CQVIL SERVICE COMMISSION Republic ofthe Philippines MC No.1 4s. 2018 MEMORANDUM CIRCULAR TO : ALL HEADS OF CONSTITUTIONAL BODIES; DEPARTMENTS, BUREAUS AND AGENCIES OF THE NATIONAL GOVERNMENT; LOCAL GOVERNMENT UNITS; GOVERNMENT-OWNED OR CONTROLLED CORPORATIONS WITH ORIGINAL CHARTERS; AND STATE UNIVERSITIES AND COLLEGES SUBJECT : 2017 Omnibus Rules on Appointments and Other Human Resource Actions, Revised July 2018 In CSC Resolution No. 1701009 dated June 16, 2017, the Commission adopted and promulgated the 2017 Omnibus Rules on Appointments and Other Human Resource Actions (ORAOHRA) to govern the preparation, submission of, and actions to be taken on appointments and other human resource movements in the Philippine government. To ensure that provisions of this policy are in accordance with other administrative issuances and pertinent laws, and to respond to the changing needs in human resource management, the Commission, pursuant to CSC Resolution No. 1800692 dated July 3, 2018, approved the amendments and additional provisions to the 2017 Omnibus Rules on Appointments and Other Human Resource Actions. This Memorandum Circular shall take effect after fifteen (15) days from the date of the publication of CSC Resolution No. 1800692 in The Philippine Star on August 10, 2018. ALICIA dela ROSA-BALA Chairperson 30 AUG 2018 Bawat Kawani, Lingkod Bayani CSC Building, BP Road, Batasan Hil, 1126 Quezon City (02) 931-7935/(02) 931-7939/(02) 931-8082 acscphilecscgovph @ wwwascgouph‘VIL SERVICE COMMISSION Republicofthe Philippines 2017 OMNIBUS RULES ON APPOINTMENTS — Numi: 1800692 AND OTHER HUMAN RESOURCE ACTIONS (REVISED JULY 2018) Re: Amendments and Additional Provisions to CSC Resolution No. 1701009 (June 16, 2017) Promulgated: _ 99 JUL 2018 x RESOLUTION WHEREAS, Section 3, Article IX-B of the 1987 Philippine Constitution mandates the Civil Service Commission, as the central personnel agency of the Government, to “establish a career service and adopt measures to promote morale, efficiency, integrity, responsiveness, progressiveness, and courtesy in the civil service It shall strengthen the merit and rewards system, integrate all human resources development programs for all levels and ranks, and institutionalize a management climate conducive to public accountability. x x x" WHEREAS, Section 12 (2), Chapter 3, Title I (A), Book V of the Administrative Cade of 1987 provides that the Commission shall prescribe, amend and enforce rules and regulations for carrying into effect the provisions of the Civil Service Law and other pertinent laws; WHEREAS, Section 12 (14), Chapter 3, Title | (A). Book V of the same Code provides that the Commission shall take appropriate action on all appointments and other personnel matters in the Civil Service; WHEREAS, Section 26, Chapter 5, Title | (A), Book V of the same Code provides, among other things, that “all personnel actions shall be in accordance with such rules, standards and regulations as may be promulgated by the Commissio WHEREAS, in line with this mandate, the Commission promulgated CSC Resolution No. 1701009 dated June 16, 2017 which was published in the Philippine Star on August 2, 2017 and took effect on August 18, 2017 and circularized through CSC Memorandum Circular No. 24, s. 2017, otherwise known as the 2017 Omnibus Rules on Appointments and Other Human Resource Actions; WHEREAS, as a result of the Levelling of Interpretation on the 2017 Omnibus Rules on Appointments and Other Human Resource Actions and series of cascading activities done in CSC Regional and Field Offices, certain amendments have to be made to ensure that the provisions of this policy are in accordance with other administrative issuances and pertinent laws; WHEREFORE, the Commission RESOLVES to APPROVE the amendments and additional provisions to certain sections of CSC Resolution No. 1701009, which are in bold letters, as follows: Crna Kawani, Lingkod Bayani FCSC Balding, BP Road Batasan ile 1126 Quezon City —& (02) 931-7935/(02)931-7939/02) 931-8092 aacscphilecscgovph @ wwwcscgov.ph2017 Omnibus Rules on Appointments and Other Human Resource Actions, RULE! GENERAL POLICIES ON APPOINTMENTS Sec. 1. The State shall ensure and promote the Constitutional mandate that appointments in the Civil Service shall be made only according to merit and fitness’ Sec. 2. Merit and fitness shall be determined, as far as practicable, by competitive examinations. This does not apply to appointments to positions which are policy determining, primarily confidential, or highly technical. Sec. 3. Any action denoting the movement or progress of human resource in the civil service such as promotion, transfer, reappointment, reinstatement, reemployment, reclassification, detail, reassignment, secondment?, demotion and separation shall be known as human resource action. RULE II REQUIREMENTS FOR REGULAR APPOINTMENTS, Sec. 4. Common Requirements. The common requirements for regular appointments to be submitted by regulated and accredited/deregulated agencies to the Civil Service Commission Field Office (CSC FO) concerned shall be, as follows: Regulated Agencies Accredited/Deregulated Agencies “Permanent, Temporary, Coterminous, | + Permanent, Temporary, Coterminous, Contractual, Substitute, and Contractual, Substitute, and Provisional Appointments Provisional Appointments a. Electronic file (e-file) stored in compact disc (CD)/flash drive or sent thru email plus 2 printed copies (CSC copy and agency a. Electronic file (e-file) stored in compact disc (CDyflash drive or sent thru email plus 2 printed copies (CSC copy and agency copy) of Appointment Transmittal copy) of Report on Appointments | | | and Action Form (CS Form No. 1, Issued (RAI) (CS Form No. 2, Revised 2018) Revised 2018). The RAl shall also serve as the Appointment Transmittal and Action Form. b. 3 original copies of Appointment b. Original CSC copy of appointments Form (CS Form No. 33-A, Revised issued (CS Form No. 33-B, 2018) — employee copy, CSC copy Revised 2018) and agency copy | c. Personal Data Sheet (PDS) (CS c. Personal Data Sheet (PDS) (CS |__ Form No. 212, Revised 2017), Form No. 212, Revised 2017), tam 8, Section 22), Arce Xo ho 1967 Coston ofthe Republic! he Pitpines Socondent wile sublet fa separate issuarce a Ww2017 Omnibus Rules on Appointments and Other Human Resource Actions, Revised 2018 3 —_—___— —— Regulated Agencies | except for reappointment (renewal) | to temporary, contractual, substitute and provisional appointments Original copy of the authenticated certificate of eligibilty/ratingilicense for original appointment, promotion, transfer, reappointment (change of status to permanent) or reemployment: i. Certificate of Eligibility issued by the CSC or National Police Commission (NAPOLCOM) or Career Executive Service Board (CESB); or ii. Valid professional license issued by the Professional Regulation Commission (PRC)/ Supreme Court of the Philippines (SC)/ Maritime Industry Authority (MARINA) for positions involving practice of profession; or Professional license or Certificate