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Travel Expense - Sample Format

Abhishek Pardeshi, a Territory Sales Executive, submitted a travel expense statement for the period of January 1-31, 2023. The statement details expenses for transportation, hotel stays, and food incurred during work trips to various locations in Raipur. Total expenses for the month were approximately Rs. 20,000, which included train and bus fare, overnight stays in HQ, Ex-HQ, and NH towns, and allowances for food.

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0% found this document useful (0 votes)
176 views2 pages

Travel Expense - Sample Format

Abhishek Pardeshi, a Territory Sales Executive, submitted a travel expense statement for the period of January 1-31, 2023. The statement details expenses for transportation, hotel stays, and food incurred during work trips to various locations in Raipur. Total expenses for the month were approximately Rs. 20,000, which included train and bus fare, overnight stays in HQ, Ex-HQ, and NH towns, and allowances for food.

Uploaded by

Shiva
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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TTK PRESTIGE LTD.

TRAVEL EXPENSES STATEMENT


Branch : RAIPUR
Name : Abhishek Pardeshi Travel Statement No. : Blank
Employee Code : 3254 Grade : EXE2L1
Place Visited : - Designation : Territory Sales Executive
Period : 01-01-2023 to 31-01-2023 HQ Town : Raipur

Travel Expense Head ALLOWANCES HEAD & HOTEL EXPENSES Stationary


Local
Telephone Expenses
Date TOWN WORKED Town Type (HQ / Ex-HQ/NH) Convey- Night halt town expenses Others Total Expenses
Train Bus Others Total HQ Ex-HQ Expenses (Photocopy/
FROM TO ance Stay Food Total Courier Exp.)
1-Dec-22 0.00 0.00 0.00
2-Dec-22 MANIK/SHUBHAM PXL HQ 0.00 400 0.00 400.00
3-Dec-22 0.00 0.00 0.00
4-Dec-22 0.00 0.00 0.00
5-Dec-22 MANIK/SHUBHAM PXL HQ 0.00 400.00 0.00 400.00
6-Dec-22 BILASPUR VISIT NH 1,015.00 1,015.00 900.00 350.00 1,250.00 2,265.00
7-Dec-22 RAIPUR COCO HQ 0.00 400.00 0.00 400.00
8-Dec-22 RAIPUR COLD CALLING HQ 0.00 400.00 0.00 400.00
9-Dec-22 0.00 0.00 0.00
10-Dec-22 0.00 0.00 0.00
11-Dec-22 0.00 0.00 0.00
12-Dec-22 BHILAI VISIT Ex-HQ 850.00 850.00 500.00 0.00 1,350.00
13-Dec-22 SIMGA COLD CALLING Ex-HQ 0.00 500.00 0.00 500.00
14-Dec-22 RAIPUR COCO HQ 0.00 400.00 0.00 400.00
15-Dec-22 MANIK/SHUBHAM PXL HQ 0.00 400.00 0.00 400.00
16-Dec-22 RAIGARH VISIT NH 1,060.00 1,060.00 900.00 350.00 1,250.00 2,310.00
17-Dec-22 0.00 0.00 0.00
18-Dec-22 0.00 0.00 0.00
19-Dec-22 0.00 0.00 0.00
20-Dec-22 MANIK/SHUBHAM PXL HQ 0.00 400.00 0.00 400.00
21-Dec-22 RAIPUR COCO HQ 0.00 400.00 0.00 400.00
22-Dec-22 0.00 0.00 0.00
23-Dec-22 0.00 0.00 0.00
24-Dec-22 RAIPUR COLD CALLING HQ 0.00 400.00 0.00 400.00
25-Dec-22 RAIPUR COCO HQ 0.00 400.00 0.00 400.00
26-Dec-22 DURG LEAD VISIT Ex-HQ 890.00 890.00 0.00 890.00
27-Dec-22 RAJIM LEAD VISIT Ex-HQ 0.00 500.00 0.00 500.00
28-Dec-22 MANIK/SHUBHAM VISIT HQ 0.00 400.00 0.00 400.00
29-Dec-22 BILASPUR VISIT NH 1,060.00 1,060.00 900.00 350.00 1,250.00 2,310.00
30-Dec-22 BHILAI VISIT Ex-HQ 860.00 860.00 500.00 0.00 1,360.00
31-Dec-22 RAJIM LEAD VISIT Ex-HQ 0.00 500.00 0.00 500.00
Total Expenses for Fortnight 3,135.00 2,600.00 0.00 5,735.00 0.00 4,400.00 2,500.00 2,700.00 1,050.00 3,750.00 0.00 0.00 0.00 16,385.00
SL. No. Particulars Extra Expenses
Cake Bills 1300
Diwali Decoration Bills 3300

TOTAL 4600 4600


TOTAL 20,985.00
FOR ACCOUNTS DEPARTMENT USAGE
Signature of Employee ____________________________ Checked By _________________________ Amount Passed for Payment :
Amount Disallowed, if any :
Approved By-HOD/ZSM/BSM/ASM ____________________ Passed By ___________________________ Reasons for Disallowment :

Durg Lead Visit


TRAVEL EXPENSES : PERIOD : Jan'23
DATE FROM TO MODE OF TRAVEL / CLASS AMOUNT TOTAL DAY AMOUNT
1-Jan-23 Delhi Lucknow Train Shatabdi 600.00
2-Jan-23 Lucknow Delhi Train Shatabdi 600.00
3-Jan-23 Delhi Ghaziabad Taxi/Auto 100.00

GRAND TOTAL 1,300.00


LOCAL CONVETANCE EXPENSES (INCLUDING OUTSTATION) :
DATE FROM TO MODE OF TRAVEL / CLASS AMOUNT TOTAL DAY AMOUNT
1-Jan-23 Residence Railway Station Taxi 150.00
2-Jan-23 Railway Station Residence Taxi 150.00
3-Jan-23

GRAND TOTAL 300.00


HOTEL EXPENSES :
DATE BILL No. DESCRIPTION AMOUNT TOTAL DAY AMOUNT
1-Jan-23 1902 Hotel Presidencey Inn 2,280.00
2-Jan-23
3-Jan-23

GRAND TOTAL 2,280.00


SUNDRIES / OTHERS :
DATE BILL No. DESCRIPTION AMOUNT TOTAL DAY AMOUNT

GRAND TOTAL

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