Republic of the Philippines

St. Mary’s College of Catbalogan

BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

INSTITUTIONAL RESILIENCY AND SUSTAINABILITY PLAN

(DURING AND POST-COVID 19 PANDEMIC)
(Adapted from the RVM EMC Working Paper)
School Year 2020-2021

I. BACKGROUND

The COVID 19 pandemic has drastically altered and tips the balance of life worldwide. This phenomenon has significantly changed the dynamic flow of established human
behavior and business operations in all forms. Educational institutions are greatly affected with regard to system of management, its processes and procedures most
especially in the mode of instructional delivery considering all the following outlined scenario for post ECQ which is regarded as the “New Normal”:

1. Certain areas may still be under Moderate or General Community Quarantine

2. Mass testing for COVID 19 is left to private sectors
3. Schools in the area downgraded from GCQ may be open, but physical distancing remains a must. Large and social gatherings is strictly controlled or
prohibited.
4. Expected peak of infection will be June 30. Cases may resurge depending on the quality of observance of precautionary measures
5. Classes may open 6-8 weeks after the peak-that will be around mid-July to early August
6. In a rebound of an outbreak, schools may be the first to be ordered close. It may be a short or long-term suspension of classes.
7. Disinfection and hygiene practices remain a must - washing of hands, sneezing/coughing etiquette, disinfection of facilities, checking of temperature at
entries, use of personal utensils, wearing of face mask in public areas.
8. Financial difficulties of the middle class and below- for lack of work or income.
9. Fear to go out in public-for families, parents, students, and individuals.
10. Different internet conditions of students, teachers, and administrators Limited supplies
11. The school Budget is limited from May 2020 to April 2021
12. These will remain up to 2021 or 2022? - until the availability of vaccine

To operate under this “NEW NORMAL” climate, schools must redesign policies, procedures, strategies, and redefine job descriptions considering all areas of
operation, especially on monitoring and evaluation mechanisms for improvement now and then for sustainability within the crisis period.

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

Within the current national educational landscape, “Life must go on but should NOT be “BUSINESS AS USUAL” for SMCC. Hence, Continuity Platform Plan that is
beneficial to all concerns must be crafted with workable policies, processes, and procedures to be implemented by the whole academic community.

II. POLICY STATEMENT

These policies and procedures is adapted from the RVM Education Ministry Commission to set clear goals, strategies, monitoring, and evaluation of situations that may
impact the operation of educational institutions. These sets of standards and guidelines ensure proper risk management, resiliency, and sustainability.

III. PURPOSE OF POLICY

3.1. The purpose of this resiliency and sustainability plan is to adapt rapidly, continue operations as educational institutions, and to make learning resources, support
services and information available to the clients at a level acceptable to the organization during this current situation and in the event of any further disruption in
its operation.

3.2. This policy specifies the objectives for the following constituents:

3.2.1. That the organization embraces measures toward resiliency and establish a competitive advantage in its operations during, and after disruption;

3.2.2. That continuous learning and services supportive of quality transformative Ignacian Marian education among students via alternative methods be provided;

3.2.3. That faculty and employees are safe and secured while ensuring uninterrupted service to its clients;

3.2.4. That SMCC assure regulators’ public trust and confidence in the delivery of quality transformative Ignacian Marian education system;

3.2.5 That SMCC sustain reliable partnerships with external providers during and after the significant disruption.

IV. SCOPE OF POLICY.

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

The implementation of this policy standard, which involves students, faculty, and staff as well as other stakeholders, shall apply to the BED & HED Departments of SMCC as
a response to the current emerging condition. This is a constant process that requires continual inter-unit collaboration and involves everyone as each has a significant
role in the sustainability of the organization. It requires strong top management support, understanding among all stakeholders, initiating appropriate
approach, prioritization, and correct assumptions. This plan adopts the Plan-Do-Check-Act (PDCA) framework. THE EFFECTIVITY OF THIS POLICY IS FOR AY
2020-2021.

V. RESPONSIBILITIES

5.1. Top Management – overall responsible for the establishment and implementation of the institutional plan and ensure the availability of necessary resources for all
programs and activities.
5.2. Middle Administrators and Unit Heads - Implements policy across the organization and ensure that the policy is implemented in their respective units
5.3. Employees- All employees contribute to the plan by being aware of their individual roles in ensuring the continuous function of the organization.

VI. PROCEDURES

7.1. The Process

It is a high-level process approach that covers:

a) Governance
b) Impact Analysis (IA)
c) Risk Assessment
d) Continuity Strategies (CS)
e) Monitoring and Evaluation
f) Continual Improvement

7.2. Plan-Do-Check-Act Cycle

The PDCA process is generally described as follows:

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

 Plan: Define objectives and expected results, and outline processes to achieve the desired results.
 Do: Perform the process (es) as designed and track the results for use in the Check activities step.
 Check: Examine what happens when the processes are executed; identify what did and did not work; document variations from the original plan and
changes in the processes that improved the overall results.
 Act: Once the Check activities step confirms the processes work as designed, they can be put into production, turned into formal procedures and
standards, and used to create products and services.