of Registration or | Report of Rating issued by the PRC/SC/MARINA for positions not involving practice of profession iv. Valid licenses issued by authorized regulatory agencies such as National Telecommunications Commission (NTC)! Civil Aviation Authority of the Philippines (CAAP)/Land Transportation Office (LTO | Philippine National Police (PNP) Position Description Form (DBM- CSC Form No. 1, Revised 2017) _t. Accredited/Deregulated Agencies except for reappointment (renewal) to temporary, contractual, substitute and provisional appointments d. Original copy of the authenticated certificate of eligibility/rating/license for original appointment, promotion, transfer, reappointment (change of status to permanent) or reemployment: i. Certificate of Eligibility issued by the CSC or National Police Commission (NAPOLCOM) or Career Executive Service Board (CESB); or ii, Valid professional license issued by the Professional Regulation Commission (PRC)/ ‘Supreme Court of the Philippines (SC)/ Maritime Industry Authority (MARINA) for positions involving practice of profession; or iii, Professional license or Certificate of Registration or Report of Rating issued by the PRC/SC/MARINA for positions not involving practice of profession iv. Valid licenses issued by authorized regulatory agencies such as National Telecommunications Commission (NTC)/ Civil Aviation Authority of the Philippines (CAAP)/Land Transportation Office (LTO)! Philippine National Police (PNP) e. Position Description Form (DBM- CSC Form No. 1, Revised 2017)2017 Omnibus Rules on Appointments and Other Human Resource Actions, Revised 2018 Regulated Agencies f. Oath of Office (CS Form No. 32, Revised 2018)* 9. Certification of Assumption to Duty (CS Form No. 4, Revised 2018)* + Casual Appointments a. Electronic file (e-file) stored in compact disc (CD)/flash drive or sent thru email plus 2 printed copies (CSC copy and agency copy) of Appointment Transmittal and Action Form (CS Form No. 1, Revised 2018) b. 3 original copies of Plantilla of Casual Appointment (CS Form No. 34-A or C, Revised 2018 or CS Form 34-E or F, Series 2018) - employee copy, CSC copy and agency copy c. PDS (CS Form No. 212, Revised 2017) - only for original appointment, reemployment and reappointment (except renewal) 4d. Original copy of the authenticated certificate of eligibility/ratingflicense for original appointment, reappointment to another casual position or reemployment to positions requiring licenses or involving practice of profession i. Valid professional license issued by the PRC/SC/MARINA; or pa Accredited/Deregulated Agencies f. Oath of Office (CS Form No. 32, Revised 2018)* g. Certification of Assumption to Duty (CS Form No. 4, Revised 2018)" + Casual Appointments a. Electronic file (e-file) stored in compact disc (CD)/flash drive or sent thru email plus 2 printed copies (CSC copy and agency copy) of Report on Appointments Issued (RAI) (CS Form No. 2, Revised 2018). The RAI shall also serve as the Appointment Transmittal and Action Form. b. Original CSC copy of Plantilla of Casual Appointment (CS Form No. 34-B or D, Revised 2018 or CS Form 34-E or F, Series 2018) PDS (CS Form No. 212, Revised 2017) — only for original appointment, reemployment and reappointment (except renewal) c d. Original copy of the authenticated certificate of eligibility/ratingilicense for original appointment, reappointment to another casual position or reemployment to positions requiring licenses or involving practice of professior i. Valid professional license issued by the PRC/SC/MARINA; or To be smite witin the 20-day par rom the dat of oth of fox appintee “Tate suited itn 3 days om te date of ssuresn of apart2017 Omnibus Rules on Appointments and Other Human Resource Actions, Revised 2018 Regulated Agencies ii. Valid licenses issued by authorized regulatory agencies pS Accredited/Deregulated Agencies ii. Valid licenses issued by authorized regulatory agencies such as NTC/CAAP/LTO/PNP__ such as NTC/CAAP/LTO/PNP Specific Cases Where Additional Documents are Required. The specific cases requiring submission of additional documents in support of the appointment are, Sec. 5. as follows: Specific Cases a. Erasures or Alterations on Appointments When there are erasures or alterations made on the appointment, they should be duly initialed by the authorized official. For this purpose, authorized official shall refer to the highest ranking |__Human Resource Management Officer (HRMO) or official who issued or prepared the document. However, the certification shall be signed by the appointing officer/authority. The appointing officer/authority may | delegate the signing of the Certification of Erasure/s to any authorized official. The delegation should be supported by an Office Order, a copy of which should be furnished the CSC FO concerned. b. Appointee With Decided Administrative/Criminal Case i. The appointee had been previously found guilty in an administrative/criminal case. The appointment by promotion of an employee who had been found guilty in an administrative case for which a penalty of suspension or fine was Required Additional Documents Certification of Erasure/Alteration on Appointment Form (CS Form No. 3, Series of 2017) specifying and authenticating all erasures or alterations signed by the appointing officer/authority or any authorized official Certified true copy of the decision issued by the office/court/tribunal Certification issued by the appointing officer/ authority as to when the decision rendered became final and when the penalty imposed had been served2017 Omnibus Rules on Appointments and Other Human Resource Actions, Revised 2018 p6 Specific Cases c. Discrepancy in Name, Date/Place of | Birth as appearing in the Report of Rating or Certificate of Eligibility, appointment, service card and the entries in the Personal Data Sheet? d. Change of Civil Status on account of. Marriage Annulment or Declaration of Nullity of the same. e. Appointments issued by State Universities and Colleges (SUCs) under National Budget Circular (NBC) No. 461° f Appointments issued for positions/ranks in __fields/courses/ colleges in SUCs and LUCs when there is no Master's degree program in the discipline being offered in the Philippines Tg. Appointments Requiring Board | Resolution such as Head of Agency appointed by the Board, SUC President, Local Water District (LWD) General Manager h. Ban on Issuance of Appointment During Election Period Subject othe Rules on Conecton of Personal nina a he Recor of Service RACES) | Endorsement to the CSC FO concerned Required Additional Documents Resolution or Order issued by the | Commission/CSC Regional Office (CSC |RO) concerned correcting the discrepancy by the agency HRMO of the following Original Marriage Contract! Certificate duly authenticated by the Philippine Statistics Authority (PSA) or the Local Civil Registrar (LCR) of the municipality or city where the marriage was registered or recorded Authenticated copy of the Court Order and Marriage Certificate/Contract with annotation