Application Document

for

Prequalification of Indian Consultant

for preparation of
Detailed Project Report (DPR)
for construction of roads in Papua New Guinea
from ‘Kimbe’ to ‘Hoskins’
(located in West New Britain province)
and
from ‘Madang’ to ‘Baiyer’
(connecting the Western Highlands province to
the Madang Province)

Export-Import Bank of India

Date: July 05, 2019
 INVITATION FOR PREQUALIFICATION OF
CONSULTANTS FOR PREPARATION OF DETAILED PROJECT REPORT (DPR) FOR
GOVERNMENT OF INDIA LINE OF CREDIT (LOC) PROJECTS

The Export-Import Bank of India [hereafter Exim Bank, or the Bank], on behalf of the
Government of India (GOI), extends from time-to-time, concessional credit facilities under the
Indian Development and Economic Assistance Scheme (IDEAS) to overseas governments/
their nominated agencies in developing countries for financing projects involving
procurement of goods, civil works, consultancy and non-consultancy services to be contracted
to Indian entities.

These Lines of Credit (LOCs) are governed by the Guidelines issued by the GOI from time-to-
time. As per the extant guidelines issued vide letter No. 21/3/2015-IDEAS dated December 7,
2015, the Bank is required to carry out a prequalification exercise and provide a list of
prequalified bidders to the Borrower for invitation of bids for specific contract packages under
the project(s) financed by the LOCs.

In pursuance to the above, the Bank invites Applications from eligible Indian consultants for
prequalification for preparation of the Detailed Project Report (DPR) for road projects (I)
Kimbe to Hoskins and (II) Madang to Baiyer in Papua New Guinea under a Line of credit
extended to the Government of the Papua New Guinea.

An upfront and non-refundable Processing Fee of INR 25,000 plus applicable GST (presently
18%) is payable through NEFT transfer as per details given below:
[i] Applicant Name <Applicant Name>
[ii] Name of Beneficiary Export-Import Bank of India
[iii] Beneficiary’s Bank Name AXIS BANK, CUFFE PARADE
[iv] Account No. 447010200000268
[v] IFSC Code UTIB0000447
[vi] GST Number 27AAACE2769D1ZS
The preparation and submission of Application for prequalification is required in dual mode
(on-line as well as off-line) in accordance with the provisions of the Application Document.

Completed Applications (off line) in accordance with the provisions of the Application
Document along with NEFT acknowledgement receipt should be delivered physically by 15:00
hours, August 5, 2019 at the following address:

Ms. Shiraz Badhniwalla

Deputy General Manager
Export-Import Bank of India
Office Block, Tower 1
7th Floor, Adjacent to Ring Road
Kidwai Nagar [East]
New Delhi- 110023
E-mail: eximloc@eximbankindia.in
Website: www.eximbankindia.in

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This Application Document (AD) consists of the following Parts:

Part I. Scope of Consultancy Services

This Part includes a summary description and other data on this prequalification
process and of the prospective project to be contracted by the Borrower
Government/ Procuring Entity subsequent to this prequalification.

Part II. Instructions to Applicants (ITA)

This Part provides information to the Applicants in preparing and submitting

their Applications for Prequalification (“Applications”) and the procedures for
this prequalification process.

Part III. Data Sheet (DS) to ITA

This Part includes specific provisions that supplement Part II, Instructions to
Applicants.

Part IV. Prequalification Criteria and Requirements

This Part specifies the criteria and requirements and the procedure to be used
to determine how Applicants shall be prequalified and later to be invited to bid by
Borrower Government/ Procuring Entity.

Part V. Forms

This Part includes the Application Submission Form and other forms required to
be submitted with the Application.

Part VI Questionnaire for Applicants

This questionnaire requires the prospective Applicants to furnish certain basic

information, and confirm certain facts relating to their firm/ joint venture with
respect to past performance and prospective engagement.

3
 Application Document
for

Prequalification of Indian Consultant

for preparation of
Detailed Project Report (DPR)
for construction of roads in Papua New Guinea
from ‘Kimbe’ to ‘Hoskins’
(located in West New Britain province)
and
from ‘Madang’ to ‘Baiyer’
(connecting the Western Highlands province to
the Madang Province)

Invitation for Prequalification

No.: GOILOC-260/PNG/CS-20

Issued on: July 05, 2019

4
 Contents

Application Document for Prequalification of Consultancy Services

Part I: Scope of Consultancy Services ......................................................... 6

Part II. Instructions to Applicants [ITA] ..................................................... 10
Part III. Data Sheet (DS) to ITA .............................................................. 19
Part IV. Prequalification Criteria and Requirements ..................................... 23
Part V. Forms ....................................................................................... 32
Part VI. Questionnaire for Applicants ........................................................ 49

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 Part I: Scope of Consultancy Services

The Export-Import Bank of India (Exim Bank or the Bank), on behalf of the Government of
India (GOI), has approved financing of road projects out of a Line of Credit (LOC) extended to
the Government of the Papua New Guinea (PNG) for connecting (a) ‘Kimbe’ to ‘Hoskins’ in
the West New Britain province of PNG and (b) ‘Madang’ to ‘Baiyer’, connecting the Western
Highlands province to the Madang Province in PNG. A part of the LOC shall be utilized for the
preparation of Detailed Project Report (DPR) for which Exim Bank now seeks applications for
prequalification of eligible Indian Consultants. Refer ITA-4 of Part-II for eligibility criteria.

A. Background and Major Components of the Project

The Department of Works (DOW), Government of Papua New Guinea (PNG) (the “Project
Authority”) is implementing a number of highway projects that will help meet the
infrastructure development objectives of the Government of PNG. The major works involves
design, rehabilitation and construction of the highways. The roads from (a) ‘Kimbe’ to
‘Hoskins’ in the West New Britain province of PNG (approximate length 43 kms) and (b) from
‘Baiyer’ to ‘Madang’ connecting the Western Highlands province to the Madang Province in
PNG (approximate length - 240 kms), are critical links in PNG’s road network. The
Government of PNG is desirous of constructing these roads to provide an efficient transport
mode for faster movement of people and goods. The above road projects will provide
immense benefits to the local communities and provide an impetus to the economic
development in the region through significant reduction in travel time leading to faster
movement of goods, commodities etc.; connecting various parts of the country; significant
reduction in vehicle operating cost; improved trade and commerce; greater access to
healthcare and education, etc.

B. Location of the Project

(a) ‘Kimbe’ to ‘Hoskins’ Road Project (approximate length - 43 kms) : This section covers
a total of 42km of road that links the Kimbe Town with the Hoskins Airport. This
section of the road is currently a two lane sealed road. Kimbe is the capital of the
province of West New Britain Province, which is a travel destination in Papua New
Guinea and is well known for its world-class scuba-diving and game fishing. Kimbe is
a port town located on the Kimbe Bay and is the third largest port in Papua New Guinea.
Kimbe is served by Hoskins Airport located about 42km from the Town. This route
services two key intersections viz, Mosa and Mai Junction.

(b) ‘Baiyer’ to ‘Madang’ Road Project (approximate length - 240 km.): The ‘Baiyer’ to
‘Madang’ road is an alternate highway to the existing Highlands Highway, and when
fully developed will be the shortest possible route to reach Madang Province in
comparison to the existing Highlands Highway to Madang. When fully developed, the
road will link the highlands provinces to the coastal township of Madang, via the Ruti
Valley, Simbai Area and the Middle Ramu River Basin.

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C. Scope of Work

The tasks to be undertaken by the Consultant are divided into two (2) phases :

Phase-1.

Carry out feasibility study: The Consultant shall carry out the required survey and
investigation, safeguards (environmental and resettlement) assessments, and feasibility
study of various options for the road construction. The feasibility study shall include technical
analysis, scope of the project, concept designs, cost estimates, risk and situation assessment,
environmental and social impact assessments. The main purpose of this exercise is to come
out with various options for construction of roads to provide a link between ‘Kimbe’ to
‘Hoskins’ and ‘Baiyer’ and ‘Madang’, to make the road passable and for movement of traffic.
The various options will take into account : (i) type of road to be constructed i.e., whether
paved or unpaved road (dirt road/track road) ; (ii) types of bridges and culverts to be
constructed; (iii) geometrics/gradient of the road and (iv) specifications/standards for
construction of road within the available funding.

Phase-2.

Preparation and submission of Detailed Project Report: After a particular option has been
selected by the Project Authority as may be suggested by the consultant during Phase-1, the
Consultant shall prepare the following:

(a) Detailed Engineering Designs (DED): Based on its survey and investigation
reports/data, the Consultant shall prepare the DED, complete in all respect including
all drawings, technical specifications, BOQ, and method of measurement, etc. in
accordance with the relevant road design standards of DOW.

