should be ready serve in any educational institution in Kenya where the Commission considers your
services necessary. Further, you are required to serve at your initial station of posting for a minimum period of
five (5) years.
10. Your Teaching Certificate No……..is attached and which shall be renewable after five years subject to
undertaking a Teacher Professional Development Programme prescribed by the Commission.

………………………………………………….
FOR: SECRETARY/CHIEF EXECUTIVE
TEACHERS SERVICE COMMISSION
1. The TSC County Director - …………… COUNTY
2. The Principal
………………- Please inform the TSC through an entry and exit report the date the teacher started
teaching

106
 SCHEDULE XII
(R.54 (2)(b)
TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
When replying please quote NAIROBI, KENYA
Date:……………………………...
Ref. Nº: TSC/

Name of teacher ..................................

P.O. Box ......................
.....................................

RE: OFFER OF EMPLOYMENT ON CONTRACTUAL TERMS

1. I am pleased to inform you that your application for employment as a teacher on contractual terms has been
successful and that you are initially posted to ..................................(Institution/ County)to teach
.........................subjects.
2. Your TSC No is ...................... . In all your correspondence to the Commission, you should include your full
names and TSC number.
3. Your salary will be Ksh.........................p.a. on the scale Ksh........................p.ato Ksh.................p.a. You will
also be entitled to Automatic House Allowance, Medical Allowance, Commuter Allowance and Hardship
Allowance (where applicable).
4. Subject to your acceptance of the terms of this letter, you are hereby appointed on probation in the service of the
Commission. You should report to the Head of Institution/TSC County Director to be assigned duties on or
before............................................. but not later than 30 days from the effective date of reporting.
5. Note that the effective date of your appointment will be the date you start teaching.
6. The period of probation is three months, but this may be extended in the case of unsatisfactory performance.
The appointment may be terminated before the completion of that period by either party giving to the other one
month’s notice in writing or by paying to the other an amount equal to one month’s salary in lieu of notice.
7. Upon taking up this offer, you will be issued with a Contract of Employment specifying the terms and
conditions of service which should be executed and returned to the Commission.
8. Further, note that your employment is subject to the Code of Regulations for Teachers, TSC Code of Conduct
and Ethics and other administrative circulars issued by the Commission from time to time.
9. You will be required to serve in any educational institution in Kenya where the Commission considers your
services necessary.

FOR: SECRETARY/CHIEF EXECUTIVE

TEACHERS SERVICE COMMISSION
Copy to:-
1. Sub County Director.
2. The Head of Institution................................ Please inform the TSC an entry and exit report when the teacher
started teaching.

107
 SCHEDULE XIII
(R.54(2)(c)

TEACHERS SERVICE COMMISSION

Telephone: ………….……TSC COUNTY

…………………….. ……………… ROAD
Email: ……………… P.O BOX…………..
Web: www.tsc.go.ke ………………, KENYA
When replying please quote
Date: ..........................
Ref. Nº:TSC/

Name of Teacher
...............................................
...............................................
TSC No..............................................

RE: POSTING LETTER (PRIMARY)

Following the offer of employment dated…………….the Teachers Service Commission has decided that you
be posted to ...........................primary school in…………….Sub County with immediate effect.

You are required to report to the Head of Institution for assignment of duties.

By a copy of this letter the Head of Institution …………….primary school, is required to inform this office
and the Secretary, Teachers Service Commission, through an Entry and Exit report, the exact date you report
for duty.

...................................................
TSC COUNTY DIRECTOR
………………COUNTY

Copy to:
1. The Secretary/Chief Executive,
Teachers service Commission,
Private Bag, 00100,
NAIROBI

2. Sub County Director

………………Sub County

3. The Head of Institution

……………….Primary School

108
 SCHEDULE XIV
(R.56 (4)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-100100
NAIROBI, KENYA

CONTRACT OF EMPLOYMENT FOR TEACHERS ON CONTRACTUAL TERMS

Agreement made on this …………day of……………………..20….between the Teachers

Service Commission (hereinafter called “the Commission”) on the one part
and………………………………………of P.O Box ……………………………… (hereinafter
called “the teacher”) of the other part.

1. The teacher agrees that he/she will diligently and faithfully perform his/her duties for the
period of his/her contract and will act in all respects according to the instructions or
directions given to him/her by the Commission through the Secretary to the Commission,
the agents of the Commission or other duly authorized officers.

2. Subject to the provision of clause 4 of the Schedule hereto, the salary of the teacher, which
shall be payable monthly in arrears, shall be in the salary scale of
Ksh……………………………per annum. Provided that his/her progress will be
conditional upon the fulfillment by his/her of such conditions as may from time to time be
in force.

3. This Agreement is subject to the conditions set forth in the Schedule hereto annexed which
shall be read and construed as part of this Agreement.

Signed and witnessed on the day and year above written.

Signed by:-……………………… In the presence of:- (Witness on behalf of the Commission)

For: Secretary/ Chief Executive
Name:………………………………………….

Teachers Service Commission

Address:………………………………………..
Signature:………………………………………
Designation:…………………………………...
Date:……………………………………………
109
Signed by:
Teacher In the presence of: - (Witness)
Name: ……………………………………. Name………………………………………
TSC No……………………………………. Occupation ………………..…………..….
Signature…………………………………. Signature……………………………….....
Address:………………………………….. Address:………………..…………………
Date:……………………………………… Date:………………………………………

Note: All alterations, additional and deletions must be initiated by both parties and their
witnesses.

SCHEDULE TO AGREEMENT

(1) Terms of Engagement

a) The engagement of the teacher is for a period of ……………..months of service
beginning from this ………… day of……….. 20… subject however, to the provision
of paragraph (c) of this clause.
b) Before a teacher is engaged, he/she shall be required to produce form GP.69.
c) The teacher may notwithstanding the completion of his/her term of engagement, be
retained in the service at the option of the Commission for a further period of one (1),
if in the opinion of the Commission, the exigencies of the teaching service demand it
and if a Government Medical Officer certifies that the teacher is physically fit to be
so retained, and the provision of this agreement shall apply to such extended period
accordingly.

(2) Further Employment

At some time, not more than six months and not less than four months before the date on which
his/her service under this Agreement terminates, the teacher shall give notice in writing to the
Commission whether he/she desires to remain in its employment, and if he/she so desires, the
Commission shall thereupon decide whether it will offer him/her further employment, in which
case re-engagement shall be on such terms as may be mutually agreed.

(3) Duties
The duties of the teacher shall include the duties of the teaching service for which he/she is
engaged, and any other relevant duties which the Commission may call upon him/her to perform.
The teacher shall not either directly or indirectly or without the permission of the Commission
engage in any other gainful employment. The teacher shall use his/her utmost efforts to promote
the interests of the Commission and shall conform to the Commission’s Code of Regulations for
Teachers and shall be subject to regulations prescribed by the Commission for the time of being
in force.

(4) Salary
a) Payment of salary will begin from this ………day of ……….. 20…………………….
The incremental date of the teacher will be ……………………
110
 b) Increments of salary, if any, will be reckoned as from the incremental date specified
in clause 4 (a) above, but no increment will be granted unless the efficiency, conduct
and diligence of the teacher during the year immediately preceding have been
approved.

(5) Housing
The teacher will be eligible to receive a housing allowance in accordance with the regulations in
force from time to time. Whenever available, an institution house may be provided on rental
basis.

(6) Traveling Allowance

When traveling on duty for approved purposes, the teacher either shall be provided with
transport or may be paid traveling expenses according to the scale in force from time to time for
transport and traveling expenses.

(7) Incapacity on Health Grounds

This shall be as provided by the Code of Regulations for Teachers.

(8) Discipline
This shall apply as per the Code of Regulations for Teachers and the Code of Conduct
and Ethics.

(9) Termination of Engagement

a) The Commission may at any time terminate the engagement of the teacher by giving
him/her one month’s notice in writing or by paying him/her one month’s basic salary
in lieu of notice.
b) The teacher may at any time after the expiry of one month from the commencement
of his/her term of contract terminate his/her contract by giving to the Commission one
month’s notice in writing, or by paying to the Commission one month’s salary in lieu
of notice.
c) If the teacher terminates his/her contract otherwise than in accordance with this
Agreement, he/she shall be liable to pay to the Commission on demand as liquidated
damages one month’s salary.

(10) Liability to make Good Loss

a) If in the opinion of the Commission, any pecuniary damages arise from any disregard
or failure on the part of the teacher to comply with any order, or from any neglect of
duty whatsoever on his/her part, he/she may be liable to a deduction from his/her
salary to make good the loss or any part thereof, the amount of which shall be
determined by the Commission.
b) Where the teacher is required to pay or to reimburse any amount to the Commission,
or owes the Commission any sum, such an amount may be recovered by deduction or
otherwise from his/her salary in such installments as the Commission may deem fit.

111
(11) Absence from Duty

The relevant provisions in the Code of Regulations for Teachers shall apply.

(12) Medical Attention

The teacher shall be eligible for medical attention in accordance with the Code of Regulations as
may from time to time be prescribed by the Commission.

(13) Gratuity

If this Agreement is determined otherwise than under the provisions of clauses 8, 9 (b), 9 (c) or
11 hereof, the teacher may be granted a gratuity which shall be determined by the Commission
from time to time. Provided that such teacher shall not be a beneficiary of benefits payable under
the National Social Security Fund.

(14) Annual Leave

This shall apply as per the provisions of the Code of Regulations for Teachers.