Copy of the Department of Budget and Management (DBM)-approved Notice of Organization, Staffing and Compensation Action (NOSCA) on the reclassification of position based on NBC. No. 461 and SUC Board Resolution approving the appointment _| Certification issued by the CHED that there is no Master’s degree program in the discipline being offered in the Philippines Copy of said Resolution shall be submitted together with the appointment Resolution issued by the Commission on Elections (COMELEC) en _ bane, Chairman or Regional Election Director, | granting exemption from the prohibition the Commiscn under he 2017 Rugs on Adrnsrate Cases in he Chl Natonal Busgt Cra No 451 dad June 1.1988 re: Revising and Uptating te Compensation and Poston Classen Plan fr FacutyPesiions bodied in Natnel Compensation Crouar (NCC) No 69. Ths Crel shal apy toa acy postion in SUCS, HEIs and TEs, nung teaching pasion asgred io atoraory doses except teaching and eae eacing postions in Secondary and erent schools which sha continue fo be ‘vero he Teachers Preparation Pay Schedule ofthe Department of Education. C2017 Omnibus Rules on Appointments and Other Human Resource Actions, Revised 2018 ‘LGU Appointment All LGU Appointments. il. Appointment to head of department or office, such as Department Head, Administrator, Legal Officer, and Information Officer. positions requiring concurrence by the Sanggunian Appointment to head of department or office, such as Department Head, Administrator, Legal Officer, and Information Officer positions not acted upon by the Sanggunian within fifteen (15) days from the date of its submission iv.Creation and reclassification of positions and appropriation of funds review by the DBM in case of The ordinance shall be subject to _provinces/highly urbanized _cities/ Specific Cases Req i | Certification issued by the appointing officer/ authority that such appointment is. issued in accordance with the limitations provided for under Section 325”, RA No. 7160; and Certification issued by the Provincial/ City/Municipal Accountant? that funds are available In case the Local Accountant position | is vacant, the Local Assistant Accountant shall sign _—the. certification. In the absence of such position, the Local Chief Executive may designate the Local Budget Officer to certify the availability of funds. The delegation should be supported by an Office Order, a copy of which should be furnished the CSC FO concerned. Sanggunian Resolution embodying the concurrence of the majority of all the members of the Sanggunian as provided for under Section 443 (d), Section 454 (d), and Section 463 (d) of RA No. 7160 Certification issued by the Sanggunian Secretary or HRMO confirming the non- action by the Sanggunian Sangguniang Panlalawigan/Panlungsod/ Bayan Ordinance? ‘General Lntabns (ems @ 9} onthe use of he povnca, cy and municoal nds * "Segpang, etal. ve Emp, eta, GR No. 18098, Deer 10 008. Sedtors 325 and 327, Arle Ona, Chap 3, Ti Five oR, No, 710 or The Local Goverment Code of 1984 C2017 Omnibus Rules on Appointments and Other Human Resource Actions, Revised 2016 Specific Cases ps Required Additional Documents independent component cities and municipalities within Metro Manila and the Sangguniang Panlalawigan for component cities and municipa- lities® j. Appointment Involving Demotion which is Non-Disciplinary in Nature k. Appointment Involving Demotion as a Result of a Disciplinary Case (deleted) |. Temporary Appointment m, Reclassification Sec. 6. i. Cerfification issued by the agency head that the demotion is not the result of an administrative case; and li. Written consent by the employee that he/she interposes no objection to, his/her demotion _| Certification issued by the appointing —officer/-_— authority vouching the absence of an applicant who meets all the qualification requirements of the position (CS Form: | No. 5, Revised 2018) NOSCA approved by the DBM/ Memorandum Order issued __ by Governance Commission for GOCCs (GCG) Required Documents to be Retained in the Agency. The following documents shall be required from the appointee in support of his/her appointment but shall be retained in the agency and filed in the employee's 201 File: a. Medical Certificate (CS Form No. 211, Revised 2018) A Medical Certificate issued by a licensed government physician which states that the appointee is fit for employment is required for original appointment, transfer and reemployment. The results of the Pre-employment Medical-Physical-Psychological examinations consisting of Blood Test, Urinalysis, Chest X-ray, Drug Test, Psychological Test, and Neuropsychiatric Exam, if applicable, shall be attached to the medical certificate for employment. The result of the neuropsychiatric examination is required for original, reemployment, transfer, reappointment and promotional appointments to positions which involve the maintenance of peace and order and the protection of life and property, C2017 Omnibus Rules on Appointments and Other Human Resource Actions, Revised 2018 po b. Certificate of Live Birth. A Certificate of Live Birth duly authenticated by the PSA or the LCR of the municipality or city where the birth was registered or recorded is required for original appointment and reemployment. It shall be the duty of the HRMO or his/her designated staff to review and compare the contents thereof vis-a-vis the information written on the employee's PDS and other documents. c. Marriage Contract/Certificate. For married employees, a Marriage Contract/Certificate duly authenticated by the PSA or the LCR of the municipality or city where the marriage was registered or recorded is required for original appointment and reemployment. d. Clearances. A valid National Bureau of Investigation (NBI) Clearance is required for original appointment and reemployment. In case of promotion, reappointment, or transfer involving movement from one department/agency to another and reemployment, clearance from money, property and work-related accountabilities from the appointee’s former office is required (CS Form No. 7, Revised 2018) . Performance Rating. For appointment by promotion or transfer, the Performance Rating of the appointee in the last rating period prior to the date of assessment or screening, which should be at least Very Satisfactory, shall be required. The performance rating in the last rating period prior to the scholarship grant, which should be at least Very Satisfactory, shall be used as basis for promotion of an appointee-scholar. The performance rating of at least Very Satisfactory (VS) in the last rating period shall not be required for promotion from first to second level entry positions. The performance rating prior to the reclassification of the position shall be considered as performance rating in the reclassified position for purposes of promotion. f. Scholastic_Record/Academic Record. The certified true copies of scholastic/academic record such as diploma and transcript of records (TOR) or, if necessary, a Certification from the Department of Education (DepEd) and/or Commission on Higher Education (CHED) on the authenticity and equivalency of the subjects/courses taken, are required for original appointment, transfer and reemployment. It may also be required for promotion to positions where the education requirement is different from the previous academic record submitted. C2017 Omnibus Revised 2018 Rules on Appointments and Other Human Resource Actions, p10 Mustrative Example: Employee A was issued an original appointment to the position of Administrative Officer |. She is a graduate of BS Management. She rose from the ranks and was promoted to Chief Administrative Officer position which requires a Master's degree. While she has submitted her TOR for BS Management as a requirement for original appointment, she still needs to submit a TOR for her Master's degree in compliance with the education requirement for Division Chief position RULE Ill PROCEDURES IN THE PREPARATION OF APPOINTMENTS. Sec.7. The following procedures shall be strictly observed in the preparation of appointments for authorized positions found in the Plantilla of Personnel and lump sum appropriation for contractual employees: a. Appointment Form. The appointment form (CS Form No. 33, Revised 2018), which shall be in English, shall be used for appointments in the career and non-career service except those for casual appointments. The appointment must be prepared in three (3) original copies: one copy each for the appointee, for the CSC and for the agency. CS Form No. 33-A, Revised 2018 shall be used by regulated agencies while CS Form No. 33- B, Revised 2018 shall be used by accredited/deregulated agencies. The following items in the appointment form shall be properly filled in, as follows: 1, Name of the Appointee. The name indicated on the appointment must be the same name appearing in the Certificate of Live Birth submitted by the appointee and the Certificate of Marriage, in the case of a married female employee who opts to use the surname of her husband. The name of the appointee should be written in the following format: first name, middle name or initial, last name and name extension, if any. 2. Position Title, Salary/Job/Pay Grade and Step. The position title, salary/job/pay grade and step (if applicable) indicated in the appointment shall conform to the approved Plantilla of Personnel and should be found in the Index of Occupational Services (IOS), Position Titles and Salary Grades, The parenthetical title, if any, and salary/job/pay grade of the position shall be indicated after the position titie. The parenthetical position title refers to the position title based on the actual duties and responsibilities in the Position Description Form and shall be the basis for the qualification standards. Mlustrative Examples: Administrative Officer V (Human Resource Management Officer II), SG 18, Step 2 Administrative Officer V (Cashier Ill), SG 18. Step 1 C2017 Omnibus Rules on Appointments and Other Human Resource Actions, Revised 2018 10. pit Municipal Government Department Head | (Municipal Assessor), SG 24, Step 5 Employment Status. The employment status shall be indicated on the space provided therefor. It may be permanent, temporary, coterminous, fixed term, contractual, substitute, or provisional, For contractual appointment, the duration of employment shall be indicated on the space provided for the Status of Appointment. Agency. The name of the agency shall be indicated in the appointment form For station-specific appointments, the name of office/departmentlunit shall be indicated, . Compensation Rate. The corresponding amount of the monthly salary of the position based on the salary/job/pay grade and salary step" thereof shall be indicated . Nature of Appointment. The nature of appointment, which may be original, promotion, transfer, reemployment, —_ reappointment, reinstatement, reclassification, or demotion, shall be indicated on the space provided therefor. . Plantilla Information. The name of the employee being replaced by the appointee should be indicated on the space provided, in addition to the Plantilla Item Number of the position and the page where the position can be found in the approved Plantilla of Personnel in the current year. . Signature of the Appointing Officer/Authority. The three (3) original copies of the appointment must be duly signed by the appointing officer/authority. The appointing officer/authority is the person or body authorized by law to make appointments in the Philippine Civil Service. In case the appointing officer/authority delegates the authority to issue appointments to a next-in-rank official in the same agency, as authorized by law, a copy of the Office/Board Resolution or Order for the said purpose shall be submitted to the CSC FO with jurisdiction. In no case shall digitaV/electronic or rubber-stamped signature of the appointing officer/authority on the appointment be allowed. . Date of Signing. The date of signing, which is the date of the issuance and the date of effectivity of the appointment, shall be indicated below the signature of the appointing officer/authority. Certification as to the Completeness and Authenticity of the Requirements. The HRMO shall thoroughly review and check the veracity, authenticity and completeness of all the requirements and Based on approved Compensation and Postion Classcatn Systm i gowemment agencies2017 Omnibus Rules on Aepointments and Other Human Resource Actions, Revised 2018 pz documents in support of the appointment. He/she shall sign the certification at the back of the appointment. 11.Certification of Publication and Posting of Vacancy. Vacant positions authorized to be filled shall be published and posted in at least three (3) conspicuous places for a period of at least ten (10) calendar days for national government agencies (NGAs), state universities and colleges (SUCs), and government-owned or controlled corporations (GOCCs) with original charters in accordance with RA No. 70411" and its implementing guidelines, and not less than fifteen (15) calendar days for local government units pursuant to Section 80(a), Title Three, Book |, RA No. 7160, and Rule VII hereof. The certification on the publication and posting of the vacant position including the date the deliberation was conducted by the Human Resource Merit Promotion and Selection Board should be duly signed by the authorized HRMO. 12. Certification of Human Resource Merit Promotion and Selection Board (HRMPSB) Evaluation/Screening. All appointees should be screened and evaluated by the HRMPSB, if applicable. As proof thereof, a certification signed by the Chairperson of the HRMPSB at the back of the appointment specifying that the majority of the HRMPSB members was present during the deliberation or alternatively, a copy of the proceedings/minutes of the HRMPSB deliberation shall be submitted together with the appointment. The HRMPSB deliberation in the NGAs, GOCCs with original charters, and SUCs (for their administrative and support staff) shall commence no! earlier than ten (10) calendar days from the date of posting and publication of vacant positions; and in the local government units (LGUs) it shall not be made earlier than fifteen (15) calendar days from the date of posting and publication of vacant positions. 