SELECTION OF CONSULTANTS

REQUEST FOR PROPOSAL

(Bid/Tender Document)

E-TENDER REFERENCE No. 8457/2022/TCP-3, 02-05-2024

Preparation of GIS based Master Plans for

Tamil Nadu under AMRUT 2.0 Sub scheme –
Package 7 (Dharmapuri, Krishnagiri,
Tirupathur, Gudiyatham, Vaniyambadi,
Pernampattu)

Date of Release of Bid Document 02.05.2024

Start of Bid Submission Date 10.05.2024
Last Date for Submission of Bid 27.05.2024
Date of Opening of Bid 28.05.2024

May 2024

Directorate of Town and Country Planning (DTCP)

Government of Tamil Nadu
rd
CMDA Office Complex (3 Floor), E&C Market Road, Koyambedu, Chennai 600 107,
Tamil Nadu, India
 CONTENTS

Clause Topic Page No

1. Letter of Invitation 1
2. Instruction to consultants 2
3. Preamble 5
4. Terms of Reference 6
5. Qualification Criteria 29
6. Language of the tender 31
7. Pre bid Meeting 31
8. Clarification on the tender document 32
9. Amendment of tender document 32
10. Authorization of the bidder 32
11. Submission of tender 32
12. Earnest Money Deposit 33
13. Price Bid 34
14. Validity 34
15. Opening and evaluation of the Proposal 34
16. Evaluation of technical proposal 35
17. Evaluation of the price bid 38
18. Negotiation 38
19. Award of Contract 39
20. Security Deposit 40
21. Agreement 40
22. Issue of Letter of Acceptance 40
23. Timeline 41
24. Force Majeure 41
25. Payment Terms 42
26. Penalty 43
27. Termination of Contract 43
28. General Conditions 43
29. Arbitration 43
30. Jurisdiction of the Court 44
 ANNEXURES

I. PQ FORM 1: ANNUAL TURNOVER STATEMENT 45

II. PQ FORM 2A SUMMARY OF FIRM‟S / CONSORTIUMS‟ ELIGIBLE 46
EXPERIENCE
PQ FORM 2B: DETAILS OF SIMILAR ASSIGNMENTS : Prior Experience In 47
Preparation Of Master Plan
PQ FORM 2C: DETAILS OF SIMILAR ASSIGNMENTS 48
III. PQ FORM 3: FORMAT FOR JOINT BIDDING AGREEMENT (IN CASE OF JV 49
/ CONSORTIUM)
IV. FORM TECH 1: TECHNICAL PROPOSAL SUBMISSION FORM 53
V. FORM TECH 2: DETAILS OF THE BIDDER 54
VI. FORM TECH 3: COMMENTS AND SUGGESTIONS OF CONSULTANTS ON 55
THE TERMS OFREFERENCE AND ON DATA, SERVICES, AND FACILITIES
TO BE PROVIDED BY THE EMPLOYER AND APPRECIATION OF
ASSIGNMENT
VII. FORM TECH 4: DESCRIPTION OF THE APPROACH AND METHODOLOGY 56
AND WORK PLAN FOR PERFORMING THE ASSIGNMENT
VIII. FORM TECH 5: TEAM COMPOSITION AND TASKS‟ ASSIGNMENT 57
IX. FORM TECH 6: FORMAT OF CURRICULUM VITAE (CV) FOR PROPOSED 58
PROFESSIONAL STAFF
X. FORM TECH 7,8: STAFFING FOR KEY PROFESSIONALS AND TECHNICAL 60
SUPPORT PERSONNEL
FORM TECH 7,8: WORK SCHEDULE 61

XI. SELF DECLARATION FOR NON-BACKLISTING 62

XII. DECLARATION FORM 63
XIII. PRICE BID 64
XIV. FORM FIN 1: FINANCIAL PROPOSAL SUBMISSION FORM 65
XV. FORM FIN 2: SUMMARY OF COSTS 66
XVI. FORM FIN 3: BREAKDOWN OF COST 67
XVII. FORM FIN 4: BREAKDOWN OF REMUNERATION 68
XVIII FORM FIN 5: BREAKDOWN OF REIMBURSABLE EXPENSES 69
XIX. FORM FIN 6: BREAKDOWN OF MISCELLANEOUS EXPENSES 70
XX. INSTRUCTIONS TO BIDDERS FOR SUBMISSION OF ONLINE BIDS IN E- 71
TENDER
XXI LIST OF VILLAGS IN ALL MASTER PLANS 77

XXII. LIST OF GOVERNMENT AGENCIES TO BE INVOLVED FOR DATE 80

COLLECTION
XXIII INDICATIVE FORMAT FOR URBANDATA COLLECTION 83
.
Abbreviations and Acronyms

• A-Register - Adangal Register

• CCA - Controller of Certifying Authorities
• CERC - Consultancy Evaluation and Review Committee
• DDP - Detailed Development Plan
• DGBS - Differential Global Positioning System
• DSC - Digital Signature Certificate
• EMD - Earnest Money Deposit
• FMB - Field Measurement Book
• GIIP - Good International Industry Practices
• GIS - Geographic Information System
• GoTN - Government of Tamil Nadu
• HFL - High Flood Level
• INR - Indian Rupee
• IST - Indian Standard Time
• LPA - Local Planning Authority
• LPADS - Land Pooling Area Development Scheme
• MoUHA - Ministry of Urban Housing and Affairs
• NGO - Non-Government Organisation
• NH - National Highway
• O&M - Operation and Maintenance
• RoW - Right of Way
• RFP - Request for Proposal
• SAP - State Action Plan
• SDG - Sustainable Development Goals
• SEP - Stakeholders Engagement Policy
• SEZ - Special Economic Zone
• SH - State Highway
• SLA - Service Level Agreement
• SNA - State Nodal Agency
• SPD - Standard Procurement Document
• SWOT - Strengths, Weaknesses, Opportunities, Threats
• TCPO - Town and Country Planning Organization
• TNCDBR - Tamil Nadu Combined Development and Building Rules
• TOD - Transit-Oriented Development
• TSR - Town Survey Register
• TTCP ACT - Tamil Nadu Town and Country Planning Act
• UAV - Unmanned Aerial Vehicle
• ULB - Urban Local Body
• URDPFI - Urban and Regional Development Plans Formulation and
Implementation
 IMPORTANT NOTICE

This tender procedure is governed by the Tamil Nadu Transparency in

Tenders Act, 1998 and the Tamil Nadu Transparency in Tender Rules, 2000
as amended from time to time. In case of any conflict between the terms
and conditions in the tender document, the Tamil Nadu Transparency in
Tenders Act, 1998 and The Tamil Nadu Transparency in Tender Rules, 2000
the Act and Rules shall prevail.
 1. Letter of Invitation

Preparation of GIS based Master Plans for

Tamil Nadu under AMRUT 2.0 Sub scheme

Lr. No 8457/2022/TCP-3 Date: 02-05-2024

1. Government of Tamil Nadu through Directorate of Town and Country Planning

intends to engage Consultants to provide consultancy services for the
“Preparation of GIS based Master Plans for Tamil Nadu under AMRUT 2.0 Sub
scheme” in accordance with the provisions of the Tamil Nadu Town & Country
Planning Act, 1971. More details on the required services are provided in the
attached Request for Proposal (RFP).

2. The Director of Town and Country Planning, DTCP, Tamil Nadu invites RFP from
eligible bidders for „Preparation of GIS based Master Plans for Tamil Nadu under
AMRUT 2.0 Sub scheme for Package 7 (Dharmapuri, Krishnagiri, Tirupathur,
Gudiyatham, Vaniyambadi, Pernampattu)‟ as per the terms and conditions laid
down in this Request for Proposal (RFP). Interested applicants are requested to
submit their responses before 4.00 PM (IST), 27-05-2024.