VIII. Impact Analysis, Risk Assessments, Plan of Action and Continual Improvement

IMPACT ANALYSIS is simply a means of identifying what’s critical to the organization for purposes of building strategies and plans. It is a systematic process to determine
and evaluate the potential effects of an interruption to critical operations as a result of a disaster, accident, or emergency. Its purpose is to identify those processes most
essential to the operation of the school. It sets the stage for creating recovery strategies that will prepare the institution to continue delivering on its promises through any
situation—no matter what type of disruption should occur. When doing an impact analysis, identify the services within each department/unit/office and understand how
those services are conducted (processes and procedures) and what the repercussions are if undelivered during an operational disruption.

A RISK ASSESSMENT is a systematic examination of a task, job, or process that is carried out at work to identify the significant hazards and deciding what further control
measures to take to reduce the risk to an acceptable level. It predicts the consequences of disruption of functions and processes and gathers information needed to develop
recovery strategies.

Under the ACTION PLAN, identify how to continue the services during the operational disruption. MONTHLY MONITORING AND EVALUATION have to be done so
that in case there is a need to revise strategy, it could be appropriately addressed.

Using the evaluation findings for continual improvement, and EVALUATION UTILIZATION TEMPLATE is provided.

The following are the steps to follow:

Step 1: Impact Analysis (IA)

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

All units/areas identify which function or procedure has the most significant impact on the organization when interrupted.
Step 2: Risk Assessment
Each unit/area will identify the risks associated with its function/process. Priority will be the one with the most significant
impact, as determined in IA. IQAC or the one designated will identify and monitor which unit has the most significant risk
and impact to the organization as a whole
Step 3: Create department objectives
Each unit will develop objectives in line with the result of the IA and Risk Assessment.
IQAC or the one designated will evaluate the objectives
Step 4: Create an action plan for each objective
Each unit will create actionable steps for each objective. They will also monitor and evaluate monthly the attainment of
such action.
Step 5: Use evaluation results for continual improvement
In case the performance indicator/desired results have not been achieved, use the evaluation utilization template.

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

A. IMPACT ANALYSIS and RISK ASSESSMENT

Processes /Procedures
Affected by the Disruption caused by the
Pandemic
AREAS IMPACT ANALYSIS RISK/S
Critical Activity
What are the main activities required to
deliver service

1. Administration

1.1. Human Resource  Recruitment, Selection, Hiring  Limited applicants due to lockdown restrictions  Lack of qualified teachers
such as travel
 Staffing / Loading  Change in the delivery of learning and support  School may enforce retrenchment because of
services, which would include students not redundancy of workforce (reduction of the labor
regularly going to school force)
 Salaries and Benefits  Due to lockdown employees cannot go to work  Suspension of salaries for the months without
which will have an impact on their salaries and school income
fringe benefits  Suspension of other compensations (club
moderator’s fee, coordinator’s fee, etc.)
 Other benefits according to school provision may
not be given
 Employees may have very limited means to
sustain their daily expenses for basic needs.

 Operational services of the school  The operational services of the school are  Services of the school cannot be delivered
stopped/hampered due to ECQ / GCQ

1.2. Registrar  Enrolment process  Physical/on-site enrolment process is limited  Students can enrol provided they follow the
(under GCQ) protocol
 Decrease in enrolment

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

Processes /Procedures
Affected by the Disruption caused by the
Pandemic
AREAS IMPACT ANALYSIS RISK/S
Critical Activity
What are the main activities required to
deliver service
 Processing Student Credentials: Transfer-  On-site request and processing of documents
in / out of Credentials – active and are limited  Delayed processing of records and fulfilment of
inactive students (TOR, Academic Record customer needs and legal requirements
Certificates)  Customer dissatisfaction

 Processing of Grades and other  Processing of grades in the system and release of  Delayed submission of required documents to
reportorial requirements to DepEd report cards are delayed. DepEd

1.3. Finance  Collection of fees  No / limited on-site payment transactions resulting  Budget for other essential school operations is
in low collections affected, e.g., salaries of personnel

 Most students have big unsettled accounts

 Schedule of Fees (tuition, other fees and  Parents have limited capacity to pay due to lesser  Parents may not enroll their children in our school
miscellaneous fees) income brought about by ECQ / GCQ anymore

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

Processes /Procedures
Affected by the Disruption caused by the
Pandemic
AREAS IMPACT ANALYSIS RISK/S
Critical Activity
What are the main activities required to
deliver service
2. Curriculum and  Curricular/subject offerings  Lesson coverage was lesser due to sudden  The curriculum was not be fully
Instruction suspension/termination of classes implemented/covered

 No face to face classroom instruction

 Learning delivery mode  Lack of hands-on activities for skill subjects
 Suspension of some curricular offerings such as
Robotics, etc

 Final summative assessment of student learning  Inadequate basis for grades

 Assessment of student learning was not carried out due to lockdown  Limited skills to be learned/mastered
 Quality of learning is uncertain
 RVM Pedagogy will not be fully implemented due
to the change in learning delivery mode.  4-pronged integration will be sacrificed
 RVM Pedagogy
3. Faculty  Training of Teachers  Face to face training is not being done.  Insights gained from the seminar workshops is
 Resource speakers /Training facilitators cannot difficult to monitor
be invited for on-site workshops  Teachers are undertrained

 Work Load  The workload is not accomplished  Expected outputs are not delivered.