112
Form D SCHEDULE XV
(R.57 (1)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
When replying please quote NAIROBI, KENYA
Date:……………………………...
Ref. Nº: TSC/

NAME OF INSTITUTION AND ADDRESS

The Secretary/Chief Executive ..…………………………………………………. ……
Teachers Service Commission ……………………………………………………….
Private Bag ……………………………………………………….
NAIROBI ……………………………………………………….

ENTRY AND EXIT REPORT

PART A

Notes

1. This report shall be completed IMMEDIATELY a teacher STARTS OR STOPS teaching.

2. Upon completion, it should be URGENTLY distributed as follows:-

PRIMARY SCHOOLS POST PRIMARY INSTITUTIONS

1. ORIGINAL To the TSC Headquarters To TSC Headquarters
2. DUPLICATE To the TSC County Director To the TSC County Director
3. TRIPLICATE To be retained in school file To be retained in the school’s file.

3. This form is an accountable document which should only be completed by either the Head of Institution or in his
absence the Deputy Head of Institution.

PART B

ENTRY REPORT
1. NAME…………………………………………………………………………………………………….
2. TSC NO………………………………………………………………………..………….........................
3. GRADE e.g. P1,ATS IV, GR. II,GR III………………………………………………………………….
4. QUALIFICATIONS e.g.P1, DIP, B.ED. …………………………………………………………………...
5. TEACHING SUBJECTS………………………………………………………………..………………….
6. NAME OF INSTITUTION…………………………………………………………...………………….
7. STATION CODE OF THE INSTITUTION……………………………………………………………..
8. DATE STARTED TEACHING…………………………………………………………………………
9. TYPE OF ENTRY………………………………………………………………………………………
(E.g. New Appointment, Reinstatement, on Transfer – Give details of previous Institution)

PART C

EXIT/ STOPPAGE REPORT

1. NAME………………………………………………………………………………………………….

113
2. TSC NO………………………………………………………………………………………………..
3. GRADE………………………………………………………………………………………………..
4. QUALIFICATIONS e.g.P1, DIP, B.ED. ………………………………………………………………
5. TEACHING SUBJECTS………………………………………………………………………………
6. NAME OF THE INSTITUTION……………………………………………………..……………….
7. STATION CODE OF THE INSTITUTION……………………………………………….................
8. ANY ADMINISTRATIVE POSITION HELD AT THE INSTITUTION…………………………….
9. DATE STOPPED TEACHING……………………………………………………………………….
10. REASON FOR EXIT/STOPPAGE……………………………………………………..……………..
(E.g. Resignation, Termination, Absence, Desertion, Death, Sickness, on Transfer (specify the next Institution),
Leave (specify type of leave- Study, Maternity, Special, etc.)

Head of Institution Official stamp

NAME ……………………………………….. OFFICIAL STAMP….......……………………...
TSC NO. …………………………………….. SIGNATURE………………….…………….......
TEL. NO:……………………………………….

114
Form E SCHEDULE XVI
(R.58 (b)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
NAIROBI, KENYA

TEACHERS NEXT OF KIN/DEPENDANTS’ DETAILS

1. NOTES
(a) Relationship means related by blood, marriage or adoption e.g. spouse/parents/children etc.
(b) Any change on the teachers’ Next of Kin details should be immediately communicated by the
teacher to the Commission.

2. NAME ___________________________TSC NO. _________________ID/NO.______________

(Full Name in Block Letters)

3. DATE OF FIRST APPOINTMENT_________________________________________________

4. CONTACT ADDRESS___________________________________________________________

5. TELEPHONE__________________________________________________________________

6. E-MAIL_______________________________________________________________________

7. COUNTY _____________________________________________________________________

8. HOME SUB-COUNTY_____________LOCATION___________SUB-LOCATION__________

9. I, Mr/Mrs/Miss _______________________________ID. NO. _____________hereby nominate

the following as my next of kin and dependants as my beneficiaries in the event of death:-

NEXT OF KIN RELATIONSHIP, AGE &TEL. NO (IF ANY)

1. __________________________ ___________________ ____________

2. ___________________________ _______________________________
3.___________________________ _______________________________

DEPENDANTS
Name(s)
1. ___________________________ _____________________ ___________
2. _________________ __________ ______________________ ___________
3. _________________ __________ ____________ __________ ___________
4. _________________ ____________ _______________________
115
 5. _________________ _____________ _____________ ___________
6. _________________ _____________ ______________ ___________
7. _________________ ___________________________ ____________
8. _________________ ___________________________ ____________
9. . _________________ _____________ ______________ ____________
8. _________________ _____________ ______________ ____________
10._________________ ____________ ______________ ____________

10. NAME AND ADDRESS OF LOCAL ADMINISTRATOR__________________________

11. TEACHER’S SIGNATURE_________________ DATE_______________________

12. HEAD OF INSTITUTION

Name ________________________________________________________________
Address ______________________________________________________________
Sign.___________________________ Date _________________________________
Official Stamp _________________________________________________________

13. Witness ______________________________________________________________

Name________________________________________________________________
Sign _________________________________________________________________

116
 SCHEDULE XVII
(R.59 (1)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
When replying please quote NAIROBI, KENYA
Date:……………………………...
Ref. Nº: TSC/

Mr/Mrs/Miss/ .…………………………………

Thro’

The Head of Institution

………………………………………School
P.O. Box ……………………………………
………………………………………………

RE: LETTER OF PROBATIONARY APPOINTMENT

I am pleased to note that you have accepted the appointment as a teacher and started teaching
at………………………………………………with effect from ……………………………..……

This appointment forms an AGREEMENT made between the Teachers Service Commission and
(Full name) ……………………………………………………………………………………………………
Of (Address) ........................................…..School. P.O. Box ……………………., …………………..
(Herein after called the teacher) with effect from this………………………………………day
of…………………………………………………………………….....with continuous service to
count from……………………………(where applicable.)

The following are the Terms and Conditions of this agreement:-

1. Grade……………………………………….

2. The salary scale attached to this grade is Kshs……..……….. to Kshs

…………………........per annum. You will enter the scale at Kshs....................…per month.
You will also be entitled to allowances provided for in the Code of Regulations for Teachers.

(a) The period of probation will be six (6) months subject to satisfactory performance of
duty.
(b) On satisfactory completion of this probationary period, your terms of service will convert
to Permanent and Pensionable.
117
 (c) You will be required to apply for confirmation of appointment not later than one month
before the expiry of this probationary period.

3. This appointment may be terminated by either party giving to the other, one month’s notice
in writing, or by paying to the other an amount equal to one month’s salary in lieu of
notice.

4. A condition of this employment is readiness to serve in any institution in Kenya where the
Commission considers you qualified to teach.

5. Employment is subject to the Code of Regulations and Code of Conduct and Ethics
compiled and published by the Commission under the Teachers Service Commission Act
No. 20 of 2012.

6. You will be required to sign this agreement and return copies to the TSC Headquarters and
the TSC County Office respectively.

FOR: SECRETARY/CHIEF EXECUTIVE

TEACHERS SERVICE COMMISSION

The Teacher Head of Institution

Name: ……………………………………… Name………………………………..

Signed:……………………………………… Signed: ……………………………..
Date………………………………………… Date ………………………………...

118
 SCHEDULE XVIII
(R.59 (2)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
NAIROBI, KENYA
Date:……………………………...

………………………………………......
………………………………………......
………………………………………......
The Secretary,
Teachers Service Commission,
Private Bag-00100,
NAIROBI.

RE: APPLICATION FOR CONFIRMATION OF APPOINTMENT

(To be completed in QUADRUPLICATE one month before expiry of the probationary period)

Name ..........................................................................................................
TSC No..........................................................................................................
Grade ..........................................................................................................
Date of Appointment...................................................................................
Current Institution........................................................................................

Self-assessment by the teacher

1. Performance of Duty....................................................................................................................
.....................................................................................................................................................

2. Professional Conduct...................................................................................................................
......................................................................................................................................................
Signed............................................................................................Date.......................................................

To be completed by the Head of Institution

Overall assessment of suitability for confirmation......................................................................................
.....................................................................................................................................................................
.....................................................................................................................................................................
Name........................................Signature..........................Stamp and Date................................................
Copy to:
1. The TSC County Director
2. Head of the Institution

119
 SCHEDULE XIX
(R.59 (5)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
When replying please quote NAIROBI, KENYA
Date:……………………………...
Ref. Nº: TSC/APPT/5………….

To ………………………………………….
TSC No:-……………………………………

Through;

The Head of Institution

………………………………………………..
P.O. Box ……………………………………..

RE: CONFIRMATION OF APPOINTMENT

Your appointment as a teacher by the Teachers Service Commission under the terms of the
Letter of Probationary Appointment Ref/TSC/NO……………………… dated………….. is
hereby confirmed with effect from ……………………...

……………………………………………
FOR: SECRETARY/CHIEF EXECUTIVE
TEACHERS SERVICE COMMISION

Copy to: -
1. The TSC County Director
2. Head of the Institution

120
Form F SCHEDULE XX
(R.63 (3)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
NAIROBI, KENYA

The Secretary,
Teachers Service Commission,
Private Bag-00100,
NAIROBI.

APPLICATION FOR TRANSFER

NOTES FOR APPLICANTS:

(a) To be completed in TRIPLICATE by a teacher applying for inter-County/Intra-County transfer. Complete two copies
only for transfer within the Sub-County.
(b) All relevant sections of this form must be completed in full.
(c) Applications should be completed in TRIPLICATE. Two (2) of these copies should be forwarded to the County
Director/Sub County Office through the Head of the Institution for recommendation, and distribution as follows: -
i. Original to the Teachers Service Commission.
ii. Copy to TSC County Director/Sub County Office.
(d) A teacher shall move from one station to another upon receipt of a letter of transfer from the Commission/TSC County
Director/Sub County Office and a release teacher from the Head of Institution.

