IMP LINKS

http://www.aboutoracleapps.com/2007/07/faq-olm.html

http://www.allinterview.com/Interview-Questions/All.html

CORE HR LINK..............

http://oracleapps88.blogspot.in/2012/09/hrms-material.html

http://www.slideshare.net/Rajivreddy2/ame-setups

Navigation:Responsibility:Application Developer -> Application -> lookups

Lookup screen is available in almost evert superuser responsibility,you can access common lookup
screen. Basically records get inserted into FND_LOOKUP_TYPES and FND_LOOKUP_VALUES Lookup
types are list of values.The Value in the list are hard code,but the mechanism is different from
the value set of type independent.

===Lookup FAQ===

source:http://krishnareddyoracleapps.blogspot.jp/2012/07/lookup-types-and-lookup-codes-in-
oracle.html

Question : What is a lookup in Oracle Apps

Answer: It is a set of codes and their meanings.

Question: Any examples?

Answer: The simplest example is say a lookup type of Gender.
This will have definitions as below
Code Meaning
------ -------------
M Male
F Female
U Unknown

Question: But where is it used, any examples of its usages?

Answer: Let us say that there is a table for employees, and this table named PER_PEOPLE_F
& has following columns
----
FIRST_NAME
LAST_NAME
DATE_OF_BIRTH
GENDER

Question: Will the gender column in above table hold the value of M or F or U?
Answer: Correct, and the screen that displays people details will in reality display the
meaning of those respective codes (i.e. Male, Female, Unknown etc) instead of displaying the
code of M or F or U

Question: hmmm...so are lookups used to save the bytes space on database machine?
Answer: Noooo. Imagine a situation as below
a. There are 30,000 records in people table of which 2000 records have gender value = U. In
the screen, their Gender is being displayed as "Unknown". Now let’s say you want this to be
changed to "Undisclosed". To implement this change, all you have to do is to change the
meaning of the lookup codes for lookup type GENDER. Hence it will look like
Code Meaning
------ -------------
M Male
F Female
U Undisclosed

Here lies the beauty of lookups, you do not need to modify 2000 odd records in this case.

Question : Any other usage of lookups?

Answer : Sure, lets take another example. In HRMS, there is a field named Ethnicity. By
default Oracle ERO delivers the below values
Lookup code lookup meaning
---------------- ---------------------
AS Asian
EU European

Now, if your client wants to track Ethnicity at a granular level, they can amend the Oracle
delivered lookup definition as below

Lookup code lookup meaning

---------------- ---------------------
ASI Asian-Indian
ASP Asian-Pakistani
EU European

Hence these values will then be available in the list of values for Ethnicity field.

Question: Are we saying that all the lookups delivered by oracle can be modified?
Answer: Depends. If oracle has a lookup called termination status, and if based on the
termination status code Oracle has some rules defined within Payroll Engine....!! Surely
Oracle Payroll Engine will not like it if you end date an existing status code or add a new
status code to termination. For this very reason, Oracle flags some lookups as System
lookups, and the lookup entry screen will not let you modify those lookup codes.

Question: OK, what if I do not wish to modify existing Lookup codes, but only wish to add
new Lookup codes to an existing Oracle delivered Lookup Type?
Answer: You can do so, provided the Oracle delivered Lookup Type is flagged as Extensible.
Please see the screenshot

Question: Can we add our own new lookup types?

Answer: Yes you can, for this you will first define a lookup type and will then define a set of
lookup codes against the Lookup Type. In our example above, GENDER is the
LOOKUP_TYPE

Question: Does a LOOKUP_TYPE get attached to a Descriptive Flexfield…just like Value

Sets?
Answer: Not really. There is no direct relation between lookup and Descriptive Flexfield

TERMINATION QUESTIONS

WHERE do you terminate an employee in the application?

Navigate to US HR or US HRMS Manager (or equivalent) > People > Enter and

Maintain > Others > End Employment.

2) How do you terminate an employee?

On Terminate screen, select Actual Process Date and/or Final Process Date

and click on Terminate button. Optionally, enter 'Leaving Reason,' 'Notified,'

'Projected,' 'Last Standard Proces' values.

3) What API's are available for termination?