(b) Safeguard Documents (Environmental and Land Acquisition and Resettlement): The
Consultant shall prepare the environmental and land acquisition and resettlement
safeguard documents in accordance with applicable laws of PNG;

D. Other Deliverables

As part of the assignment, the Consultant shall assess the following which shall be included in
the final Detailed Project Report (DPR) of the Consultant based on the alternative selected by
the project authority:

(a) Assessment about the availability and type of land (rocky/marshy/water-logged),

details of access/right of way to the site, in consultation with the local government
officials;
(b) Requirement and availability of suitable construction materials in the vicinity of project
site, including availability of quarry, raw materials and intermediate inputs as well as
utilities like water, electricity, gas, etc. as may be required by the contractor during
construction of the roads;

7
 (c) Requirement and availability of skilled and unskilled human resources in the region, as
may be required during construction of the roads;

(d) Applicable provisions of various departments of the Government of PNG for

implementation of the project, such as tax exoneration, allotment of land,
environmental clearances, security to the Indian personnel, clearance of goods from
the port authorities and its transportation to the site, etc., as an information to the
prospective bidders.

(e) Attainability of the minimum Indian content of 75% value of the contract. If not, how
much relaxation will be required and the cost of the project with minimum Indian
content (75%) and with suggested relaxation.

(f) The DPR consultant, while arriving at cost estimates, should also mention about
feasible transport routes for material from India and associated costs.

(g) Current set-up of roads and highways, traffic load, etc.,

(h) Requirements in connection with EIA (Environment Impact Analysis) studies and
applicable regulations.

E. Contract execution period

The duration of the contract shall be six (6) calendar months from the date of commencement
of the services. The Consultant shall submit all outputs specified in this document within the
aforesaid period.

F. Client’s Inputs : The Client shall provide the following:

(a) All available documents, reports, data and all other information related to the proposed
assignment.

(b) Counterpart staff to work with the consultant (this will be identified at the time of
contract negotiations or contract implementation).

(c) Provide any letters or assistance required by the consultant in obtaining all necessary
permits and authorizations for carrying out the services.

(d) Provide assistance for the international personnel in obtaining necessary visa, for their
stay in PNG.

8
G. GOI Guidelines

As per the GOI guidelines, goods, works and services for minimum 75% value of the contracts
covered under these Lines of Credit, must be sourced from India. Applicants are advised to
refer to the GOI guidelines mentioned above which are also available at
https://www.eximbankindia.in/assets/pdf/loc/GOI-Guidelines-on-LOC.pdf

9
 Part II. Instructions to Applicants [ITA]
Table of Articles
A General
1 Background 11
2 Scope of Prequalification 11
3 Ethics and Integrity 11
4 Eligibility of Applicants 12
B Composition of the Application Document
5 Contents of this Document 13
6 Clarifications 14
7 Corrigendum of Application Document 14
C Preparation, Submission and Opening of Applications
8 Cost towards Application 14
9 Language 15
10 Documents constituting the Application 15
11 Application Submission Form 15
12 Documents Evidencing the Applicant’s Eligibility 15
13 Documents Evidencing the Applicant’s Qualifications 15
14 Authorized Signatory and Number of Copies 16
15 Preparing the Application Envelope 16
16 Application Submission Deadline 16
17 Late Applications 16
18 Opening of Applications 16
D Procedures for Evaluation of Applications
19 Evaluation to be Confidential 16
20 Clarifications during Evaluation 17
21 Determination of Responsiveness of Applications 17
E Evaluation of Applications and Prequalification of Applicants
22 Evaluation of Applications 17
23 Bank’s Right to Accept or Reject Applications 17
24 Prequalification of Applicants 17
25 Notification of Prequalification 17
26 Subsequent Invitation for Bids 17

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 Part II. Instructions to Applicants

A. General

1. Background 1.1 The Export-Import Bank of India (hereinafter called “the Bank”), on
behalf of the Government of India (GOI), extends from time-to-time,
concessional credit facilities (hereinafter called “Lines of Credit”)
under the Indian Development and Economic Assistance Scheme
(IDEAS) to overseas governments or their nominated agencies
(hereinafter called “Borrower or Employer”), for financing projects
to be executed by Indian entities. Payment by the Bank to the Indian
exporters will be made only at the request of the Borrower and upon
approval by the Bank, and will be subject, in all respects, to the terms
and conditions of the credit (or financing) agreement.

2. Scope of 2.1 With reference to the Invitation for Prequalification (IFP) indicated
Prequalification in Part III, Data Sheet (DS), this Application Document (“Application
Document”) is being issued by the Bank to prospective applicants
(“Applicants”) interested in submitting applications (“Applications”)
for prequalification as per the scope described in Part I, Scope of
Consultancy Services and subject to the provisions of this
Application Document.

3. Ethics and 3.1 The Bank requires Applicants to participate in this prequalification
Integrity process with the highest standards of ethics and integrity. It is strictly
forbidden to the parties involved in the prequalification process, by
themselves or by a third party, to offer, ask or accept for itself or for
a third party, financial or non-financial advantage or even direct or
indirect promise or any other acts1, as offsets for prequalification or
bidding or contract award and execution as applicable, if susceptible
of being qualified as criminal unlawful acts in accordance with
national laws of any party involved.

3.2 In pursuance of ITA 3.1 above, Applicants shall permit the Bank to
inspect all accounts, records and other documents relating to the
submission of the Application, bid submission (in case prequalified),
and contract performance (in the case of award), and to have them
audited by auditors appointed by the Bank.
3.3 If, in accordance with the administrative procedures of the Bank, it
is demonstrated that an Applicant in this prequalification process,

1
These acts shall include, but not limited to, corrupt practice, fraudulent practice, collusive practice, coercive
practice, obstructive practice, and conflict of interest.

11
 or during the subsequent bidding for the contract(s) has violated
the provisions stated in ITA 3.1 above, the Bank, inter alia,
a. shall reject any Application for prequalification or proposal
to award a contract in connection with the subsequent
procurement process, as applicable; and/or
b. may declare an Applicant, temporarily or permanently,
ineligible to be awarded future contracts under Bank
funding.

4. Eligibility of 4.1 This prequalification exercise is open to only Indian Applicants in

Applicants accordance with the provisions of ITA 4.4. Any form of association
by the Applicant with ineligible entities either during this
prequalification process or subsequent bidding process may be
liable for rejection.

4.2 For the purpose of applying the eligibility criteria listed in this
article 4, “Applicant” would include the single entity or in case of a
joint venture (“JV”), each member of the JV, involved or intended
to be involved with this prequalification process (as mentioned in
Form A.1.2 Applicant’s/ JV Member’s Information Form), for any
part of the prospective contract(s) including related services.

4.3 An Applicant may be a single entity or a combination of entities in

the form of a JV either existing or with the intent to enter into a JV
supported by a letter of intent or JV Agreement listing out the
names of all the JV members. In the case of a JV, all members shall
be jointly and severally liable for the execution of the subsequent
contract(s) in accordance with the respective contract terms. The
JV shall be represented by an authorized representative who shall
have the authority from all members of the JV so as to conduct all
business for and on behalf of the JV during the prequalification
process. The limit on the number of members in a JV would be as
specified in the DS.

4.4 This prequalification exercise is open to only Indian Applicants. An

Applicant shall be deemed to be Indian if the Applicant is constituted,
incorporated or registered in, and operates in accordance with the
provisions of the laws of India, as evidenced by its articles of
incorporation and its registration documents, as the case may be.

4.5 An Applicant that has been blacklisted/debarred/ sanctioned by

any Multilateral Development Agencies (MDA) or any authority in
India or the borrowing country in accordance with extant rules and
procedures, shall be ineligible to participate in the
prequalification/bidding process as applicable, during such period

12
 of time as the sanctioning authority shall have determined. In case
the Applicant is blacklisted/ debarred/sanctioned post the
prequalification process (i.e. including during bidding process and
Project implementation phase), the Applicant shall immediately
inform Exim Bank of such blacklisting/ debarment/sanction and
reasons thereof. This may lead to cancellation of prequalification /
contract.

4.6 The list of debarred firms and individuals by certain leading MDAs
is available as specified in the DS. This may not be an exhaustive
list of debarred entities but those which are made available
centrally on the respective MDA’s website. Additionally, there
could be lists of debarred entities issued by various government
departments/ procuring entities/ corporations and maintained
offline.

4.7 An Applicant shall be ineligible to be prequalified if it is currently under

default on any loan to any Bank/ Financial Institution (FI) as per
Central Repository of Information on Large Credits (CRILC) database
and its account has been classified as Non-Performing Asset (NPA)
with any Bank/FI or their companies/ promoters/ directors appear in
Reserve Bank of India (RBI) Caution List, RBI Wilful Defaulter List (Suit
filed as well as non-suit filed), Credit Information Bureau India Ltd.
(CIBIL) Defaulter List and any other negative list of central and state
government agencies, updated from time to time. On being included
in any of the above lists post the prequalification process (i.e.
including during bidding process and Project implementation
phase), the Applicant shall immediately inform Exim Bank on the
inclusion and reasons for inclusion thereof. This may lead to
cancellation of prequalification / contract.

