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TYPES of FORMAL LETTERS

Enquiry Letters Complaint Letters Letter to Editor Letter for Placing order

“Kuch Khaas Lines”

B
 Letter to Editor -
U
- Through the column of your esteemed
PH
Newspaper, I would like to draw attention of
- I hope that if you publish it in your Newspaper,
then the local authorities will take necessary
actions.
EX

 Enquiry Letters –
- PARA 1: With reference to your advertisement
published in newspaper/ magazine. I have come
to know that you are organising…
- PARA 2: I would like to know the following
things before I could visit you;
Timing -
Schedule –
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Price of course –
Eligibility –
- PARA 3: Kindly send me the details at the
earliest so that I can visit you soon.

 Complaint Letters –
- PARA 1: We regret to inform you that the
product we performed from you yesterday is not
working/ appropriate.

B
- PARA 2: I bring you to your notice the following
defects in your products;
U
- PARA 3: I hope that you will replace t or refund
my money at the earliest.
PH

 Placing order –
- PARA 1: I/ We want to place an order of some
EX

books to our school/ library/ given address

- PARA 2: The books to be delivered attached with
their particular are:
- PARA 3: I/ we hope for timely delivery as a sum
of Rs…. Had been paid by online methods’
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FORMAL LETTER FORMAT

23, Vaishali Nagar, Sender’s Address

New Delhi, 110016

16 January, 2022 Date

B
The Editor,
U Receiver’s Address
Hindustan Times
Delhi
PH
Subject:

Respected sir/ madam, Salutation

EX

[INTRODUCTORY PARA]

[INFORMATIVE PARA] Body Paragraph

[CONCLUDING SENETENCE]

Yours sincerely
(NAME)
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ANALYTICAL PARAGRAPH

FORMAT OF PARAGRAPHS
 INTRODUCTION-
Describe subject of paragraph in 1-2 lines.

B
 BODY –
Explain the graph in detail, using relevant data,
U
describing trends, and making comparisons and
contrasts. If necessary, subdivide it into
H
paragraphs.
P

 CONCLUSION –
Give a summary or an overall analysis of the graph
EX

to conclude the paragraph.

“Mantra Lines”
 For Introduction
i. Chart given above describes____
ii. The table suggests ____
iii. The line/ pie/ bar graph shows____

 For Body
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i. rapidly doubled
ii. a pattern of growth
iii. sky- rocket
iv. striking increase
v. declined
vi. level off

 For describing quantities

i. x% off

B
ii. almost x%
iii. on average approximately x%
U
iv. just under x%
v. x/y off
H
vi. nearly one fourth off
vii. twice as much as
P

viii. almost equal

EX

ix. very close to x%

x. roughly

 For establishing a relationship contrast

i. relationship between
ii. similarly
iii. in contrast
iv. in comparison to
v. however
vi. when it comes to
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vii. noticeable
viii. different

 Conclusion
i. on whole
ii. overall
iii. in all
iv. in short
v. in a nut shell

B
SOME EXAMPLES:
U
H
1. The following table shows details about the internet activities for six
categories for different age groups. Write an analytical paragraph for
P

the table given in around 150-200 words.

EX

Answer: The given table suggests the internet activities of seven age
groups ranging from teens to those in their seventies for six different
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kinds of activities. The table shows that the younger generation Is more
interested in online games and news, while the older generation spends
time on the internet to research and buy products.
It is evident from the table that teens mainly use the internet for games
(as high as 81%), news and downloads and are interested in searching for
people or friends or doing any product research. The middle-age group
(people in 20s to 60s) Is highly Interested in getting news, doing product
research and buying products, the percentage ranging from 70-80%. The
internet activity which gets the least time is searching for people. All the
age groups spend less than 30% of their internet time on the same. The
amount of time spent on downloads decreases with age and gets as low
as 6% (for people in 70s).

B
Overall, the table suggests that teenagers are most likely to spend time
playing games and doing downloads. On the other side, older people are
U
interested in researching and buying products. People spend the least
amount of time searching for other people online.
H
2. Below is a graph given showing birth and death rates in a country
P

from 1901 to 2101. Write an analytical paragraph (100-150 words).

EX

Answer: The graph shows birth and death rates starting from 1901 till
2101.
Since 1901, the birth rate has remained more than the death rate until
2041. Birth rate was 20000 in 1901 and started increasing gradually. It
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peaked in 1961 to around 65000, From 1961. birth rate has fluctuated
multiple times between 50000 and 60000. It is expected to decline for the
coming years reaching approximately 42000 by 2101.
On the other hand, the death rate stood at around 10000 in 1901 and
then has Increased steadily. It is expected to rise strikingly from 2021
before levelling off to approximately 60000 between 2061 and 2081. The
graph indicates a slight decline in deaths in the year 2101.
The graph shows the huge gap between birth rate and death during 1961
to 2001. However, this cap is expected to reduce in the later years.
Overall, as opposed to the prevailing trends, the death rate will be more
than the birth rate in the latter half of the 21st century.

B
3. The pie chart shows the proportion of people from different
U
households living in poverty in the UK in 2002. Write an analytical
paragraph to describe the information in 100-120 words.
P H
EX

Answer: The given pie chart illustrates seven different categories of

households living in poverty in the UK in 2002.
It is clearly evident from the pie chart that 26% of the total poverty-
stricken households are those of sole parents. Single people without
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children account for the second highest proportion with 24%. In contrast
to couples without children that accounts for just 9%, couples with
children account for 15% of the poor households. Single aged persons
and aged couples’ proportion for 12% together for poor households.
Overall, 14% of all households in the UK were living under poverty. The
younger generation had a greater poor percentage than their aged
counterparts. Couples without children had better economic conditions
than those with children

4. The chart shows the division of household tasks by gender in Great

Britain. Write an analytical paragraph describing the chart given in not

B
more than 200 words.

U
P H
EX

Answer: The chart shows the number of minutes per day spent by British
men and women in doing household tasks. On an average, the women
spend about four hours doing household tasks whereas the men spend
less than two and half hours.
The tasks on which women spend more time than men include cooking.
cleaning house, taking care of the children and laundry. In doing all these
tasks, women spend approximately 200 minutes which is almost three
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times the time spent by men in these tasks. On the other hand, men
spend twice the time than women in doing tasks like gardening and
maintenance of odd jobs in the house. Men spend the highest time,
almost 50 minutes, in gardening and pet care. While the women spend
only 30 minutes for these tasks. The time spent by men in washing,
Ironing and sewing clothes is as low as 2 minutes per day as opposed to
25 minutes spent by women.
In short, women spend far more time doing household chores than men
whilst men prefer to do gardening, pet care and maintaining odd jobs.

5. Below given are three pie charts showing consumption habits of

B
India, China and World overall in 2008. Write an analytical paragraph
describing the pie charts (100-120 words).
U
P H
EX

Answer: The three given pie charts depict types of food consumption in
2008 as compared in two countries- India and China. In general,
processed food is the major type of food eaten.
Processed food comprises as high as 41% of the global consumption. In
China and India as well, processed foods are consumed the most, the rate
of consumption being 34% and 39% respectively. On an average,
vegetables and fruits constitute 29% of consumption. In China, vegetables
and fruits comprise 32% of food consumption which is 9% more than that
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of India. For Indians, animal food accounts for 27% of their diet,
exceeding Chinese food consumption by a striking 12%. However, nuts
and seeds comprise almost one-fifth of Chinese food habits. This is way
more than the global consumption of 4% and 11% of India.
Overall, world food consumption largely comprises processed food.
Chinese consumption of nuts and seeds is unbelievably higher than the
average.

B
U
P H
EX