Hr_ex_employee_api (File name: peexeapi.pkb)

This file contains three (3) procedures.....

hr_ex_employee_api.actual_termination_emp

hr_ex_employee_api.update_term_details_emp

hr_ex_employee_api.final_process_emp

Note: The API's have to be called in that order.

4) How do you rehire a terminated employee?

Ensure the Final Process Date field is populated on Terminate screen. Navigate

back to People form and change person type of Ex-employee to Employee from list

of values.

5) How do you perform a reverse termination?

On Terminate screen, datetrack to termination date and select Reverse

Termination button.

6) How do you populate the Leaving Reason list of values on Termination

form?

This is controlled by Lookup Type 'LEAV_REAS.' Add any number of records to

this lookup. Navigation: US HRMS Manager > Other Definitions > Application

Utilities Lookups
7) What is the significance of the fields in the Termination Dates zone on
Termination form?

i.e. Notified, Projected, Actual, Last Standard Process, Final Process.

Notification Date:

This is for information only and is optional.

Projected Date:

This is for information only and is optional.

Actual Date:

This corresponds to the actual date the employee left the organization.

When you DateTrack after this date the People form will show the person as an

Ex-Employee. This is required.

Last Standard Process Date:

Where Oracle Payroll is used this will be the date after which no further

payroll processing can occur. This is optional and can be left blank.

Element entries defined against the employee would be end dated with this

date rather than the actual date if they were defined with the standard rule

of Last Standard Process.

Final Process Date:

This will represent the last date for late payments for Oracle Payroll users.

An example would be where certain elements were paid in arrears - such

as commission. Element entries defined against the employee would be end dated

with this date rather than the actual date if they were defined with the

standard rule of Final Close.

8) How do you terminate in a shared HR installation?

In shared HR installations, you'll navigate to the shared People form (PERWSEMP).

Query employee and populate End Date field.

Note: The navigation varies based on financial application you are using. For
example:

Responsibility Navigation

-------------------------

PO Super User GUI Setup/Personnel/Employees

PA Projects Costing Super User GUI Setup/Human Resources/Employees

AP Manager GUI Employees/Enter Employees

9) How do you change the end date (termination date) in a shared HR

installation?

This example uses Projects responsibility:

A. Select the Responsibility Project Billing Super User or Costing Super User.

B. Navigate: Setup -> Human Resources -> Employees

C. Query the employee.

D. Clear the End Date field.

E. Save.

F. Enter the new end-date.

G. Save.

10) R11.5 - Why does terminating an employee produce error APP-BEN-92108?

You must define a default monthly payroll for each business group you maintain.

Benefit assignments are linked to the default monthly payroll in order to

calculate premiums for continuing benefits such as COBRA. (Oracle Development

recommends defining a Monthly payroll as default at the GRE level.)

The monthly default payroll does not need to be unique. If a monthly payroll is

already set up for your business group, you may choose to use that payroll as a

default, rather than setting up a new one.

To assign a default payroll for Benefits:

3.1. (N)Work Structures -> Organization -> Description.

3.2. Query the Organization.

3.3. Under Organization Classifications -> Business Group click on the

Others button.

3.4. Choose Benefits Defaults Enter the Monthly payroll you will use for

the default for Benefits.

11) How do you terminate in Self Service Human Resources?

Manager Self-Service > Termination (US) > Select employee > terminate

12) How do you pay terminated employees in Oracle Payroll?

Ensure the terminated employee has an assignment status related to 'Process'

payrolls. You can confirm which statuses you have set under Work Structures >

Status. Element entries on the terminated employee should be non-recurring

elements.

13) What happens to element entries upon termination?

All element entries are end-dated.

QUESTIONS & ANSWERS

---------------------

1. How do you change the Secondary Assignment to become the Primary

Assignment?

To make a secondary assignment the primary assignment, follow the steps

listed below:

Answer

------

Responsibility = Must be a HRMS Responsibility

Navigation = People ->Enter and Maintain -> Assignment

Form Name = PERWSEMA or PERWSHRG (Assignment)

1. Sign into Oracle Applications and navigate to the

Assignment form by clicking on People ->Enter and Maintain.

2. Query an employee and click on the [Assignment] button.

3. Date-track to the date you want the change to take affect.

4. Query back the relevant secondary assignment.

5. In the alternate region, select Miscellaneous.

6. Make sure the 'Primary' flag is marked and save the record.

Note: Some times you have to exit the application and come back in to view the
changes to the record.

