PROJECT PROPOSAL

BUSY LTD
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 TOPIC: CLOTHES MANAGEMENT SYSTEM

(PPP 310 PROGRAMMING PROJECT)

Project proposal submitted in the partial forfillment of the requirments for the
completion of diploma in imformation communication technology with e
DECLARATION AND COPYRIGHT

This project proposal is the original work of the undersigned, and it has not been submitted
for any other academic qualification. All sources used have been duly acknowledged. The
copyright of this work belongs to the undersigned, and any reproduction or distribution of
this work without their consent is prohibited.

Signature: ________________________ Date:

____________________________________

Name ________________________ Student ID:

_______________________________

Signature: ________________________ Date:

____________________________________

Name :________________________ Student ID:

_______________________________

Signature: ________________________ Date:

____________________________________

Name :________________________ Student ID:

_______________________________

Our Proposal has been approved as overcome its partial compliance of the requirement for
the bestow of the opportunity to develop the system and show our possibility.

Signature: ___________________________ Date: ______________________________

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Full Name: ________________________________________________________________

Signature: ___________________________ Date: ______________________________

Full Name: ________________________________________________________________

ACKNOWLEDGEMENT

We would like to express our gratitude to everyone who has contributed to the development
of this project proposal. On the completion of this proposal, we wish to express our deepest
gratitude to our supervisor who gave us the benefit of his wisdom and his expert knowledge
in Research as well as his constant encouragement from the beginning stage of working out
on the research proposal to the final stage of writing up the project proposal. Without his
critical comments and valuable suggestions, this study could not have been completed. We
also extend our appreciation to all those who have supported us during this project. Finally,
we would also like to thank our parents, they deserve special thanks for their inexhaustible
patience and support during the research. Their constant encouragement was a source of
inspiration for us to work hard during the collection of data and the writing of this proposal.

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Table of Contents

1.0 INTRODUCTION…………………………………………………………………………………………….5

2.0 PROBLEM SATEMENT….……..…………………………………………………………………………6

2.0 OBJECTIVES….……..………………………………………………………………………………..………7

2.1 Main objective…………………………………………………………………………………….…...7

2.2 Specific objectives……………………………………………………………………………..……..7

3.0 PROPOSED SYSTEM….……..……………………………..………….…………………………………8

4.0 SCOPE OF THE SYSTEM….……..…………………………………….………………..………………9

5.0 TOOLS TO BE USED……….……..…………………………………….…………………………………10

6.0 UML DIAGRAM…………….……..…………………………………….…………………………………11

7.0 BENEFITS OF THE PROPOSED SYSTEM……….……..………………………………………..…12

8.0 PROJECT PLAN……….…………....…………………………………….………………………..………13

10.0 BUDGET………………..…….……..…………………………………….……………………..…..……14

11.0 RESEARCH METHODOLOGY……….……..…………………..……….…………………..………15

12.0 RECOMMENDATIONS……….……..………………………………….……………………..………16

13.0 REFERENCES…………….……….……..………………………………….……………………..………17

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1.0 INTRODUCTION

The Clothes Management System is a proposed project that aims to provide a comprehensive
solution for managing clothes inventory, sales, and customer information in a store. The
system will be designed to simplify the process of managing clothes, making it easy for store
owners to keep track of inventory, sales, and customer information. The fashion industry is
growing at an unprecedented rate, and this growth is being driven by the increasing demand
for clothes. As a result, clothes stores are facing challenges in managing their inventory and
customer information, leading to lost sales and decreased customer satisfaction. The current
systems used by clothes stores for managing inventory and customer information are
inadequate and inefficient. Therefore, there is a need for a more comprehensive and efficient
system for managing clothes in stores. The Clothes Management System is expected to
provide an easy-to-use interface for store owners to manage their clothes inventory and
customer information, improve the efficiency and accuracy of managing clothes inventory
and sales, and enhance customer satisfaction by providing a faster and more reliable service.

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2.0 PROBLEM SATEMENT

The current system for managing clothes inventory and customer information in stores is
often inadequate and inefficient, leading to various problems such as stock outs,
overstocking, long wait times for customers, and missed sales opportunities. Store owners
often face challenges in keeping track of inventory levels, sales transactions, and customer
information, which can result in lost sales and decreased customer satisfaction. These issues
are exacerbated by the growth of the fashion industry and the increasing demand for
clothes. Therefore, there is a pressing need for a more comprehensive and efficient system
that can streamline the process of managing clothes inventory, sales, and customer
information. The Clothes Management System aims to address these problems by providing
an innovative solution that can enhance efficiency, accuracy, and customer satisfaction in
clothes stores.

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2.0 OBJECTIVES

2.1 Main objective

To provide a comprehensive solution for managing clothes inventory, sales, and
customer information in a store. The system aims to simplify the process of managing
clothes, making it easy for store owners to keep track of inventory, sales, and
customer information.