4.8 An Applicant shall furnish such evidence of eligibility satisfactory to

the Bank, as the Bank shall reasonably request.

B. Composition of the Application Document

5. Contents of this 5.1 This Application Document consists of the Parts indicated below, and
Document which should be read in conjunction with any Corrigendum issued in
accordance with ITA 7.
 Part I. Scope of Consultancy Services
 Part II. Instructions to Applicants (ITA)
 Part III. Data Sheet (DS) to ITA
 Part IV. Prequalification Criteria and Requirements
 Part V. Forms
 Part VI. Questionnaire for Applicants

13
 5.2 Unless obtained directly from the Bank, the Bank shall not be
responsible for the completeness of the document, responses to
requests for clarification, or Addenda to the Application Document
in accordance with ITA 7. In case of any discrepancies, documents
issued directly by the Bank shall prevail.

5.3 An Applicant is expected to study all instructions, and forms in the

Application Document and to furnish with its Application all
information or documentation as is required by the Application
Document.

6. Clarifications 6.1 A prospective Applicant requiring any clarification of the Application

Document shall contact the Bank in writing at the Bank’s address
indicated in the DS. The Bank will respond in writing to any request
for clarification provided that such request is received no later than
fourteen (14) days prior to the deadline for submission of the
applications. The Bank’s response, at its discretion, may be put up
on its website and shall include a description of the inquiry (without
identifying its source) and corresponding clarification. As a result of a
clarification the Bank may, if necessary, amend the Application
Document in accordance with the provisions of ITA 7.

6.2 Any modification to the Application Document that may become

necessary as a result of the clarifications to the queries shall be made
by the Bank exclusively through the use of a Corrigendum pursuant
to ITA 7.

7. Corrigendum of 7.1 At any time prior to the deadline for submission of Applications, the
Application Bank may amend the Application Document by issuing a
Document Corrigendum.

7.2 Any Corrigendum or Addenda issued shall be deemed to be part of

the Application Document and shall be published on the Bank’s
website.

7.3 Post Corrigendum, in order to allow sufficient time to the

prospective Applicants in preparing their Applications, or for other
good reason, the Bank may, at its discretion, extend the deadline for
the submission of Applications in accordance with ITA 16.2.

C. Preparation, Submission and Opening of Applications

8. Cost towards 8.1 The Applicant shall bear all costs associated with the preparation
Application and submission of its Application. The Bank will in no case be
responsible or liable for those costs, regardless of the conduct or
outcome of the prequalification process.

14
9. Language 9.1 The Application documentation and printed literature that are part
of the Application, if in another language, shall be accompanied by an
accurate translation of the relevant passages in English language,
which shall be the governing language.

10. Documents 10.1 The Application shall comprise the following:

constituting the (a) Application Submission Form, in accordance with ITA 11.1;
Application (b) documentary evidence establishing the Applicant’s eligibility,
in accordance with ITA 12.1;
(c) documentary evidence establishing the Applicant’s
qualifications, in accordance with ITA 13; and
(d) any other document required as specified in the DS.

11. Application 11.1 The Applicant shall complete an Application Submission Form as
Submission Form provided in Part V (Forms). This Form must be completed without any
alteration to its format.

12. Documents 12.1 To establish its eligibility in accordance with ITA 4, the Applicant shall
Evidencing the complete the eligibility declarations in the Application Submission
Applicant’s Form and Forms A.1.1 and A.1.2, included in Part V (Forms).
Eligibility
13. Documents 13.1 To establish its qualifications in accordance with Part IV,
Evidencing the Prequalification Criteria and Requirements, the Applicant shall
Applicant’s provide the information requested in the corresponding Forms
Qualifications included in Part V without any alteration to the format. Applicant
shall also complete the Questionnaire included in Part VI without
any alteration to the questions. Each Form included in Part V and the
Questionnaire in Part VI shall be duly signed by the authorized
representative of the Applicant. In case of JV, authorized
representative of the respective member shall sign. Non-compliance
with this clause may result in summary rejection of the Application.

13.2 Wherever a monetary amount is to be stated, Applicant should

indicate the USD equivalent using the rate of exchange determined
as follows:

(a) Exchange rates shall be taken from the publicly available source
identified in the DS. Any error in determining the exchange rates
in the Application may be corrected by the Bank during
evaluation;
(b) For data related to financial statements, the amounts shall be
mentioned in Indian Rupees (INR). Equivalent amount in USD
shall be arrived at using the exchange rate as on 31st March of
respective financial year as specified in the DS;
(c) for data related to contracts signed in the current financial year,
unless otherwise specified in the DS, the exchange rate
prevalent as on the working day preceding the date of Invitation

15
 for Prequalification (IFP) shall be used to arrive at the USD
equivalent; and
(d) for contracts signed prior to the current financial year, the
exchange rate as on 31st March of the respective financial year
in which the contract was signed shall be used to arrive at the
USD equivalent as specified in the DS.

14. Authorized 14.1 The Applicant shall prepare one original of the documents
Signatory and comprising the Application as described in ITA 10 and clearly mark it
Number of Copies “ORIGINAL”. The original of the Application shall be typed or written
in indelible ink and shall be signed by a person duly authorized to sign
on behalf of the Applicant. In case the Applicant is a JV, the Application
shall be signed by all members of the JV.

15. Preparing the 15.1 The Applicant shall enclose the original Application in a sealed
Application envelope that shall:
Envelope (a) be addressed to the Bank, as per ITA 16.1;
(b) mention the name and address of the Applicant; and
(c) mention the specific identification of this prequalification
process indicated in the DS ITA 2.1.

15.2 The Bank will accept no responsibility for not processing any
envelope that was not prepared as required in ITA 15.1 above.

16. Application 16.1 Applicants must submit their Applications in dual mode (on-line as
Submission well as off-line). Applications shall be received by the Bank at the
Deadline address and no later than the deadline indicated in the DS.

16.2 The Bank may, at its discretion, extend the deadline for the
submission of Applications by amending the Application Document
in accordance with ITA 7.

17. Late Applications 17.1 Applications received after the deadline for submission of
applications shall not be admissible, and if received, shall be
returned unopened to the Applicant.

18. Opening of 18.1 The Bank shall open all Applications at the date, time and place
Applications specified in the DS. Applicants’ representatives may be present
during opening.

D. Procedures for Evaluation of Applications

19. Evaluation to be 19.1 Information relating to the Applications, their evaluation and result
Confidential shall be confidential and will not be disclosed to Applicants or any
other person(s) not officially concerned with the prequalification
process until the official notification of prequalification results is
made in accordance with ITA 25.

16
 19.2 From the deadline for submission of Applications to the time of
notification of the results of the prequalification in accordance with
ITA 25, any Applicant who wishes to contact the Bank on any matter
related to the prequalification process (except as specified in ITA
20.1 below), may do so only in writing. Canvassing in any form will
be grounds for disqualification.

20. Clarifications during 20.1 During the evaluation of Applications, in case of ambiguity, the Bank
Evaluation may, at its discretion, ask an Applicant for a clarification of its
Application, to be submitted within a stated reasonable period of
time. Any request for clarification from the Bank and all clarifications
from the Applicant shall be in writing. Any clarification submitted by
an Applicant that is not in response to a request by the Bank may
not be considered.

20.2 If an Applicant does not provide (within the time allowed)

clarifications and/or documents requested as per the Bank’s request
for clarification, its Application shall be evaluated based on the
information and documents available at the time of evaluation of the
Application.

21. Determination of 21.1 The Bank may reject any Application which is not responsive to the
Responsiveness of requirements of the Application Document and may not
Applications subsequently be made responsive by correction of the causes of
non-responsiveness or by substitution or resubmission of the
Application or part thereof.

E. Evaluation of Applications and Prequalification of Applicants

22. Evaluation of 22.1 The Bank shall use the criteria and requirements defined in Part IV,
Applications Prequalification Criteria and Requirements, to evaluate the
qualifications of the Applicants, and no other methods, criteria, or
requirements shall be used. The Bank reserves the right to waive
minor deviations from the prequalification criteria if they do not
materially affect the technical capability and financial resources of
an Applicant to perform the contract.

22.2 The qualification and experience of sub-contractors(s), if any,

proposed by the Applicant will not be considered for evaluation of
the Application.

22.3 Only the qualifications of the Applicant, in the capacity as prime

Consultant/ member of JV to the project employer, shall be
considered. In particular, the qualifications of a parent or any other
affiliated company of the Applicant, who is not member of the JVCA
except as permitted by ITA 4.3, shall not be considered.

