INTRODUCTION TO
MULTIMEDIA
Chapter 7
Lab Practice - MS PowerPoint
Introduction
MS PowerPoint is a presentation
software that allows you to create dynamic
slide presentations that can include
animation, narration, images, and videos.
There are various circumstances in which a
presentation is made: teaching a class,
introducing a product to sell, explaining an
organizational structure, etc.
Interface
Quick access
Toolbar
Ribbons
Slide Tab
Outline
Tab
Slide
Views Zoom
Buttons
PowerPoint Screen
Slide Views
Power Point gives you four screen layouts for
constructing your presentation in addition to the
Slide Show.
Normal view
Slide view
Outline view
Slide sorter view
Working with Slides
To create a new blank presentation:
Click the File tab.
Select New. Select Blank
presentation under Available Templates and
Themes. It will be highlighted by default.
Click Create. A new blank presentation appears in
the PowerPoint window.
Or press CTRL + N.
Working with Slides
Working with Slides
To insert a new slide:
From the Home tab, click the bottom half of
the New Slide command to open the menu of slide
layout options.
Or press CTRL + M.
Working with Slides
To copy and paste a slide:
On the Slides tab in the left pane, select the slide you want
to copy.
Click the Copy command on the Home tab. You can also
right-click your selection and choose Copy.
In the left pane, click just below a slide—or between two
slides—to choose the location where you want the copy to
appear. A horizontal insertion point will mark the location.
Click the Paste command on the Home tab.
Working with Slides
To duplicate a slide:
An alternative to copying and pasting, duplicating slides copies
the selected slide and—in one step—pastes it directly underneath.
This feature does not allow you to choose the location of the
copied slide, nor does it offer Paste Options for advanced users,
so it's more convenient for quickly inserting similar slides.
Select the slide you want to duplicate.
Click the New Slide command.
Choose Duplicate Selected Slides from the drop-down menu.
A copy of the selected slide appears underneath the original.
Working with Slides
To delete a slide:
Select the slide you want to delete.
Press the Delete or Backspace key on your keyboard.
Adding Content
To insert text:
Click the placeholder or text box where you want to insert
text.
The insertion point appears.
Type directly into the placeholder or text box.
Adding Content
Adding Content
To insert a bulleted list:
Select the text box or specific text you want to
format as a bulleted list.
Click the Bullets command in
the Paragraph group on the Home tab.
Adding Content
Adding Content
To change horizontal text alignment:
Select the text you want to modify.
Select one of the four alignment options in the Paragraph group.
Align Text Left: Aligns all of the selected text to the left margin
Center: Aligns text an equal distance from the left and right margins
Align Text Right: Aligns all of the selected text to the right margin
Justify: Aligns text equally on both sides to the right and left
margins; used by many newspapers and magazines
Adding Content
To change vertical text alignment:
Select the text you want to modify.
Click the Align Text command in the Paragraph group. A menu
will appear.
Choose to align the text at the Top, Middle, or Bottom of the text
box.
Adding Content
To change text direction:
Select the text you want to modify.
Click the Text Direction command
in the Paragraph group. A menu
will appear.
Choose for the direction of the text to
be Horizontal, Rotated or Stacked.
Adding Content
To insert an image from a file:
Select the Insert tab.
Click the Picture command in the Images group. The Insert
Picture dialog box appears.
Select the desired image file, then click Insert.
Adding Content
To insert clip art:
Review the results from a clip art
search in the Clip Art pane.
Select the desired image.
Adding Content
You can add sound files to your presentations from a variety
of sources.
For example, you can add sound files you download from
the Internet or special sound effects CDs.
However, PowerPoint does not recognize all sound file
types. WAV and MIDI are two of the types it does
recognize.
Adding Content
To insert sound:
Click on Insert menu < Movies and Sounds < Sound from
File
In the Look in drop-down menu, specify the drive and
folder where the sound file is located.
In the file list, click the sound file you want, then click OK.
PowerPoint may ask you whether you want the sound to
play automatically or on mouse-click. If you choose mouse
click, you will need to click the icon during the presentation
to start it playing.
Adding Content
Before you can place a video file in Microsoft PowerPoint,
it must be digitally encoded using a video encoder.
When encoding video, you must use a compression scheme
or codec. Codecs are types of compression schemes.
Compatible video file format are wmv, avi, mpg, and swf.
Adding Content
To insert a video clip:
Select Insert Menu < Movies and Sounds < Movie from
File
Find the movie file in your folder and double-click on it.
Themes
A theme is a predefined combination of colors,
fonts, and effects that can be applied to your
presentation.
PowerPoint includes built-in themes that allow you
to easily create professional-looking presentations
without spending a lot of time formatting.
Themes
To apply a theme:
Go to the Design tab.
Locate the Themes group. Each image represents a theme.
Click the drop-down arrow to access more themes.
Hover over a theme to see a live preview of it in the presentation.
The name of the theme will appear as you hover over it.
Click a theme to apply it to the slides.
Transition
Transitions are motion effects that when in Slide Show
view add movement to your slides as you advance from one
slide to another.
There are many transitions to choose from, each one of
which allows you to control the speed and even add sound.
Transition
To apply a transition:
Select the slide you want to modify.
Click the Transitions tab.
Locate the Transition to This Slide group. By
default, None is applied to each slide.
Click the More drop-down arrow to display all of the
transitions.
Click a transition to apply it to the selected slide. This will
automatically preview the transition as well.
Transition
To preview the transition:
Click the Preview command on the Transitions tab.
Click the star Play Animations icon. The icon appears on
the Slides tab in the left pane beside any slide that includes
a transition.
Transition
To modify the duration:
Select the slide that includes the transition you want to
modify.
In the Duration field in the Timing group, enter the amount
of time you want the transition to take.
Transition
To remove a transition:
Select the slide you want to modify.
Choose None from the gallery in the Transition to This
Slide group.
Repeat this process for each slide you want to modify.
Presenting Slide Show
Once your slide show is completed, you will need to learn
how to present it to an audience.
PowerPoint offers several tools and features that can help
make your presentation smooth, engaging, and professional.
Presenting Slide Show
To start a slide show:
Select the Slide Show tab.
Click the From
Beginning command in the Start
Slide Show group to start the slide
show with the first slide.
Or press F5.
