What Are Some of the Benefits of Presentations in Business & Professional Settings? Small Business | Running a Business | Benefits of a Business By Chron Contributor Updated August 04, 2020 Mf vy ®? S&S @ & Businesses and professional firms use presentations to inform, educate, motivate and persuade internal and external audiences. They build presentations into sales, training and internal communication programs, using the power of words and images to engage their audience and retain attention.A well-crafted presentation also demonstrates professionalism and helps to reinforce an organization's corporate image. Focusing on the importance of presentation in business can be the difference between nabbing the right employees, customers and investors and not. Face-to-Face Significance A presentation provides an opportunity to meet your customers and prospects in person. Using presentations as part of a sales campaign can improve results via many benefits, says Olivia Mitchell. These benefits include the power of reciprocation, the influence liking someone has on decision- making, social proof, and the tendency to believe and obey authority figures.Engagement Is Important Presentations make it easier to engage your audience. Striking images can hold an audience's attention, while clear bullet points or summary text helps the audience follows the logic of a presentation. The theatrical nature of a presentation can create greater impact than an individual trying to make the same point by just talking, according to The Self Employed. This level of engagement ensures that you get your message across to the audience. Engagement is partially dependent on your own persona, so stress the importance of presentation skills in the workplace to get the best results from your team. Presentations Offer Flexibility Flexibility is an important benefit of presentations. You can change content quickly and easily to incorporate new information or to modify a presentation for different audiences. If vou are making ainformation or to moairy a presentation lor different audiences. If you are making a presentation on company capability to prospects in different market sectors, for example, you can incorporate sector-specific content for each client. Advantages of digital presentations include more flexible than a printed medium, such as a corporate brochure, which would be expensive to modify. You can also hold them fully online if the need arises. Encouraging Consistency Creating a standard presentation helps to ensure that different people in a company communicate information in a consistent way. A presentation provides a framework for communicating information about products, services or companies in a structured way. The presentation should include bullet points or prompts to remind the presenter to emphasize the most important points. Versatility for Reaching theVersatility for Reaching the Audience Presentations are a versatile communication tool. You can use them in one-to-one meetings, viewing the content on a laptop or tablet computer. The same presentation can feature as a core element in a large meeting, using a projector and screen. You can also make presentations available online for downloading from the Internet or viewing during a Web conference.Create a presentation What is PowerPoint? With PowerPoint on your PC, Mac, or mobile device: = Create presentations from scratch or a template. = Add text, images, art, and videos. = Select a professional design with PowerPoint Designer. = Add transitions, animations, and motion. = Save to OneDrive, to get to your presentations from your computer, tablet, or phone. = Share and work with others, wherever they are. Create a presentationCreate a presentation 1. Open PowerPoint. 2. In the left pane, select New. 3. Select an option: = To create a presentation from scratch, select Blank Presentation. = To use a prepared design, select one of the templates. = To see tips for using PowerPoint, select Take a Tour, and then select Create, . N Loioh: i Mb Adda slideAdda slide 1. In the thumbnails on the left pane, select the slide you want your new slide to follow. 2. Inthe Home tab, in the Slides section, select New Slide. 3. In the Slides section, select Layout, and then select the layout you want from the menu. eed Cipboard Section Header Muerte Tie Only option Add and format text 1. Place the cursor inside a text box, and then type something. 2. Select the text, and then select one or more options from the Font section of the Home tab, such as Font, Increase Font Size, Decrease Font Size, Bold, Italic, Underline, etc.Add and format text 1. Place the cursor inside a text box, and then type something. 2. Select the text, and then select one or more options from the Font section of the Home tab, such as Font, Increase Font Size, Decrease Font Size, Bold, Italic, Underline, etc. 3. To create bulleted or numbered lists, select the text, and then select Bullets or Numbering. AutoSave @of) E] 9-~ U) BW = File Home Insert Design Transitions Animations Slide Show f ta fae Calibri ~|65 = ga BIUS #&My New Reuse - Slide~ Slides 2 Behar KKK Clipboard Slides Font 1 od Title ° 0: Add a picture, shape, and more 1. Go to the Insert tab. 2. To add a picture: = Inthe Images section, select Pictures.= Inthe Images section, select Pictures. « Inthe Insert Picture From menu, select the source you want. = Browse for the picture you want, select it, and then select Insert. 3. To add illustrations: = Inthe Illustrations section, select Shapes, Icons, 3D Models, SmartArt, or Chart. = Inthe dialog box that opens when you click one of the illustration types, select the item you want and follow the prompts to insert it. Home Insert Draw Design Transitions Animations = oy fa te OG New Reuse Table Pictures Screenshot Photo Shapes Icons Slide~ Slides - - - Album » » Slides Tables ImagesPictures & graphics Insert a picture in PowerPoint Depending on which version of PowerPoint you're using, you can insert pictures, photos, clip art, or other images to your slide show from your computer or from the Internet. Tip: Microsoft 365 subscribers have access to thousands of royalty-free images and premium templates. See Insert premium images for more information. Microsoft 365 Vv Microsoft PowerPoint Insert a pictureInsert a picture from your computer on your slide 1. Click where you want to insert the picture on the slide. 2. On the Insert tab, in the Images group, click Pictures and then click This Device. Insert — Design Transition e] td - lad fot a le Pictures Screenshot Photo y ¥ Album les Insert Picture From EG This Device... | Eel Stock Images... ES Online Pictures... 3. In the dialog box that opens, browse to the picture that you want to insert, click that picture, and then click Insert. Tip: If you want to insert multiple pictures at the same time, press and hold the Ctrl key while you select all the pictures you want to insert. Insert stock images on your slideInsert stock images on your slide 1. Click where you want to insert the picture on the slide. 2. On the Insert tab, in the Images group, click Pictures and then click Stock Images. Insert Design Transition: Ww gi & ple Pictures Screenshot Photo y . Album i Insert Picture From ES) This Device... EA] Stock Images... E@ Online Pictures... 3. Type in what image you're looking for, then click on which images you want and click Insert. Insert a picture from the web on your slide 1. Click where you want to insert the picture on the slide. 2. On the Insert tab, in the Images group, click Pictures and then click Online Pictures. Insert Design Transition:a] Stock Images... 3 Online Pictures... Tips: = If you see a message that “The service required to use this feature is turned off* you may need to check your privacy settings located at File>Account>Account Privacy and then click on Manage Settings. Check the Enable optional connected experiences box, click OK, and then restart PowerPoint. = If you don't have access to your privacy settings you may need to contact your administrator. . In the search box type in the image you're looking for and press enter. 4. Select all the images you want and then click Insert. Tip: After you insert a picture, you can change its size and position. To do so, right- click the picture, and click Format Picture. You can then use the Format Picture tools that are on the right of your slide.Add transitions between slides Microsoft PowerPoint Add, chan or remove transitions Try it! Slide transitions are the animation-like effects that happen when you move from one slide to the next during a presentation. Add slide transitions to bring your PowerPoint presentation to life. 1. Select the slide you want to add a transition to. 2. Select the Transitions tab and choose a transition. Select a transition to see a preview. 3. Select Effect Options to choose the direction and nature of the transition.3. Select Effect Options to choose the direction and nature of the transition. Note: Not every transition has Effect Options. 4. Select Preview to see what the transition looks like. To remove a transition, select Transitions > None.