 Delivery of Instruction  Change in the mode of delivery of instruction  Excellent teaching practices may not be delivered
well

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

Processes /Procedures
Affected by the Disruption caused by the
Pandemic
AREAS IMPACT ANALYSIS RISK/S
Critical Activity
What are the main activities required to
deliver service
4. Library and AVR  Library Instruction Program  No / limited students to avail of the Library  Library Instruction Program will not be
Instruction Program. implemented.

 Library and AVR utilization  No or limited library and AVR utilization  Students’ knowledge on the use of the Library will
be at stake
 Access of students to printed library resources is
limited

 Acquisition of library books/ materials and  Less acquisition of AV equipment and printed  Students may resort to the utilization of limited,
AV equipment library resources unverified, outdated, and restricted online
resources.
 The imbalance between the acquisition of library
materials and AV equipment and student
population
5. Laboratories  Class discussion, demonstration, and  No / limited laboratory users  Hands-on activities that develop students’ skills
hands-on activities. are not implemented

 Acquisition of updated laboratory  No / limited laboratory equipment users  Stagnation of laboratory equipment/apparatuses
equipment. and materials
 Chemicals will expire

6. Student Services

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 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

Processes /Procedures
Affected by the Disruption caused by the
Pandemic
AREAS IMPACT ANALYSIS RISK/S
Critical Activity
What are the main activities required to
deliver service
6.1. Admission and  Application and Testing  Limited on-site enrolment application  Decrease of enrolment
Enrolment  No assessment test for new students
 Applicants are not well assessed on their
academic proficiency
 Checking and validating of school  On-site checking and validating of school
forms/requirements forms/requirements are limited  False/incorrect documents may be received

 Delayed and partial payment of enrolment fee

 Payment  On-site payment is not feasible/limited due to no/low income of parents

6.2. CFC/Campus  Celebration and Reception of Sacraments:  Less or no active participation at all due to the  Students and personnel lose deep personal
Ministry (Monthly Institutional Holy Mass, prohibition of mass gathering relationship and knowledge of God
Confession, First Communion,
Confirmation)

 Other spiritual activities:  Limited personal and profound  Hindered faith development, opportunities for
(Recollection, Retreats, IFP / BEC, Holy sharing/involvement due to physical distancing evangelization and growth in inner freedom and
Hour, Institutional Daily Prayer)  Fewer opportunities for a meaningful encounter apostolic fervour
with God

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

Processes /Procedures
Affected by the Disruption caused by the
Pandemic
AREAS IMPACT ANALYSIS RISK/S
Critical Activity
What are the main activities required to
deliver service
6.3. Guidance Program and  Testing
Services  Individual and group counseling  No clients to serve and  Psychological and emotional needs of students
 Career Guidance  No services to be rendered are not responded to
 Individual inventory
 Placement and Research
 Follow-up Service
 Homeroom Guidance Program
 Remedial and Enrichment Program
6.4. Health Services  Medical and dental services  No or limited clients to serve due to restrictions  Suspension of medical and dental services
for students to come to school  School physician and school dentist will not be
needed
 Health condition of students will not be monitored

 Chair-side medical instruction or lecture  Interruption of medical instruction and advisories

6.5. Food Services  Canteen operation  No or limited clients to serve  Minimal canteen income
 Regular operations/services will be suspended or  No work for Canteen staff
limited to staff  Contractual staff will not be hired
 Co-Curricular and Extra-Curricular  Student activities are suspended because the  Development of physical and social skills will be
6.6. Co-curricular Programs Activities congregating of people is not allowed. hampered
and Activities  Students will be bored
 There will be no Clubs and Organizations due to
 Club and Organizations suspension of student activities  No need to designate Student Activity
Coordinator and Club Moderators
 Students’ interest will not be catered

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

Processes /Procedures
Affected by the Disruption caused by the
Pandemic
AREAS IMPACT ANALYSIS RISK/S
Critical Activity
What are the main activities required to
deliver service
1. Physical Plant  Building Maintenance / Preventive  No one to maintain the buildings because  Building maintenance, upkeep, and repair are not
Maintenance maintenance personnel cannot report to work accomplished
due to ECQ/GCQ  Deterioration of building condition
 Limited users of the facilities  More maintenance expense

 Improvement of the Physical Plant  Decreased number of construction  Construction and significant repair are put on
workers/construction workers cannot report to hold
work  Slow completion of construction work due to the
decreased number of construction workers
2. Community  Outreach activities to the adopted  Outreach activities of students to the adopted  Social / collective consciousness and
Involvement Program barangays community are stopped during the mandatory involvement is hampered
(CIP) ECQ / GCQ

Adapted and Revised: 29 May 2020

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 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