17
 22.4 The qualification and experience of the Applicant for execution of
contracts in-house or for a parent/ promoter/ group concerns or for
Special Purpose Vehicles (SPVs), set up by the Applicant or its group
companies, shall not be considered.

23. Bank’s Right to 23.1 The Bank reserves the right to accept or reject any Application, and
Accept or Reject to annul the prequalification process and reject all Applications at
Applications any time, without thereby incurring any liability to the Applicants.

24. Prequalification of 24.1 All Applicants, whose Applications substantially meet or exceed the
Applicants specified qualification requirements, will be prequalified by the
Bank.

25. Notification of 25.1 The Bank shall notify the result of the prequalification process
Prequalification through a letter to the prequalified Applicants and to the applicants
not meeting the prequalification criteria.

25.2 Applicants that have not been prequalified may write to the Bank no
later than 7 calendar days after the date of intimation by the Bank, of
the result of prequalification, to request clarifications regarding the
grounds on which they were not prequalified.

26. Subsequent 26.1 The Bank shall forward the list of prequalified firms to the Borrower
Invitation for Bids for subsequent invitation of Proposals.

18
Part III. Data Sheet (DS) to ITA

Part III. Data Sheet (DS) to ITA

A. General

ITA 2.1 The identification of the Invitation for Prequalification [IFP] is:

GOILOC-260/PNG/CS-20

The Bank’s address is:

Export-Import Bank of India
Office Block, Tower 1
7th Floor, Adjacent Ring Road
Kidwai Nagar [East]
New Delhi – 110023
Tel: +91 11-2347 4829/2347 4800
Email: eximloc@eximbankindia.in
Website: www.eximbankindia.in
ITA 4.3 The lead partner of the JV shall be the one with the highest share in the JV
which shall not be less than 26%. The maximum number of other members in
the JV shall be such that each of the other members should have at least 20%
share. The JV can be either an incorporated JV company or an unincorporated
consortium/ association (JVCA) based on a memorandum of understanding. In
case of unincorporated JVCA, the share shall be determined based on the share
in the proceeds of the contract (in terms of percentage) being bid for. In other
words, if prequalified and invited to bid, the share of JV members in the
contract in terms of value shall be in the proportion as stated above.
The Letter of Intent to enter into a JV or JV agreement should contain, inter
alia, the following:
- Names of the Lead Partner and each of the other members
- Percentage share of each JV member
- Confirmation of Joint and Several Liability of all members of the JV
The JV is permissible at prequalification Stage only. The JV which is prequalified
will be sustained for the entire bidding process. JV among prequalified
Consultants and non–prequalified Consultants or any other entity is not
allowed subsequent to prequalification stage. No change of JV members or
change in percentage (%) of share in JV is allowed subsequent to
prequalification. A member of JVCA shall not be permitted to participate either
in individual capacity or as a member of another JVCA in the same
prequalification process.
The JVCA shall nominate a Lead Partner who shall have the authority to
conduct all business for and on behalf of any and all the partners of the JVCA
during the prequalification process, tendering process and, in the event the
JVCA is awarded the Contract, during contract execution.
In the event of award of final contract to any JVCA, all the payments to the
JVCA shall be made to the bank account of the JVCA and not to the account
of individual member(s).
The Joint Venture Agreement shall in all respect be governed by and
interpreted in accordance with Indian Laws.

19
 ITA 4.6 A list of debarred firms and individuals by:

The World Bank is available on the website:

http://www.worldbank.org/debarr

The Asian Development Bank is available on the website:

http://lnadbg4.adb.org/oga0009p.nsf/sancALLPublic?OpenView&count=99
9

The African Development Bank is available on the website:

http://www.afdb.org/en/projects-and-operations/procurement/debarment-
and-sanctions-procedures/
The European Bank for Reconstruction and Development is available on the
website: http://www.ebrd.com/pages/about/integrity/list.shtml

The Inter-American Development Bank is available on the website:

http://www.iadb.org/en/topics/transparency/integrity-at-the-idb-
group/sanctioned-firms-and-individuals,1293.html

B. Contents of the Application Document

ITA 6.1 For clarification purposes, the Bank’s address is:
Ms. Shiraz Badhniwalla
Deputy General Manager
Export-Import Bank of India
Office Block, Tower 1
7th Floor, Adjacent to Ring Road
Kidwai Nagar [East]
New Delhi – 110023
E-mail: eximloc@eximbankindia.in

C. Preparation, Submission & Opening of Applications

ITA 10.1 (d) The preparation and submission of Application Form will be in dual mode (on-
line as well as off-line).
i) On-line mode of Application
The applicant shall submit the application through Exim Bank’s portal
https://locprocure.eximbankindia.in
For details for submitting Online Application, please refer the above portal.
Minimum Requirements:
1. Computer/Laptop with Internet connection.
2. Operating System: Windows Version: Windows 7/8/10 – 32 or 64 Bit.
3. Java Version: 1.8 or above
4. Mozilla version should be 45.0 and above(x86 only i.e. OS of 32 Bit
Version)
5. Digital Certificate: Class III, Signing + Encryption and it should be
organizational certificate.

20
ITA 10.1 (d) For any Online technical clarification, kindly contact:
Bob EProcure Pvt. Ltd.
3 / 4, 3rd Floor, Maruthi Towers, Madivala, SBM, Bangalore
Karnataka – 560069

Contact Person: Ms. Alka Pillai

Mob: +91-9148982205
+91-9148998467
Email: pqsupport@bobeprocure.in

ii) Off-line mode of Application

The applicant shall forward a hard copy of its application along with a covering
letter clearly indicating the name of the project and the Prequalification
Reference No.

The Applicant shall submit with its application, the following additional
documents as attachment to the Application Submission Form:

The Applicant shall submit a copy (self-attested on all pages) of Power of

Attorney in favour of the person who has been authorized, through an
appropriate Company Board Resolution or equivalent document, to sign on
behalf of the Applicant. Copy (self-attested) of such relevant company Board
Resolution or equivalent document should also be attached.

In case the Applicant is a JV, the Applicant shall submit a copy (self-attested on
all pages) of Powers of Attorney for each member of the JV along with a copy
(self-attested) of relevant Board Resolutions or equivalent documents.

Note: It is mandatory for Applicants to submit the Application in both On-line

and Off-line modes. Any Application not submitted in accordance with the
requirements mentioned in this clause will be liable for rejection. In the event
of any discrepancy in Application submitted On-line and Off-line, the
information submitted in the hard copy (Off-line submission) will prevail.

ITA 13.2(a) The source for determining exchange rates is:

For conversion of foreign currency / Indian rupees (INR) to US Dollar, the
Applicants shall use the Reference Rates of Foreign Currency published by
Financial Benchmark India Private Ltd (FBIL) (https://www.fbil.org.in/ )

In case a particular currency rate is not published by FBIL, then the selling rate of
such currency shall be taken from the following website: http://www.oanda.com

21
 ITA 13.2(b) & (d) Applicants shall use the following rates for conversion between USD and INR:

USD 1 = INR 1 INR = USD

31-Mar-11 44.6500 0.0224

31-Mar-12 51.1565 0.0195

31-Mar-13 54.3893 0.0184

31-Mar-14 60.0998 0.0166

31-Mar-15 62.5908 0.0160

31-Mar-16 66.3329 0.0151

31-Mar-17 64.8386 0.0154

31-Mar-18 65.0441 0.0154

31-Mar-19 69.1713 0.0145

ITA 13.2(c) Applicants shall use the following rates for conversion between USD and INR:

USD 1 = INR 1 INR = USD

68.8776 0.0145

ITA 14.1 Additionally, one (1) copy in pen drive shall also be submitted.
The prequalification application document (off line version) shall be submitted in
spiral or hard bound form only and not as loose sheets in plastic folders. All the
pages shall be machine numbered and a table of contents shall be included in the
beginning of each volume of documents referring the page numbers of the
indexed items.
ITA 16.1 Submission of Application is required in dual mode i.e. on-line as well as off-line
as mentioned in ITA 10.1(d).

The deadline for Application submission is:

Date: 05/08/2019
Time: 1500 hrs
For application submission purposes only, the Bank’s address is:

Bank’s address is the same as that indicated in ITA 2.1

Attention: Ms. Shiraz Badhniwalla, Deputy General Manager

ITA 18.1 The opening of the Applications shall be at the Bank’s address as that indicated
in ITA 2.1

Date: 05/08/2019
Time: 1530 hrs

22
 Part IV. Prequalification Criteria and
Requirements
This Part contains all the criteria, requirements and procedures that the Bank shall use to
evaluate Applications. The information to be provided in relation to each requirement and the
definitions of the corresponding terms can be referred to in the respective Forms.