1.Full name(BLOCK LETTERS)............................................................................................

SURNAME FIRST NAME
OTHER NAMES

3. TSC No. ………………..………Mobile No.……….........…Email …….............................

4. Teaching Subjects …………………………………………………………………………..

5. Job Group …………………………………………………………………………….…….

6. Current Station ……………………………………………………………………………..
7. County ………………….. ………………..Sub-County…………….…………………….
8. Length of stay at the current Institution………..…………………………….......................

9. Length of stay in the current Sub-County ………………………………………………….

10. Present assignment …………………………………………………………………………

11. Institution to which transfer is requested ………………………………………….........

12. County………………………………..… Sub County …………………………............

13. When is transfer required………..............................…………………………………....

14. Reason for transfer

……………………………………………................................................……………..............
............................................................................................................................................................
.....................................................................................................................................................

Signature ……………………………………………………..

Date ……………………………………………………………
Head of Institution’s recommendation
………………………………………………………………………………............................................
........................................................................................................................................
…..................................................................................................................................................

Name ……………………………………………………….................................................................

TSC No. …………………Official Stamp and Signature …………………………………

Date ……………………………….. ……………………………

1.Recommendation by Sub County Director for transfer outside the Sub County and outside the
County:…………………………………………………………………………...................................
...................................................................................................................................................................
Name………………………………………..…TSC No…………………………………………….

Designation……………………………………………Signature…………………………….

Date ………………………………………………………………

(For internal transfers within County)

(a) Approved From …………………………school to ................................…........School with effect

from……………………………………………………………………………….

(b) Not Approved

Name.............................................................................................................................................

Signature of TSC County Director……………………………………………………………..

TSC No. ………………………………………………………………………………………..

Date …………………………………………………………………………………………….

Official stamp............................................................................................................................

2.Recommendation by County Director for transfer outside the Sub County and outside the
County:…………………………………………………………………………...................................
...................................................................................................................................................................
Name………………………………………..…TSC No…………………………………………….

Designation……………………………………………Signature…………………………….

122
Date ………………………………………………………………

(For internal transfers within County)

(a) Approved From …………………………school to ................................…........School with effect

from……………………………………………………………………………….

(b) Not Approved

Name.............................................................................................................................................

Signature of TSC County Director……………………………………………………………..

TSC No. ………………………………………………………………………………………..

Date …………………………………………………………………………………………….

Official stamp............................................................................................................................

123
Form G SCHEDULE XXI
(R.72 (a)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
NAIROBI, KENYA

APPLICATION FORM FOR THE TEACHERS PROFICIENCY COURSE

INSTRUCTIONS
1. Attach certified copies of the following documents:-
a) National Identity card;
b) Academic and Professional Certificates; and
c) Last letter of promotion; and
d) Any other relevant document.
2. Submit duly filled Application Forms to the respective Sub County Office.

PERSONAL DETAILS
Name..............................................................................TSC No. ...................................
ID.No............................................................ ……..Date of Birth ............................................
Gender......................................................................Mobile No. ......................................
Date of 1st Appointment as Trained/Graded Teacher ..........................................................
Current Grade.........................................date of appointment to current grade...........................
Current
Institution..............................................................................................................................
Address: .................................................................................................................................
Zone..............................................................................................................................................
Division........................................................................................................................................
Sub County........................................................ County...........................................................

SECTION A: ACADEMIC QUALIFICATIONS

Tick your highest academic level

Note: Indicate if undergoing any other professional course e.g. (Degree

etc).......................................

SECTION B: LENGTH OF SERVICE IN THE CURRENT GRADE

Tick as appropriate

– 18 Years
- 14 Years
– 10 Years
– 6 years

124
SECTION C: PROFESSIONAL DEVELOPMENT (Evidence Should Be Provided)
Tick as appropriate

-Service Courses e.g. Guidance & Counseling, Peace Education

Others(specify)

SECTION D: INVOLVEMENT IN CO-CURRICULAR ACTIVITIES (Evidence

should be provided)

County Level
Sub-County Level

SECTION E: RESPONSIBILITIES IN THE SCHOOL (Evidence should be provided)

Tick your highest level only.
Head teacher
Head teacher

hers (specify)

SECTION F: CONFIRMATION
I confirm that the information given is true to the best of my knowledge and understanding.

Signature: ………………………………………………………………………………………….

Date:.............................................................................................................................................

SECTION G: REMARKS BY HEAD OF INSTITUION (FOR TEACHERS)

………………………………………………………………………………………………….
…………………………………………………………………………………………………
…………………………………………………………………………………………………..

NAME……………………………………………………….
TSC NO………………………………………………………
SIGNATURE:…………………………………………………
DATE…………………………………………………………..

SECTION H: REMARKSBY THE SUB-COUNTY DIRECTOR (FOR HEADS OF

INSTITUTIONS)
………………………………………………………………………………………………….
…………………………………………………………………………………………………

NAME……………………………………………………….
TSC NO………………………………………………………
SIGNATURE:…………………………………………………
DATE…………………………………………………………..

125
Form H SCHEDULE XXII
(R.72 (b)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG -00100
NAIROBI, KENYA

APPLICATION FORM FOR PROMOTION (ADVERTISED POSTS)

Please complete this form in BLOCK letters as appropriate and submit to the Secretary,
Teachers Service Commission of Kenya, P.O. Box Private, Bag, 00100 Nairobi, Kenya.

1. Title :…………………………(Mr/Mrs/Miss)

2. Name of applicant: ……………..……………………………………………………......

SURNAME OTHER NAMES

3. ID. No/Passport No:…………….TSC No. ……………………

4. Date of Birth:………………Gender: Male Female

(dd-mm-yyyy

5. Current Station…………………………………

6. Current Grade…………………………………..

7. Date of appointment to current grade……………………………..

8. Contact Address: P.O. Box…………… Post Code……… Town/City……………………

9. Telephone……………….... Mobile ………………... E-mail ……………………………..

10. County……… Sub County…………………. Station…...........................

11.Current Post………………….Date of Appointment……………………….

12. Special Need? Yes No If yes State…………………

13. Current Assignments……………………….……………………………………………….

14. ACADEMIC AND PROFESSIONAL QUALIFICATIONS

Year Institution/College Course Achievement

126
15. Briefly state your current duties, responsibilities, and assignments

………………………………………………………………………………………………….
…………………………………………………………………………………………………
…………………………………………………………………………………………………
.…………………………………………………………………………………………………
…………………………………………………………………………………………………

16.Briefly state your teaching experience:

………………………………………………………………………………………………….
………………………………………………………………………………………………….
………………………………………………………………………………………………….
…………………………………………………………………………………………………

Station Grade From To

17. Non-Teaching experience:

Institution Grade From To

18. Break from Service and reason:

127
Form I SCHEDULE XXIII
(R.84 (2)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
NAIROBI, KENYA

BANK FORM
SCHOOL & ADDRESS:
____________________________________

Cell Phone No._____________________________________

THE SECRETARY
TEACHERS SERVICE COMMISSION
PRIVATE BAG – 00100
NAIROBI

THRO’

HEAD OF INSTITUTION OR
COUNTY DIRECTOR

PAYPOINT PARTICULARS

TSCNO:
ACCOUNTTITLE/NAME:___________________________________________________
___________________
(As it appears on the Bank plate/ statement)
BANK:______________________________________________BRANCH:_____________
__________________
COUNTY: ___________________________________ SUB-COUNTY:
____________________________________
BANK CODE: BRANCH CODE:

ACCOUNT NUMBER:
(As it appears on the Bank Statement)
Where any amount of money constitutes an Overpayment to me, I hereby give irrevocable
authority to my Bankto return the same to the Teachers Service Commission (TSC) whether
or not, I am in service of the Commission.
This authority extends to any Other Bank or Account to which the said money may be
transferred. This request supersedes any other request given prior to this date.
SIGNATURE:__________________DATE:________________I/D NO._______________
NB: Attach certified copies of I/D and proof of New Bank Account.
To be forwarded by the Head teacher/Principal of your school/Institution.

128
Form J SCHEDULE XXIV
(R.91 (4)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
NAIROBI, KENYA

RESPONSIBILITY ALLOWANCE CLAIM FORM. (To be completed in duplicate)

PART I: TO BE COMPLETED BY THE CLAIMANT

NAME………………………………………………………………………………………….
TSC.NO…………………………………………………………………………………….
SCHOOL…………………………………………………………………………………..
COUNTY……………………………………. SUB-COUNTY…………………………..
POSITION HELD…………………………………….............................................................
EFFECTIVE DATE OF APPOINTMENT……………………………………………….
SIGNATURE ………………………………………………………………………………

PART II: - SCHOOL ESTABLISHMENT (To be completed by Head of Institution or

DHRO)
STD1 STD2 STD3 STD4 STD5 STD6 STD7 STD8 Total Enrolment
/No. of Streams

Enrolment

No. of
streams

I certify that the details/information provided above is correct.

Name …………………………………………TSC NO. ……………………...……………...
Signature: ……………… ……………………… Designation………………………………...
Official stamp …………………………………………………………………………………..

