CHAPTER II

RESULT AND ANALYSIS

1. Offering Letters

Offering letter is letter used to present a product that you sell, so people know the benefits,
functions, and how to get your product was. It contains the designation offered, general terms,
salary figures, payment details, working hours etc. The employee can either accept or reject the
offer. If he agrees to the conditions given in the Offer Letter, he will inform a convenient
joining date. Then the company issues the Appointment Letter as a confirmation of his job.

2. Tips for writing an effective cover letter

Here are five tips for writing an effective cover letter.

1. Be brief and to the point.

Most of the time a cover letter for a job application only has to state that you are applying for a
position and that the application and supporting materials are enclosed. That's it.

2. Make no mistake about it.

The most important caveat in a cover letter? Make no mistake about it. Absolutely no errors.
Your cover letter must be perfection itself. A typo, a poor printing job, a misspelling - mistakes
will make a poor impression because they imply that you don't care.

3. Use a word processor.

Never hand write a cover letter. Never. Prepare your cover letter on a computer using MicroSoft
Word. Don't have a computer? Borrow a friend's or go to a business center and rent one for an
hour or two.

4. Avoid fancy fonts and colors.

You are not creating a flyer or a poster. So use a business font such as Arial. No colors. Black on
white reproduces easily. Use a plain white paper. No deckled finishes or colors either. Print your
cover letter and resume on a laser printer. DeskJet printer ink smudges.

5. Keep it short.

Your cover letter should be one page in length and perfectly centered. The cover letter and resume are
never folded. They are placed in an envelope large enough to accommodate them unfolded.

A. About Job Offer Letters

Corporate employers often extend employment offers through job offer letters, instead of or
in addition to by phone. In their basic form, job offer letters usually include the following.

 Job title or position offered

 Salary or wage, benefits and perks offered
 Instructions to accept or decline the job offer

To give you an idea of what to expect as a job applicant, a job offer letter sample is linked
below. For employers, the sample serves as an example for those seeking to learn how to write
effective job offer letters.

To accept or decline employment offers, job applicants might need only to sign, date and
return job offer letters to the employers who sent them. But, in some cases, job applicants might
have to write job offer letters of their own to accept and decline employment. Consequently,
links to sample job offer letters to accept and decline employment offers are also included below.
 B. Job Offer Letter Sample

When modifying this job offer letter sample, be careful about that to which you commit
in writing. A job offer letter could become a legally-binding employment contract of sorts,
should the employee later dispute what you offered vs. what he or she actually received on the
job. So, make sure that you can deliver what you offer in writing. (Consult legal council if you
have any doubts about writing a job offer letter.) But do include as many details as practical in
your job offer letter or as attachments or enclosures, so that your job candidate has enough
information to make an informed decision. Remember, candidates might receive other job offers.
Consequently, you might be competing for their attention.

Before using this job offer letter sample for any reason, please read the Important notice below.

Acme Technical Enterprises

P.O. Box 123 • Any City • Any State • 00000
Phone 555-555-0000

March 1, 200x

John Q. Public
123 Any Street
Any City, 00000

Dear John Q. Public:

JOB OFFER

Acme Technical Enterprises, Inc. is pleased to offer you a job as a Senior Engineer. We trust that
your knowledge, skills and experience will be among our most valuable assets.

Should you accept this job offer, per company policy you'll be eligible to receive the following
beginning on your hire date.
  Salary: Annual gross starting salary of $63,500, paid in biweekly installments by your
choice of check or direct deposit
 Performance Bonuses: Up to three percent of your annual gross salary, paid quarterly by
your choice of check or direct deposit
 Stock Options: 500 Acme stock options in your first year, fully vested in four years at
the rate of 125 shares per year
 Benefits: Standard, Acme-provided benefits for salaried-exempt employees, including
the following
o 401(k) retirement account
o Annual stock options
o Child daycare assistance
o Education assistance
o Health, dental, life and disability insurance
o Profit sharing
o Sick leave
o Vacation and personal days

To accept this job offer:

1. Sign and date this job offer letter where indicated below.
2. Sign and date the enclosed Non-Compete Agreement where indicated.
3. Sign and date the enclosed Confidentiality Agreement where indicated.
4. Sign and date the enclosed At-Will Employment Confirmation where indicated.
5. Mail all pages of the signed and dated documents listed above back to us in the enclosed
business-reply envelope, to arrive by Thursday, March 17, 200x. A copy of each
document is enclosed for your records.
6. Attend new-hire orientation on Monday, March 21, 200x, beginning at 8:00 AM sharp.