13. Certification by the Placement Committee. Reappointment comparable position as a result of reorganization pursuant to RA No. 6656" or other laws shall be assessed by the Placement Committee. As proof thereof, a certification shall be signed by the Chairperson of the Placement Committee at the back of the appointment. b. Personal Data Sheet. The Personal Data Sheet (PDS) (CS Form No. 212, Revised 2017) which should be updated and accomplished properly and completely by the appointee, shall be attached to the appointment"®. Said PDS shall contain an authorization from the employee that the CSC, agency head or their authorized representative can verify/validate the contents therein. It shall also be subscribed and sworn to before the HRMO or his/her authorized official in the agency, any officer authorized to administer " Repub et Na 704 dau June 5,188 or An Act Recutng Regular Publication Existing Vacant Potions in Govemment Otic, Aoproraing Funds Therefore Ad For Othe: Purposes © RA No 6885, An Ato Proc he Seuryo Tent of Cl Sere Ofer and Egloyeesin te irpemeniaton cf GovementReogaizaon > Personal Data Sheet ned nol be tached apgorimens woking Respparimen ene) to engoray, casi, contractual, ronal ans substi las of pponiments C2017 Ompibus Rules on Appointments and Other Human Resource Actions, Revised 2018 pas oaths or a notary public. The PDS may be accomplished by the appointee either through his/her own handwriting or via typewriter/computer and must bear his/her signature on every page with a passport-size ID picture taken within the last six (6) months attached at the last page thereof. Position Description Form. The Position Description Form (DBM-CSC Form No. 1, Revised 2017) which should be properly and completely accomplished shall be attached to all appointments for authorized positions found in the Plantilla of Personnel and lump sum appropriation for contractual employees. Sec. 8. The following procedures shall be strictly observed in the preparation of casual appointments: a. Appointment Form. The Plantilla of Casual Appointment (CS Form No. 34, Revised/Series 2018), shall be used for appointments of casual employees. The appointment must be prepared in three (3) original copies (appointee’s copy, CSC copy and agency copy). A maximum of fifteen (15) names of appointees, arranged alphabetically, shall be indicated in every page thereof. The prescribed Plantilla of Casual Appointment are, as follows: i. CS Form No. 34-A shall be used by regulated NGAs, GOCCs with original charters and SUCs. ii. CS Form No. 34-8 shall be used by accredited/deregulated NGAs, GOCCs with original charters and SUCs. iii, CS Form No. 34-C shall be used by regulated LGUs iv. CS Form No. 34-D shall be used by accredited/deregulated LGUs. v. CS Form No. 34-E shall be used by both regulated or accredited/deregulated NGAs, GOCCs with original charters and SUGs for reappointment (renewal) of casual appointees. vi. CS Form No. 34F shall be used by both regulated or accredited/deregulated LGUs for reappointment (renewal) of casual appointees. Source of Funds. The source of funds for casual appointment shall always be indicated on the space provided. Name of Appointee/s. The name indicated on the appointment must be the same name appearing in the Certificate of Live Birth submitted by each of the appointee and the Certificate of Marriage, in the case of a married female appointee who opts to use the surname of her husband. The name of the appointee should be written in the following format: last name, first name, name extension (if any), and middle name or initial Only a maximum of fifteen (15) appointees must be listed on each page of the Plantilla of Casual Appointments. The HRMO must also indicate ‘NOTHING FOLLOWS?’ on the row following the name of the last C2017 Omnibus Rules on Appointments and Other Human Resource Actions, Revised 2018 14 appointee on the last page of the Plantilla. The agency HRMO should provide proper pagination (Page n of n pagels). d. Position Title. The position title indicated in the appointment should be found in the IOS. The salaryljob/pay grade, level of position, and the corresponding compensation rate per day for each appointee listed in the Plantilla of Casual Appointment shall always be indicated e. Period of Employment. The period of employment, which shall be the duration of the casual appointment of each appointee listed in the Plantila of Casual Appointment shall be indicated in the following format: month, day and year (e.g. From: 07/01/2017 To: 12/31/2017). f. Nature of Appointment. The nature of appointment, such as original, reappointment or reemployment shall be indicated on the space provided. 9. Signature of the Appointing Officer/Authority. The three (3) original copies of the appointment must be duly signed by the appointing officer/authority The appointing officer/authority is the person or body authorized by law to make appointments in the Philippine Civil Service In case the appointing officer/authority delegates the authority to issue appointments to a next-in-rank official in the same agency, as authorized by law, a copy of the Office/Board Resolution or Order for the said purpose shall be submitted to the CSC FO with jurisdiction. In no case shall digitaV/electronic or rubber-stamped signature of the appointing officer/authority on the appointment be allowed. h. Date of Signing. The date of signing, which is the date of the issuance and the date of effectivity of the appointment, shall be indicated below the signature of the appointing officer/authority. i. Certification as to the Completeness and Authenticity of the Requirements. The HRMO shall thoroughly review and check the veracity, authenticity and completeness of all the requirements and documents in support of the appointment. He/she shall sign the certification at the lower portion of the appointment. j. Certification (For LGUs). The Provincial/City/Municipal Accountant shall certify that funds are available for the subject appointmentis. The appointing officer/authority shall certify that such appointment is issued in accordance with the limitations provided under Section 325 of the Local Government Code of 1991 (RA No. 7160). In case the Local Accountant position is vacant, the Local Assistant Accountant shall sign the certification. In the absence of such position, the Local Chief Executive may designate the Local Budget Officer to certify the availability of funds. The delegation should be C2017 Ormnibus Rules on Appointments and Other Human Resource Actions, Revised 2018 Sec. is supported by an Office Order, a copy of which should be furnished the CSC FO concerned, Personal Data Sheet. The PDS (CS Form No. 212, Revised 2017) completed by the appointee, subject to the requirements of