The RFP includes the following documents:

• Section 1 - Letter of Invitation
• Section 2 - Information to Consultants [Including Data Sheet]
• Section 3 – Terms of Reference
• Section 4 – Pre- Qualification Proposal - Forms
• Section 5 - Technical Proposal - Standard Forms
• Section 6 - Financial Proposal - Standard Forms
• Section 7 - Standard Form of Contract

Yours sincerely,
Sd/-
Director of Town and Country Planning
Government of Tamil Nadu

1
2. Instruction to Consultants

2.1 Definitions (a) ―Affiliate(s)‖ means an individual or an entity that

directly or indirectly controls, is controlled by, or is under
common control with the Consultant.
(b) ―Applicable Law‖ means the laws and any other
instruments having the force of law in the Client‟s country,
or in such other country as may be specified in the Data
Sheet, as they may be issued and in force from time to
time.
(c) “Consultant” means any entity or person that may
provide the Services to the Client under the Contract.

(d) ―Contract‖ means the Contract signed by the Parties

and all the attached documents listed in its Clause 1,
that is, the General Conditions (GC), the Special
Conditions (SC), and the Appendices.
(e) ―Data Sheet‖ means an integral part of theInstructions
to Consultants (ITC) Section 2 that is used to reflect
specific country and assignment conditions to
supplement, but not to over-write, the provisions of the
ITC.
(f) ―Day‖ means a calendar day, unless otherwise specified
as ―Business Day‖. A Business Day is any daythat is an
official working day of the Client. It excludes the Client‟s
official public holidays.
(g) “Employer/Client” means Directorate of Town and
Country Planning (DTCP) and its representatives.
(h)“Employer‟s Representative” means the person /
personnel of consultant appointed by the client to act
as the Employer‟s representative to oversee the
activities of consultant from time to time and as
directed by DTCP.
(i) ―Government‖ means the state government of Tamil
Nadu
(j) ―in writing‖ means communicated in written form(e.g.
by mail, e-mail, fax, including, if specified in the Data
Sheet, distributed or received through the electronic-
procurement system used by the Client) with proof of
receipt.
(k) ―Information to Consultants‖ (Section 3 of the RFP)
means the document, which provides Consultants with all
information needed to prepare their Proposals.
(l) ―Joint Venture (JV)‖ means an association with or
without a legal personality distinct from that of its
members, of more than one Consultant where one
member has the authority to conduct all business for and
on behalf of any and all the members of the JV, and
2
 where the members of the JV are jointly and severally
liable to the Client for the performance of the Contract.
(m) ―Key Expert(s)‖ means an individual professional
whose skills, qualifications, knowledge and experience
are critical to the performance of the Services under the
Contract and whose CV is taken into account in the
technical evaluation of the Consultant‟s proposal.
(n) “LOI” means the Letter of Invitation extended by the
Client to the prospective Bidders.
(o) ―ITC‖ means the Instructions to Consultants that
provides the Consultants with all information needed to
prepare their Proposals.
(p) “Personnel” means professionals and support staff
provided by the Consultant Associate(s) and their
associates and assigned to perform the Services or any
part thereof. “Local Personnel” means such
professionals and support staff who at the time of being
so provided had their domicile inside the Government‟s
country.
(q) ―Proposal‖ means the Technical Proposal and the
Financial Proposal of the Consultant.
(r) ―RFP‖ means the Request for Proposals to beprepared
by the Client for the selection of Consultants.
(s) ―Services‖ means the work to be performed by the
Consultant pursuant to the Contract.
(t) ―Sub-consultant‖ means an entity to whom the
Consultant intends to subcontract any part of the Services
while the Consultant remains responsible to the Client
during the whole performance of the Contract.
(u) “Associate(s)” means any person(s) or entity with
whom the Consultant delivers/provides any part of the
Services.
(v) “Terms of Reference” (ToR) means the document
included in the RFP which explains the objectives, scope
of work, activities, tasks to be performed, respective
responsibilities of the Client and the
Consultant, and expected results and deliverables of the
assignment.
2.2 Clarifications & (a) Consultants may request clarification on any of the
Amendments of RFP points contained in RFP documents up to the number
of days as indicated in the Data Sheet before the
Documents
Proposal submission date. Any request for clarification
must be sent in writing by post, mail or electronic mail
to the Client‟s address indicated inthe Data Sheet. The
Client will respond by electronic mail to such
requests.
(b) At any time before the submission of Proposals, the
Client may for any reason, whether at its own
3
initiative or in response to a clarification requested
by an firm, modify the RFP documents by
amendment. Any such amendment shall be issued in
writing through addenda. Addenda will be published
in the website and shall be sent by mail or electronic
mail to all consultants and will be binding on them.
The Client may at its discretion extend the deadline
for the submission of Proposals

4
3. PREAMBLE

Government of Tamil Nadu through Directorate of Town and Country Planning intends
to engage Consultants to provide consultancy services for the “Preparation of GIS
based Master Plans for Tamil Nadu under AMRUT 2.0 Sub scheme” in accordance with
the provisions of the Tamil Nadu Town & Country Planning Act, 1971. The Director of
Town and Country Planning (DTCP), Tamil Nadu, invites RFP from eligible bidders for
„Preparation of GIS based Master Plans for Tamil Nadu under AMRUT 2.0 Sub scheme
as per the terms and conditions laid down in this Request for Proposal (RFP). More
details on the services required are provided in the attached Request for Proposal
(RFP).

The Atal Mission for Rejuvenation and Urban Transformation (AMRUT) 2.0 stands as a
pivotal initiative on the path to realizing the vision of „Aatmanirbhar Bharat,‟
emphasizing the crucial needs for water security and functional water tap connections
in urban areas. In alignment with this mission, a robust geo-database, a cornerstone
of the Sub-Scheme, is envisioned to revolutionize urban planning processes. This geo-
database, generated under the ambit of AMRUT 2.0, will play a multifaceted role in
crafting master plans, development plans, zonal plans, local area plans, town planning
schemes, utility plans, and infrastructure plans.

The formulation of master plans for cities is recognized as a linchpin for effective
decision-making, fostering efficient land use practices, and promoting holistic urban
management. This initiative is poised to significantly contribute to the realization of
AMRUT 2.0 objectives, particularly in elevating project planning standards within the
water sector.

Guided by AMRUT 2.0 guidelines, this reform mandates comprehensive coverage,

focusing initially on Class-II Towns with populations ranging from 50,000 to 99,999.
However, with a nuanced approach, the scope extends to include the next class of
statutory towns in hilly and north-eastern States and Union Territories. The Sub-
Scheme ambitiously targets 675 cities/towns for coverage.

Implementing agencies, represented by the State Town & Country Planning

Departments and State Mission Directorates of AMRUT, are tasked with prioritizing and
selecting cities under the Sub-Scheme through the formulation of a State Action Plan
(SAP). In Tamil Nadu, the Directorate of Town and Country Planning assumes the
pivotal role of the State Nodal Agency (SNA) for implementing the scheme, ensuring a
cohesive and strategic approach.

With this backdrop, the Directorate of Town and Country Planning, Government of
Tamil Nadu, takes the lead in proposing a comprehensive plan for undertaking
essential work on identified AMRUT Urban Local Bodies (ULBs) in Tamil Nadu. This

5
endeavor marks a significant stride towards realizing the objectives of AMRUT 2.0,
promising a paradigm shift in urban planning and management for the betterment of
cities within the state.

Accordingly, the Directorate of Town and Country Planning, Government of Tamil

Nadu proposes to undertake work on the following Class II towns in Tamil Nadu as
packages.
List of packages for AMRUT 2.0 Master Plans

No. Extent of
Name
Package Master Planning Area
of the Master Plans
Plan (sq.km)
39 Dharmapuri 178.00
40 Krishnagiri 125.49
41 Tirupathur 106.67
7
42 Gudiyatham 37.59
43 Vaniyambadi 9.54
44 Pernampattu 17.40
List of villages in each master plan is attached below as annexure - xxi
3. In this context, DTCP invites e-tenders from experienced agencies under “Two Cover
System” for Preparation of GIS based Master Plans for Tamil Nadu under AMRUT 2.0
Sub scheme. The details of the tender are furnished in the following sections. The
interested Bidders are requested to review the AMRUT Master Plan guidelines as
available on AMRUT website/TCPO Website.

