[Your name]
[Company name]
[Address]
[City, State, Zip Code]
Date: _____ (Date on Which Letter is Written)
[Recipient’s Name]
[Address]
[City, State, Zip Code]
Subject: Agreement Termination.
Dear [Recipient’s name],
The purpose of this letter is to inform you that ____________ (mention the name of the firm) will be
terminating the contract with your company effective____________ (effective date). The reason for
this termination is due to ____________ (state reason for termination).
Nonetheless, I extend my sincere gratitude for all the success that transpired between our
companies, and I truly appreciate your dedication for the past____________ (state time).
Please note that I harbor no ill feelings and I want to settle this matter as soon as possible. If you
have further questions or clarifications, please contact me at ____________ (provide contact
number) or duly send an email to ____________ (provide email contact). I wish you all the best in
your future endeavors.
With Regards,
Signature of sender.
Name of sender