ANNUAL PROGRAM ACTION PLAN

SY 2020-2021

STRATEGIES
(alternative ways of working PERFORMANCE PERSON/S
OBJECTIVES / MONITORING
AREAS designed to maintain activities INDICATOR/S TIME FRAME RESPONSIBLE/
GOALS AND EVALUATION
affected by the disruption caused by *ACCOUNTABLE
the pandemic)

1. Administration
1.1. Human
Resource
a. Recruitment,  June 2020  Attended  Cluster
Selection, Suspend  Assess the capability of other  Support Services trainings Head/President
Hiring recruitment, academic staff (Librarians, Staff with faculty and  VP for Academics and
selection and hiring Guidance staff) to facilitate online status fill in teaching seminars Principal
of teachers and staff learning positions to be
efficient
facilitators
of online
learning

b. Staffing /  Develop the  Conduct a workforce audit  100% of staff are  Starting  Cluster
Loading relevant human (finished) deployed in offices June 2020  Attended Head/President
resource needed  Freeze hiring to minimize that need their trainings  VP for Academics and
to achieve redundancy of work for NTP/SSP services and Principal
Ignacian Marian during flexible learning mode. seminars
quality of flexible  Deploy staff with minimal to be
learning modality functions (i.e., Laboratory in- efficient
of instruction that charge) to offices where service is during the
meets clients’ highly critical time of
needs and  Upgrade the skills of the new
expectations personnel to meet the demands of normal

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

STRATEGIES
(alternative ways of working PERFORMANCE PERSON/S
OBJECTIVES / MONITORING
AREAS designed to maintain activities INDICATOR/S TIME FRAME RESPONSIBLE/
GOALS AND EVALUATION
affected by the disruption caused by *ACCOUNTABLE
the pandemic)
services for the “new normal”  All personnel  On-going
environment underwent quarterly
upgrading of their
skills

c. Salaries and  To consider  Implement a work rotation plan for  100% of the existing  June to July  Cluster Head/President
Benefits alternatives to June to July (Flexible Working personnel of the  Schedule  Finance Officer
support personnel Arrangement starts in June 2020) school receives of duty
during economic  Utilize de minimis (to increase compensation  Logbook
downturns brought personnel take-home pay at the
by the pandemic because these are non-taxable) entrance
 Apply leave credits for unworked
days
 Retain salary step and basic pay
based on the last school year’s
salary scheme
d. Operational  To sustain the  Enforce flexible working  Essential services  June – July  Standard  Cluster
Services of the quality of service arrangements are fully functional 2020 health Head/President
School delivered to the  Organize teacher and staff work and expected  Quarterly protocols  VP for Academics and
stakeholders in the plan on rotation basis following outputs are delivered (for were Principal
flexible learning guidelines for the prevention of on time monitoring followed in  Finance
environment virus transmission and the
 Restructure some school evaluation) different
operations temporarily offices

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

STRATEGIES
(alternative ways of working PERFORMANCE PERSON/S
OBJECTIVES / MONITORING
AREAS designed to maintain activities INDICATOR/S TIME FRAME RESPONSIBLE/
GOALS AND EVALUATION
affected by the disruption caused by *ACCOUNTABLE
the pandemic)
 Establish a mechanism for
monitoring of work time and
deliverables
1.2. Registrar
Services
a. Enrolment  To provide a better  Utilize online platforms for  Accessible and  May to July  The school  Cluster Head/President
and more registration, surveys, interviews convenient system 2020 Registrar VP for Academics and
accessible system on students’ intent to enrol of enrolment is will ensure Principal
of enrolment  Acquire a fully automated online served/ the  Finance Officer
enrolment program (Available next implemented policies  Registrar
SY for RVM School) and  Guidance Coord
 Formulate guidelines for the regulation
online enrolment process of the
b. Processing of  To facilitate the  Implement online and on-site  Clients’ requests are  The whole school  Cluster Head/President
Student processing of delivery of services (release of met/ year, regarding  VP for Academics and
Credentials: credentials and documents) delivered starting admission Principal
Transfer-in /out other documents  Formulate safety protocols to  Zero occurrences of admission requireme  Registrar and Staff
Credentials – under the new ensure the authenticity of outgoing a data breach nts and
active and inactive normal and incoming documents  Minimal complaints other
students (TOR, environment concerning the related
Academic Record Registrar’s services guidelines
Certificates) are
effectively
c. Processing of  To submit grades  Upgrade the school’s equipment  100% of the DepEd  Year- monitored  Cluster Head/President
Grades and other and other l to speed up the processing of requirements are beginning and  VP for Academics and
requirements to requirements to grades and other reports required submitted on time and year- administer Principal
DepEd DepEd on time by DepEd ending ed.  Registrar and Staff
 Teachers

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

STRATEGIES
(alternative ways of working PERFORMANCE PERSON/S
OBJECTIVES / MONITORING
AREAS designed to maintain activities INDICATOR/S TIME FRAME RESPONSIBLE/
GOALS AND EVALUATION
affected by the disruption caused by *ACCOUNTABLE
the pandemic)
 Adopt a remote mechanism for  Advisers
the computation and checking of
grades