2.2 Specific Objective

- To design and develop a comprehensive Clothes Management System that will
streamline the process of managing clothes inventory, sales and customer
information.
- To provide an easy-to-use interface for store owners to manage their clothes
inventory and customer information.
- To improve the efficiency and accuracy of managing clothes inventory and sales.
- To enhance customer satisfaction by providing a faster and more reliable service.

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3.0 PROPOSED SYSTEM

The proposed Clothes Management System is a comprehensive solution designed to help

clothes stores manage their inventory, sales, and customer information efficiently. The
system will simplify the process of managing clothes by providing an easy-to-use interface
for store owners to manage their inventory and customer information. The system will
automate the tracking of inventory levels and sales, making it easier to monitor stock levels
and reduce the occurrence of stock outs or overstocking.

The system will also allow for faster and more accurate processing of sales transactions,
reducing wait times for customers and improving customer satisfaction. In addition, the
system will enable stores to manage customer information, orders, and feedback, allowing for
a more personalized and efficient customer experience.

Therefore, the proposed System will help stores improve their efficiency and accuracy in
managing clothes inventory and sales while enhancing customer satisfaction and increasing
sales revenue.

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4.0 SCOPE OF THE SYSTEM

The scope of the Clothes Management System is extensive, covering all aspects of managing
clothes inventory, sales, and customer information in a store. The system will be designed to
streamline the process of managing clothes, making it easy for store owners to keep track of
inventory, sales, and customer information.

The system will cover clothes inventory management, which includes managing clothes
stock, stock replenishment, stock outs, and stock levels. This will enable store owners to track
their inventory in real-time and ensure that they have the right amount of stock at all times.
The system will also cover sales management, which includes managing sales transactions,
payment processing, and order fulfilment. This will enable store owners to process sales
efficiently, process payments quickly, and fulfil customer orders in a timely manner.

Finally, the system will cover customer management, which includes managing customer
information, customer orders, and customer feedback. This will enable store owners to keep
track of customer information, process customer orders quickly, and obtain valuable feedback
from customers to improve their service.

In summary, the scope of the Clothes Management System is extensive and covers all aspects
of managing clothes in a store. It will provide a comprehensive solution for managing clothes
inventory, sales, and customer information, and will enable store owners to provide a faster,
more reliable service to their customers, thereby enhancing customer satisfaction and
increasing sales revenue.
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5.0 TOOLS TO BE USED

To develop the Clothes Management System, various tools will be used to ensure its
effectiveness and efficiency. The system will require software tools for programming,
database management, user interface design, and testing.

For programming, languages such as PHP, JavaScript HTML and CSS will be used to
develop the software modules for the system. These languages are widely used in web
development and have vast libraries and frameworks that make coding more manageable and
efficient.

For database management, a relational database management system (RDBMS) such as

MySQL will be used. The RDBMS will provide a structured way of storing and managing
clothes inventory, sales, and customer information. It will also provide a secure and scalable
way of managing the system data. For user interface design, tools such as Adobe XD, Figma,
will be used. These tools will enable the design of a user-friendly and responsive interface
that can be used by store owners to manage the clothes inventory and customer information.

For testing, tools such as Selenium or TestNG will be used to ensure that the system is stable
and free from bugs. These tools will enable the creation of automated test cases that can be
used to test the system's functionality and ensure that it meets the user's requirements.

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 In summary, the tools used in developing the Clothes Management System will ensure that
the system is stable, secure, user-friendly, and efficient in managing clothes inventory, sales,
and customer information.

5.0 UML DIAGRAM

CLOTHES MANAGEMENT SYSTEM

Manage user and

Full account Make Payment

Manage Stores Request Alteration

Manage clothes View status

Super Admin Customer

Login and Logout

Update my profile

Change password

Manage sales pg. 11

 View product

System user Manage products Make customer request

Manage inventory Manage status Tailor

UML Use case diagram for a clothes Store Management System

In the above use case diagram for the Clothes Management System, the Super Admin is
responsible for managing the system settings and user accounts, while the System user and
Tailor Actors are responsible for managing the inventory and sales data. The Customer actor
will interact with the system in order to browse and purchase items from the inventory.

6.0 BENEFITS OF THE PROPOSED SYSTEM

The Clothes Management System offers several benefits to store owners, employees, and
customers. These benefits include:

1. Improved inventory management: The system allows store owners to keep track of
their clothes inventory in real-time, reducing the chances of stock outs or
overstocking. This ensures that the store always has the right amount of stock to meet
customer demand.
2. Enhanced sales tracking: The system enables store owners to monitor sales
performance and trends, allowing them to make informed decisions about their
business strategy. They can also analyse which clothes are selling well and which are
not, and adjust their inventory accordingly.
3. Efficient customer management: The system allows store owners to manage customer
information efficiently, including purchase history, preferences, and contact details.
This allows store owners to provide personalized service to customers and improve
customer loyalty.