4. TERMS OF REFERENCE
4.1 Scope of Work
The broad scope of work for the plan preparation shall include, but not be limited to
the following:
a) Stakeholder Engagement & Communication Plan
b) Information Gathering & Compilation
c) GIS-based Data Gathering & Mapping
d) Conduct Sectoral Analysis to inform the preparation of the Master Plans (e.g.,
Economic Development, Land Use & Mobility Integration, Infrastructure, Transit
Priority Corridors, TOD, Climate Adaptation, flood prone area / unstable / unsafe
area, informal settlements, and Slums, ecological important areas, protected
areas and key ecosystem services, areas of historical or archeological importance,
if any etc.) identifying key priority growth needs, areas requiring upgrades & new
development needs.

6
e) Master Plan Formulation
a. Vision
b. Key Strategies & Recommendations for each development sector
c. Zoning of land use for residential, commercial, industrial, agricultural,
recreational, educational, Agricultural, and other purposes together with
Zoning Regulations through land suitability analysis.
d. Proposed Land Use Map including layout/ network plan of existing and
proposed streets
e. Proposed Densities
f. Infrastructure/Service demand forecasting which takes into consideration
the need for improved access to resilient infrastructure by all groups and
genders
g. Open Space, Recreation & Public Space
h. Housing Schemes, including affordable housing and different housing
typology catering the needs of different groups to promote compact, mixed-
use and mixed-income urban development
i. Land Pooling Area Development Opportunities
j. Proposals on Environmental Management & Climate Change Adaptation,
including delineation of environmentally/socially sensitive zones and special
regulations for such areas
k. Affordable Housing
l. Economic Planning
m. Blue and Green Infrastructure
n. Infrastructure / Utility Plan
o. Infrastructure Upgrades Proposals (Physical & Social)
p. Mobility Improvements, including the Grid of Roads, Plan to identify the
hierarchy of road network
f) Urban Design Guidelines
g) Disaster Management Plan
h) Implementation & Phasing Strategy
i) Capital Improvements Plan (Investment Plan)
j) Implementation, Phasing Strategy and Resource Mobilisation
k) Environmental & Social Impacts, Risks and Mitigation Measures
l) Redevelopment of old areas within the study area with special development
regulations;
m) Form-Based Codes (FBC) for specific areas wherever necessary
n) Tourism and waterfront development plan;
o) Solid waste management plan;
p) Heritage conservation plan;
q) Delineation of Continuous Building area
r) Legislative and Institutional Framework, institutional structure – municipal
bodies, Local Planning Authority, urban improvement trust, etc.
7
s) Special Area Planning
t) Climate Action Plan
u) The consultant is required to consult a variety of guidelines, rules, and regulations
at the state, national, and international levels, along with case studies related to
master plan preparation. These references will provide valuable insights and best
practices to inform the development of the master plan for the project.
The Detailed description of the assignment and expected tasks with deliverables, but
not be limited to the following:

Task 1 - Baseline Study – Study of available data and regulations

The Consultant is tasked with conducting a thorough baseline study to establish an
accurate understanding of the planning area's demographics, socioeconomic status,
environmental conditions, and physical characteristics. This entails developing a
detailed methodology, work plan, and schedule of action with timelines and
milestones, which includes the strategies planned in collection of secondary data,
survey locations, and stakeholder engagements.

The Consultant is required to review and identify the gaps in existing master plans,
development plans, and any other relevant studies within the planning area to prepare
a robust strategic Master plan.

Assessment of available data and information, accuracy of this data in terms of

quantity, quality, and adequacy for the preparation of the intended Master Plans
Additionally, the Consultant must devise a stakeholder engagement and citizen
participation strategy as part of a comprehensive Communication Plan. This strategy
will outline the various methods and timelines for engaging stakeholders effectively
throughout the planning process.

The consultant shall prepare the action plan/strategy for the collection of Drone
imagery, Ground Control Points (GCP) collected through Differential Global Positioning
System (DGPS) survey.

Review of Good International Industry Practices (GIIP) of all policies, regulations,

guidelines, standards, strategies, and plans, on regional economic development,
industrial policy, Hill Area Development Policy (HADP), State SEZ policy, tourism, and
heritage conservation, protection of environmental resources, solid waste, waste
water and drinking water management, etc., focusing on those that share similar
development challenges as the study area.

Inception Report: Submission of an Inception Report within one month of contract

award, detailing the project's objectives, methodology, work plan, schedule of action,
data collection strategies, stakeholder engagement plan, and any limitations or
assumptions based on data gathering and compilation.
Deliverable 1: Inception Report

8
Task 2: Procurement of Drone Images
The consultant shall procure the latest high resolution Drone image as per AMRUT
Designs and Standards for Drone/UAV Technology, 2020, with resolution of 15cm with
100-meter buffer from the planning area boundary.
DGPS SURVEY: The pair of GCPs to be established is one (1) point for 1 to 2 sq.km.
(Depending upon the size and shape of the district boundary) and these should be
evenly distributed over the planning area. The final out put shall have XYZ values with
accuracy for the entire planning area.
Post-Processing of Drone Imageries: To correct various geometric anomalies in Drone
imagery, Ground Control Points (GCP) collected through Differential Global Positioning
System (DGPS) survey will be used for Geo-referencing of the Drone image. Consultant
shall carry out Geo-Referencing of data on WGS-84 with projection on UTM.
Validation of Drone Survey: The procured Drone imagery will be vetted and validated
by the Client. If any of the discrepancies are found, appropriate corrective measures
shall be taken by the consultant as insisted by the Client which may include repeating
the process.
The deliverables of the Drone imagery that shall be provided by the consultant are as
follows:
• Raw Images *.jpeg
• Ortho-mosaic *.tiff
• Digital Surface Model *.tiff
• Digital Terrain Model *.tiff
• Processing Report and Flight Details *.pdf
• Ortho rectified output in *.ECW
• DGPS data / GCP monument details with photos

Task 3: Preparation of Base Map Layers using High Resolution Drone images as per
AMRUT Designs and Standards for Drone/ UAV Technology, 2020

An ideal base map should be indicative of and a perfect demonstration of all the
existing site features. It should be accurately positioned and mapped and should be
based upon an in-depth site survey
Spatial Attribute collection & vetting of Base maps:
The high-resolution drone images from drone surveys conducted by the
consultants will serve as the foundational basis for the preparation of AMRUT base
map. Subsequently, the Consultant is tasked with digitizing all layers in accordance
with the Designs and Standards for the Application of Drone/UAV Technology, 2020, as
mandated by the Ministry of Housing and Urban Affairs (MoHUA) under the approved
AMRUT (Atal Mission for Rejuvenation and Urban Transformation) design and standards.
This entails meticulous attention to detail and adherence to specified protocols to
ensure the accuracy and consistency of the digitized data.

9
 Furthermore, the Consultant is required to conduct ground truthing activities
to validate and finalize spatial attribute data. This crucial step involves verifying and
enhancing the attribute data through direct observation and fieldwork. Key attributes
to be captured during this process include building usage classifications floor-wise land
use categorizations and the number of floors to assess the built up density. These
attributes are integral for facilitating informed decision-making and comprehensive
urban planning initiatives.
After incorporating spatial attributes, the draft base maps generated shall be
provided to DTCP for vetting, after which the final base maps will be generated which
will be used as an input for plan formulation.
Deliverable of base map with the following details:
a) Digitization of all the layers in the Designs and Standards for Application of Drone/
UAV Technology, 2020 as separate features classes. The data has to be in GIS
format only.
b) Consultants should make sure that attribute data collected is verified with
respective data-holding departments and the same should be submitted to the
DTCP.
The layer-wise spatial attributes as per the Performa given in Design – Standards under
AMRUT will be collected from the field by the Consultant, so that the draft final base
map can be generated which can be used as an input to the plan formulation

Deliverable 2: Spatial attribute collection and Vetting of Base Maps

Task 4: Preparation of Base Map Layers using Cadastral Maps

The consultant is required to procure updated cadastral village maps and Town survey
maps for the designated planning area. Upon acquiring the necessary cadastral maps,
the Consultant is mandated to overlay cadastral maps onto the drone images. This
process involves precisely aligning cadastral boundaries with corresponding features
captured in the drone imagery. By effectively overlaying these maps, the Consultant
can ensure spatial accuracy and consistency in the digitization process. Subsequently,
the Consultant will digitize the overlaid cadastral maps, incorporating all pertinent
attributes present in the cadastral maps.
Consultants should make sure that attribute data collected is verified with respective
data-holding departments and the same should be submitted to the DTCP.
Deliverable of base map with the following details:
I. Geo-referenced & Scanned images of Cadastral Map have to be provided in
.tiff format to the DTCP.
II. All the features in the cadastral map should be incorporated in the Base Map.