1.3 Finance
a. Collection of Fees  To maintain a  Adopt online payment  At least 90% of the  Whole year  Monthly  Cluster Head/President
stable collection of transactions fees are collected collection  Finance Officer
fees to sustain the  Offer more flexible mode of of fees  Finance Staff
school’s viability payments for the unsettled/old and  Principal
during this time of accounts breakdow  Class Advisers
the pandemic  Review the payment instalment n
charges
 Offer reasonable discounts

b. Schedule of Fees  To modify the  Implement “no increase in tuition  Schedule of fees is  June – July  Cluster Head/President
school fees in fees.” adjusted 2020  Finance Officer
consideration of  Suspend (for the meantime) fees  Finance Staff
the financial for activities/services that will not  Principal
stability of parents be offered due to safety and
due to the effect of security protocols under the new
ECQ/GCQ normal environment
 Formulate a scheme for the
school fees (tuition, other and
miscellaneous fees) considering
the preferred flexible learning
option for the students

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

STRATEGIES
(alternative ways of working PERFORMANCE PERSON/S
OBJECTIVES / MONITORING
AREAS designed to maintain activities INDICATOR/S TIME FRAME RESPONSIBLE/
GOALS AND EVALUATION
affected by the disruption caused by *ACCOUNTABLE
the pandemic)

2. Curriculum and Instruction

a. Curricular  To deliver the  Align the school learning  Aligned School  Whole year  VP for Academics and
offerings essential learning competencies to DepEd’s Curriculum with  Use of Principal
competencies curriculum implementation and DepEd most DepEd  Teachers
learning management matrix essential Curriculu
released in May 2020 competencies m Guide
and
 Come up with the curriculum provision
budget/plan to ensure the of the
coverage of the needed  100% of the most
competencies essential essential
competencies are competen
 Formulate the class program for covered cies for all
the various flexible learning the
modes disciplines
b. Learning  To ascertain the  Create a core group to plan and  Different learning  May to July .  VP for Academics and
Delivery Mode quality of learning implement distance learning delivery modes are 2020  Extent Principal
in the  Craft the survey instrument to clearly and and  Teachers
implementation of determine the kind of learners, smoothly mastery of  Core Group
flexible delivery teachers, their parents they have, implemented online
modes their technical capabilities, and  Quality of education class
the situation is assured resources:
 Conduct a survey on distance 1. Video
learning capacity to students, conferenci
parents and school personnel ng

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 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

STRATEGIES
(alternative ways of working PERFORMANCE PERSON/S
OBJECTIVES / MONITORING
AREAS designed to maintain activities INDICATOR/S TIME FRAME RESPONSIBLE/
GOALS AND EVALUATION
affected by the disruption caused by *ACCOUNTABLE
the pandemic)
 Analyze the survey results and 2.
synthesize the data to guide the Learning
school in identifying where the Managem
majority of learners, teachers, ent
and parents are. System
 Formulate guidelines,  Learning
procedures, and policies Plans are
pertinent to the mode of delivery modified/r
chosen. econstruct
 Develop learning ed in
packages/modules/ learning kits adopting
 Conduct an audit on the school’s distance
infrastructure/ technical support learning
for distance learning  Student
 To enhance the  Assess the capacity of  100% of parents are  Year- performan  VP for Academics and
capacity of parents/guardians in helping their oriented for flexible beginning ce have Principal
parents/guardians children for a flexible learning learning  Quarterly high  Teachers
in assisting their environment satisfactor  Guidance Center
children in their  Design an on-going orientation y  Technical support Staff
flexible learning and training program for assessme
environment parents/guardians on flexible nt results
learning
 Build up a feedback mechanism
for a stronger school-parent
collaboration
c. Assessment of  To come up with  Design authentic assessment of  Virtual and print  Monthly  VP for Academics and
Student Learning an effective student learning for the flexible packed assessment Principal
mechanism in learning options are available  Teachers

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

STRATEGIES
(alternative ways of working PERFORMANCE PERSON/S
OBJECTIVES / MONITORING
AREAS designed to maintain activities INDICATOR/S TIME FRAME RESPONSIBLE/
GOALS AND EVALUATION
affected by the disruption caused by *ACCOUNTABLE
the pandemic)
measuring student  Identify websites for various  Technical Support Staff
learning assessment activities in support of
student learning
d. RVM Pedagogy  To faithfully  Observe the features of the RVM  RVM pedagogy is  Start: June  VP for Academics and
implement the pedagogy in the design of the faithfully 2020 Principal
RVM pedagogy modules/learning kits and online implemented  Teachers
with slight lessons  On-going  Technical Support Staff
modification
 Implement the four-pronged
integration as applicable
(ICV: daily; social orientation
appropriate in the lesson, etc.)