2. How do you end a Secondary Assignment?

Answer

------

Set your effective date to the actual termination date for the assignment and

update the assignment status to End or Terminate Assignment as follows:

Responsibility = Must be a HRMS Responsibility

Navigation = People ->Enter and Maintain ->Assignment

Form Name = PERWSEMA or PERWSHRG (Assignment)

1. Sign into Oracle Applications and navigate to the

Assignment form by clicking on People ->Enter and Maintain. Query an

employee and click on the [Assignment] button.

2. Date-track to the date you want the change to take affect.

3. Query back the relevant secondary assignment.

4. In the Status field, select End or Terminate Assignment from your

list of values.

For example, if you want to terminate the assignment on the 1st of June

you would date-track to the 1st of June and perform the above steps.

-- Use Status = End, if all pay processing for the assignment is finished.

This makes your effective date the assignment's final processing date,

after which no further processing for the assignment can occur.

-- Use Status = Terminate Assignment, if further pay processing of

the assignment is required after the date the assignment ends.

3. How do you input Default Expense Codes for Payables in a full install of
HR?
Answer

------

Value is input through Purchase Order Information stacking (alternate) Region

on Assignment form (PERWSEMA or PERWSHRG).

Responsibility = Must be a HRMS Responsibility

Navigation = People ->Enter and Maintain ->Assignment

Blue pull-down menu - alternate region

Select Purchase Order Information. Form Name = PERWSEMA or PERWSHRG

(Assignment)

This option only appears in the alternate region when Oracle Financials are

installed.

4. Using a secure user responsibility you are receiving an error on the People

Form(PERWSEPI)and assignment form (PERWSHRG).Value XX is invalid.*XX

can be

any number.

Answer

------

The error message is produced when the GRE assigned to the employee's

assignment record is not in the secure user's security profile. Therefore the

secure user has not been given access to this GRE. To confirm, using a "view

all" responsibility, navigate to the assignment form and display the GRE

information for the employee.

Please Note: If you use the secure user responsibility, you will not be able to

see the GRE. The List of Values is controlled by the security profile.
People ->Enter and Maintain

Query back employee

Hit <Assignment>

GRE's and other data

Note the GRE Name.

Now switch your responsibility to the secure user and navigate to

Work Structures ->Organization ->Description

You will not be able to query the GRE assigned to the employee, because your

secure user has not been given access to it.

The secure user must either be given access to the GRE via the security

profile, or the employee must be assigned to a GRE already accessible by the

secure user.

5. You are entering information on the employee assignment screen

PERWSEMP. Upon saving

the employee assignment you get the following error: 'Please Choose a Valid
Combination?

What is the cause of this error?

Responsibility = Must be a HRMS Responsibility

Navigation = People ->Enter and Maintain

Enter employee information

Go to Assignment and enter data SAVE receive error Please Choose a Valid
Combination

Answer

------

When defining the Key Flexfields, Allow Dynamic Insertion must be checked.
In this situation it was the Flexfield People Group which did not check the

Allow Dynamic Insertion checkbox..

6. What is the possible reason for the system hanging on the Assignment
Form? For instance,

you are in the Assignment form and date-track to an earlier date. You then
make any change

and try to save but the system hangs.

Answer

------

One of the possible reasons this is occurring is the element link

created was not date-tracked correctly. The element and link are both in

date-track tables. The person that this problem is occurring for probably had

an API insert this element to a person before the link's dates.

You should check to see if the link was created after the element being applied

to this person. Navigation: Total Compensation > Basic > Link. You can check the
link start date by going

to the Alternate Region and clicking on the Miscellaneous tab.

You must remove the element from the person and correct the link by end-dating

the link and re-creating another one.

Another possibility would be to remove the element from the person, thereby

freeing the link to be removed and correctly inserted with the correct date.

7. When a new employee is created in HR, an assignment record is created by

default - with an

organization, location and Assignment status.Can this be stopped, so that the

user can create
an assignment when they are ready with all the information for the
assignment?

Answer

------

Information for the assignment is automatic. This is the functionality

of the product and the defaults are tied to the Responsibility. HR

Security Profile pulls the Business Group, the location defaulted is the

location for the Business Group.