Task 5 – Preparation of Existing Land Use Map

The consultant is responsible for obtaining the Field Measurement book, Town
Survey Register, and A register. These documents are to be digitized. Additionally, the
consultant is tasked with creating the Existing Land Use Map, which will overlay
cadastral images with the FMB, TSR, and A register. This process encompasses
delineating land parcel boundaries, detailing ownership information, specifying land

10
 use classifications, and incorporating any other pertinent spatial data found in village
maps, FMB, TSR and A-Register. Furthermore, the consultant will integrate survey
number features into the existing land use map.
The Revenue / Ward / Block / Parcel Boundary (FMB sketches) must be procured
by the consultants. However, the consultant has to verify the Authenticity, and missing
data/maps and submit them to the client by written request summarizing the findings
The Consultant shall prepare an Existing Land Use Map and make an inventory
of all parcels within the study area following Tamil Nadu Town and Country Planning
Act (1971), Master plan (Preparation, Publication, and Sanction Rules),1983, Urban and
Regional Development Plan Formulation and Implementation (URDPFI) Guidelines
– 2014, Tamil Nadu Combined Development and Building Rules 2019 (TNCDBR) - and
AMRUT Design & Standards for Formulation of GIS Based Master Plan as recommended
by MoHUA
The Consultant shall record/update the actual land use by checking land use
maps and ground truthing wherever required, confining to the parcel boundaries along
with its zoning attributes

Deliverable 3: Existing Land use Map

Task 6: Engagement Interface/communication platform

The consultant shall develop a website to serve as a central platform for the master
planning process between the planning authority to the stakeholders.
The website serving as the primary repository for all pertinent information related to
the Master planning activity. It is essential to comprehensively delineate the plan
preparation process and engage stakeholders actively at each stage. This includes
comprehensive documents such as the Existing scenario report, Government orders,
and other supporting documents. Through this website it guarantees transparency and
ensures that stakeholders remain informed throughout the various phases of master
plan development.
To facilitate stakeholder involvement, the website will incorporate dynamic tabs
representing distinct stages of project advancement.
The Consultant must design and implement interactive features and dashboards on the
website aimed at facilitating public engagement and feedback. These features will
include user-friendly questionnaires designed to solicit feedback on various aspects of
the master plan and its proposals. Additionally, the website should incorporate online
forms to enable stakeholders to submit aspirations about their planning area
specifically concerning the visioning process

Furthermore, relevant web portals will be activated to furnish stakeholders with

readily accessible and current information. This interactive medium will cultivate
transparency and encourage collaboration, thereby bolstering the efficacy of the
master planning endeavor. The consultants shall handover the website with all the
plugins necessary to the DTCP after the Final Master plan.
11
A website exclusive for the master plans shall be launched

Task 7 –Survey, and Data Collection

a) The Consultants shall collect and collate critical sectoral plans prepared and/or
under preparation from the list of government agency on Planning Area annexed
in Annexure XXII
b) Survey Locations and Schedule: Identification of survey locations and development
of a schedule for conducting field surveys to gather primary data as needed
c) The consultants can follow the URDPFI Guidelines for the sample size of the
primary surveys
d) The consultants shall conduct surveys referring (template/ format for AMRUT
Guidelines as given in the annexure)
e) The following primary and secondary surveys are required to be undertaken by the
Consultant:
Traffic and Transportation Survey to collect and update the traffic data for
the present-day scenario. The surveys that needs to be performed but not
limited to are:
• Road Network Inventory survey
• Speed and Delay survey
• Traffic volume Count at major intersections (NH junction, SH
Junction, Connecting Road to NH and SH, Roads along Bus Terminus,
Commercial Establishments, etc.)
• Outer Cordon Origin-Destination Survey
• Intersection Turning Movement Survey
• Parking Surveys
• Pedestrian Count at important intersections
• Terminal Survey
• Public Transport Passenger onboard survey

The surveys shall include Comprehensive mobility patterns, including details of

modal split for active and motorized transport and congestion corridors,
Accidents hot-spots.

Data from this exercise shall be used to generate an Origin-Destination matrix

and that can feed into developing a Transportation Model building on
available/existing data from the recent Comprehensive Traffic and
Transportation Plan datasets.
1. Socio economic survey: A series of integrated sample surveys / data
collection of households, establishments and enterprises will be undertaken
to provide the basis to capture the current demographic, economic and
enterprise context and assist in medium and long-term projections based on
a structured questionnaire aimed at capturing the dimensions of:

12
 2. Demographic and socio-economic characteristics including age, gender,
disability, occupation, social group, consumption basket, assets and
income.
3. Establishment and enterprise type, number of workers and their inputs.
4. Access to infrastructure and public services including power and energy,
telecom, water, sanitation, sewerage and solid waste
5. Level of access to social infrastructure including healthcare, education,
recreation and public spaces.

The Consultants shall prepare a draft questionnaire, consonant with existing

Census/National Population Register, Economic Survey and submit it to the
Review Committee along with a pilot-test and an appropriate sample size
before undertaking the detailed survey across all the planning areas. They
have to be approved by the DTCP before conducting household surveys.

It is important that the entire population is divided into multiple non-

overlapping, homogeneous groups and randomly choose final sample from the
various group‟s efficiency. Members in each of these groups should bedistinct
so that every member of all groups get equal opportunity to be selected using
simple probability. The variable as it is a spatial planning exercise is selected
as Residential cluster, population density and socio- economic characteristics.

f) Sample Household Survey: To capture the demographic, socio-economic data,

Household travel characteristics, and access to basic infrastructure services
including power, energy, water, sanitation, and Telecom. The household survey
will take a sample from the entire population of the study area, including both
formal and informal settlements to analyze the trends, potentialities, and
problems for the Planning Area. The sample size and sampling method should be
proposed in the Technical Proposal submitted by the consultant and finalized
with the client.

g) The results of the Primary survey are to be compiled and tabulated as a report
and matrix with findings and recommendations in a predefined format as
discussed and approved by the DTCP and shall be annexed as part of the report
by the consultants

h) Compile all available sector-wise projects – existing and proposed, spatial and
attribute data, regarding existing conditions in the Planning Area

i) Ecological Survey: To retain the existing native flora and fauna, and ecological
habitats across the local planning area. The activity shall also map all wetlands
(tanks and water bodies), streams and drainage (including inventory of drains and
canals), parks and open spaces including all protected areas along with their
existing status.

13
j) Hazard and Vulnerability Survey and Assessment: A detailed hazard risk
assessment of the major natural and technological hazards that Planning Area is exposed
to; a planning area-based assessment of physical, social, economic and environmental
vulnerabilities; leading to an integrated risk multi-hazard risk assessment and an
identification of hazard hot-spots in the city and its integration with GIS database. If
possible, a probabilistic hazard risk assessment over a 25, 50 and 100-year time horizon
should be undertaken. The Consultants shall take into cognizance of the Industrial Zoning
Atlas prepared by the Tamil Nadu State Pollution Control Board as well. All red category
and orange categories industries shall be located.

k) Pollution Survey: Air pollution survey to be conducted next to major traffic signals,
hospitals, schools, land fill sites, red category industries and shall be mapped.
Apart from this the pollution levels of surface water bodies shall be determined.

l) Hydrographic/ Hydrogeological Survey and Assessment: The Consultant shall

collect information on Coastal Regulation Zones (CRZ), stream, drain and tank
highest flood level (HFL), low water levels (LWL), discharge velocity etc. from
available past records, local enquiries, and visible signs, if any, on structural
components over a 50- year period. The Consultant shall obtain rain fall data at
appropriate grid density and the status of ground and surface water and drainage
systems, including an analysis of water quality.

m) The Consultants shall also prepare a map showing all the water bodies, including
nalas and tanks in the planning are as a separate layers
a) as per the revenue records and b) based on satellite remote sensing data
provided.