PART III: TO BE COMPLETED BY THE OFFICER IN-CHARGE OF TSC SUB-

COUNTY

RESPONSIBILITY PAYMENT ASSESSED ATKSHS.………….P.M. W.EF. …………

PAYMENT AUTHORISED BY: …………………………………………………………..
DESIGNATION: …………………………………………………………………………….
SIGNATURE: ………………………………DATE: ……………………………………….
OFFICIAL STAMP………………………………………..…………………………………

129
Form K SCHEDULE XXV
(R.101 (2)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
NAIROBI, KENYA

TRAVELLING EXPENSES CLAIM FORM

NAME……………………………………………………………….TSC NO……….…………

INSTITUTION……………………………………………….……GRADE……………………

ADDRESS…………………………………………..COUNTY…………………………...........

BANK (AS PER PAYROLL)…………………..……………BRANCH……..............................

ACCOUNT NO…………………………………………………..……………………………..

MOBILE NO. ………………………………………………………………………………….

DATE DETAILS OF JOURNEY, DISTANCE AMOUNT CTS

HOTEL EXPENSES (Km) (Kshs)

TOTAL

Reason (s) for the journey………………………………………………………………………

I certify that, to the best of my knowledge, the above claim is genuine.

DATE………………….…..SIGNATURE OF CLAIMANT……………………………….

DATE………………….SIGNATURE OF HEAD OF INSTITUTION…………………….

Notes
1. All claims must be accompanied by necessary receipts and invoices.
2. A copy of the log book attached where an officer uses his/her own vehicle.
3. Authority letter from TSC County Director Agent should be attached in case of hiring vehicle.
4. Claims by the Head of Institution should be forwarded by the TSC County Director.
5. Claims should be submitted within three months period.

130
Form L SCHEDULE XXVI
(R.102 (4)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
NAIROBI, KENYA

SUBSISTENCE ALLOWANCE CLAIM FORM (OUTSIDE KENYA)

NAME ……………………………………………………………TSC NO……………………………

INSTITUTION………………………………………….....…………GRADE…………………………

ADDRESS …………….……………………………………COUNTY………………………………...

BANK (AS PER PAYROLL)………………..…………………….BRANCH……………………..…..

ACCOUNT NUMBER……………………………………………….………………………………….

MOBILE NO. ……………………………………………………………………………..... ……….

COUNTRY VISITED ...............................................................................................................................

DEPARTURE DATE..……………….RETURN DATE…………...…NO. OF DAYS……..…………

SIGNATURE OF CLAIMANT ……………………………..…………….DATE…….……………….

SIGNATURE OF HEAD OF INSTITUTION/CD……………………...DATE……………………..…

FOR OFFICIAL USE ONLY

RATE APPLICABLE ………………………………………………………….………………………

AUTHORIZATION
I hereby authorize payment of the sum below.
AMOUNT ……………………………………………………………………..……………………….
D (F)………………………………………………………….………DATE………………………….
Notes
1. The dates of departure and return mentioned above must correspond with the ones stamped by the
immigration department of Kenya and the visiting country on the passport.
2. The claims must be accompanied by the necessary supporting documents i.e. schedule of course program,
seminars, copies of passport clearly showing entry and exit dates.
3. Claims should be submitted within three months upon return.

131
Form N SCHEDULE XXVII
(R.108 (c)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
NAIROBI, KENYA

Sub County Director

______________________
______________________

RE: APPLICATION FOR ANNUAL LEAVE

PART 1(To be completed by applicant)

I___________________________TSC/No. ________________ wish to apply for _____days

Annual leave from___________ to___________

Date: _______________________________ Signature __________________________

PART II (To be completed by Head of Institution)

Leave is recommended/not recommended

Number of days recommended_________________________________________
Reason for not recommending _________________________________________
Name: ________________ Signature ___________________________________
Official Stamp __________________________________Date _______________

PART III (To be completed by Sub County Director)

Annual leave is hereby approved/not approved with effect from ___________to __________
You will be expected to resume duty on ________________

Reason for not approving______________________________________________________

Name: _____________ Designation________ Signature ___________ Date_____________

Copy to:
1. TSC Headquarters
2. TSC County Director

132
Form P SCHEDULE XXVIII
(R.109(1)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
NAIROBI, KENYA

Sub County Director

………………………………….
………………………………….

Thro’

Head of Institution
………………………………….
………………………………….

RE: APPLICATION FOR SICK LEAVE

PART I: To be completed by applicant

I Mr./Mrs./Miss./ ………………………...…………………………………….TSC No.

……………………apply for sick leave for period ……………to ……………......as per the
recommendation of a Registered Medical Practioner.

(Medical documents/ sick sheet from a registered medical practitioner must accompany this
application)

Signature of Applicant …………………………………… Date………………………………

PART II
Comments by Head of Institution/Sub County Director
………………………………………………………………………………………………….
………………………………………………………………………………………………….

Signature and Official stamp…………………………………………………………………..

Date…………………………………………………………………………………………….

Copy: County Director

Note: The Head of Institution to apply directly to the Sub County Director.

133
Form Q SCHEDULE XXIX
(R.114 (1)
TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
NAIROBI, KENYA

School Address_________________________
_____________________________________
_____________________________________
To:
Sub County Director
____________________________________
____________________________________
Thro’
The Head of Institution
____________________________________
P.O. Box ____________________________
____________________________________
RE: APPLICATION FOR MATERNITY LEAVE
PART 1(To be completed by Applicant)
I (Miss/Mrs. /Ms.) ___________________________TSC/No. ________________ wish to apply for
Maternity leave for the period ___________________ to ___________________
(A certified copy of the Birth Notification must accompany this application)
Date: _______________________________ Signature _____________________________
*PART II (To be completed by a Registered Medical Practitioner)
I certify that the Applicant delivered on____________________________________________
Name: ________________ Signature ______________________________________________
Official Stamp ______________________ Date _____________________________________
PART III (To be completed by Sub County Director)
Maternity leave is hereby granted with effect from _____________________ to ________________
You will be expected to resume duty on ____________________________________________
Name: __________________Designation.____________________ Signature ______________
Official stamp ____________________ Date ___________________________
Copy to: -
1. The Secretary
Teachers Service Commission
Private Bag
NAIROBI
2. TSC County Director
*NOTE: Part II to be filled where a Notification of Birth has not been provided under Part I.

134
Form R SCHEDULE XXX
(R.116 (2)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG -00100
NAIROBI, KENYA

School Address_________________________________
_____________________________________________
______________________________________________

To:
TheSub County Director___________Sub- County

Thro’

The Head of Institution

_________________________
P.O. Box _________________
_________________________

RE: APPLICATION FOR PATERNITY LEAVE

PART 1(To be completed by applicant)

I (Mr.) ___________________________________TSC/No. ______________________wish
to apply for Paternity leave for the period ________________to _________________

(A certified copy of the Birth Notification must accompany this application)

Date: __________________________________ Signature __________________________

PART II (To be completed by The Sub County Director)
Paternity leave is hereby granted with effect from ________________ to ________________
You will be expected to resume duty on __________________________________________
Name: ______________________Designation.__________________Signature ___________

Official stamp _______________________________ Date ___________________________

Copy to: -
1. The Secretary
Teachers Service Commission
Private Bag
NAIROBI

2. TSC County Director...................……………….County

135
Form S SCHEDULE XXXI
(R.117(1)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG -00100
NAIROBI, KENYA

APPLICATION FOR STUDY LEAVE

Notes

1. Please read and understand the instructions before completing the form

2. This form is to be completed in triplicate. The original will be sent to the Commission, Duplicate to the Head
of Institution and Triplicate to the TSC County Director.

3. Teachers applying for study leave with or without pay must have served in the teaching profession for minimum
period of five (5) years.

4. Application for study leave must be received at the Commission’s Headquarters at least thirty (30) days before
commencement of studies.

5. Application for study leave must be accompanied by a copy of the University/College admission letter.

6. Applicants for the three (3) months Research leave must attach the following:-

(i) Initial Admission letter

(ii) Coursework completion letter
(iii) Transcripts for units completed

7. A teacher shall NOT leave the duty station before study leave is approved in writing by the Commission

8. A teacher will be expected to report for duty on or before the date of expiry of study leave.
(i) Applicants for more than six (6) months will be required to report to the TSC headquarters for posting on
completion of the leave.
(ii) Applicants for study leave of less than six(6) months will be required to report to their former stations

9. Applications for extension of study leave or change of Course or Institution must be made to the Commission at
least thirty (30) days in advance.

10. All applications for study leave must meet the requirements stipulated in the study leave policy.

PART1 (A) TO BE COMPLETED BY THE TEACHER

1. Name ……………………………………………………………………………

2. TSC NO ……………………………………………………………………………….

3. Designation: - Head of Institution Deputy Head of Institution

Any Other (specify) ……………………………………………………………….

136
 4. School/Institution -----------------------------------Address………………….....

5. Date of first appointment…………………………………………………………..

6. Qualifications:
(a) Professional Qualifications: - P1 DIP. DEGREE MASTERS
Other (specify)………………………………….

(b) Main teaching subject (Post Primary Institutions only) --------------------------

7.
a) Course you intend to pursue --------------------------------------------------

b) Subjects you intend to study -----------------------------------------------------

c) Name of University/Institution/College -------------------------------------------

8.
a) Date resumed duty from previous study leave (If any) -----------------------------

b) Current Study leave period:-

From--------------------------to………………………..(State dates as precisely as possible)

9. (a) Contact address during Study leave ------------------------------------------------

(b) Mobile number -------------------------------Email Address………………………

PART I (B)
10. (i) Terms of Service
Permanent & Pensionable Probation Temporary Contract)

(ii) Allowances Rates per month

a. Responsibility Allowance ……………………..

b. Hardship Allowance …………………………….

c. Special School Allowance …………………………….

d. Special Duty Allowance …………………………

11. I accept to be bonded after my study leave as stipulated in the Bond Obligation Form
(attached) and I accept to redeem the bond in the event of breach.