Contents

A General 24

B Past Contract Performance and Litigation 25-26

C Financial Status and Capacity 26-27

D Experience 27-29

E Skilled Human Resources 29-31

23
A. General

A.1 Nationality

Requirement:  The Applicant’s Nationality shall be in accordance

with ITA 4.4
 Documentation and Attachments to be submitted as
mentioned below
Documentation to be submitted Form A.1.1 and A.1.2

Attachments to be submitted  Articles & Memorandum of Association, Certificate

of Incorporation, Partnership Deed (in case of
Partnership firm) of the Applicant in accordance
with ITA 4.4.
 In case of JV, letter of intent to form JV or JV
agreement, in accordance with ITA 4.3 and
documents as above for each member of the JV

A.2. Eligibility

Requirement:  The Applicant shall not be under declaration as

ineligible, as described in ITA 4.5 and ITA 4.7.
 Documentation and Attachments to be submitted
as mentioned below
Documentation to be submitted: Application Submission Form

Attachments  The Applicant shall submit a copy [self-attested on all

pages] of Power of Attorney in favour of the person
who has been authorized, through an appropriate
Company Board Resolution or equivalent document,
to sign on behalf of the Applicant. A copy [self-
attested] of such relevant company Board
Resolution or equivalent document should also be
attached.
 In case the Applicant is a JV, the Applicant shall
submit a copy [self-attested on all pages] of Powers
of Attorney for each member of the JV along with
copy [self-attested] of relevant Board Resolutions or
equivalent documents.
 For an Applicant as a single entity or in case of JV,
for each member:
o Permanent Account Number (PAN): Self
attested copy
o GST Registration details, as applicable: Self
attested copy

24
B. Past Contract Performance and Litigation

B.1 Past Contract Non-performance

Requirement:  There shall be no instance of contract2 non-

performance as a result of Applicant’s default since
July 1, 2014 (Date). (In case of JV, each member
shall meet the requirement).
 The Applicant shall inform Exim Bank of any such
instances post submission of the Prequalification
Application, if any.
 Documentation and Attachments to be submitted
as mentioned below
Documentation to be submitted: Form B.1.1

Attachments to be submitted: Documents establishing details included in Form B.1.1

B.2 Pending Contract Litigation

Requirement:  Applicant shall have a positive ‘Adjusted Net

Worth’* determined as per the financial
statements for the latest financial year (FY
2018-19), adjusted for ‘Contractual Litigation
Value’ as considered below;

o ‘Contractual Litigation Value’ shall be deemed

to be 25% of the aggregate value of pending
litigation across all contracts, net of provisions
made in the latest audited financial statements
(FY 2018-19), this value shall be deducted from
the net worth to arrive at the ‘Adjusted Net
Worth’.

*Adjusted Net-worth:
Net worth as per the latest financial statements
less [ 25% of total Contractual Litigation Value
less provisions made in the latest audited
financial statements] = Positive

 Documentation and Attachments to be

submitted as mentioned below
 In case of JV, each member shall meet the
requirement.
Documentation to be submitted: Form B.2.1

Attachments to be submitted: Documents establishing details included in Form B.2.1

2
Contract non-performance must be based on all information on fully settled disputes or litigation, i.e. dispute
or litigation that has been resolved in accordance with the dispute resolution mechanism under the respective
contract and where all appeal instances available to the applicant have been exhausted.

25
 B.3 Contract Litigation History

Requirement:  The aggregate amount of awards against the

Applicant, if any since July 1, 2014 shall not exceed
25% of net worth as per the latest financial
statements (in case of JV, each member shall meet
the requirement).
 Documentation and Attachments to be submitted
as mentioned below
Documentation to be submitted: Form B.3.1

Attachments to be submitted: Documents establishing details included in Form B.3.1

C. Financial Status and Capacity

C.1 Financial Status

Requirement: (i) The audited balance sheets and profit & loss account/
annual report for the last three financial years (FY 2016-
17 to FY 2018-19) shall be submitted and must
demonstrate the current soundness of the Applicant’s
financial position and indicate its prospective long-term
profitability in terms of:

a) Positive net worth for each of the last three (3)

years as defined above;
b) Positive profit (i.e. Profit Before Tax) for at least
one (1) out of last three (3) years as defined above
c) Annual Consultancy Revenue3 in any one (1) of the
last three (3) financial years as defined above, be
not less than USD 2 million.
In case of JVCA, requirement (a) and (b) above shall be
met by each member and requirement under (c), each
member shall meet at least 25%, lead member shall
meet at least 40% and all members together shall meet
100%. In case of JVCA, for requirement (ii) above, each
member shall meet at least 25%, lead member shall
meet at least 40% and all members together shall meet
100%.

(ii) Documentation and Attachments to be submitted as

mentioned below
Documentation to be submitted: Form C.1.1 and Form C.1.3 both certified by the
Statutory Auditors of the Applicant (in case of JV, for
each member of the JV).

Form C.1.2 [in case of JV, for each member of the JV]

3
Exchange rate prevalent as on the date of Invitation for Prequalification (IFP) shall apply

26
 Attachments to be submitted: The Applicant and its parties shall provide copies of
audited financial statements for the last three (3) years
as defined above. The financial statements shall:
a) reflect the financial situation of the Applicant or
in case of JV for each member, and not an
affiliated entity (such as parent company or group
member).
b) be independently audited and certified by the
Statutory Auditors/ Chartered Accountants in
accordance with applicable legislation.
c) be complete, including all notes to the financial
statements.
d) correspond to accounting periods already
completed and audited.

Supporting documents issued by the Banks for

additional financial means for likely future
commitments to be attested by the respective banks.
These documents shall be of latest available date and
shall be valid beyond the last date of submission of the
PQ Application.

D. Experience

D.1 General Experience

Requirement:  Experience in preparation of DPRs relating to

construction of Roads and Highways in the role of
Prime Consultant or JV member, to the main client,
in India, during the last 7 years, starting from July
1, 2012 and up to application submission deadline.
(In case of JV, each member shall meet the
requirement.)
 Documentation and Attachments to be submitted
as mentioned below

Documentation to be submitted: Form D.1.1

Attachments to be submitted: Final Acceptance Certificate/ Completion Certificate/

Testimonial Letters issued by the Project Authority for
each contract listed in Form D.1.1 giving, inter alia,
details of scope and value of work executed by the
Applicant, contract start and completion dates.
 In case the contracts listed in D.1.1 are executed by
the Applicant as a member of JV, a copy of
Agreement between Project Authority and JV to
substantiate Individual JV member’s delineated
roles, responsibilities and scope and value of work.

27
  Sub-consultants’ experience and resumes, if any,
submitted with the application shall not be taken
into account in determining the Applicant’s
compliance.

D.2 Specific Experience Refer Part I – Scope for Preparation Detailed Project
Report

Requirement: A. At least the number and value (i.e. project value)of

contracts for preparation of Detailed Project Reports in
Roads and Highways (including bridges and/or culverts)
Sector as mentioned below, that have been
satisfactorily completed as a prime consultant, or joint
venture member between July 1, 2012 and application
submission deadline:

No. of Contracts Minimum

/ Consultancy
assignments for Revenue Earned
preparation of from these
DPR contracts
Option I 3 USD 0.40 mn
OR
Option II 2 USD 0.50 mn
OR
Option III 1 USD 0.80 mn

Additionally, the applicant shall demonstrate

experience for preparation of DPR involving for road/
highway construction (for 2/4-lane dual carriageway
with structures) in seismic areas or marshy/water-
logged land areas or tropical rain forest and/or flooded
plains including structure such as bridges/culverts,
drainage works, road shoulders and other social
infrastructure such as bus bays, footpaths and school
safety zones, etc.

C. In case of JVCA, requirement shall be met by the

JVCA on a combined basis i.e. contract/project values of
each member shall not be aggregated; at least one
member from the JVCA shall meet the requirement.

In addition to the above, each member of JVCA shall

demonstrate experience of at least one
contract/project of 50% of the value indicated under
Option I above, demonstrating experience similar to at

28
 least one of the technical aspects listed in B(i) & (ii)
above.

In case, completed project cited by an Applicant was

supervised as member of JV/ Consortium/ JVCA,
credentials for same shall be considered based on role
and responsibility of the Applicant under the contract.

Sub consultants’ experience and resumes, if any,

submitted with the application shall not be taken into
account in determining the Applicant’s compliance.

Documentation and Attachments to be submitted as

mentioned below
Documentation to be submitted: Form D.2.1

Attachments to be submitted:  Final Acceptance/ Completion Certificate/

Testimonial issued by the employer for each
contract listed in Form D.2.1.