n) An aquifer delineation and total ground water estimation to be arrived. This shall
include delineation of various aquifers and their zones and zones of water recharge
potential. Also water quality of the water sources in the planning area has to be
collected and analyzed. A ground water flow pattern to be arrived along with water
resource estimation. List of recommendations to be arrived along with location of
various recharge structures. This study should also provide a water budget for the
LPA.

o) The consultant shall indicate “Heritage Buildings” and “Heritage Precincts” and
shall include the regulations made therein for conservation

p) The consultant will be responsible for identifying and categorizing individuals

belonging to the economically weaker section within the specified area. This
process involves thoroughly delineating and understanding the demographics,
financial circumstances, and socio-economic backgrounds of these individuals to

14
 facilitate targeted interventions and support programs
q) Continuous Building Area: The consultant shall prepare a filed assessment and
verify various historic revenue records to ascertain the areas which can be
classified as Continuous building area.
(Refer Annexure XXII: List of Government Agencies for Data Collection)

Task 8 – Existing Situation Analysis and Sectoral Issues Assessment

a) Based on the Surveys, the Consultants shall assess the existing situation and
identify issues
• The consultant shall be involved in conducting a thorough analysis of the
study area following an initial survey and data collection phase. This analysis
should be comprehensive, focusing on key sectors including urban growth,
housing, economy, environment, disaster and climate change resilience,
transportation, physical infrastructure, social infrastructure. The consultant
should take into account the existing situation and identify sector-specific
issues, ensuring alignment with state government policies and strategies
b) This task shall cover the following along with a Strength, Weakness, Opportunity,
and Challenges (SWOC) analysis for each sector:
• Demographic characteristics
• Existing land use pattern and its characteristics, Climate & vegetation,
topography & land features, trends in existing agricultural land use
(classification – dry/wet/seasonal), existing land ownership pattern,
distribution of land value Regional Economic base assessment - Inventory of
existing land use, animal husbandry, industry and infrastructure
development initiatives in the vicinity of the planning area.
• Economic sectors' assessment - Determine sectors of competitive strengths
of the respective regions/planning area such as skilled manpower, resource
base, cost advantage, etc.
• Study of Agglomeration Economic and Investments Scenario including the
trends in the economy, investment attractiveness, and leading destinations
of investments.
• Road & Transportation network, Connectivity to institutional establishment
& offices, heritage, religious structures & sacred sites, existing housing,
social amenities, workshops, and Industries, pedestrian footpaths, and
parking.
• Infrastructure and utilities, Water resources and water management, Water
bodies and conservation
• Solid Waste Management of the planning area
• Housing and poverty – Urban & Rural, Slums, etc., Real Estate Market
Survey and Assessment.
• Assessment of existing water bodies, channels, reserve forests, hillocks,
etc., and the issues/concerns affecting them
• Assessment of un-serviced locations and accessibility to Social infrastructure
(Location - Allocation Analysis).
15
 • Infrastructure for wastewater/sewage treatment disposal, solid waste
management, stormwater drainage, their demand-supply gap (quantity,
quality) assessment
• Environmental and social implications (on all environmental components) of
land uses, traffic, and transportation, physical and social infrastructure,
utilities and services, pollution management measures, and emergency and
disaster relief.
• Resource efficiency measures in all sectors
• Existing wholesale and retail markets, street vendors, and allied activities
for earmarking market zones, vending zones for street vendors, etc.
c) Review of State policies/strategies concerning all key sectors and the budgetary
provisions action plans of the different sectors and agencies.
d) Review planning strategies such as transit-oriented development and sustainable
neighborhoods. Review legal, regulatory, and institutional frameworks adopted by
other cities for effective planning and implementation.
e) The Consultant should submit a comprehensive Analytical Report on the status,
suitability, and sufficiency/efficiency of various infrastructural facilities, utilities,
and natural resources available for the area.
f) The Analytical Report should be supported with suitable thematic maps for each
of the sectors.

Deliverable 4 - Situation Analysis Report

Task 9: Stakeholder Engagement

a) Based on the existing situation Analysis, Demand Assessment, Development
potential, and Stakeholder consultations, the consultant needs to prepare Vision
for the city.
b) Stakeholder Engagement and Citizen Participation Strategy: Development of a
Communication Plan outlining strategies and methods for engaging stakeholders
and soliciting input from citizens throughout the planning process.
c) The Consultant will organize stakeholder consultations, providing advance notice
to the public to facilitate their involvement. These consultations will serve as
platforms for meaningful dialogue and exchange of perspectives between
residents, community organizations, businesses, and other relevant entities. The
input gathered through these consultations will be instrumental in refining the
master plan to better align with the needs and aspirations of the community it
serves.
d) The vision should be drafted through consultation capturing the aspirations of the

people and should have the buy-in from various GoTN and external stakeholders.
Accordingly, the consultant shall:
• Support DTCP in launching the visioning exercise by holding the first
stakeholders meeting to introduce the project and collect input on key
16
 development issues. Most importantly, the meeting should aim to introduce
best practices to help stakeholders understand how cities can transform
(awareness campaign)
• Conduct a stakeholder analysis and identify key stakeholders for shaping
the vision,
• Support DTCP in the formation of the needed committees to ensure proper
representation of gender, socially excluded groups, differently abled people
and senior citizens.
• Prepare Stakeholder Engagement Plan (SEP) and in implementing it during
the visioning exercise. DTCP shall support the consultants in preparing the
SEP. This shall help anticipate and address questions that may come from
the stakeholders during initial consultation. It may also help DTCP plan next
steps.
Finally, The vision shall reflect sustainable development principles. It should resonate
with the existing communities of the place, and explain how the area might change,
both in terms of its geography and its socio-economic characteristics. It also needs to
identify clearly the outcomes sought. The vision shall highlight what is unique about
Study area, and its identity. It should address the future aspirations of the city‟s
residents, while building on the city‟s assets / strengths and addressing itschallenges.

The vision shall include, but not be limited to:

e) Three suggested slogans which capture study area‟s vision (this also can be the basis
for the master plan‟s promotion). The slogans need to be easy, relevant and
contextualized to study region. Cliché slogans of cosmopolitan nature void of local
meaning need to be avoided. They shall also capture relevant feedback from the
city-wide survey (mentioned above).
f) A series of thematic vision statements that address future growth aspirations in
the city to include, and not be limited to:
1. Identity
2. Social Cohesion
3. Housing
4. Affordability
5. Transport and Mobility
6. Disaster Risk, Climate Change & Resilience
7. Commerce
8. Industry & Trade
9. Tourism
10. Culture & Heritage
11. Health & Lifestyle
12. Safety & Security
13. Urban Resilience
14. Bio-diversity
15. Eco – Centric development
16. Urban greening & Agriculture

17
 17. Gender, differently abled, Senior Citizens & socially excluded groups
participation in preparation of inclusive plan.
18. Accessibility
19. Road safety
20. Pedestrian priority
21. Open spaces
22. Water bodies & water supply
23. Sewage & Waste disposal
g) The Consultant will develop a set of strategic objectives based on the thematic
vision statements
h) The Consultant will prepare ideas on making the vision happen including high level
scoping of detailed studies required to turn the vision into a reality and a sense of
the timeline. The Consultant will develop key performance indicators to support
the strategic objectives.

Deliverable 5: Vision Plan & Formulation of Objectives though Stakeholder

consultation

Task 10 – Projected Requirements

Based on the detailed existing situation analysis and assessment of the development
status and current trends the consultant shall do the listed projection but not limited
to the following.
a) Demographic projections and also estimate the activity level that can be
supported in relation to levels of urban development . It helps in making a
realistic demand assessment on key
b) Economic activities and employment opportunities - Demand Assessment to
analyses future development prospects, identify target sectors / markets based
on the competitive and comparative advantage to enhance the pace of economic
development, and ensure balanced development
c) Social and Physical Infrastructure Plan with demand and supply assessment,
capacity estimations and network plan of water, power, sewer, waste
management, medical facilities, security and safety facilities, education
facilities etc;
d) Road network plan, highlighting the traffic projections for next twenty years,
hierarchy of roads and public transportation plan

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Task 11 – Concept plan, Projects and Strategy Formulation

The concept plan serves as the blueprint for the overarching vision and strategic
direction of the master plan. It outlines key objectives, identifies critical issues, and
sets the framework for subsequent stages of planning

The consultant shall develop a conceptual framework that translates the vision and
objectives into spatial, functional, and design principles.