To decline this job offer:

1. Sign and date this job offer letter where indicated below.
 2. Mail all pages of this job offer letter back to us in the enclosed business-reply envelope,
to arrive by Thursday, March 17, 200x.

If you accept this job offer, your hire date will be on the day that you attend new-hire orientation.
Plan to work for the remainder of the business day after new-hire orientation ends. Please read
the enclosed new-hire package for complete, new-hire instructions and more information about
the benefits that Acme offers.

We at Acme hope that you'll accept this job offer and look forward to welcoming you aboard.
Your immediate supervisor will be Jane Doe, Department Manager, Engineering. Feel free to
call Jane or me if you have questions or concerns. Call the main number in the letterhead above
during normal business hours and ask to speak to either of us.

Sincerely,

[Signature]

John Smith
Hiring Coordinator, Human Resources

Enclosures: 8

Accept Job Offer

By signing and dating this letter below, I, John Q. Public, accept this job offer of Senior
Engineer by Acme Technical Enterprises.

Signature:_________________________________ Date:_____________

Decline Job Offer

By signing and dating this letter below, I, John Q. Public, decline this job offer of Senior
Engineer by Acme Technical Enterprises.

Signature:_________________________________ Date:_____________
--

Benefit Job Offer Letter Sample

Well, this is the letter of offer advantages. More details here friend:

1. People know the purpose or function of the products we offer so that we can be sure almost certainly
buy,

2. Well, because there is no superiority, then people tend to choose our products,

3. Consumers know how to get it because it was very clear in the sales letter, the

4. If consumers want to buy someday he will tend to choose your product.

5. Ect.

c. Job Offer Letter Format

Date

Name

Address

Address

Dear __________________________________:

It is my pleasure to extend the following offer of employment to you on behalf of (your company
name). This offer is contingent upon your passing our mandatory drug screen, our receipt of your
college transcripts, and any other contingencies you may wish to state.

Title: ________________________________________________________
Reporting Relationship: The position will report to:

_____________________________________________________________

Job Description is attached.

Base Salary: Will be paid in bi-weekly installments of $_________, which is equivalent to

$_______ on an annual basis, and subject to deductions for taxes and other withholdings as
required by law or the policies of the company.

Bonus (or Commission) Potential: Effective upon satisfactory completion of the first 90 days
of employment, and based upon the goals and objectives agreed to in the performance
development planning process with your manager, you may be eligible for a bonus. The bonus
plan for this year and beyond, should such a plan exist, will be based on the formula determined
by the company for that year.

Non-Compete Agreement: Our standard non-compete agreement must be signed prior to start.

Benefits: The current, standard company health, life, disability and dental insurance coverage
are generally supplied per company policy. Eligibility for other benefits, including the 401(k)
and tuition reimbursement, will generally take place per company policy. Employee contribution
to payment for benefit plans is determined annually.

Stock Options: Spell out any options that may be available for purchase.

Vacation and Personal Emergency Time Off: Vacation is accrued at x.xx hours per pay
period, which is equivalent to two weeks on an annual basis. Personal emergency days are
generally accrued per company policy.

Expenses: Spell out any moving or other transition expenses the company will pay.

Start Date: _________________________________________________

Car/Phone/Travel Expenses: Normal and reasonable expenses will be reimbursed on a monthly

basis per company policy.
Your employment with (Company Name) is at-will and either party can terminate the
relationship at any time with or without cause and with or without notice.

You acknowledge that this offer letter, (along with the final form of any referenced documents),
represents the entire agreement between you and (Company Name) and that no verbal or written
agreements, promises or representations that are not specifically stated in this offer, are or will be
binding upon (Company Name).

If you are in agreement with the above outline, please sign below. This offer is in effect for five
business days

Signatures:

__________________________________________________________

(For the Company: Name)

__________________________________________________________

Date

__________________________________________________________

(Candidate's Name)

__________________________________________________________

Date
c. Other example from job offer letter
Jakarta, August 15,2007
NO:.............................