Item b, Section 7 of the herein rule shall be attached to the Plantilla of Casual Appointments. The PDS need not be attached to the appointment involving Reappointment (renewal). RULE IV EMPLOYMENT STATUS, NATURE OF APPOINTMENT AND. OTHER HUMAN RESOURCE ACTIONS 9. Employment Status. The employment status in the civil service shall be determined by the appointment issued, which can be any of the following: a, Permanent — an appointment issued to a person who meets all the qualification requirements of the position to which he/she is being appointed to, including the appropriate eligibility, in accordance with the provisions of law, rules and standards promulgated in pursuance thereof. ‘Temporary — an appointment issued to a person who meets the education, experience and training requirements for the position to which he/she is being appointed to, except for the appropriate eligibility. A temporary appointment may only be issued in the absence of an applicant who meets alll the qualification requirements of the position as certified by the appointing officer/authority. The appointment shall not exceed twelve months, reckoned from the date it was issued but the appointee may be replaced sooner if a qualified eligible who is willing to accept the appointment becomes actually available. However, in no case shall a temporary appointment be issued for position= that involve practice of profession regulated by bar/board law for lack of the required license and/or certificate of registration. A temporary appointment issued to a person who does not meet any of the education, training or experience requirements for the position shall be disapprovediinvalidated except to positions that are hard to fill, or other meritorious cases as may be determined by the Commission, or as provided by special law, such as Medical Officer/Specialist"* positions, Special Science Teacher", Faculty positions'® and Police Officer!” positions. Except for these positions, temporary appointments may only be renewed once, *BDNo 1424, Further Amanng RA No, 1243, s amended by RA No, 251, therwse known a hepa Resitercy Law "= RR No. 6496, Phippne Skene Hgh Stoo Sys Act of 1987 ve RA No 6292 higher Edueabon Mocemzatan Actot 1987 "RA No B55, PhlppneNatoral Po form and Reorganization Act of 1998 C2017 Onmibus Rules on Appointments and Other Human Resource Actions, Revised 2016 p16 A temporary appointment to a position which involves practice of profession may be issued to a person who lacks the required experience or training but only in the absence of an applicant who meets alll the qualification requirements of the position as certified by the appointing officer/authority. When there are no available qualified faculty in the region, place or locality, as certified by the appointing officer/authority, temporary appointments may be issued until the required Master's degree is meticomplied with."® The renewal of temporary appointment shall be limited to five (5) times only reckoned from the effectivity of CSC Memorandum Circular No. 25, s. 2017.19 A temporary appointment issued to a person who meets all the requirements of the position shall be disapproved/invalidated Substitute — an appointment issued when the regular incumbent of a position is temporarily unable to perform the duties of the position, as when the incumbent is on an approved leave of absence, under suspension, on a scholarship grant or is on secondment. This is effective only until the return of the incumbent. A substitute appointment is allowed only if the leave of absence of the incumbent is at least three (3) months, except in the case of teachers. A person who is issued a substitute appointment to a position whose duties involve practice of a profession covered by Bar/Board or special laws shall be required to possess the appropriate professional license. The substitute appointee shall be entitled to the salaries and benefits attached to the position except for those benefits requiring longer period of service for the availment thereof. Coterminous — an appointment issued to a person whose tenure is limited to a period specified by law or whose continuity in the service is based on the trust and confidence of the appointing officer/authority or of the head of the organizational unit where assigned. Specifically, the categories of coterminous appointments are: 1. Coterminous with the appointing officer/authority — an appointment is coexistent with the term/tenure of the appointing officer/authority, 2. Coterminous with the head of the organizational unit where assigned ~ an appointment is coexistent with the term/tenure of the head of the organizational unit to which he/she is assigned, who is not the appointing officer/authority. “CSC MC No. 25,5, 2017 re: Status of Appointments to Faculy Positions in late Universities and Colleges (SUCs) and Local Unvertes and Cate LUC) We Tees Dear! Hol ot asters Degree spec Fs ae i okt tec 1} ens om he ata psteton of 3" Reson No 0572 on Aut 217 athe Pippine Sta. C2017 Omnibus Rules on Appointments and Other Human Resource Actions, Revised 2018 pT Appointees to coterminous positions that are not primarily confidential in nature (Items 1 and 2) must meet the education, training and experience requirements of the positions as proposed by the respective Agency Heads and approved by the Commission. Pending the submission and approval of the agency qualification standards, the qualification requirements provided under the CSC Qualification Standards Manual shall be used as bases in the attestation of these coterminous appointments. Eligibility is not required for appointment, except those whose duties involve the practice of a profession regulated by the Philippine Bar/Board or special laws and/or require licenses such as those positions listed under Category IV of CSC MC No. 11, s. 1996, as amended, but preference should be given to civil service eligibles. 3. Coterminous (primarily confidential in nature) - an appointment to positions determined by law or declared by the Commission to be primarily confidential in nature, the duties and responsibilities of which imply not only confidence in the aptitude of the appointees but primarily close intimacy which insures freedom of discussion, delegation and reporting without embarassment or freedom from misgivings or betrayals of personal trust. Appointees to primarily confidential positions are exempt from the qualification requirements, except those whose duties involve the practice of a profession regulated by the Philippine Bar/Boare or special laws and/or require licenses. 