3. Faculty

a. Training of  To equip teachers  Redesign and re-align human  Upskilling, reskilling  May 2020  Oriented  VP for Academics and
Teachers with the skills and resource development program to and cross-skilling of and well- Principal
strategies address the challenges and teachers is  On-going utilized  Teachers
necessary to demands of the new normal undertaken (quarterly) resources,  Technical Support Staff
ensure student affecting the system of learning skills and

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

STRATEGIES
(alternative ways of working PERFORMANCE PERSON/S
OBJECTIVES / MONITORING
AREAS designed to maintain activities INDICATOR/S TIME FRAME RESPONSIBLE/
GOALS AND EVALUATION
affected by the disruption caused by *ACCOUNTABLE
the pandemic)
learning in the new strategies
normal educational  Organize in-house seminars on in aiding
environment facilitating flexible learning but the “new
ensure safety protocols normal”
 Appropriat
 Attend seminars online (webinars) ely used
b. Work Load  To set expected  Review the workload of teachers  100% of teachers  June 2020 - resources  VP for Academics and
deliverables for considering the various flexible deliver the expected July for aiding Principal
teachers learning options output  Quarterly teaching  Teachers
addressing the  Organize time frame for expected task
demands and deliverables whether
challenges of face-to-
flexible teaching- face with
learning modalities social
c. Delivery of  To ensure that  Formulate guidelines for flexible  At least 90% of  Monthly distancing  VP for Academics and
Instruction excellent teaching learning delivery teachers are or online Principal
practices are  Design tools for the different proficient in  Quarterly classes  Teachers
employed modes of delivery of instruction in facilitating flexible
the flexible learning environment learning

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

STRATEGIES
(alternative ways of working PERFORMANCE PERSON/S
OBJECTIVES / MONITORING
AREAS designed to maintain activities INDICATOR/S TIME FRAME RESPONSIBLE/
GOALS AND EVALUATION
affected by the disruption caused by *ACCOUNTABLE
the pandemic)

4. Library and AVR

a. Library Instruction  To reinvent the  Provide an online Library  At least 90% of the  Year-round  Library is  Librarian / Library Staff
Program library instruction Instruction Program. (Subscription students can avail of still open  Teachers
program to the World Book Online) the online Library and have  Principal
applicable to the  Prepare video clips and Instruction Program. communic
flexible learning PowerPoint presentations on ation with
options. proper protocols in the use of the users
online resources  There is a
procedure
for the
borrowing
and
returning
of books
in line with
the new
normal

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

STRATEGIES
(alternative ways of working PERFORMANCE PERSON/S
OBJECTIVES / MONITORING
AREAS designed to maintain activities INDICATOR/S TIME FRAME RESPONSIBLE/
GOALS AND EVALUATION
affected by the disruption caused by *ACCOUNTABLE
the pandemic)
b. Library and AVR  To provide  Conduct assessment of teachers’  AV services and  July- August  Librarian
utilization alternative ways of needs for library resources for online library 2020  Library Staff
utilizing the library flexible learning mode resources are  Teachers
and AVR for effectively utilized for  Principal
flexible learning  Create a Library Facebook page flexible learning
mode (FB) for easy access to library mode  July 2020
services and instructions.

 Assist teachers in the preparation

of online learning materials for
class presentations.  Monthly
 Quarterly

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 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

STRATEGIES
(alternative ways of working PERFORMANCE PERSON/S
OBJECTIVES / MONITORING
AREAS designed to maintain activities INDICATOR/S TIME FRAME RESPONSIBLE/
GOALS AND EVALUATION
affected by the disruption caused by *ACCOUNTABLE
the pandemic)
c. Acquisition of  To acquire library  Acquire and subscribe to E-  95% of library books/  July- August  Librarian / Library Staff
library books/ books/ materials Library/ E-books, online materials and AV 2020  Teachers
materials and AV and AV equipment collections, and databases and equipment needed  Finance Officer
equipment needed for flexible World Book Online for flexible learning  Principal
learning options options are acquired
 Loaning of printed materials to  August–
students for home study October
2020

5. Laboratories

a. Class  To provide  Design laboratory manuals for  Home-based  July –  Outcome-  Teachers
discussion, alternative ways of home-based students’ activities alternative laboratory August Based  Laboratory In-charge
demonstration, utilizing  Provide video clips on virtual activities of students 2020 Syllabi in  Finance Officer
and hands-on laboratories experiments (simulations) are performed. each  Principal
activities adaptable to the  Devise Do-It-Yourself (DIY) course/
various modes of activities for home study subject.
teaching-learning  Create links on video tutorials for
students’ distance laboratory
activities
b. Acquisition of  To equip the  Assess the existing laboratory  Necessary  May-August  Teachers
laboratory laboratory with equipment and come up with the laboratory 2020  Laboratory In-charge
equipment resources list of the needed equipment for equipment is  Finance Officer
necessary for distance learning acquired and utilized  Principal
distance learning  Procure the needed equipment for for distance learning.
distance learning

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

STRATEGIES
(alternative ways of working PERFORMANCE PERSON/S
OBJECTIVES / MONITORING
AREAS designed to maintain activities INDICATOR/S TIME FRAME RESPONSIBLE/
GOALS AND EVALUATION
affected by the disruption caused by *ACCOUNTABLE
the pandemic)