The activities in this stage shall include:

a) Based on the case studies, detailed analysis, and assessment in the Planning Area,
the Consultants shall develop alternative strategies to achieve the objective of
developments including prioritizing the identified projects in the Planning Area
b) Consultants shall carry out a scientific study, analyzing the population up to 20
years shall estimate future demand for housing, key economic activities,
industries, and other physical and social infrastructure.
c) Analyse the growth of industries and employment opportunities within each sector
and estimate the spatial requirement for all key sectors.
d) The consultant to evolve alternative growth strategies for up to 20 years by
evaluating at least three alternative scenarios of spatial growth and land use
pattern, based on the key elements such as density distribution, transportation
model, housing, commercial and retail components, industries, environmental
conditions, health and education, and agriculture, etc. The pros and cons of each
alternative scenario should be presented and compared with the business-as- usual
(BAU) or “No Intervention” scenario, to come up with the recommended plan that
is resilient, inclusive, productive and sustainable.
e) Each of the proposed alternative scenarios (minimum three, including the BAU
scenario) shall discuss the key elements as per the Master Plan (Preparation,
Publication, and Sanction Rules), 1983, Town and Country Planning Act (1971),
TNCDBR (2019) , URDPFI Guidelines, Laws for the differently abled people and
other regulations as relevant
f) The vision of the spatial structure and the likely scale of development in the
context of demographic trends with growth and development patterns.
g) Distribution and impact of population and activities on the land use and
environment;
h) The direction of developing growth corridors, trends of agricultural activities
i) Identification of key projects that can be to be taken by the Client or other
government agencies.
j) Regional and Urban Infrastructure viz., transport including, traffic network plan,
parking, water supply, power, communication, waste management, flood control,
etc.

19
k) Management of Environment and Natural Resources, climate adaptation and
mitigation, carbon footprint.
l) Potential environmental and social risks and impacts
m) Recommend the most appropriate alternative based on the overall analysis.
The Consultant shall take cognizance of various policies of the Government of
India and the Government of Tamil Nadu applicable to the respective planning
area while evolving the scenarios.

Deliverable 6 – Draft Proposals

Task 12 – Preparation of Draft Master Plan

The Consultants shall formulate the draft Master Plan comprising of a Comprehensive
Report and the proposed Land Use Map based on the discussion and strategy approved
by the DTCP as per the guidelines as prescribed by Master Plan (Preparation,
Publication, and Sanction Rules), 1983, Town and Country Planning Act (1971), TNCDBR
(2019) , URDPFI Guidelines and MoHUA “FORMULATION OF GIS BASED MASTER PLANS
FOR AMRUT CITIES” for GIS Based Masterplan (template/ format for GIS-based land-
use map as given in the annexure):
The draft Master Plan report shall include the following:
a) Planning Area Profile
b) SWOC Analysis of the city
c) Socio-economic conditions and trends - Employment Projections based on
current trends – Direct and Indirect employment, Clustering of areas concerning
Agglomeration Economics
d) Review of existing Comprehensive land-use Plan, Spatial growth, direction, and
development of the town
Proposed development strategy of the Master Plan:
a) Formulate Development control regulations, zoning regulations and Urban
Design Strategies and built-form guidelines based on the context of the area's
development character;
b) Identify strategies for ensuring climate resilience is embedded into
environmental management and physical infrastructure projects such as
stormwater management, energy efficiency, watershed management, and
other critical systems
c) Alternative Energy utilization (Renewable and Non-Renewable), Plan for power
supply leveraging on green power sources
d) Environment Management (including liabilities) strategies/ projects/ schemes
with proposals for environmental improvements, such as up-gradation /
development plan, renewal, and rehabilitation proposals. Development of
passive & active open spaces, plantation, and Forest Development Areas of
towns.
e) Identification and plan for the redevelopment of old areas within the Local
Planning Area with relevant special development regulations. The proposed
plan should be in line with the New Redevelopment Policy as recommended

20
 and in discussion with the DTCP Slum Development and other social liabilities
Plan (thinking of other encroachers in solid waste dumpsite etc) with focus on
affordable housing encompassing PMAY guidelines & Housing Policy of Tamil
Nadu.
f) Informal sector (street vendors) plan with its location & mechanism of
functioning and implementation including vegetable markets and wholesale
godowns.
g) Overall mobility plan for passengers and freight including the identification
and plan for „Transit Oriented Development (TOD) along major transport
corridors integrating features such as pedestrianization and cycling to reduce
carbon footprint;
h) Plan for heritage conservation
i) Gender inclusive plans that consider safe access to services and public places;
safe and affordable mobility; safety from violence and perceived gender-based
violence; health and hygiene; security of tenure to affordable housing;
employment opportunity and climate resilience plan that takes cognizance of
the needs of differently-abled people and complies with the laws for
differently abled people
j) Environment – Water Bodies Conservation, Eco-sensitive areas, and natural
preserves, Pollution levels, Urban Heat Island effects

k) Consultant to suggest Land Pooling Area Development Scheme (LPADS) with

special development regulations for the identified projects with detailed
strategy and mechanism with a roadmap for various projects as recommended
in the Master plan

l) Regulatory and Implementation Framework: Propose a legal and regulatory

framework and broad management structure for the development,
implementation, regulatory/operation, and maintenance functions of the
study area. The proposed institutional framework should be aligned with the
GoI-approved institutional and financial structure for Master Plan.

m) Broad Project Structuring and Block-Cost Estimates for Capital and O&M costs
• Suggest a suitable institutional and holding structure and funding plan for
the Master Plan
• Prepare block cost estimates for capital, operation, and maintenance
costs for the selected alternative for phase-wise implementation of
various project components, physical and social infrastructure, external
linkages, etc. of the Master Plan.
• Capital Investment Plan and Resource Mobilization Strategies (Business
Plan)
n) Prepare an exclusive document on the "Working Plan" for the implementation
of short, medium- and long-term projects that are translated from the Master
Plan. The consultant shall also provide the merits and demerits of the plan

21
 along with the short-term, medium-term, and long-term projects in a matrix
form. The Working Plan shall help the DTCP/ ULB‟s for accessing funding for
various infrastructure projects.

o) Develop an appropriate analytical basis for clearly explaining the proposed

plan. This means defining all background metrics and suggesting
implementation mechanisms - including monitoring processes such as design
review and plan implementation thresholds and necessary change mechanisms
if required and ensuring that every suggestion made has a clear path to
implementation or a conceptual guideline that will aid the development of
such mechanisms.

p) The proposed Master Plan shall be in accordance with and synchronization with
other ongoing Regional Plan and other plans in discussion with the DTCP.
Necessary interventions are to be proposed in discussion with the DTCP.

q) The Proposed and land use plan shall have the schedule prepared

r) The proposed Land Use Map shall be prepared in a detailed manner in

accordance with Tamil Nadu Town and Country Planning Act, 1971, Master Plan
(Preparation, Publication, and Sanction Rules), 1983, and as per the URDPFI
guidelines, 2014. The land use map shall be in accordance with the rules and
guidelines for the preparation of a GIS-based master plan as recommended by
the Ministry of Housing and Urban Affairs (MoUHA), Formulation of GIS-based
Master Plan for AMRUT cities, etc. in discussion and approval from DTCP.
s) The proposed Land Use Plan shall provide for:
• Comprehensive land use map for residential, commercial, industrial,
agricultural, educational, and institutional, open spaces, parks and
playgrounds, water bodies, and other uses in accordance with Master Plan
(Preparation, Publication, and Sanction Rules), 1983. The plan should justify
considering the needs of growth dynamics without compromising
environmental sensitivity, green belts, and/or suggested buffers and in
discussion with the DTCP.
• Areas for future development and expansion and areas for new and
affordable housing;
• Areas required for various amenities, services, and utilities, green/open
spaces for the projected population.
• Areas reserved for public buildings and institutions (Health and Education)
and new civic developments.
• Areas reserved for the formation of new roads, widening of roads, parking
lots, public transport and terminal facilities, etc., Complete sidewalk, road,
and street pattern and traffic circulation pattern present and future
requirements including bus priority lanes where appropriate and parking;

22
 • The proposed land use map shall also accommodate all the interventions
and projects proposed based on the strategy and findings with respect to
earlier tasks.