4. Coterminous with the Lifespan of the Agency — appointment to a position which is co-existent with the lifespan of the agency based on the agency's Staffing Pattern as approved by the DBM or the GCG. Appointments to positions which are coterminous with the lifespan of the agency need not be renewed annually. The lifespan of the agency shall be indicated on the appointment. However, if the performance of the appointee is below Satisfactory, the appointing officer/authority may terminate the services of, or replace the appointee after giving the latter a notice of at least thirty (30) days prior to the date of termination of the appointment. Mustrative Example: The lifespan of the ABC Board is up to December 31, 2023. The coterminous appointment shall be issued effective from the date of issuance until the end of the lifespan of the agency. The period of appointment shall be indicated on the face of the appointment form as follows: Coterminous with the Lifespan of ABC Board (February 14, 2018 - December 31, 2023) C2017 Omnibus Rules on Appointments and Other Human Resource Actions, Revised 2018 f. p18 Employees whose appointments are coterminous with the lifespan of the agency must meet the education, experience and training requirements of the positions as proposed by the respective Agency Heads and approved by the Commission. Pending the submission and approval of the agency qualification standards, the qualification requirements provided under the CSC Qualification Standards Manual shall be used as bases in the attestation of these coterminous appointments. Eligibility is not required for coterminous appointment, except those whose duties involve the practice of a profession regulated by the Philippine Bar/Board or special laws and/or require licenses such as those positions listed under Category IV of CSC MC No. 11, s. 1996, as amended, but preference shall be given to civil service eligibles. Fixed Term — an appointment issued to a person with a specified term of office, subject to reappointment as provided by law, such as Chairperson and members of commissions and boards, SUC President, and Head of Agency appointed by the Board. Contractual — an appointment issued to a person whose employment in the government is in accordance with a special contract to undertake local or foreign-assisted projects or a specific work or job requiring special or technical skills not available in the employing agency, to be accomplished within a specific period. This includes appointments to positions that are co-existent with the duration of a particular project based on the agency's Staffing Pattern as approved by the DBM or the GCG. The inclusive period of the contractual appointment shall be indicated on the face of the appointment for purposes of crediting services. Contractual appointments are limited to one year, but may be renewed every year, based on performance, until the completion of the project or specific work. However, if the performance of the appointee is below satisfactory or where the funds have become insufficient or unavailable, the appointing officer/authority may terminate the services of, or replace, the appointee after giving the latter a notice at least 30 days prior to the date of termination of appointment. Employees under contractual appointment must meet the education, training and experience requirements of the positions as proposed by the respective Agency Heads and approved by the Commission. Pending the submission and approval of the agency qualification standards, the qualification requirements provided under the CSC Qualification Standards Manual shall be used as bases in the attestation of these contractual appointments. Eligibility is not required for appointment, except those whose duties involve the practice of a profession regulated by the Philippine Bar/Board or special C2017 Omnibus Rules on Appointments and Other Human Resource Actions, Revised 2018 pa laws and/or require licenses such as those positions listed under Category IVof CSC MC No. 11, s. 1996, as amended, but preference should be given to civil service eligibles. The appointee shall perform the work or job under his/her own responsibility with minimal direction and supervision from the employing agency. In no case shall a contractual appointment be issued to fill a vacant plantila Position or a contractual employee perform the duties and responsibilities of the vacant plantilla position. Reappointment (renewal) of contractual appointments to the same position shall be submitted to the CSC for notation only, without the need for approval/validation. However, reappointment of contractual appointments to another position shall be submitted for approvalivalidation by the CSC FO concerned. g. _ Casual— an appointment issued only for essential and necessary services where there are not enough regular staff to meet the demands of the service and for emergency cases and intermittent period not to exceed one year. Employees under casual appointment must meet the education, training and experience requirements of the positions as proposed by the respective ‘Agency Heads and approved by the Commission. Pending the submission and approval of the agency qualification standards, the qualification requirements provided under the CSC Qualification Standards Manual shall be used as bases in the attestation of these casual appointments. Eligibility is not required for appointment, except those whose duties involve the practice of a profession regulated by the Philippine Bar/Board or special laws and/or require licenses such as those positions listed under Category IV of CSC MC No. 11, s. 1996, as amended, but preference should be given to civil service eligibles. In no case shall a casual appointment be issued to fill a vacant plantila position or a casual employee perform the duties and responsibilities of the vacant plantilla position. Reappointment (renewal) of casual appointments to the same position shall be submitted to the CSC for notation only, without the need for approvalivalidation. However, reappointment of casual appointments to another position shall be submitted for approval/validation by the CSC FO concerned. C2017 Omnibus Rules on Appainiments and Other Human Resource Actions, Revised 2018 P20 Employees under contractual or casual appointment are entitled to the same benefits enjoyed by regular employees. S to any a, S ec. 10. Employment Status of Teachers. The employment status of teachers teaching position shall be any of the following: Permanent — an appointment issued to an appointee who meets all the requirements of the position. Provisional — an appointment issued to an appointee who meets alll the requirements of the position except the eligibility but only in the absence of a qualified eligible actually available who is willing to accept the appointment, as certified by the Schools Division Superintendent. It shall not be effective beyond the school year during which it was issued”. The appointment may be subject to reappointment (renewal). Scholar- graduates of the Merit Scholarship Program of the Department of Science and Technology - Science Education Institute (DOST-SEl) shall be allowed to teach on provisional status, which appointment may be renewed every school year but not to exceed four (4) years.?" Temporary — an appointment issued to an appointee who meets all the requirements of the position except the education but only in the absence of applicants who possess the minimum educational