8. How do you create an employee who is currently an applicant? You are

trying to hire

an employee who is currently recorded in the system as an applicant. You

receive the

following error: APP-52347: The hire date is outside the DD-MON-YYYY and 31-
DEC-4712

Answer

------

The status of the application must be changed to Accepted before the

applicant can be changed to an employee. Once that is completed, you

cannot hire the employee on the same day that the application is

accepted. Datetrack forward one day to complete the transaction or

datetrack back one day to set the application status to accepted and

then reset to today to hire the employee

9. How do you add the GRE and Other Data Tab back to the Assignment Form?
After applying
PER.G unable to open the GRE and Other Data Tab on Assignment Form.

Answer

------

Verify that your Profile Option: Flexfields: Open Key Window is set to "Yes".

System Admin/Profile/System

Responsiblity: US HRMS Manager

Option: Flex%Open%Key%

Related Articles to Read

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 Oracle Fast Formula Tutorial-Defining User Tables and Accessing Table Values
 How to add Functions to Fast Formulas
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 How to write simple Fast Formulas in Oracle HRMS
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 Difference between per_all_people_f.person_type_id and
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 OTL Tutorial - 4
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 Basic Concepts in Core HRMS in Oracle applications - Part4
 Basic Concepts in Core HRMS in Oracle applications - Part3
 Basic Concepts in Core HRMS in Oracle applications - Part2
 Basic Concepts in Core HRMS in Oracle applications - Part1
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26 July 2007
Interview Questions on Oracle HRMS OLM

QUESTIONS / ANSWERS
======================

1.What is the use of Self Enrollment Check box while defining a class?

Answer:

When a learner enrolls into a Class where the Self Enrollment check box is checked
the enrollment does not go for any approval. The learner has to still enroll into the
class but the enrollment is auto approved.

2.Can a Learner be enrolled into a session?

Answer:

Enrolling a learner to a session is available till OTA.I. It is a forms interface, only

available for administrators

3.What is Learning Path (LP)?

Answer:

Learning paths are basically of two types

a) Learner/Manager Learning path

This learning path is specific to a learner and this cannot be shared across users.

Learning path contains the list of courses that a learner needs to complete.

Learner LP is said to be complete once the learner has completed all the courses in
the LP (i.e. attended status for at least one class inside a course)
b) Catalog LP

These LP are shared across learners

The LP is divided into sections which is further divided into components (Courses)

Section can contain mandatory and optional courses.

Various types of sections are

a) All components mandatory:

Learner should complete all the courses under this section

b) All components optional:

Learner may or may not enroll into any of the courses

c) One or more components mandatory:

Learner is expected to complete a particular number of course.

4.Why does the application allow enrollment end date to be greater than Class
End Date?

Answer:

This is basically a feature given to upload/enter legacy data.

OLM does not allow learner to enroll into a class after the class end date.

The above feature is given to administrator where he can enter the enrollment details
of the employees after the training class is complete.

5.What is a secure class?

Answer:

Secure class is restricted to learners of a specific organization. Only learner/user

who belong to the sponsoring organization (This is mentioned while creating a class)
can update/delete a class or enroll into a class.

6.Can a learner subscribe to a class?

Answer:

No, Learners cannot subscribe to a class. Learners can only enroll into a class.

Subscription is applicable only for Learning Path. A learner can subscribe to a

learning path directly or the manager can subscribe a learner to a learning path.

7.When a Learner subscribes to a LP does he get automatically enrolled to all

the courses (classes) under the LP?

Answer:

No, Subscribing to a LP does not enroll students to the classes attached to the
learning path.

Behavior is the same while unsubscribing from a LP

8.What is a Restricted Class?

Answer:

Only learner who has access to the class can enroll into a restricted class. The
access to learner is given using learner access.
9.What is learner access?

Answer:

Learner access defines the set of learners who can view and enroll into a class.

There are two ways in which learner access can be specified.

a) By Assignment (Organization, Job, Position)

b) By Person (Provide access to individuals by entering their names)

10.Can Learner access be specified for unrestricted class?

Answer:

No, Learner Access is applicable only for restricted classes.

11.Can a learner subscribe to more than one learning path?

Answer:

Yes, A learner can subscribe to as many learning path as possible.