• The changes required, if any, by the DTCP and the Government in the draft
Master Plan, during different stages of its adoption, shall be incorporated
by the Consultant and the final Master Plan comprising the Report and Land
Use Maps shall be submitted to the DTCP and respective LPA.
t) The Draft Master Plan after modification based on the remarks of the Director
of Town and Country Planning will be submitted to the Government for getting
Consent from the Government for the Draft Master Plan. The changes required, if
any, by the Government in the draft Master Plan, it shall be incorporated by the
Consultant till getting the Consent from the Government as per Tamil Nadu Town
and Country Planning Act, 1971, Master Plan for (Preparation, Publication, and
Sanction Rules), 1983, etc.

v) The DTCP will publish the Draft Master Plan inviting objections and
Suggestions, if any, from the public as per the provisions of the Tamil Nadu Town
and Country Planning Act, 1971, Master Plan for (Preparation, Publication, and
Sanction Rules), 1983, etc.

Deliverable 7 -Draft Master Plan Report

Task 13 – Final Master Plan as per Master Plan (Preparation, Publication, and
Sanction) Rules, 1983

Consultants are required to conduct a Stakeholder Consultations for obtaining

Objection and Suggestions. The website serving as the primary repository for all
pertinent information related to the master planning activity shall allow the
stakeholders to share their objections and suggestions.

The consultant will develop strategic plans and wide publicity for executing the survey
campaign to solicit objections and suggestions effectively. This involves crafting
methodologies and approaches to encourage active participation, gather valuable
feedback, and address concerns or recommendations raised by stakeholders.

The input gathered through these consultations will be instrumental in refining the
master plan to better align with the needs and aspirations of the community it serves.
The consultant has to prepare a Final Master Plan incorporating the objections,
suggestions, and modifications recommended by the DTCP and other Stakeholders.

Deliverable 8 -Final Master Plan Report

23
 a. Deliverables

While the above mentioned indicates the statutory requirements, the Consultants shall
incorporate them in the series of maps and reports as suggested below. The
Consultants shall submit 5 copies of all the intermediate reports along with a soft copy.
The Consultants shall submit 10 copies of the draft and 10 copies of the final and
approved master plan with maps. The list of deliverables is summarized below.

Stage Deliverable
Date of Executing the agreement/ Issuance of Work order whichever is
earlier
D1 Inception Report
D2 Spatial attribute collection and Vetting of Base Maps
D3 Existing Land Use Map
D4 Situation Analysis Report
D5 Visioning exercises
D6 Draft Proposals
D7 Draft Master Plan
D8 Final Master Plan (Revised Draft Master Plan)
*Note: Stage D2 & D3 is a parallel activity that has to start from the date of
execution of agreement
In addition to this, The consultant is required to submit monthly progress report
explaining the progress of work and the way forward approach in achieving the
upcoming milestone,

After approval of Draft Master Plan, the Consultant will provide support to DTCP from
the date of approval of Draft Master Plan for the plan approval process, workshops,
discussions, O&S and making presentations to various Public/ agencies/ departments,
incorporating modifications if any, as and when required by the client.

b. Key Experts
The list of key experts required for carrying out the assignment is summarized below.
The bidders may engage the list of key experts and ensure their availability till the
completion of the project. (The key experts are available for the entire duration of
the project)

24
Sl. Key Professionals Educational Qualification & Work Man
No. Expertise Criteria months
1 Team Leader ● Master’s degree in
urban/regional/urban–regional
planning or equivalent
● 20 years of working experience
after a Master’s degree in thefields
of Physical Development plan/
Land Pooling/ Regional
24
Development Plan
● Should have relevant (minimum 3
projects) experience as Team
Leader/Project Director in the
formulation of Master Plans/
Development plans in India or
abroad.
2 Deputy Team Leader- • Master’s degree in
cum-Land/Housing Expert urban/regional/urban–regional
planning or equivalent with
specialization Land Use Planning,
Housing Studies, Community
Development, Public Policy, or a
related field 24
• Minimum 15 years of experience
• He / She should have worked as a
core team member for the
preparation of a minimum of 2
Master plans/Development
Plans/Planning Studies.
3 Transportation Planner ● Master’s Degree in Transport
Planning with graduation in civil
engineering or any equivalent
● Minimum 10 years of relevant
experience.
● He/she should have relevant 15
experience (minimum 3 projects)
in transport planning assignments
in Metropolitan cities/regions of
similar magnitude, size, and
nature in India or abroad.

25
 ● Should have extensive knowledge
and experience in the transport
sector focusing on rail and roads.
4 Urban Designer ● Post-graduation in Urban Design
/ or equivalent from a
recognized institution
● Minimum 10 years of experience
12
● Shall have experience working on
urban design-related projects in
cities / medium and small size
towns
5 Urban Economist ● Master’s Degree in Economics
● 10 years of work experience in
urban economic modelling to
ensure integrated land use 12
development or transport
planning, measuring impacts and
multipliers.
6 GIS Expert ● Master’s Degree in Urban Planning/
Geo-
informatics/GIS/Remote Sensing
or equivalent
● 10 years of work experience in 15
preparing the base map,
developing and managing large
and diverse databases after
Master’s degree
● And Shall also have experience in
Drone Surveys, Drone Imagery &
Processing of Drone data
6 Infrastructure Planner ● Master’s Degree in Infrastructure
Planning or equivalent
● 10 years of work experience in
integrated infrastructure
planning (e.g. roads, drainage, 15
water, wastewater, solid waste
management, power, and
telecommunication) including
Smart Infrastructure applications

26
8 Environmental Planner ● Master’s Degree in Environmental
Planning or equivalent with
graduation in Civil Engineering, 12
Chemical Engineering, or
Architecture
● 10 years of work experience in
related fields after a Master’s
degree.
9 Social Development ● Master’s Degree in Social Sciences,
Specialist Social Work or allied subjects.
● 10 years of work experience in
related fields after a Master's
degree.
● Work experience in related fields
12
of stakeholder engagement,
public consultations with citizens
and community groups, with
experience in gender-informed
● planning.
10 Communication Expert ● Bachelor’s Degree or PG in
Communications or allied
subjects.
● 10 years of work experience in
related fields
12
● Work experience in related fields
of public communications,
communication strategy
development and
● implementation.

27
 • The consultants shall include necessary support staff for fulfilling the objectives
and requirements of this project.
• Field survey staff: Sufficient field survey staff to be allocated for the survey of the
road network and other details.
• The above team should be supported by adequate relevant support
staff/experts/specialists to ensure that the objectives of the project are achieved
within the timelines.
• The proposed Team leader shall be assigned full-time for this project and shall not
be associated with any other full-time ongoing assignment with the same/any
other client. The Team Leader shall be a full-time professional to be stationed in
Chennai till the completion of the Study.
• It is mandatory that the Social Development Specialist and the Communication
Expert must possess fluent reading, writing, and speaking abilities in the Tamil
language, which is the regional language of Tamil Nadu. It is desirable for other
members of the team to also have proficiency in spoken Tamil.
a. Review Committee & Review of Reports
The Consultant’s work will be monitored and reviewed by a Consultancy Evaluation and
Review Committee (CERC) under the Chairmanship of Directorate of Town and Country
Planning of Tamil Nadu. The composition of the Committee will be as follows.
(As per: G.O.(Ms)No.99, Housing and Urban Development Department, Dated:
14.08.2023)
• Director of Town & Country Planning (DTCP)
• Senior Officer (Technical), O/o Director of Town and Country Planning
(DTCP)
• Municipal Commissioner of the Town
• Representative of MoUD/ TCPO, New Delhi
• Member Secretary of Planning Authority
• Chief Engineer, Public Works Department(PWD)
• Representative of Commissionerate of Municipal Administration
• Deputy Secretary to Government, Finance Department
• Engineer- in- Chief, Public Works Department (PWD)
• Regional Chief Engineers, Water Resource Department (WRD)
The consultants shall submit each of the above-mentioned deliverables as per the
schedule mentioned above. This will be followed by a presentation to the CERC within
a week, wherein, the CERC members shall give their comments and suggestions in the
form of feedback. Subsequently, the consultant will incorporate all such comments
and suggestions and submit a revised report.

