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INSTRUCTIONS INSTRUCTIONS INSTRUCTIONS INSTRUCTIONS

Civil Service Form No. 48, after completion, Should Civil Service Form No. 48, after completion, Should Civil Service Form No. 48, after completion, Should Civil Service Form No. 48, after completion, Should
be filed in the records of the Bureau or Office which be filed in the records of the Bureau or Office which be filed in the records of the Bureau or Office which be filed in the records of the Bureau or Office which
submits the monthly report on Civil Service Form No. 3 to submits the monthly report on Civil Service Form No. 3 to submits the monthly report on Civil Service Form No. 3 to submits the monthly report on Civil Service Form No. 3 to
the Bureau of Civil Service. the Bureau of Civil Service. the Bureau of Civil Service. the Bureau of Civil Service.
In lieu of the above, court interpreters and In lieu of the above, court interpreters and In lieu of the above, court interpreters and In lieu of the above, court interpreters and
stenographers who accompany the judges of the Court of stenographers who accompany the judges of the Court of stenographers who accompany the judges of the Court of stenographers who accompany the judges of the Court of
First Instance will fill out the daily time reports on this form First Instance will fill out the daily time reports on this form First Instance will fill out the daily time reports on this form First Instance will fill out the daily time reports on this form
in triplicate, after which they should be approved by the in triplicate, after which they should be approved by the in triplicate, after which they should be approved by the in triplicate, after which they should be approved by the
judge with whom service has been rendered, or by an judge with whom service has been rendered, or by an judge with whom service has been rendered, or by an judge with whom service has been rendered, or by an
officer of the Department of Justice authorized to do so. officer of the Department of Justice authorized to do so. officer of the Department of Justice authorized to do so. officer of the Department of Justice authorized to do so.
The original should be forwarded promptly after the end of The original should be forwarded promptly after the end of The original should be forwarded promptly after the end of The original should be forwarded promptly after the end of
the month to the Bureau of Civil Service, thru the the month to the Bureau of Civil Service, thru the the month to the Bureau of Civil Service, thru the the month to the Bureau of Civil Service, thru the
Department of Justice, the duplicate to kept in the Department of Justice, the duplicate to kept in the Department of Justice, the duplicate to kept in the Department of Justice, the duplicate to kept in the
department of justice; and the triplicate, in the office of department of justice; and the triplicate, in the office of department of justice; and the triplicate, in the office of department of justice; and the triplicate, in the office of
the Clerk of Court where service was rendered. the Clerk of Court where service was rendered. the Clerk of Court where service was rendered. the Clerk of Court where service was rendered.
In the space provided for the purpose on the other In the space provided for the purpose on the other In the space provided for the purpose on the other In the space provided for the purpose on the other
side will be indicated the office hours the employee is side will be indicated the office hours the employee is side will be indicated the office hours the employee is side will be indicated the office hours the employee is
required to observe, as for example, “Regular days, 8:00 to required to observe, as for example, “Regular days, 8:00 to required to observe, as for example, “Regular days, 8:00 to required to observe, as for example, “Regular days, 8:00 to
12:00 and 1:00 to 4:00; Saturdays 8:00 to 1:00.” 12:00 and 1:00 to 4:00; Saturdays 8:00 to 1:00.” 12:00 and 1:00 to 4:00; Saturdays 8:00 to 1:00.” 12:00 and 1:00 to 4:00; Saturdays 8:00 to 1:00.”
Attention is invited to paragraph 3, Civil Service Rule XV, Attention is invited to paragraph 3, Civil Service Rule XV, Attention is invited to paragraph 3, Civil Service Rule XV, Attention is invited to paragraph 3, Civil Service Rule XV,
Executive Order No. 5, series of 1909, which reads as Executive Order No. 5, series of 1909, which reads as Executive Order No. 5, series of 1909, which reads as Executive Order No. 5, series of 1909, which reads as
follows: follows: follows: follows:
“Each chief of a Bureau or Office shall require a daily “Each chief of a Bureau or Office shall require a daily “Each chief of a Bureau or Office shall require a daily “Each chief of a Bureau or Office shall require a daily
record of attendance of all the officers and employees record of attendance of all the officers and employees record of attendance of all the officers and employees record of attendance of all the officers and employees
under him entitled to leave or absence or vacation under him entitled to leave or absence or vacation under him entitled to leave or absence or vacation under him entitled to leave or absence or vacation
(including teachers) to be kept on the proper form and also (including teachers) to be kept on the proper form and also (including teachers) to be kept on the proper form and also (including teachers) to be kept on the proper form and also
a systematic office record showing for each day all a systematic office record showing for each day all a systematic office record showing for each day all a systematic office record showing for each day all
absences from duty from any cause whatever. At the absences from duty from any cause whatever. At the absences from duty from any cause whatever. At the absences from duty from any cause whatever. At the
beginning of each month he shall report to the beginning of each month he shall report to the beginning of each month he shall report to the beginning of each month he shall report to the
Commissioner on the proper form of all absences from any Commissioner on the proper form of all absences from any Commissioner on the proper form of all absences from any Commissioner on the proper form of all absences from any
cause whatever, including the exact amount of undertime cause whatever, including the exact amount of undertime cause whatever, including the exact amount of undertime cause whatever, including the exact amount of undertime
of each person for each day. Officers or employees serving of each person for each day. Officers or employees serving of each person for each day. Officers or employees serving of each person for each day. Officers or employees serving
in the field or on the water need not be required to keep a in the field or on the water need not be required to keep a in the field or on the water need not be required to keep a in the field or on the water need not be required to keep a
daily record, but all absences of such employees must be daily record, but all absences of such employees must be daily record, but all absences of such employees must be daily record, but all absences of such employees must be
included in the monthly report of changes and absences. included in the monthly report of changes and absences. included in the monthly report of changes and absences. included in the monthly report of changes and absences.
Falsification of time records will render the offending Falsification of time records will render the offending Falsification of time records will render the offending Falsification of time records will render the offending
officers or employee liable to summary removal from the officers or employee liable to summary removal from the officers or employee liable to summary removal from the officers or employee liable to summary removal from the
service and criminal prosecution. service and criminal prosecution. service and criminal prosecution. service and criminal prosecution.

(NOTE – A record made from memory at sometime (NOTE – A record made from memory at sometime (NOTE – A record made from memory at sometime (NOTE – A record made from memory at sometime
subsequent to the occurrence of as event is not reliable. subsequent to the occurrence of as event is not reliable. subsequent to the occurrence of as event is not reliable. subsequent to the occurrence of as event is not reliable.
Non observance of office hours deprives the employee of Non observance of office hours deprives the employee of Non observance of office hours deprives the employee of Non observance of office hours deprives the employee of
the leave privileges although he may have rendered the leave privileges although he may have rendered the leave privileges although he may have rendered the leave privileges although he may have rendered
overtime service. Where service rendered outside of the overtime service. Where service rendered outside of the overtime service. Where service rendered outside of the overtime service. Where service rendered outside of the
Office for the whole morning or afternoon, notation to that Office for the whole morning or afternoon, notation to that Office for the whole morning or afternoon, notation to that Office for the whole morning or afternoon, notation to that
effect should be made clearly.) effect should be made clearly.) effect should be made clearly.) effect should be made clearly.)