qualification, as certified by the Schools Division Superintendent. It shall not be effective beyond the school year during which it was issued. The appointment may be subject to reappointment (renewal). Substitute — an appointment issued to an appointee when the regular incumbent of the position is temporarily unable to perform the duties of the position. It shall be effective until the return of the incumbent. Appointees to substitute teaching positions shall be required to possess RA No. 1080 (Teacher) eligibility. Contractual — an appointment issued to an appointee who shall teach specialized subjects in secondary education on part-time basis. The inclusive period shall be indicated on the appointment for purposes of crediting services. Appointees to contractual teaching positions for specialized subjects shall not be required to possess RA No. 1080 (Teacher) eligibility.” ec, 11. Nature of Appointment. The nature of appointment shall be, as follows: a. Original — the initial entry into the career? or non-career service. Purwanlo RA No, 10533 (The Enhanced Basic Education Act of 2019) approved on May 15,2013 "»Pusuenta RA No. 767, tberwise known asthe Sconce ard Texhnalgy SchoBship Aco! 158 2 Aplcable ony o DepEd ssa apportmens pursuant RA No. 10533 2 Sbjct prebaonty prod unr Rue Vol he 2017 Omnibus Rules cn Appointments and Otter Fsen Resource Acton C2017 Omnibus Rules on Appointments and Other Human Resource Actions, Revised 2018 pat b. Promotion — the advancement of a career employee from one position to another with an increase in duties and responsibilities as authorized by law, and usually accompanied by an increase in salary. Promotion may be from one department or agency to another or from one organizational unit to another within the same department or agency. Provided, however, that any upward movement from the non-career service to the career service and vice versa shall not be considered as a promotion but as reappointment. An employee who is promoted to another agency shall notify the head of the department or agency in writing where he/she is employed at least thirt: (30) days prior to his/her assumption to the position. It is understood that the employee who is promoted to another agency is cleared from all money, property and work-related accountabilities. The pendency of an administrative case against any employee shall not be a bar to promotion. An employee who has been found guilty of an administrative offense and imposed the penalty of demotion, suspension or fine shall be disqualified for promotion for the same period of suspension or fine. In the case of demotion, the period of disqualification for promotion shall be within one (1) year. Special promotions based on awards andlor acts of conspicuous courage and gallantry as provided under special laws, such as Sec. 6, RA No. 6713%4, Sec. 10, RA No. 9263%, as amended by RA No. 9592, Sec. 31, RA No. 8551” and Executive Order No. 508%”, as amended by Executive Order No. 77, shall be exempt from qualification requirements but subject to specific validation requirements as provided under the above-said special laws or their implementing rules and regulations. c. Transfer — the movement of employee from one position to another which is of equivalent rank, level or salary without gap in the service involving the issuance of an appointment. The transfer may be from one organizational unit to another in the same department or agency or from one department or agency to another: Provided, however, that any movement from the non-career service to the career service and vice versa shall not be considered as a transfer but reappointment. An employee who seeks transfer to another office shall notify the head of the department or agency in writing where he/she is employed at least thirty (30) days prior to the effective date of hisher transfer. The head of the department or agency shall notify the employee in writing of the approval of the request to transfer within 30 days from date of notice. "Code of Conduct and Ethical Standeds for Pubic Oficals an Eelayees "Baroy of Fre Protection ane Bureau of al Maragerent and Penotgy Professonalaton Aco 005 = Pippin National Police Reform and Reowanzatn Act of 138 "tng he ing Bayan Award a th Present Awad fr Outstanding Publ Service C2017 Omnibus Rules on Appointments and Other Human Resource Actions, Revised 20 If the request to transfer of an employee is not granted by the head of the department or agency where he/she is emroyed, it shall be deemed approved after the lapse of 30 days from the dzie of notice without the need to notify the employee concerned. Itis understood that the employee who seeks to transfer is cleared from all money, property and work-related accountabilities. If, for whatever reason, the employee fails to transfer on the specified date, he/she shall be deemed resigned. However, should the employee opt to remain in the same agency before the specified date of transfer, the ‘employee may be reappointed if there is no gap in the service or reemployed if there is gap in the service. In both cases, the employee shall undergo the usual hiring process. Reemployment — the appointment of a person who has been previously appointed to a position in the government service but was separated therefrom as a result of reduction in force, reorganization, retirement, voluntary resignation, or any non-disciplinary action such as dropping from the rolls and other modes of separation. Reemployment presupposes a gap in the service. No prior authority from the Commission shall be required for the reemployment of a person who has been previously retired or resigned and who has not reached the compulsory retirement age of 65. Reappointment — the issuance of an appointment as a result of reorganization, devolution, salary standardization, re-nationalization, recategorization, rationalization or similar events, including the following: 1. The issuance of appointment from temporary to permanent, career to non-career or vice versa, non-career to another non-career, all of which entails no gap in the service, shall be considered as reappointment. Non-career employees who are appointed for the first time in the career service under permanent status shall be required to undergo probationary period for six (6) months. 2. The renewal of temporary, contractual and casual appointment upon the expiration of the appointment or subsequent appointment of substitute teachers, which entails no gap in the service, shall be considered as reappointment. A temporary appointment may be renewed in the absence of an applicant who meets all the qualification requirements of the position as certified by the appointing officer/authority and provided that the performance rating of the employee is at least Satisfactory. 3. Personal or coterminous staff of elective officials, who shall continue to serve in a coterminous capacity upon reelection of the said elective officials, shall be issued new appointments. The nature of appointment shall be reappointment C