In case the contracts listed in D.2.1 are executed by the

Applicant as a member of JV, a copy of Agreement
between Project Authority and JV to substantiate
Individual JV member’s delineated roles,
responsibilities and scope and value of work.
E. Skilled Human Resources

Requirement:  Applicant must demonstrate that it can deploy personnel for the key
positions that meet the following requirements :

Proposed Minimum Desirable Minimum Total Number

position Qualification/ Relevant Experience of
Experience Experience Post- Positions
(in years) Qualification Required
(in years)
Team Leader M. Tech in Civil 15 20 1 (one)
and Senior Engineering and
Highway having demonstrated
Design experience in design
Engineer and implementation
of road projects,
including in
developing countries.
Appropriate
experience will
include design of
pavements, structures
and geometric road
design.
Highway M.Tech in Civil 12 20 1 (one)
Engineer Engineering having

29
 demonstrated
experience in design
and implementation
of road projects,
including in
developing countries.
Bridge/Struct M.Tech in Structural 12 20 1 (one)
ural Design Engineering, having
Engineer demonstrated
experience in design
and implementation
of bridges and other
structures of road
projects, including in
developing countries.
GIS Specialist The Specialist will 10 20 1 (one)
have advanced
training in mapping
and GIS and academic
qualifications in
computer technology,
geography,
engineering or
equivalent.
Geotechnical B. Tech in Civil or 8 15 1 (one)
Engineer Geotechnical
Engineering, and
having demonstrated
experience in
undertaking
geotechnical surveys
and investigations for
road projects.
Environment M.Sc/M.Tech in 8 15 1 (one)
al Specialist Environmental
Sciences and having
demonstrated
experience in carrying
out environmental
impact studies,
environmental
management plans
and environmental
management of large
infrastructure
projects, including in
developing countries.
Resettlement MA/MSc in Social 8 15 1 (one)
Specialist Sciences, and having
demonstrated
experience in land

30
 acquisition,
resettlement and
social safeguards of
large infrastructure
projects, including in
developing countries.

 Documentation and Attachments to be submitted as mentioned below.

Documentatio Form E.1.1.
n to be
CVs should, inter alia, incorporate qualifications, experience in the sector and
submitted:
should also list professional memberships/ accreditations and knowledge of
languages including foreign languages, countries of work experience.

Attachments  CVs of abovementioned staff along with copies of academic certificates

to be mentioned therein.
submitted:

NOTE:

The Evaluation Criteria for Prequalification of Applicants

Sr. No. Description Remarks

A. General Evaluation on Pass/ Fail basis
B. Past Contract Performance and Litigation Evaluation on Pass/ Fail basis
C. Financial Status and Capacity Evaluation on Pass/ Fail basis
D. Experience Evaluation on Pass/ Fail basis
E. Skilled Human Resources Evaluation on Pass/ Fail basis

31
 Part V. Forms

Table of Forms

Application Submission Form : 33-34

Checklist for Various Forms and Documents to be Submitted : 35-36

Applicant Information Form : 37

Applicant's JV Member’s Information Form : 38

Past Contract Non-Performance, Pending Litigation and Litigation History : 39-41

Financial Status and Capacity : 42-44

Annual Consultancy Turnover : 45

General Experience : 46

Specific Experience : 47

Skilled Human Resources : 48

32
 Application Submission Form
Date: [insert day, month, and year]
IFP No. and title: [insert IFP number and title]

To: [insert full name of Bank]

We, the undersigned, apply to be prequalified for the referenced IFP and declare that:

(a) We have examined and have no reservations to the Application Document, including
Corrigendum No(s).________________, issued in accordance with Instructions to Applicants
(ITA) 7: [insert the number and issuing date of each corrigendum or “nil” if no corrigendum is
issued].

(b) We meet the eligibility requirements as stated in ITA 4.1, we have not been currently debarred/
sanctioned in accordance with ITA 4.5. Subsequent to the deadline for Application submission, in
case we are debarred/sanctioned, we shall immediately inform Exim Bank of such
debarment/sanction and reasons thereof, in accordance with ITA 4.5;

(c) We confirm that we are currently not under default on any loan to any Bank/FI and our account
has not been classified as Non-Performing Asset (NPA) with any Bank/FI. We further confirm that
none of our companies/promoters/directors appear in RBI Caution List, RBI Willful Defaulter List
(Suit filed as well as non-suit filed) Credit Information Bureau India Ltd. (CIBIL) Defaulter List, and
any other negative list of central and state government agencies, updated from time-to-time. On being
included in any of the above lists, we shall immediately inform Exim Bank on the inclusion and
reason for inclusion thereof, in accordance with ITA 4.7;

(d) We understand that you may cancel the prequalification process at any time and that you are
neither bound to accept any Application that you may receive nor to invite the prequalified
Applicants to bid for subsequent contract(s) subject to this prequalification process, without
incurring any liability to the Applicants, in accordance with ITA 23.1.

(e) We hereby confirm that we have not appointed any agent and we have not paid any agency
commission for this Prequalification process. If prequalified, we also confirm that we will not
appoint any agent and nor will we pay any agency commission for the corresponding tendering
process or execution of the contract.

(f) We further declare that we are/ are not (strike off whichever is not applicable) facing any
investigation by any Government procuring entity/ corporation or Multilateral Development
Agencies (MDA). (If yes, please provide details in a separate sheet, as necessary.)

(e) All information, statements and description contained in the Application are in all respect true,
correct and complete to the best of our knowledge and belief. We understand that
misrepresentation of facts in our Application and contravention to ITA 3, inter alia, may lead to
rejection of our Application/ cancellation of prequalification.

Signed [insert signature(s) of an authorized representative(s) of the Applicant]

Name [insert full name of person(s) signing the Application]

33
In the capacity of [insert capacity of person(s) signing the Application]

Address [insert street number/town or city/country address]

Dated on [insert day number] day of [insert month], [insert year]

[For a joint venture, all members shall sign. Failure to comply with this requirement may result in
rejection of Application]

Encl: Checklist of forms and documents

34
Checklist for Various Forms and Documents to be submitted

Form Details of Forms and Documents Page

No. no.
A.1.1 Applicant Information Form
1. Articles & Memorandum of Association
2. Certificate of Incorporation (or equivalent documents of constitution or
association), and/or documents of registration
3. PAN and GST Registration Details
4. Letter of intent to form JV or JV agreement, in case of JV
5. Organizational chart
6. List of Board of Directors with their complete designation in case of nominee
directors
7. The beneficial ownership with respective shareholding and nationality of
shareholders
8. A copy (self-attested on all pages) of Power of Attorney in favour of the
person who has been authorised, through an appropriate Company Board
Resolution or equivalent document, to sign on behalf of the Applicant
9. A copy of relevant Company Board Resolution referred to in item No. 8
above
A.1.2 * Applicant’s JV Member’s Information Form [in case Applicant is a JV]
* 1. Articles & Memorandum of Association of JV Member
* 2. Certificate of Incorporation (or equivalent documents of constitution or
association), and/or documents of registration, of the JV Member
* 3. PAN and GST Registration Details of the JV Member
* 4. Organizational chart of the JV Member
* 5. List of Board of Directors with their complete designation in case of
nominee directors of the JV Member
* 6. The beneficial ownership with respective shareholding and nationality of
shareholders of the JV Member
* 7. A copy (self-attested on all pages) of Power of Attorney in favour of the
person who has been authorised, through an appropriate Company Board
Resolution or equivalent document, to sign on behalf of the Applicant
* 8. A copy of relevant Company Board Resolution referred to item No. 7
above.
B.1.1* Non-Performed Contracts
* 1. Documents establishing details included in Form B.1.1
B.1.2 * Pending Litigation
* 1. Documents establishing details included in Form B.2.1
B.1.3 * Litigation History
* 1. Documents establishing details included in Form B.3.1
C.1.1* Financial Status & Capacity, certified by the Statutory Auditors of the
Applicant

35
 C.1.2 * Sources of Finance
* 1. Audited Annual Reports for the last 3 years
* 2. Statement of Consolidated Credit Facilities (sanctioned, utilised and
available) from Lead Banker or respective Bank statements duly attested by
the respective banks.
C.1.3 * Annual Consultancy Turnover, certified by the Statutory Auditors of the
Applicant
D.1.1* General Experience
* 1. Final Acceptance Certificate/ Completion Certificate/ Testimonial Letters
issued by the employer for each contract listed in Form D.1.1
* 2. In case the contracts listed in D.1.1 are executed by the Applicant as a
member of JV, a copy of Agreement between Project Authority and JV to
substantiate Individual JV member’s delineated roles and responsibilities
and scope and value of work.
D.2.1 * Specific Experience
* 1. Final Acceptance Certificate/ Completion Certificate/ Testimonial Letters
issued by the employer for each contract listed in Form D.2.1
* 2. In case the contracts listed in D.2.1 are executed by the Applicant as a
member of JV, a copy of Agreement between Project Authority and JV to
substantiate Individual JV member’s delineated roles and responsibilities
and scope and value of work.
E.1.1 Skilled Human Resources
(Undertaking to deploy list of dedicated Human resources)
Note : i. Please insert page numbers
ii. Documents marked ‘*’ to be submitted for each JV member separately.