6. Student Services

a. Application and  To ensure  Publish the revised enrolment The online or on-  June-July  Testing  Guidance Staff
Testing continuity of process site enrolment 2020 reports  Registrar
enrolment amidst  Utilize online interview of process is utilized. and  Finance Officer
restrictions of applicants or on-site interview with feedbacks  Principal
ECQ/ GCQ. the observance of the proper from
protocol on safe physical students
distancing and
teachers.
 Implement online submission of  May-July  Guidance Staff
b. Checking and enrolment application 2020  Registrar
validating school requirements  Principal
forms/requirements  Parents/ Guardians
 Secured
and
 Establish linkage with payment sufficient  Finance Officer
c. Payment providers (MLhuillier, Palawan  Year-round student’s  Principal
Express, seven-eleven, Pay data.
Maya, GCash) and bank transfer
for payment of school fees
 Provide a staggered schedule for
on-site payment of fees

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

STRATEGIES
(alternative ways of working PERFORMANCE PERSON/S
OBJECTIVES / MONITORING
AREAS designed to maintain activities INDICATOR/S TIME FRAME RESPONSIBLE/
GOALS AND EVALUATION
affected by the disruption caused by *ACCOUNTABLE
the pandemic)

6.2. CFC/ Campus

Ministry
a. Celebration and  To strengthen the  Encourage students to attend  90% of the Campus  July-  Evaluation  CFC, SAC,
Reception of faith formation of Holy Mass via online ministry activities are December Tool for  IMC in-charge,
Sacraments: students and actively and 2020 Checking  Parents/ Guardians
(Monthly personnel. meaningfully Learning /
Institutional Holy participated by the Unit Plan
Mass, Confession, Ignacian Marian and on the
First Communion, Community. Implement
Confirmation) ation of
 90% of the students RVM
 Provide links for students to view and personnel Pedagogy
b. Other spiritual The Lives of the Saints, Biblical gained spiritual  August .
activities: Stories, and Inspirational movies nourishment 2020– April  Values
(Recollection,  Provide virtual prayer services for  2021 Integration  CFC
Retreats, IFP / class modules and online classes.  Year-round are clearly  IMC in-charge
BEC, Holy Hour,  RVM Sisters prepare a 3-5 minute reflected  Parents/ Guardians
Institutional Daily virtual lecturette on Ignacian on the
Prayer) Formation module/
 Facilitate live streaming of daily learning
prayers (Angelus, 3 o’clock package.
prayer, etc.)

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

STRATEGIES
(alternative ways of working PERFORMANCE PERSON/S
OBJECTIVES / MONITORING
AREAS designed to maintain activities INDICATOR/S TIME FRAME RESPONSIBLE/
GOALS AND EVALUATION
affected by the disruption caused by *ACCOUNTABLE
the pandemic)
 Provide BEC session via group
video conferencing  CFC
 Broadcast Holy Hour online  Attendanc  Administrators
 Access theological input video e sheet  Personnel
through CFC Facebook page and
 Conduct online recollection and guided
retreat reflection
paper.
Evaluation
tool for
students’
 January to participati
March on in CM
activities.

 Performan
 CFC
ce of the
students
through
their
grades.
6.3 Guidance
Program &
Services
a. Testing  To establish  Suspend Testing Services  Modified delivery of  August -  Testing  Guidance Counselor
modified delivery Guidance Programs September reports  Psychometrician
of Guidance  Conduct virtual individual and is implemented and  Guidance Staff
Programs through group counselling feedbacks  Parents/ Guardians

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

STRATEGIES
(alternative ways of working PERFORMANCE PERSON/S
OBJECTIVES / MONITORING
AREAS designed to maintain activities INDICATOR/S TIME FRAME RESPONSIBLE/
GOALS AND EVALUATION
affected by the disruption caused by *ACCOUNTABLE
the pandemic)
b. Individual and technology-  First from  Principal
Group Counselling assisted services Semester students
 Organize virtual activities and
c. Career Guidance depicting students’ career teachers.
choices.  Whole year
 Conduct webinars on Career
Guidance.
 Administer online Career
Guidance sessions.  Secured
and
 Conduct a survey on the effects sufficient
of the current global crisis. student’s
d. Placement and  Study the students’ behaviour on  Whole Year data.
Research the effects of ECQ/ GCQ and the
COVID-19 pandemic in their
lives.

 Link with the Registrar for the

students’ data

 Tap the expertise of the Alumni

e. Individual  Whole year
Inventory  Revise the Homeroom Guidance
Kits
f. Follow-up  Quarterly
Services

 Quarterly

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

STRATEGIES
(alternative ways of working PERFORMANCE PERSON/S
OBJECTIVES / MONITORING
AREAS designed to maintain activities INDICATOR/S TIME FRAME RESPONSIBLE/
GOALS AND EVALUATION
affected by the disruption caused by *ACCOUNTABLE
the pandemic)
g. Homeroom  Recommend links that provide
Guidance academic improvement and
Program enhancement
 Whole Year
h. Remedial and
Enrichment
Program

6.4. Health Services

 Medical and dental  To ensure the  Establish/retool emergency  The school  June to the  Monthly  School Nurse
services health and safety response committee to set community is first month evaluation  Clinic Staff
 Chair-side medical of students and guidelines, policies, and COVID-free, and of classes through
instruction and personnel procedures on health and safety everyone is online or
lecture  To guarantee strict and crises cooperating to in the
compliance to  Create/enrich the school’s health contribute to the clinic.
government- and safety protocol to include stemming of COVID-
required health government-mandated 19 transmission
protocols such as procedures to stem the spread
social distancing, COVID-19
wearing of face  Conduct temperature scanning as
mask and frequent well as random well-being test of  Whole Year  Monthly  School Nurse
hand washing people who enter the school  Temperature evaluation  Security Guard
campus scanning is done to through
 Initiate online or digital health all who enter the online or
advisories, videos or webinar to campus. in the
continuously disseminate  Monthly clinic.