NOTE: Attach duly completed bonding forms to your application.

Applicant’s Signature -------------------------------------- Date --------------------

137
PART II
(a) TO BE COMPLETED BY THE HEAD OF INSTITUTION

I confirm that the institution has ………….. Streams. The following teachers are currently on
study leave.

S.NO NAME TSC NO DEPARTMENT DURATION OF LEAVE

1
2
3
4

I therefore recommend do not recommend this application.

Reasons for not recommending …………………………………………………………………….

………………………………………………………………………………………………………

Name ------------------------------------------------- TSC/NO -------------------------------

Designation ----------------------------------------- Signature ------------------------------
Mobile No. ------------------------------------------ Email Address --------------------------
Official Stamp -------------------------------------- Date ----------------------------------

(b) TO BE COMPLETED BY THE SUB COUNTY DIRECTOR

I confirm that the number of teachers currently on study is…………………. …and does not exceed
2% of the Sub- County teacher population.

I therefore recommend do not recommend this application.

Reasons for not recommending ----------------------------------------------------------------

Name ------------------------------------------------- TSC/NO -------------------------------
Designation ----------------------------------------- Signature ------------------------------
Official Stamp -------------------------------------- Date --------------------------------

(c) TO BE COMPLETED BY TSC COUNTY DIRECTOR

The number of teachers currently on study leave in the institution is………………………………...

I therefore recommend do not recommend this application.

Reasons for not recommending ………………………………………………………………………

Name………………………………… TSC No.………….……Designation………………………….

Signature ……………………………Official Stamp ….………………………………………………

138
Form T SCHEDULE XXXII
(R.119 (1)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
NAIROBI, KENYA

BONDING FORM FOR TEACHERS

(USE BLOCK LETTERS TO FILL IN THE DETAILS)

Know all men by these presents that

I……………………………………………………………TSC NO………….………………..
(Full Name)
of……………………………………………………………. I.D NO: ………………………...

and………………………………………………………… I.D NO: ………………………….

(Full Name of First Surety)
of…………………………………………………………. ……………………………….……

and…………………………………………………………… I.D NO: ………………............

(Full Name of Second Surety)

of………………………………………………………….:…………………………………….
are jointly and severally bound unto the Teachers Service Commission (herein-after called
“the Commission”) in the sum equivalent to the value of the scholarship plus salaries and
allowances paid for the duration of the scholarship OR salaries and allowances paid
during the period of study leave to be paid to the Commission, for which payment to be
well and truly made, we jointly and severally bind ourselves, our heirs, executors,
administrators and assigns by these presents.

Sealed this ……………………………..…….….day of …………………………20…………

Whereas under the policy for the award of financial assistance of any kind herein-after
referred to as Scholarships for training, the said (Obligor)
……………………………………………… has been awarded a scholarship/study leave for
training at …………………………………………………and under the terms of the said
policy is required to enter into a bond duly to comply with the conditions set out here under:
NOW THE ABOVE WRITTEN OBLIGATIONS are conditioned to be void in case the said
…………………………………………………………………shall

139
a) complete the course for which the scholarship was awarded and follow the directions laid
down in the rules contained in the schedule hereto and such other rules as may hereafter
be made whether by way of amendment or otherwise by the Principal Secretary-
Directorate of Public Service Management or any other person nominated by the
Government in that behalf governing the award of Scholarships tenable in Kenya or
elsewhere outside Kenya, and

b) where applicable, accept such transport facilities made available to him/her by the
Government for his/her return to Kenya and, if so required to return to Kenya
immediately after completion of the course of study for which the scholarship is awarded
or at such a time as the Government may, through the Principal Secretary in charge of
Public Service Management or any other person nominated by the Government in that
behalf direct unless he/she is prevented from doing so by sickness proved by a Certificate
from a Medical Practitioner or by circumstances beyond his/her control recognized as
such Principal Secretary in charge of Public Service Management or any other Person
nominated by the Government in that behalf, and

c) on return to Kenya, rejoin or enter in the TSC establishment if called upon to do so by the
Cabinet Secretary/Chief Executive of ……………………………… in the capacity for
which his/her course instruction is adjudged by the said Cabinet Secretary/Chief
Executive to have rendered him/her competent and continue in that service for a period of
THREE (3) years or if not called upon to rejoin or enter such service, undertake such
engagement as the Cabinet Secretary may direct for period of THREE years.

Provided that the Commission Secretary shall have power to release him/her from such
obligation at any time before the expiry of the said period of THREE years as he shall in his
sole discretion think fit but in the event of a breach of any or all of the above conditions, the
above written bond shall remain in full force and effect and the same sum equivalent to the
value of the scholarship plus salaries and allowances paid for the duration of the
scholarship/study leave shall be forthwith payable to the Commission Secretary on behalf of
the Government of Kenya in respect of such breach by the way of liquidated damages, and
not as a penalty by the Obligor and in case of his failing to do so, by the sureties jointly or
severally.

a) the said ………………………………………………………………………. and the

Government of Kenya hereby agree that the above obligations contained in this
agreement regarding the terms of employment with the Commission will bind and be
paramount to any other later or subsequent terms of appointment unless his/her bond is
first terminated by the Teachers Service Commission.

Signed, Sealed and Delivered by

theobligor to whom a scholarship ………………………………
has been awarded in the presence of:- Signature(Obligor)

Name in full (First surety) ……………………………………………………………

(Block Capital)

How do you know the Obligor…………………………………………………………..

……………………………………………………………………………………………

140
 Address……………………………………………………………………………….
(Block Capital)

Occupation………………………………………………………………………………
(Block Capital)

Place of work and Personnel No.(if employed)………………………………………...

Signature ………………………………………………………………………………..
.

Name in full (Second surety) …………………………………………………………

(Block Capital)
How do you know the Obligor…………………………………………………………..
……………………………………………………………………………………………

Address…………………………………………………………………………………..
(Block Capital)
Occupation………………………………………………………………………………
(Block Capital)

Place of work and Personnel No.(if employed)………………………………………...

Signature ………………………………………………………………………………….

THE SCHEDULE ABOVE REFERS TO RULES GOVERNING THE AWARD

OF SCHOLARSHIP MADE BY THE GOVERNMENT OF KENYA TENABLE
IN OR OUTSIDE KENYA

(In this context “Scholarship” includes awards made under any Government Scholarship
Scheme, Training Courses and Study Leave).

1. Every person awarded a Scholarship by the Government which is tenable in

Kenya or outside Kenya is required to comply with the following rules:-

(a) To accept such transport to and from the venue of training as is provided by
the Government.

(b) To proceed to the institution as directed and begin the course of studies for
which the award was made and to continue with such studies for as long as
prescribed unless he/she is prevented from so doing by sickness proved by a
certificate from a recognized Medical Practitioner or by circumstances
beyond his control recognized as such by the Principal Secretary –
Directorate of Public Service Management or any other person in that behalf.

141
 (c) To reside in an approved college, hostel or lodgings.

(d) To devote his/her whole time to following the course of instruction for which
the Scholarship is awarded unless permission to undertake other work or
studies or to modify his course in content or duration is granted by the
Teachers Service Commission.

(e) Not to engage in any occupation or activity which is considered detrimental

to his/her progress in the course of studies prescribed for him/her and/or
detrimental to his/her health.

(f) To satisfy the Commission as to attendance, conduct and progress by report

from the head of the institution or such other approved person at the
institution in which he/she is studying.

(g) At all times to conduct himself/herself as an honest and faithful student and to
the best of his/her power and ability faithfully to observe, obey and perform
such instructions and directions as may be given to him/her from time to time
in whatever form such instructions may take.

(h) To submit to a medical examination as directed; it being understood that the

scholarship may be suspended or terminated if the report from such medical
examination indicates that he/she is unfit to complete his/her studies owing to
ill health. The Scholarship may be suspended or terminated if he/she absents
himself/herself from studies for more than six months owing to ill health.

(i) To sit for and pass any prescribed examinations or approved group of
examinations within the time fixed by the authorities of the institution at
which he/she is attending or by the Principal Secretary – Directorate of Public
Service Management or any other person in that behalf unless he/she is
prevented from so doing by sickness proved by a certificate from a
recognized Medical Practitioner or by circumstances beyond his/her control
recognized as such by the Principal Secretary – Directorate of Public Service
Management or any other person in that behalf.

(j) To complete the course without interruption and to fulfill all the conditions
under which the Scholarship was awarded.

2. The Scholarship may be suspended or terminated if the person awarded a

Scholarship fails to comply with any of the foregoing rules. Where a scholarship,
tenable outside Kenya is terminated, the cost of a return passage will be met by
Government provided that the person returns to Kenya at the earliest opportunity, If
such a person without reasonable excuse fails to travel at the earliest opportunity,
he/she shall forfeit his/her right to free passage and all other allowances to which
he/she would otherwise be entitled.

3. Whenever direction, intention, approval or consent is indicated or required by any

of the foregoing rules, the same may be given or signified by the Principal Secretary

142
 – Directorate of Public Service Management or such person as he/she may appoint
by notice in the Gazette.

4. All beneficiaries will be required to sign the following declaration in the presence of
a Magistrate or an Officer of the Commission within the Human Resource
Department authorized in that behalf by the Secretary/Chief Executive.

I …………………………………………………………. I.D NO: ……………………….......

hereby declare that I have read the foregoing rules and/or the Commission’s Study Leave
Policy and agree that the Scholarship/Study Leave awarded to me shall be governed by these
rules and that in the event of a breach by me of any of the rules, my Scholarship/Study Leave
may be suspended or terminated forthwith.