36
 Form A.1.1
Applicant Information Form
[To be filled by Applicant if being a Single Entity or as Lead member of JV]

Date: [insert day, month, year]

IFP No. and title: [insert IFP number and title]
Page[insert page number]of [insert total number]pages

Applicant's name
[insert full name]

In case of Joint Venture (JV), name of each member:

[insert full name of each member in JV]

Applicant's country* of registration:

[indicate country of Constitution]

Applicant's actual year of incorporation:

[indicate year of Constitution]

Applicant's legal address [registered in India]:

[insert street/ number/ town or city/ country]

Applicant's authorized representative information

Name: [insert full name]
Address: [insert street/ number/ town or city/ country]
Telephone/Fax numbers: [insert telephone/fax numbers, including country and city codes]
E-mail address: [indicate e-mail address]

1. Attached are copies of original documents of

 Articles & Memorandum of Association and Certificate of Incorporation (or equivalent documents
of constitution or association), and/or documents of registration of the legal entity named above, in
accordance with ITA 4.4.
 In case of JV, letter of intent to form JV or JV agreement, in accordance with ITA 4.3.
2. Included are the PAN, TIN & GST Registration details, organizational chart, a list of Board of Directors
with their complete designation in case of nominee directors, and the beneficial ownership with
respective shareholding and nationality of shareholders.
* Note: Applicant’s attention is drawn to ITA 4.1 pursuant to which this prequalification process is open to only
Indian firms.

37
 Form A.1.2
Applicant's JV Member’s Information Form
[The following form is in addition to Form A.1.1 (in case the Applicant is a JV), and shall be completed
separately to provide information relating to each JV member]

Date: [insert day, month, year]

IFP No. and title: [insert IFP number and title]
Page [insert page number] of [insert total number] pages

Applicant name:
[insert full name of the JV]

Applicant's JV Member’s name:

[insert full name of Applicant's JV Member]

Applicant's JV Member’s country* of registration:

[indicate country of registration]

Applicant’s JV Member’s date of constitution:

[indicate date of constitution in dd/mmm/yyyy]

Applicant’s JV Member’s legal address registered in India:

[insert street/ number/ town or city/ country]

Applicant’s JV Member’s authorized representative information

Name: [insert full name]
Address: [insert street/ number/ town or city/ country]
Telephone/Fax numbers: [insert telephone/fax numbers, including country and city codes]
E-mail address: [indicate e-mail address]

1. Attached are copies of original documents of Articles & Memorandum of Association and Certificate of
Incorporation (or equivalent documents of constitution or association), and/or registration documents
of the legal entity named above, in accordance with ITA 4.4.
2. Included are the PAN, TIN & GST Registration details, organizational chart, a list of Board of Directors,
and the beneficial ownership.
* Note: Applicant’s attention is drawn to ITA 4.1 pursuant to which this prequalification process is open to only
Indian firms.

38
 Form B.1.1/ B.2.1/ B.3.1
Past Contract Non-Performance, Pending Litigation
and Litigation History
[Each of the following tables shall be filled in for the Applicant and for each member of a Joint Venture]

Applicant’s Name: [insert full name]

Date: [insert day, month, year]
Joint Venture Member Name:[insert full name]
IFP No. and title: [insert IFP number and title]
Page [insert page number] of [insert total number] pages
Information pertaining to: [Insert name of JV Leader or JV member/s]

Form B.1.1
Non-Performed Contracts in accordance with Part IV, Prequalification Criteria and
Requirements

 Contract non-performance did not occur since the date specified in Part IV, Prequalification Criteria and
Requirements, Sub-Factor B.1.
 Contract(s) not performed since the date specified in Part IV, Prequalification Criteria and
Requirements, requirement B.1

Year Non- Contract Identification Total Contract

performed Amount (current
portion of value, currency,
Contract exchange rate and
US$ equivalent)

[insert [insert amount Contract Identification: [indicate complete contract name/ [insert amount in
financial and percentage] number, date, value and any other identification] USD equivalent and
year] specify exchange
Name of Employer: [insert full name]
rate and date]
Address of Employer: [insert street/city/country]
Reason(s) for non-performance: [indicate main reason(s)]

39
 Form B.2.1
Pending Litigation, in accordance with Part IV, Prequalification Criteria and Requirements

 No pending litigation in accordance with Part IV, Prequalification Criteria and Requirements, Sub-
Factor B.2

 Pending litigation in accordance with Part IV, Prequalification Criteria and Requirements, Sub-Factor
B.2 as indicated below.
Year of Amount in Contract Identification Total Amount of
dispute dispute Contract specific provision
(currency) Amount already made, if
(currency), any
USD
Equivalent
(exchange
rate)

[insert [insert Contract Identification: [indicate [insert [insert amount in

year] amount] complete contract name, number, amount] USD equivalent
date, value and any other and specify
identification] exchange rate]

Name of Employer: [insert full

name]

Address of Employer: [insert

street/city/country]

Matter in dispute: [indicate main

issues in dispute]

Party who initiated the dispute:

[indicate “Employer” or
“Consultant”]

Status of dispute: [Indicate if it is

being treated by the Adjudicator,
under Arbitration or being dealt
with by the Judiciary]

40
 Form B.3.1

Litigation History, in accordance with Part IV, Prequalification Criteria and Requirements

 No litigation since the date specified in Part IV, Prequalification Criteria and Requirements, Sub-
Factor B.3.

 Litigation Awards in accordance with Part IV, Prequalification Criteria and Requirements, Sub-Factor
B.3 as indicated below.

Year of Outcome as Contract Identification Total Contract

award percentage of Net Amount
Worth (currency), USD
Equivalent
(exchange rate)

[insert [insert percentage] Contract Identification: [indicate complete [insert amount in

financial contract name, number, date, value and any USD equivalent
year] other identification] and specify
exchange rate
Name of Employer: [insert full name]
and date]
Address of Employer: [insert
street/city/country]

Matter in dispute: [indicate main issues in

dispute]

Party who initiated the dispute: [indicate

“Employer” or “Consultant”]

Result of dispute: [Indicate if resolution was

treated by the Adjudicator, under Arbitration
or dealt with by the Judiciary and whether
resolved in favour or against the Applicant]

41
 Form C.1.1
Financial Status and Capacity
[The following table shall be filled in for the Applicant and for each member of a Joint Venture and shall be certified
by the Statutory Auditors. Failure to comply with this requirement may result in rejection of the Application]

Applicant’s Name: [insert full name]

Date: [insert day, month, year]
Joint Venture Member Name:[insert full name]
IFP No. and title: [insert IFP number and title]
Page [insert page number] of [insert total number] pages
Information pertaining to: [Insert name of JV leader or JV member/s]

1. Financial data

Type of Financial Historic information for previous three (3) years,

information in (amount in Indian Rupees)
FY 2016-17 FY 2017-18 FY 2018-19

Sources of Fund
Share Holder's Fund
Loan Fund
Application of Fund
Fixed Assets
Investments
Net Current Assets
(i) Current assets, loans and
advances
Less: (ii) Current liabilities &
provisions
Misc. exp. to the extent not
W/Off or adjusted
Profit and Loss Account
Networth
Networth
Information from Income Statement
Income
Expenditure
Profit/(Loss) Before Tax
(PBT)
Profit/(Loss) After Tax (PAT)
Information From Cashflow Statement
Cash Flow from Operating
Activities
Cash Flow from Investments
Cash Flow from Financing
Activities

42
 Form C.1.2
Sources of Finance
[The following table shall be filled in for the Applicant and each partner in case of a Joint Venture]

Applicant’s Name: [insert full name]

Date: [insert day, month, year]
Joint Venture Member Name:[insert full name]
IFP No. and title: [insert IFP number and title]
Page [insert page number] of [insert total number] pages
Information pertaining to:[Insert name of JV Leader or JV member/s]

Specify sources of finance to meet the cash flow requirements for works currently in progress

A. Details of Credit Facilities available to the Applicant

Sr Type of Facility Sanctioned Utilised Limit Unutilised Limit

No Limit

Fund Based Limits

a.

b.

c.

Total Fund Based

. Non-fund Based Limits

Total Non–fund Based

Total Fund and Non-

fund Based Limit

43
 B. Details of Liquid Assets such as cash and bank balance, marketable securities and any other
financial means which may be used meet the cash flow requirements for works currently in
progress by the Applicant

Sr Type of Liquid Assets Amount

No

1.

2.

3.