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

STRATEGIES
(alternative ways of working PERFORMANCE PERSON/S
OBJECTIVES / MONITORING
AREAS designed to maintain activities INDICATOR/S TIME FRAME RESPONSIBLE/
GOALS AND EVALUATION
affected by the disruption caused by *ACCOUNTABLE
the pandemic)
information on COVID-19 and  2-3 information  Monthly  School Physician
other health concerns dissemination evaluation  School Nurse
 Monitor the faithful practice of activities are through
mandatory health protocols, e.g., conducted every online or
use of face mask, frequent hand month  Whole Year in the
washing, sanitation of the campus clinic.
 Require students and personnel to
have their sanitation kit handy all
the time (e.g., alcohol or hand
sanitizer, tissue, wipes, face  Whole Year
mask, etc.)
 Conduct rapid testing on COVID-  100% of students
19 to all school personnel when and personnel bring
the budget allows sanitation kit  Before
classes start
(June to 1st
 100% of personnel week of  Cluster Head/President
are screened for August)  School Physician
COVID-19  School Nurse

6.5. Food Services

 Canteen operation  To innovate  Study the possibility of utilizing  At least two ways of  When  Suggeste  Finance Officer
mechanism for cashless canteen, self-service or foodservice students are d standard  Canteen in-charge
food service while food delivery to the classroom for mechanism are allowed to health  Canteen staff
observing contactless service rendered efficiently come to protocols
government-  Put up physical distancing marker while observing school
for canteen queueing government-

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

STRATEGIES
(alternative ways of working PERFORMANCE PERSON/S
OBJECTIVES / MONITORING
AREAS designed to maintain activities INDICATOR/S TIME FRAME RESPONSIBLE/
GOALS AND EVALUATION
affected by the disruption caused by *ACCOUNTABLE
the pandemic)
mandated health  Provide ample information on food mandated health (August 24
protocols and nutrition to strengthen protocols onwards)
physical health
6.6. Co-curricular
Programs and
Activities
 Co-Curricular and  To provide  Organize Clubs that are  Applicable co-  The first  Co-  Student Activity
Extra-Curricular opportunities for applicable and practical and can curricular Clubs are month of curricular Coordinator
Activities students to function well considering the new organized classes and Extra-  Club Moderators
 Clubs and develop their normal milieu  Whole Year Curricular
organizations talents and  Initiate student activities that  Worthwhile online points
interests amidst utilize digital and online format activities are  Activity
physical distancing focusing more on values formation accomplished Evalutions
and social awareness and monthly.
involvement

7. Physical Plant
 Building  To provide  Designate walkways and gates for  Physical facilities are  Whole year  Suggeste  Finance Officer
Maintenance / physical facilities entrance and exit and put up physical provided for the d standard  Physical Plant
Preventive that are supportive distancing markers to avoid close implementation of health Coordinator
Maintenance of government- physical contact. the government- protocols  Maintenance Personnel
 Improvement of mandated health mandated health
 Provide foot bath station near the gate
the Physical Plant protocols for the protocols
 Put up disinfectant and hand
utmost protection
washing stations in strategic areas
of the schools’
in the campus
clients
 Conduct disinfection and
decontamination of the school
regularly

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com
 Republic of the Philippines
St. Mary’s College of Catbalogan
BASIC EDUCATION DEPARTMENT

PAASCU Accredited
Elementary and High School Department

STRATEGIES
(alternative ways of working PERFORMANCE PERSON/S
OBJECTIVES / MONITORING
AREAS designed to maintain activities INDICATOR/S TIME FRAME RESPONSIBLE/
GOALS AND EVALUATION
affected by the disruption caused by *ACCOUNTABLE
the pandemic)
 Display signage and reminders on
the proper observance of required
health protocols in conspicuous
areas of the campus
 Prepare the classrooms for face-
to-face instruction with 15-20
students per class in compliance
of physical distancing protocol

3. Community Involvement Program (CIP)

 Outreach  To intensify social  Create online or digital prayer,  70% of students and  Whole year  Quarterly  CFC
activities to the awareness and song or message during the personnel are of Year  CIP Coordinator
adopted engagement pandemic involved in outreach End
barangays during this time of  Initiate production of washable activities during the Follow-up
the pandemic face mask for distribution to more pandemic
people
 Prepare and distribute ready-to-
eat food packs to front-liners and
the poor

Adapted and Revised: 29 May 2020

Corner Mabini and Del Rosario Streets, Catbalogan City,6700 |Telefax: (055) 543-8192 | Website: www.smcc.edu.ph | Email:smccshs@gmail.com