……………………………………………..
(Obligor Signature)

I certify that the Declaration was both read aloud and signed by the Candidate in my presence

on ………………………………day of …………………………… 20…………………….

Name ………………………………….. Signature ……………………………………

…………………………………. ……………………………………………….
(Title/Designation) (Official Stamp)

143
Form U SCHEDULE XXXIII
(R.142 (5)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG -00100
When replying please quote NAIROBI, KENYA
Date:……………………………...
Ref. Nº: TSC/

Name:- ……………………………………….
……………………………….........................

Thro’
………………………………………………..
…………………………………………………

RE: SUSPENSION

Pursuant to Chapter Six of the Constitution of Kenya, 2010, Section 62 of the Anti-
Corruption and Economic Crimes Act and Regulation 138of the Code of Regulation for
Teachers (Revised 2014), and subsequent to your arrest and arraignment in court on
…………………………………..you are hereby suspended from the teaching service with
effect from the date of this letter until your case is heard and determined.

During the period of suspension, you will be entitled to half basic salary, full house
allowance and access to medical services.

You are expected to report to/inform the Commission immediately your matter is finalized.

………………………………………
FOR: SECRETARY/CHIEF EXECUTIVE
TEACHERS SERVICE COMMISSION

Copy to: -

1. County Director ……………………………………………………

2. Sub County Director…………………………..

144
 SCHEDULE XXXIV
(R.145 (11)(c)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG -00100
When replying please quote NAIROBI, KENYA
Date:……………………………...
Ref. Nº: TSC/

MR/MRS/MISS:…………………………………………………

TSC/NO. ………………………... GRADE: …………………… DESIGNATION…………………………..

TEACHER’S ADDRESS:…………………………………………………………………………………………

NAME AND ADDRESS OF INSTITUTION:…………………………………………………………………..

COUNTY………………………………….……SUB-COUNTY………..……………………………………….

RE: LETTER OF INTERDICTION

I am directed by the Teachers Service Commission to say that, it is alleged that you have breached
Regulation ……………………………………of the Code of Regulations for teachers in that
you………….....…………………..............................................................

Before the Commission proceeds to consider and determine your case: -

1. You are invited to make a defence statement/Response to the Commission in writing within 21
days from the date of this letter;
2. You will be given an opportunity to be heard by the Commission in person;
3. Indicate the nearest TSC Sub-County office where you will be required to report once a month;
4. Present any other evidence including documents in support of your case;
5. Vacate office and continue to be away;
6. Provide your contact address, email and telephone number;
7. Forfeit your annual leave;

Signed:……………………………………………………..
Name: ……………………………………………………..
Designation:……………………………………………….
Copy to: -
The Secretary
Teachers Service Commission
Private Bag - 00100,
NAIROBI.

Copy to:
1. The T.S.C. County Director
2. Sub County Director

145
 SCHEDULE XXXV
(R.148(1)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG -00100
When replying please quote NAIROBI, KENYA
Date:……………………………...
Ref. Nº: TSC/

TSC/DISC/NO ……………………………………………………
MR/MRS/MISS: ………………………………………………

RE: INVITATION FOR HEARING OF DISCIPLINE CASE

Further to the interdiction letter dated……………………., I am directed to inform you that,

your case will be heard on ………………………………at…..……………………………. at
8.30 a.m or soon thereafter. You are invited to attend in person together with your witnesses
(if any).

Please bring the following documents which the Commission may wish to examine during
the hearing:-
a) Original copies of your academic and professional certificates;
b) Last payslip;
c) National Identification Card;
d) Certificate of Registration as a teacher;
e) ..................................................(specify any other).

You are also advised to bring your letter of interdiction together with any documents that
may be useful in your defence.

You are advised to contact the Teachers Service Commission if communication of the
decision of your case is not communicated to you within 28 days from the date of the hearing.

FOR: SECRETARY/CHIEF EXECUTIVE

TEACHERS SERVICE COMMISSION

146
 SCHEDULE XXXVI
(R.151(1) (b)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG -00100
When replying please quote NAIROBI, KENYA
Date:……………………………...
Ref. Nº: TSC/

REF: DISC. CASE NO. _________________________________

TSC/NO. __________________________________

MR./MRS/MISS __________________________________

__________________________________

__________________________________

RE: WITNESS SUMMONS TO APPEAR BEFORE THE COMMISSION

(Issued in accordance with the provision of Section 12 (2) (c) of the Teachers Service Commission
Act, No. 20 of 2012).
I am directed by the Teachers Service Commission to say that it has before it the case of a teacher
Mr/Mrs/Miss..................................................................................TSC No.............................in which it
has been alleged that he/she has violated the provisions of the Code of Regualtions for Teachers(2014.
The allegations against him/her are as follows:-
....................................................................................................................................................................
....................................................................................................................................................................
....................................................................................................................................................................
..............................................................................................................................................................
In this connection, I am directed to request your attendance at a meeting of the Commission to be held
at.......................................on..............................at.............................for the purpose of giving evidence.
Your reasonable travelling expenses by public means and your out-of-pocket expenses incurred in
connection with your attendance will be refunded by the Commission on production of receipts to the
Commission. In the case of public officer, only reasonable out-of-pocket expenses other than those
payable from a Departmental vote are refundable.

SIGNED:..................................................
DESIGNATION: .....................................
DATE:.......................................................

Copy to: (in case of Agent)

The Secretary, Teachers Service Commission

I acknowledge receipt of the summons

FULL NAME................…….....................
ID NO..........................................................
SIGNATURE..............................................

147
 SCHEDULE XXXVII
(R.153 (1)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG -00100
When replying please quote NAIROBI, KENYA
Date:……………………………...
Ref. Nº: TSC/

REF: DISC. CASE NO. _________________________________

TSC/NO. __________________________________

MR./MRS/MISS ___________________________________

___________________________________

RE: DECISION OF THE COMMISSION

Pursuant to the hearing of your discipline case held on……………………………………….I

am directed by the Teachers Service commission to inform you that the Commission has
carefully considered your case and has determined that you are guilty of the charges leveled
against you and that you should
be………………………(dismissed/surcharged/suspended/retired in the public
interest/warned/removed from the Teachers’ Register/cancel Registration Certificate/Retired
under 10/50 Rule) with effect from …………………………………. for the following
reasons:-

(Insert reasons and appropriate directions /instructions)

FOR: SECRETARY/CHIEF EXECUTIVE

TEACHERS SERVICE COMMISSION

Copy to:

1. T.S.C. County Director _______________________________

2. Sub County Director_________________________________
3. Head of Institution___________________________________

148
 SCHEDULE XXXVIII
(R.153(2) (a)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG -00100
When replying please quote NAIROBI, KENYA
Date:……………………………...
Ref. Nº: TSC/

TSC/ NO:…………………………………………….

TSC/DISC/NO…………………………………….….

MR/MRS/MISS: …....................................................

.....................................................................................

.....................................................................................

RE: REVOCATION OF INTERDICTION

Pursuant to the hearing of your discipline case on …………………………., I am directed by

the Teachers Service Commission to inform you that, the Commission has carefully
considered your case and has determined that you are not guilty of the allegation made
against you. Subsequently, your interdiction is hereby revoked.

Accordingly, any salary and allowances that would otherwise have been payable during the
period of your interdiction will be paid to you in full once you are reinstated on payroll.

Please note that, payment of any salary is subject to Chapter VI of the Code Regulation for
Teachers and will be effective only after you report for duty and start teaching.

You will be posted immediately.

FOR: SECRETARY/CHIEF EXECUTIVE

TEACHERS SERVICE COMMISSION

Copy to: -
1. The TSC County Director ……………............................................
2. The Sub County Director…………....................

149
 SCHEDULE XXXIX
(R.156 (3)
TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG -00100
When replying please quote NAIROBI, KENYA
Date:……………………………...

Thro’

.........................................................

.........................................................

Dear Sir/Madam,

RESIGNATION ON MARRIAGE GROUNDS

I acknowledge receipt of your letter dated ....................in which you tendered resignation from the
teaching service. Subject to you being cleared of all government liabilities, the resignation has been
accepted with effect from ....................Accordingly, your last date of service will be .......................up
to and including which date you will be paid salary.

However, in order to enable us process the payment of your marriage Gratuity, you should bring the
following documents: -

1. Any pay slip for the month of .................................. or .........................................

2. Photocopy of your National Identity card both sides (two).
3. Two Photostat copies of your Marriage Certificate and the original (to be returned to you) or
Affidavit from yourself and spouse.
Affidavits stating your marital status from both parents and parents’ in-law or close relatives
in the absence of the parents.
4. The attached Bank form duly completed.
5. TSC clearance certificate (attached).
6. Two copies each of your income Tax personal Identification Number certificate (PIN).
7. Two copies of each of promotion letter/certificates.

On behalf of the Commission, I take this opportunity to thank you for the devoted service rendered to
the teaching profession. We wish you all the best in your future.

Yours faithfully

FOR: SECRETARY/CHIEF EXECUTIVE

TEACHERS SERVICE COMMISSION
Copy to:
1. TSC County Director
2. Sub County Director
NB: Confirm from the nearest KRA offices whether you have any tax liabilities and clear with them.

150
 SCHEDULE XL
(R.153 (5)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG -00100
When replying please quote NAIROBI, KENYA
Date:……………………………...
Ref. Nº: TSC/

CLEARANCE CERTIFICATE

To be completed by Head of Institution/Sub County Director

I wish to confirm that MR/MRS/MISS/M/S…………………....of TSC…………………is

due to leave employment with effect from ……………………………….