Financial documents

The Applicant and its parties shall provide copies of audited financial statements for last three years [FY
2016-17 to FY 2018-19] as defined in Part IV, Prequalification Criteria and Requirements, Sub-factor C.1.
The financial statements shall:
(a) reflect the financial situation of the Applicant or in case of JV, for each member and not an
affiliated entity (such as parent company or group member);
(b) be independently audited or certified in accordance with local legislations;
(c) be complete, including all notes to the financial statements;
(d) correspond to accounting periods already completed and audited.

 Attached are copies of financial statements for the three years required above; and complying with
the requirements.

 Please note that printed Audited Annual Reports are to be certified by the Statutory Auditors duly
signed and stamped.

 Please submit Statement of Consolidated Credit Facilities (sanctioned, utilised and available) from Lead
Banker or respective Bank statements.

44
 Form C.1.3
Annual Consultancy Turnover
[The following table shall be filled in for the Applicant and for each member of a Joint Venture and shall be
certified by the Statutory Auditors. Failure to comply with this requirement may result in rejection of the Application]

Applicant’s Name: [insert full name]

Date: [insert day, month, year]
Joint Venture Member Name:[insert full name]
IFP No. and title: [insert IFP number and title]
Page [insert page number] of [insert total number] pages
Information pertaining to: [Insert name of JV leader or JV member/s]

Year Amount (INR) Exchange USD equivalent

rate*
Contracts Overseas Total
in India Contracts Consultancy
Revenue #

2016-2017

2017-2018

2018-2019

Total: Total: Total:

Average: Average:

* Refer ITA 13.2 for source of exchange rate. Exchange rate prevalent on 31st March shall be used to calculate
revenue for respective financial year

# Total Consultancy Revenue would include revenues from all consultancy contracts including DPR contracts.

45
 Form D.1.1
General Experience
[The following table shall be filled in for the Applicant and in the case of a JV Applicant, each Member]

Applicant’s Name: [insert full name]

Date: [insert day, month, year]
Joint Venture Member Name:[insert full name]
IFP No. and title: [insert IFP number and title]
Page [insert page number] of [insert total number] pages
Information pertaining to: [Insert name of JV Leader or JV member/s]

[List contracts that demonstrate experience in India pursuant to Part IV, Prequalification Criteria and
Requirements, Sub-Factor D.1. List contracts chronologically, according to their commencement (starting) dates
and attach Final Acceptance Certificates.]

Contract Identification Start Initial Actual Role of

Contractual Completion
Date Applicant
End Date and
Reasons for
Date
delay, if any

Contract name: [insert full name] [indicate date [indicate date [insert "Prime
as dd/ mmm/ as dd/ mmm/ Consultant ” or
Brief Description of the works performed
yyyy] yyyy] “JV Member”]
by the Applicant: [describe works
performed briefly]

Amount of contract: [insert amount in

currency, mention currency used,
exchange rate and US$ equivalent*]

Name of Employer: [indicate full name]

Address: [indicate street/number/town or

city/country]

* Refer ITA 13.2 for date and source of exchange rate

Final Acceptance Certificate / Completion Certificate / Testimonial Letters issued by the employer to be attached
for each contract, in an orderly fashion.

46
 Form D.2.1
Specific DPR Experience
[The following table shall be filled in for contracts completed by the Applicant, and each member of a Joint
Venture, as applicable, pursuant to Part IV, Prequalification Criteria and Requirements, Sub-Factor D.2.]

Applicant’s Name: [insert full name]

Date: [insert day, month, year]
Joint Venture Member Name:[insert full name]
IFP No. and title: [insert IFP number and title]
Page [insert page number] of [insert total number] pages
Information pertaining to: [Insert name of JV Leader or JV member/s]
Information
Similar Contract No. [insert number] of [insert number of similar contracts
required]
Contract Identification [insert contract name and number, if applicable]
Contract date [dd/mmm/yyyy]
Completion date Contractual: Actual: [dd/mmm/yyyy]
[dd/mmm/yyyy]
Role in Contract
Prime Consultant Member in JV
[check the appropriate box]
Total Contract Amount [insert total contract amount in US$ [insert Exchange rate
contract currency] and total contract amount in
US$ equivalent]*
If member in a JV, specify [insert a [insert total [insert exchange rate and total
participation in total Contract percentage contract amount contract amount in US$
amount amount] in local currency] equivalent]*
Employer Details Employer's Name:
Address:
Telephone, fax number, E-mail:
Description of the similarity in [Name the Sector/ Sub-sector][Briefly mention the similarity
accordance with Sub-Factor D.2 of in terms of sectoral characteristics]
Part IV:
Brief Scope of the Services as per
Contract

Narration of the Actual Services

Rendered

Key Staff Positions and Names of

Staff

Total Staff Months by your firm

Total Staff Months by Associate firm

(if applicable)
* Refer ITA 13.2 for date and source of exchange rate.
Final Acceptance Certificate/Completion Certificate / Testimonial Letters issued by the employer to be attached
for each contract, in an orderly fashion.

47
 Form E.1.1
Skilled Human Resources
[Furnish details for key staff pursuant to Part IV, Prequalification Criteria and Requirements, Sub-Factor E.1
In case of JVCA, this shall be on a combined basis]

Applicant’s Name: [insert full name]

Date: [insert day, month, year]
Joint Venture Member Name:[insert full name]
IFP No. and title: [insert IFP number and title]
Page [insert page number] of [insert total number] pages

We, [insert Applicant’s full name and in case of JVCA, insert names of all members], in the event that we are
prequalified and invited to submit a bid, to arrange and deploy key staff meeting the experience and
qualification requirements, listed in E.1. :

Position Name of key Academic Specialization Years of Experience in

staff on rolls Qualification Experience Countries

[To be attested by the authorized representative of the Applicant and in case of a JVCA, by the lead member on
behalf of the JV members]

48
 Part VI. Questionnaire for Applicants
Name of Applicant: [In case of JV, to be filled in each partner separately]
IFP No.: [insert IFP No.]
Eligibility, Confirmation and Other Important Information Response*
1. Is your firm, either singly or in joint venture currently empanelled or Confirm:
prequalified as Consultant for preparation of DPR. Yes_ _/ No__
If yes, please provide details of Client, Country and Scope for Preparation of
Detailed Project Report. Attach additional sheets, if needed.
2. Export-Import Bank of India (Bank) requires that Applicants and their affiliates Confirm:
observe the highest standard of ethics during the selection and execution of Yes_ _/ No__
contracts. In this context, any action taken by an Applicant or its affiliate to
influence the prequalification process for undue advantage is improper.
Confirm that Applicant and its JV partners, if applicable, have not engaged in
any unethical practices in competing for this prequalification.
3. Confirm that no official of the Bank has received or will be offered by your Confirm:
firm/organization or agents, any direct or indirect benefit arising from this Yes_ _/ No__
prequalification or any resulting contracts.
4. Has your firm been suspended or debarred by any Multilateral Agency, or any Yes_ _/ No__
government or government procuring entity, or a UN agency? If Yes, provide
details, including date of reinstatement, if applicable. Attach additional sheets,
if needed.
5. Has your firm’s account been classified as Non-Performing Asset (NPA) with any Yes__/No__
Bank/FI or your companies/ promoters/ directors appear in Reserve Bank of
India (RBI) Caution List, RBI Wilful Defaulter List (Suit filed as well as non-suit
filed), Credit Information Bureau India Ltd. (CIBIL) Defaulter List or any other
negative list of central and state government agencies, updated from time to
time? If yes, please provide details in a separate sheet, as necessary.
6. Has your firm/organization ever filed or petitioned for bankruptcy? (If Yes, Yes_ _/ No__
furnish details of the case including filing date and current status.). Attach
additional sheets, if needed.
7. Has your firm/ any JV partner been penalized for delay in contractual Yes_ _/ No__
performance in the last 5 years prior to Application submission deadline. If yes,
please provide details in a separate sheet, as necessary.
8. Has there been a termination of your contract for non-performance in the last Yes_ _/ No__
5 years prior to the month preceding the month of Application Submission
Deadline? If Yes, please describe in detail in a separate sheet, as necessary.
9. If prequalified and subsequently awarded a contract by the Borrower Confirm:
Government, would your firm/ JV be willing
(i) to work in accordance with the Borrower country laws and regulations Yes_ _/ No__
(ii) to submit requisite securities as per contract conditions Yes_ _/ No__
(iii) to be responsible for the performance of the work executed by your firm Yes_ _/ No__
(iv) to allow scrutiny of your work, related accounts, documentation by the Yes_ _/ No__
Borrower/ Bank/ Government of India
10. Please confirm that you agree to the provisions of the Government of India Confirm:
guidelines dated 7th December 2015 on IDEAS Lines of Credit Yes_ _/ No__
* Note: To confirm, print “Yes”, else “No”

49
______________________________________________
(Signature)
[Name of Authorized Signatory]
[Title of Authorized Signatory]
Date:

50