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 4. Increased productivity: The system reduces the time and effort required to manage
inventory, sales, and customer information, allowing store employees to focus on
other tasks such as customer service.
5. Improved accuracy: The system reduces the chances of manual errors in managing
inventory and sales data, ensuring accurate data collection and analysis.
6. Better customer experience: The system allows customers to have a seamless
experience when purchasing clothes, with accurate and up-to-date inventory
information and personalized service.

7.0 PROJECT PLAN

The project plan for the Clothes Management System will involve several phases, including
planning, design, development, testing, deployment, and maintenance. Each phase will have
specific tasks and timelines to ensure that the project is completed within the allocated time
and budget. The following is an outline of the project plan:

 Planning: In this phase, the project team will define the project scope, objectives, and
requirements. They will also identify the risks, constraints, and assumptions that may
affect the project's success.
 Design: In this phase, the team will design the system's architecture, user interface, and
database schema. They will also create wireframes and prototypes to visualize the
system's functionality.

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 Development: In this phase, the team will develop the software modules, database
schema, and user interface. They will also integrate the different components and test
their functionality.
 Testing: In this phase, the team will test the system's functionality, usability, and
security. They will create automated test cases and perform manual testing to ensure that
the system meets the user's requirements.
 Deployment: In this phase, the team will deploy the system to a production environment
and perform system integration testing. They will also train the users on how to use the
system and provide support.
 Maintenance: In this phase, the team will monitor the system's performance, address any
issues that arise, and perform software updates and maintenance.

The project plan will follow an agile development methodology, with iterative releases and
frequent communication with stakeholders. This will ensure that the project is completed
within the allocated time and budget while meeting the user's requirements and expectations.

8.0 BUDGET

The estimated budget for the project will be broken down into the following categories:

 Personnel: This includes the cost of hiring software developers, designers, testers, and
project managers. The cost will depend on the duration of the project and the
experience and skills of the team members.
 Hardware and software: This includes the cost of purchasing or renting servers,
computers, software licenses, and development tools. The cost will depend on the
project's requirements and the chosen development environment.
 Infrastructure: This includes the cost of setting up the development and production
environments, including networking, security, and backup systems.

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  Training: This includes the cost of training users on how to use the system, including
customer support and maintenance.
 Contingency: This includes the budget for unforeseen events, such as project delays,
scope changes, or additional requirements.

9.0 RESEARCH METHODOLGY

The research methodology for the Clothes Management System will involve a combination of
qualitative and quantitative research methods. The following outlines the methodology:

 Literature review: The research team will conduct a comprehensive review of the
existing literature on clothes management systems, including academic research
papers, industry reports, and case studies. This will provide insights into the best
practices, trends, and challenges in the field.
 Interviews: The research team will conduct interviews with store owners, employees,
and customers to gather their requirements and feedback on the existing clothes

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 management system. This will help identify the pain points, expectations, and
opportunities for improvement.
 Surveys: The research team will conduct surveys with a sample of store owners,
employees, and customers to gather quantitative data on their preferences, behaviors,
and attitudes towards clothes management systems. This will help validate the
findings from the interviews and provide statistical insights into the target audience.
 Prototyping: The research team will create prototypes of the clothes management
system and conduct usability tests with a sample of store employees and customers.
This will help identify any usability issues, design flaws, or functionality gaps that
need to be addressed.
 Evaluation: The research team will evaluate the effectiveness of the clothes
management system based on the key performance indicators such as inventory
accuracy, sales revenue, and customer satisfaction. This will help validate the
system's impact on the business and identify any areas for improvement.

The research methodology will follow a user-centered design approach, where the user's
needs and preferences will be the main focus. The findings from the research will be used to
inform the design and development of the clothes management system, ensuring that it meets
the user's requirements and expectations.

10.0 RECOMMENDATIONS

Based on the research and development of the Clothes Management System, the following
recommendations can be made to improve its effectiveness and usability:

 Integration with mobile devices: Given the increasing use of mobile devices, it would
be beneficial to develop a mobile application for the Clothes Management System.
This would allow store employees to access the system from their mobile devices,
enabling them to quickly check inventory levels, track sales, and make orders.

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 Customization options: To better meet the diverse needs of different clothing stores,
the Clothes Management System should offer customization options. This would
allow store owners to choose the features and functionalities that are most relevant to
their business.
 Analytics and reporting: Incorporating analytics and reporting features into the
Clothes Management System would enable store owners to gain valuable insights into
their inventory, sales, and customer behaviour. This data could then be used to make
informed decisions about stock levels, pricing, and marketing strategies.
 Integration with online sales platforms: For clothing stores that also sell their products
online, integrating the Clothes Management System with their online sales platforms
would be advantageous. This would allow for a seamless integration of inventory
management and sales tracking across both online and offline channels.
 User training and support: To ensure that store employees and owners can fully utilize
the Clothes Management System, it is essential to provide comprehensive user
training and ongoing technical support. This would help to minimize any potential
issues and ensure a smooth adoption of the system.

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