I wish to further confirm that he/she has worked up to and including ………..……………and
has/has no Government/Institutional Liabilities.

(List particulars of liabilities if any)

…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………

Name: ……………………………………………Designation………………………………
Signature: ............................................................... Rubber
Stamp…………………………………………........
Date:………………………..…………...................

151
 SCHEDULE XLI
(R.159 (1)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG -00100
When replying please quote NAIROBI, KENYA
Date:……………………………...
Ref. Nº: TSC/

Thro’
………………………………………
………………………………………

RETIREMENT ON 10/50 YEAR RULE

It has been decided to retire you from service on the 10/50-year rule with effect from
………………..according to Regulation 159 of this Code. To assist us process your retirement dues,
you are requested to forward the following documents:-

(a) Any latest original payslip

(b) Two (2) Photostat copies of your identity card, both sides (certified as true copies)
(c) Two photo copies each of all promotion letters/certificates
(d) The attached payment of lump sum gratuity form duly completed (name should appear as on
ID).
(e) The attached option to commute pension form in duplicate duly completed

(Photostat copies are not acceptable)

f) Two copies of your income tax personal identification number certificate (PIN)
g) TSC/clearance certificate
h) The earliest pay slip showing W.C.P.S deductions in case of male teachers

I take this opportunity to thank you for the service rendered to the teaching service. I wish you all the
best in your retirement.

Yours faithfully,

FOR: SECRETARY/CHIEF EXECUTIVE

TEACHERS SERVICE COMMISSION
Copy to:
1. TSC County Director
2. Sub County Director
NB: Confirm from the nearest KRA offices whether you have any tax liabilities and clear with them.

152
 SCHEDULE XLII
(R.159 (2)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG -00100
When replying please quote NAIROBI, KENYA
Date:……………………………...
Ref. Nº: TSC/

………………………………….

Thro’
………………………………….
………………………………….
………………………………….

Dear Sir/Madam,

RE: VOLUNTARY RETIREMENT ON AGE GROUNDS

I acknowledge receipt of your letter-dated …………………. in which you gave notice of your intention to retire
from the teaching service. I am pleased to inform you that the retirement has been approved by the Commission
with effect from …………………….……...
Accordingly, your last day of service will be ……………… up to and including which date you will be paid. In
order to hasten the processing of your pension papers for payment by the treasury, you should forward directly
to this office the following documents to reach here ……………………...

a) Two Photostat copies of your identity card (both sides).

b) The attached option to commute pension form in duplicate duly completed.
c) The attached payment of lump sum gratuity form duly completed.
d) TSC Clearance certificate attached.
e) Two copies each of all promotion letters/certificates.
f) The earliest pay slip showing W.C.P.S deductions in case of male teachers.
g) Two copies of Income Tax Personal Identification Number Certificate (PIN).
I) Latest original pay slip.

I take this opportunity to thank you for service rendered to the teaching service.
I wish you all the best in your retirement.
Yours faithfully,

FOR: SECRETARY/CHIEF EXECUTIVE

TEACHERS SERVICE COMMISSION
Copy to:
1. TSC County Director
2. The Sub County Director

NOTE
1. A retired teacher can opt to continue with NHIF contributions by paying Ksh.160 p.m. to NHIF.
2. Following the amendments to the Income Tax Act Cap 470 introduced by the Finance Act 1992, any payments in
excess of KSh. 15,000 per month and Kshs.480, 000 commuted pension are taxable.
3. Confirm from the nearest KRA offices whether you have any tax liabilities and clear with them.

153
 SCHEDULE XLIII
(R.160 (3)
TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG -00100
When replying please quote NAIROBI, KENYA
Date:……………………………...
Ref. Nº: TSC/

…………………………….
Thro’
……………………………….
……………………………….
……………………………….
Dear Sir/Madam
RE: COMPULSORY RETIREMENT ON AGE GROUNDS
The records held in this office indicate that you were born in …………….Therefore you will have
attained 60/65 years the age for compulsory retirement on………………. You will also have
completed the period for qualifying service for payment of pension. Your last day of service will be
…………………………………up to and including which date you will be paid.
In order to hasten processing of your pension papers for payment by the Treasury, you should forward
to the Sub County Director of the TSC Sub-County Office ………………………………….the
following documents to reach the Commission on or
before…………………..…………………………….
(a) Two Photostat copies of your National Identity Card (both sides).
(b) The attached option to commute pension form in duplicate duly completed
(c) (Photostat copies are not acceptable)
(d) The attached payment of lump sum gratuity form duly completed (names should
appear as on ID).
(e) TSC clearance certificate attached.
(f) Two copies each of all promotion letters/certificates
(g) The earliest pay slip showing W.C.P.S deductions in case of male teachers.
(h) Two copies of your income tax Personal Identification Number certificate (PIN).
(i) Any original pay slip between ………………………..
I take this opportunity to thank you for service rendered to the teaching service. I wish you the best of
luck in your retirement.
Yours faithfully
FOR: SECRETARY/CHIEF EXECUTIVE
TEACHERS SERVICE COMMISSION
Copy to:
1. TSC County Director
2. The Sub County Director
NOTES
1. A retired teacher can opt to continue with NHIF contributions by paying Ksh.160 p.m. to NHIF
2. Following the amendments to the Income Tax Act Cap 470 introduced by the Finance Act 1992, any payments
in excess of Ksh. 15,000 per month and Kshs.480,000 commuted pension are taxable.
3. Confirm from the nearest KRA offices whether you have any tax liabilities and clear with them.

154
 SCHEDULE XLIV
(R.161 (3)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG -00100
When replying please quote NAIROBI, KENYA
Date:……………………………...
Ref. Nº: TSC/

Thro’
………………………………………………
………………………………………………

Dear Sir/Madam

RE: RETIREMENT ON MEDICAL GROUNDS

The Medical Board which convened and examined you at …………………………….. on

………………………………recommended that you are not fit for further teaching service.
Accordingly, it has been decided to retire you from the teaching service with effect from
………………………………….

In order to enable us process your pension papers in time for early payment by the Treasury, you
should forward directly to this office the following documents to reach the Commission on or
before……………………………….

(a) Any salary pays slip for the last month you were on payroll.
(b) Two Photostat copies of your National Identity Card (both sides).
(c) The attached option to commute pension forms in duplicate duly completed.
(d) Bank Forms (names should appear as on ID).
(e) Copy of Personal Identification Number (PIN) Card from the Income Tax Department.

On behalf of the Commission, I take this opportunity to thank you for the devoted service, which you
have rendered to the teaching profession. We wish you all the best in your future endevours.

Yours faithfully

FOR: SECRETARY/CHIEF EXECUTIVE

TEACHERS SERVICE COMMISSION

Copy to:
1. TSC County Director
2. The Sub County Director

NB: Confirm from the nearest KRA offices whether you have any tax liabilities and clear with them.

155
 SCHEDULE XLV
(R.162 (5)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG-00100
When replying please quote NAIROBI, KENYA
Date:……………………………...
Ref. Nº: TSC/

Mr./Mrs./Ms……………………………………………

Thro’
...................................................................
..................................................................

RE: RETIREMENT IN PUBLIC INTEREST

It has been decided to retire you in the public interest as per regulation 135(4) with effect
from ............................................

In order to hasten processing of your retirement papers for onward transmission to treasury
you should forward directly to this office the following documents.

1. Two copies of your National Identity card

2. Original payslip for the last month you were on payroll
3. The attached option to commute pension forms duly completed
4. The attached payment gratuity form duly completed(name should appear as on ID)
5. The earlier payslip reflecting W.C.P.S deductions
6. Two copies of your income Tax personal identification number
7. Two copies of all your promotion letters and certificates
8. The attached TSC clearance.

On behalf of the Commission I take this opportunity to thank you for services rendered to the
teaching profession.
I wish you the best in your retirement.

FOR: SECRETARY/CHIEF EXECUTIVE

TEACHERS SERVICE COMMISSION

Copy to:
1. TSC County Director
2. The Sub County Director
NB: Confirm from the nearest KRA offices whether you have any tax liabilities and clear with
them.

156
 SCHEDULE XLVI
(R.165 (4)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG -00100
When replying please quote NAIROBI, KENYA
Date:……………………………...
Ref. Nº: TSC/

...............................................
Thro’
.....................................................
................................................

RE:TRANSFER OF SERVICE

Following your application for transfer of service to………………….the Commission has

with effect from……………..released you as per your request.

Transfer of service documents will be processed and submitted to your new employer in due
course.

On behalf of the Commission, I wish to take this opportunity to thank you for the services
you rendered to the Commission and wish you the best in your new employment.

FOR: SECRETARY/CHIEF EXECUTIVE

TEACHERS SERVICE COMMISSION

Copy to: -
1. TSC County Director
2. Sub County Director

157
 SCHEDULE XLVII
(R.169)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG -00100
NAIROBI, KENYA

CERTIFICATE OF SERVICE

This is to certify that

1. SURNAME:……………………………………………………………..……...
2. OTHER NAMES: ………………………………………………………..……..
3. TSC. NO: …………………………………………………………………........
4. DATE OF BIRTH: ………………………………………………………..….
5. QUALIFICATION (HIGHEST):
……………………………………………………………….…..
6. GRADE OF TEACHER: ……………………………………………………….
7. POSITIONS HELD:………………………………………………………
8. PERIOD OF SERVICE FROM: ………………….. TO ……………………..
9. CONTRIBUTIONS TO THE INSTITUTION:……………………………………

FOR: SECRETARY/CHIEF EXECUTIVE

TEACHERS SERVICE COMMISSION

Note-This certificate has been issued without any erasure or alteration whatsoever.
GPK 5085-2M-1/89.