To:
Mr. Hasanuddin Pohan
Jl. Menteng Pulo No.35
Jakarta Selatan 12510

Subject : Employment Offering Letter

Dear Mr. Hasanuddin,

We are pleased to confiirm you that you are being employed by our company in the capacity of Legal
Manager. You will report directly to Head of Legal Division, Commencing with your start of employment
on August 15,2007. Your salary shall be Rp 10.000.000 ( Ten million rupiahs). You will also be covered
by the standard group benefit plans and fringe benefits explained to you. For the first year vacation time
shall be pro-rated, so you will be entitled to 5 (five) days vacation for this year.

If you agree, this latter sets our understanding, please sign the enclosed copy and return for our files.

We look forward to your joining the company.

Sincerely yours,

Ronald D
Head of Human Resource Division

1. Kind Job Offer Letter

 a. Job Offer Letter: Executive

The job offer letter is provided to the candidate you have selected for the position. Most
frequently, the candidate and the organization have verbally negotiated the conditions of hire and
the job offer letter confirms the verbal agreements.

Generally, the candidate has indicated that he or she will accept the position, under the stated
terms, prior to the drafting of the letter. Do regard the position acceptance as tentative, however,
until the offer letter, and the confidentiality agreement, if you use one, are signed.

Executive Job Offer Letter

The following job offer letter is customized for the high level director or executive.
Executive contracts are often far more lengthy as the agreements reached can cover everything
from compensation, moving expenses, and signing bonuses to millions of dollars in severance
packages and stock options.

Executive pay can range from approximately $100,000 to millions. Frequently, an executive
hires an attorney who prepares the paperwork; in these instances, the executive contract can be
30-100 pages in length and define every possible condition of employment.

The executive contract protects far-reaching rights of the employee; it also protects the interests
of the company, since the goal in negotiating an executive contract is to get as much as the
executive can without having the potential employer feeling as if they lost in the negotiation.

I would consult my attorney about any job offer more complicated or more extensive than this
sample.

b. Job Offer Letter: Standard

The following job offer letter uses standard categories that cover most positions from
production worker to director. Executive contracts, however, are often far more lengthy as the
agreements reached can cover everything from compensation, moving expenses, and signing
bonuses to millions of dollars in severance packages. I would consult my attorney about any job
offer more complicated or more extensive than this sample.

c. Sample Job Offer Letter: Sales Representative

The following sample job offer letter works for positions such as sales representative,
telephone sales, business development, and outside sales.

The sales professional will frequently make an effort to negotiate more positive
conditions of employment. The sales professional is driven by money and numeric success. So,
the sales professional is likely to look carefully at the base salary, the commission structure, and
any bonus potential the job may offer. The sales professional expects a reasonable base salary,
although some sales positions offer commission only. These jobs are hard to fill.

The sales professional will negotiate frequently for $5-10,000 additional base salary;
three weeks of vacation time; a better commission structure; bonus eligibility for over-producing
to sales goals; and additional bonus potential for the success of the sales team. If you are making
a job offer to an excellent candidate, the sales professional will want to see proof that the
commission and bonus potential numbers are achievable.

I would consult my attorney about any job offer more complicated or more extensive than
this sample.

d. Sample Job Offer Letter: Mid-career Candidate

The following job offer letter uses standard categories that cover most mid-career positions
including manager, engineer, staff accountant, controller, network administrator, supervisor, and
HR Generalist.

While the mid-career professional does make an effort to negotiate more working conditions
than the early career professional, the negotiation bears little resemblance, generally, to the
executive (Director, Vice President, CEO, CFO) negotiation. Executive contracts are often far
more lengthy as the agreements reached can cover everything from compensation, moving
expenses, and signing bonuses to millions of dollars in severance packages.
 The mid-career professional will negotiate frequently for $5-$10,000 additional base
salary; three weeks of vacation time; partial or complete relocation expenses; bonus eligibility;
the amount of tuition reimbursement available; and a later start date to enable days off between
jobs.

I would consult my attorney about any job offer more complicated or more extensive than
this sample.
 BIBLIOGRAPHY

http://www.zyxware.com/articles/2007/09/14/company-docs/offer-letter

http://jobsearchtech.about.com/od/jobofferletters/a/jobofferletter.htm

http://humanresources.about.com/cs/policysamples/a/joboffer_2.htm