12.How do we get rid of following error when a learner tries to enroll into a
class "The Booking Status for Oracle Training Administration have not been
set up correct in order for the Enroll in a Class web module to work. Each
booking status type that could be used either needs to have a type prefixed
with 'W:' or a default value for the type, or have at least one value which maps
onto each system type."

Answer:

The above error is raised due to enrollment status not being defined in the
application. Use Oracle training Administration responsibility to define the enrollment
status.

13.How do we resolve System encountered unexpected error when a new

learner tries to access OLM using the Learner Self Service responsibility?

Answer:

The user attached to the learner does not have a person attached to it. Navigate to
System Administrator> User and attach a valid person to the above user

14.How is online delivery modes setup in the application?

Answer:

Online delivery modes are of two type Online synchronous and Online
asynchronous.

For the Online delivery modes to appear in the application please check the
following.

The value of profile OTA:Online Learning Option Licensed profile by default is set to
No at application level. Please set the value of this profile option at User/Application
level to Yes bounce the apache

15.How are learning path reminder notifications set in OLM?

Answer:

Learning path notifications are of two types

a.Learning Path Completion Target Notifications

b.Learning Path Component Completion Target Notifications

The above notifications are sent on the specified number of days before the
LP/component completion target date.

The above notifications are sent only to the Learners and not to the Managers. The
user guide mentions that the notifications are sent to both learners and managers for
which documentation bug 4369017 is logged to correct the user guide.

Note: The above notifications are not sent automatically. The following concurrent
request needs to be run to send the notifications.

a.Send Learning Path Completion Target Notifications

b.Send Learning Path Component Completion Target Notifications

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 How to add Functions to Fast Formulas
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Posted by MG

Labels: Oracle HRMS

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Oracle HR / SSHR Interview Questions

1)What is a Business Group?

2)Explain Date Tracking in HRMS

3Difference between key flexfield and descriptive flexfield.4)

4What is the difference between jobs and positions?5)

How many key flexfields are defined for HRMS? What are they?6)

What are flexfield qualifiers and which HR key flexfields use them?7)

What is the difference between re-hire and reverse-termination?8)

What are security profiles and for which all components security can be assigned?9)

Can we change the employee numbering from automatic to manual and vice-versa?If yes,
whatis the procedure?10)
 Explain the recruitment process and the process to generate letters automatically to
theapplicants.11)

Explain Salary Administration process.12)

Explain primary and secondary assignments. Can a person have multiple

secondaryassignments?13)

How do we re-hire an ex-employee? Explain the process.14)

Name few reports which could be generated in HR.15)

What are extra information types? Which components of Oracle HR can these be
defined.16)

What are special information types?17)

Difference between extra information / additional information and special information.18)

Explain about
personalization’s
in self-service. Have you done any personalizations? If yes,explain where all have you
used.19)

Explain how to configure approvals for special information types.20)

Which profile options need to be configured to use Oracle HR?21)

Which profile options need to be configured to use self service hr? What additional
setups arerequired to use SSHR?22)
Name a few self service functions of employee and few of managers

Is Address form date tracked?

No. its not Date tracked. Its a “Dated” form.

What are the date tracking options while deleting a record?

1. End Date ( Marks record as ended as of today)
2. Purge ( Completely deletes records – including any date tracked versions)

Can we delete an employee forever? How?

– Using Delete person form. There are some bugs in this functionality. Like it wont delete the TCA
parties informationWhat is the difference between rehire and reverse-termination?
Ans:
Rehire –
This means , you are hiring an ex-employee again after interviewing him for a certain position.So the
person will have a new service record but the personal details might remain the same…

When an employee is terminated as per the process or by mistake and then there is a requirement to
call back the employee immediately after termination, is known as reverse termination .It means you
reverse the process and retain the employee…When you reverse terminate the process the termination
details are cleared and his employment details continues with the same assignments and with the same
service

What is a security profile?

Security profile provides more security within BG.It helps in determining what users have
access to what data.

The levels where you can have security profile are:

Organization
Position
Payroll
Supervisor
User specific: you can restrict / give permission to any user
you can also have Custom security

What is required to be able to pay someone in Oracle Payroll?

Ans :
Need to have :
consolidation set
payroll
employees should be attached to payroll
balance
paymethods
required elements
and run the process ” payroll run ”