158
 SCHEDULE XLVIII
(R.176)

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG -00100
NAIROBI, KENYA

FORMULAE FOR CALCULATION OF PENSION AND GRATUITIES

Unreduced monthly Pension: Pension paid to a teacher who does not exercise the option to
commute a quarter of his pension. There is no lump sum payment.

Formula:
Unreduced Monthly Pension =No. of months worked X Annual Basic Salary X 1
480 12

Commuted Pension (lump sum): It is that lump sum that is paid after opting to commute
part of their pension. It is paid at a rate of ¼ of ones pension entitlement multiplied by 20.
Formula:
Lump sum =No. of Months worked X Annual Basic Salary X 1 X 20
480 4
Reduced Monthly Pension: Amount paid monthly after a ¼ has been paid as above.

Formula:

Monthly Pension=No. of months worked X Annual Basic Salary X 3X 1

480 4 12
NB: 480 = 12x40 where 40 is expected years of service for an officer employed at 18
years old
DEATH GRATUITY
Death Gratuity for a Teacher, who has taught for at least ten years, is calculated as if the
teacher had retired on the date of death as per the formula above. This is followed by
monthly pension which is paid to the next- of- kin for five (5) years from the date of death.

MARRIAGE GRATUITY
It is paid at the rate of 1/12th of months pensionable emoluments for each completed month of
pensionable emoluments subject to one year’s salary whichever is less.

Hypothetical Case:
A teacher earning Kshs.30,000 per month has worked for ten years:
1 X 30,000 X 10 X 12 = 300,000/=
12

Official Stamp………………......................

159
 SCHEDULE XLIX
(R.187 (2)
“CONFIDENTIAL”

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG -00100
NAIROBI, KENYA

REPUBLIC OF KENYA
OFFICIAL SECRETS ACT, 1968

DECLARATION BY A TEACHER ENTERING THE TEACHING SERVICE

(To be signed in DUPLICATE by a teacher on first appointment)

I……………………………………TSC/No…………………………..
do declare that my attention has been drawn to the provisions of the Official Secrets Act,
1968, which are set out on the back of this document, and I am fully aware of the serious
consequences which may follow any breach of these provisions.

I understand that the sections of the Official Secrets Act set out on the back of this document,
cover material published in a speech, lecture, or radio or television broadcast, or in the Press,
or in book form. I am aware that I should not divulge any information gained by me as a
result of my appointment, to any unauthorized person, either orally or in writing without the
previous official sanction in writing of the Department appointing me, to which written
application should be made and two copies of the proposed publication be forwarded. I
understand also that I am liable to be prosecuted if I publish without official sanction any
information I may acquire in the course of my tenure of an official appointment (unless it has
already officially been made public) or retain without official sanction any sketch, plan,
model, article, note or official documents which are no longer needed for my official duties,
and that these provisions apply not only during the period of my appointment but also after
my appointment has ceased.

Signed………………………………………………

Witnessed…………………………………Date………………………

160
EXTRACTS FROM THE OFFICIAL SECRETS ACT, 1968

Part II, section 3 of the Official Secrets Act, 1968, provides as follows:

3. (1) Any person who, for any purpose prejudicial to the safety or interests of the
Republic –
(a) approaches, inspects, passes over, is in the neighbourhood of or enters a prohibited
place; or

(b) makes any plan that is calculated to be or might be or is intended to be directly or

indirectly useful to a foreign power or disaffected person; or

(c) obtains, collects, records, publishes or communicates in whatever manner to any other
person any code word, plank, articles, document or information which is calculated to
be or might be or is intended to be directly or indirectly useful to a foreign power or
disaffected person shall be guilty of an offence.

(2) Any person who takes a photograph of a prohibited place or who takes a photograph in a
prohibited place, without having first obtained the authority of the The Sub County
Director of the prohibited place shall be guilty of an offence.

(3) Any person who has in his possession or under his control any code word, plan, article,
document or information which -

(a) relates to or is used in a prohibited place or anything in a prohibited place; or

(b) has been made or obtained in contravention of this Act; or

(c) has been entrusted in confidence to him by any person holding office under the
Government; or

(d) has been entrusted in confidence to him owing to his position as a person who holds
or has held a contract made on behalf of the Government or a contract the
performance of which in whole or in part is carried out in a prohibited place or as a
person who is or has been employed under a person who holds or has held such an
office or contract, and who for any purpose or in any manner prejudicial to the safety
or interests of the Republic –

(i) uses the code word, plan article, document or information; or

(ii) retains the plan, article or document in his possession or under his control
when he has no right so to retain it or when it is contrary to his duty so to
retain it, or fails to comply with all directions issued by lawful authority
with regard to its return or disposal, shall be guilty of an offence.

(4) Any person who, having in his possession or under his control any plan, article,
document or information that relates to munitions of war, communicates it directly or
indirectly to any foreign power, or to any other person for any purpose or in any manner
prejudicial to the safety or interests of the Republic, shall be guilty of an offence.

161
(5) Any person who receives any code word, plan, article, document or information
knowing or having reasonable grounds for believing at the time when he receives it that the
code word, plan, article, document or information is communicated to him in contravention
of this Act, shall be guilty of an offence, unless he proves that the communication to him of
the code word, plan, article, document or information was contrary to his wishes.

(6) Any person who has in his possession or under his control any code word, plan,
article, document or information of a kind or in the circumstances mentioned in paragraphs
(a) to (d) inclusive of subsection (3) of this section, and who -

(a) communicates the code word, plan, article, document or information to any
person, other than a person to whom he is authorized to communicate it or to
whom it is his duty to communicate it; or

(b) retains the plan, article or document in his possession or under his control when he
has no right so to retain it or when it is contrary to his duty so to retain it, or fails
to comply with all directions issued by lawful authority with regard to the return
or disposal thereof; or

(c) fails to take reasonable care of, or so conducts himself as to endanger the safety
of, the code word, plan article document or information., shall be guilty of an
offence and liable to imprisonment for a term not exceeding five years.

(7) Any person who-

(a) allows any other person to have possession of any official document issued for his
use alone, or communicates to any other person any code word so issued; or

(b) without lawful authority or excuse, has in his possession any official document or
code issued for the use alone of some person other than himself; or

(c) on obtaining possession of any official document by finding or otherwise neglects

or fails to restore it to the person or authority by whom or for whose use it was
issued or to a police officer, shall be guilty of an offence and liable to
imprisonment for a term not exceeding five years.

Part IV, section 20 of the Official Secrets Act, 1968, provides as follows:

20. Any person who is guilty of an offence under this Act for which no penalty is
specifically provided shall be liable to imprisonment for a term not exceeding fourteen years.

162
 SCHEDULE L
(R.187 (2)
“CONFIDENTIAL”

TEACHERS SERVICE COMMISSION

Telephone: THE TSC HOUSE

+254-020-2892000/0722-208-552 KILIMANJARO ROAD
Email: info@tsc.go.ke UPPER HILL
Website: http/www.tsc.go.ke PRIVATE BAG -00100
NAIROBI, KENYA

REPUBLIC OF KENYA
OFFICIAL SECRETS ACT, 1968

DECLARATION BY A TEACHER LEAVING SERVICE OF THE COMMISSION

(To be signed in DUPLICATE by a teacher on leaving the service of the Commission)
I, ..................................................................……………………TSC No
........................…………………………..........
do declare that my attention has been drawn to the provisions of the Official Secrets Act,
Chapter 187, which are set out on the back of this document, and I am fully aware that
serious consequences may follow any breach of those provisions.

I understand:
(1) that the provisions of the Official Secrets Act apply to me after my appointment has
ceased.

(2) that all the information which I had acquired or to which I have had access owing to my
official position is information which is covered by section 3 of the Official Secrets Act,
Chapter 187, and that the Official Secrets Act applies to all such information which has
not already officially been made public;

(3) that the sections of the Official Secrets Act set out on the back of this document cover
material published in a speech, lecture, radio or television broadcast or in the Press or in
book form or otherwise, and that I am liable to be prosecuted if either in Kenya or
abroad I communicate, either orally or in writing, including publication in a speech,
lecture, radio or television broadcast or in the Press or in book form or otherwise to any
unauthorised person any information acquired by me as a result of my appointment
(save such has already officially been made public) unless I have previously obtained
the official sanction in writing of the Department by which I was appointed;

(4) that to obtain such sanction, two copies of the manuscript of any article, book, play,
film, speech or broadcast, intended for publication, which contains information which I
have acquired or to which I have had access owing to my official position, or of any
material otherwise to be published which contain such information, should be submitted
to the Head of the Department;

163
(5). that when my appointment ends I should surrender any sketch, plan, model, article, note
or document made or acquired by me during the tenure of the appointment (even if such
sketch, plan, model, article, note or document is not classified) save such as I have been
officially sanctioned in writing by the Department to retain, and that I am liable to be
prosecuted if I retain any such sketch, plan, model, article, note and document without
such official sanction.
Signed ............................................................................................
Surname ........................................................................................………………
(in BLOCK)
Forename(s) ...................................................................................………………
Date of Birth ……………………………………………………………
TSC/No ..........................................................................................……..
Permanent address .........................................................................……………
Date ................................................................................................…………………
Witnessed by:

NAME………………………………............... DESIGNATION………………….

OFFICIAL STAMP .........................…… DATE. …………………………

164