COMPANY LETTERHEAD
[date]
[Person]
[Company]
[Address]
[City, State Zip]
RE: Termination of Services
Dear [insert name]:
I am writing this letter to let you know that the contract between [insert name of sending company] and [insert
name of receiving company] expires on [insert expiration date]. Due to various internal circumstances, the decision has
been made to terminate services with [insert name of receiving company] upon expiration of the contract.
On behalf of [insert name of sending company], I would like to thank [insert name of receiving company] for years
of high quality, dedicated service. Should our company reconsider the need for services from [insert name of receiving
company], we will promptly contact the company to intitiate further discussions.
We wish [insert name of receiving company] all the best and please do not hesitate to contact us for reference for
future contracts, as we have been very pleased with the services provided.
Thank you.
Sincerely,
[name of person signing letter]
[title of person]
Option 1:
I am writing to inform you that I am officially terminating our contract. This termination is due to the inefficienies
and lapses in services from your company.
I will not pay any termination fee as contemplated in the contract as you have not performed your duties and
responsibilities correctly or in good faith (which is also required in the contract).
Please contact me to make arrangements for the return of your company and/or employees’ property.
Option 2:
After careful consideration of your matter, I have determined to end our professional relationship [or attorney-
client relationship, accountant-client relationship, etc.] effective immediately. I recommend that you seek another
[attorney, accountant, etc.] as soon as possible who can more effectively represent you. I will be more than happy to
transfer your records as soon as you locate a new [attorney, accountant, etc.].
My decision comes after realizing that you are not providing me with accurate and complete information. Not only
does your deception make it difficult for me to properly represent you, it also puts my practice at risk.
Once you have chosen another [attorney, accountant, etc.], I strongly urge you to be upfront and answer all
questions completely.
If you need more details or further information regarding this process, please feel free to call my office at [insert
phone number] or email me at [insert email address]. I wish you all the best in the future.
Option 3:
As per the conditions of our contract, please allow this letter to serve as a termination of such contract effective as
of [insert effective date]. I believe you will find that this 30-day notice satisfies the legal constraints of the agreement and
allows us to severe this contract without any further need for legal action.
I wanted you to know that we greatly appreciate your dedicated service for these past few years and harbor no ill
feelings at all about [insert receiving company name]. Our business was recently purchased by a larger contracting firm and
we will be getting our supplies through that firm’s vendors. I attempted to salvage the relationship with [insert receiving
company name], but it was not possible.
Please note that all outstanding orders should be fulfilled as per individual order instructions. All outstanding
invoices will be satisfied by [insert date], but we will not be generating any new purchase orders for your company going
forward.
If you have any questions or need any further information about our discontinuation of services, you can contact
me at [insert phone number] or email me at [insert email address]. I wish you all the best in the future.