It is also suggested that the consultants meet the concerned District collector at
various times as required to take their views in preparation for each task/

28
 deliverable. After the review meeting of each deliverable, the consultant has to
submit the revised report by incorporating the suggestions and modifications
recommended by the CERC within 10 working days.

5 QUALIFICATION CRITERIA

Clause Qualification Criteria Supporting

Documents/Remarks
1. Lead Firm must be a company in Certificate of Incorporation /
India/under The Company's Act 1956/ Registration Certificate/ MSME
LLP firms / partnership firm / sole Certificate.
proprietorship firm or a globally
registered firm.
2. In case of Sole Firm: Firm should have Copy of the Audited Profit &Loss
minimum average annual turnover of Statement, Balance sheet and/ or
Rs. 15 crores in each of the last three Copy of the letter /certificate
(3) financial years i.e. FY 2022-23, FY from a Chartered Accountant
2021-22 and FY 2020-21. regarding turnover
(Format as per PQ FORM 1)
In case of 'JV/CONSORTIUM' with
maximum 3 firms, should collectively
meet minimum average annual turnover
of Rs. 15 crores in each of the last three
(3) financial years i.e. FY 2022-23, FY
2021-22 and FY 2020-21.

(a) JV/ Consortium for minimum 2

firms, should meet the following
criteria in each of the last three (3)
financial years
(i) The lead firm should have
minimum average annual turnover
of 10 crores.
(ii) The partner firm should have
minimum average annual turnover
of 5 crores

(b) JV/ Consortium for maximum of 3

firms, should meet the following
criteria in each of the last three (3)
financial years:

29
 (i) The lead firm should have
minimum average annual turnover
of 8 crores.
(ii) The primary partner firm should
have minimum average annual
turnover of 4 crores
(iii) The secondary partner firm
should have minimum average
annual turnover of 3 crores.
3. Lead Firm should have positive net Copy of the Audited Profit & Loss
worth as on 31st March 2023. Statement, Balance sheet and/or
Copy of the letter/ certificate
from a Chartered Accountant
regarding net worth.
4. Incase of Sole Firm: The Firm should Work order along with
have successfully completed atleast completion certificate
three Master Plans/ City Development duly signed by
Plan with Landuse for any Town concerned department/
Planning Department/ Urban organization (Format as per PQ
Development Authority (UDA) in the FORM 2B)
last 15 years.

Incase of JV / Consortium: With

minimum 2/ maximum 3 firms then, the
Lead Firm should have successfully
completed minimum two (2) Master
Plans / City Development Plan with
Landuse and the Partner Firm should
have successfully completed minimum
one (1) Master Plans/ City Development
Plan with Landuse for any Town
Planning Department/ Urban
Development Authority (UDA) in the
last 15 years.

5. Consortium/ JV are allowed. The Consultants / Consulting

Minimum 2 / Maximum 3 firms are Firms shall be a Single Entity/
allowed Joint Venture.
(Format as per PQ FORM 3)

30
6 LANGUAGE OF THE TENDER

The Tender prepared by the bidder as well as all correspondences and documents
relating to the Tender shall be in English only. If the supporting documents are in a
language other than English/Tamil, the notarized translated English version of the
documents should also be enclosed. Tender received without such translation copy will
be rejected.

7 PREBID MEETING

a. There will be a pre-bid meeting on 06.05.2024 at 3.00 P.M via. Video conferencing
(https://meet.google.com/coi-yhop-zug) during which the prospective bidders
can get clarifications about the tender.
b. The bidders are advised to check https://tntenders.gov.in for up-to-date
information like change in date of pre-bid meeting as DTCP may not be able to
identify and communicate with the prospective bidders at this stage. Not
attending of pre-bid meeting is not a disqualification.

31
8 CLARIFICATION ON THE TENDER DOCUMENT

Any discrepancies, omissions, ambiguities or conflicts in the tender document or any

doubts as to their meaning and any request for clarification may be sent in writing to
“The Director, Directorate of Town & Country Planning, DTCP Office, E&C Market
Road, Koyambedu, Chennai 600107” or through e-mail to dtcpmasterplan@gmail.com
as per Annexure-VI. The Director, will review the same and where information sought
is not clearly indicated or specified in the tender documents, will issue a clarifying
bulletin to all those who have purchased the tender documents and will also upload
such clarification on https://tntenders.gov.in. The Director will not issue or take
responsibility for any verbal instructions. Request for clarification should be brought
to the notice of the Director, in writing, before 48 hours of the opening of the tender.

9 AMENDMENT OF TENDER DOCUMENT

DTCP whether on its own initiative or as a result of a query, suggestion or comment of
an Applicant or a Respondent, may modify the tender document by issuing an
addendum or a corrigendum at any time before the opening of the tender. Any such
addendum or corrigendum will be communicated through mail to all the bidders who
had purchased the tender documents and also will be uploaded on
https://tntenders.gov.in and the same will be binding on all Applicants or
Respondents or Bidders, as the case may be.

10 AUTHORISATION OF THE BIDDER

The Tender should be signed on each page by the bidder or by the person who is duly
authorized for the same by the bidder.

11 SUBMISSION OF TENDER

a. The eligible bidders shall participate in bidding only in online mode through the
website https://tntenders.gov.in following the two cover system [i.e.
(i) Technical Bid and (ii) Financial Bid) in the prescribed format].

b. Bidders are allowed to bid until the time of bid closing. The e-Procurement website
will not allow any bidder to attempt bidding after the scheduled date and time of
bid submission. The submission of bids physically is not permitted.

c. All the documents in support of eligibility criteria are to be scanned and uploaded
along with the tender documents in the designated website.

32
d. The bidder should quote the price in the Price-Bid as per the format given in the
E-tender portal.

e. To participate in the bid, the bidder shall have a valid Class 3 Digital Signature
Certificate (DSC), obtained from the certifying authorities enlisted by Controller
of Certifying Authorities (CCA).

f. Every page of the terms and conditions of the tender document should be signed
and uploaded, in token of having accepted the tender conditions. Failing which
the tender will be rejected summarily.

g. A bidder may bid on any number of packages but must submit a separate proposal
for each with a different team.

h. The bidders shall be responsible for all of the costs associated with the preparation
of their bids and their participation in the Bid Process. DTCP will not be responsible
or in any way liable for such costs, regardless of the conduct or outcome of the
Bidding Process.

i. DTCP shall not be liable for any omission, mistake or error in respect of any of the
above or on account of any matter or thing arising out of or concerning or relating
to the tender document or the Bidding Process, including any error or
mistake therein or in any information or data given by DTCP.

12 EARNEST MONEY DEPOSIT

a. The Tender should be accompanied by an Earnest Money Deposit (EMD) to the value
of Rs.5,00,000 (Rupees Five Lakhs Only). The EMD shall also be remitted online
through e-tender portal only. MSME registered bidders can avail EMD exemption by
uploading the MSME certificate.

b. Non-submission/Non-remittance of EMD within the stipulated date and time will

entail outright rejection of bids.

c. The Earnest Money Deposit will be retained in the case of successful bidder and it
will not earn any interest and will be dealt with as provided in the terms and
conditions of the tender.

d. The amount remitted towards EMD is liable to be forfeited in case the bidder fails
to execute the contract after submission of the tender or after acceptance
of the offer by DTCP or fail to sign the Agreement.

33
13 PRICE BID

a. The price bid should be submitted only in electronic form as per the prescribed
format given.

b. The rate should be quoted in Indian Rupees (INR) in the column highlighted as blue
color in the price bid format.

c. The rate quoted by the bidder shall be kept firm for a period specified in the
tender from the date of opening of the tender. The bidder should keep the Price
firm during the entire period of Contract including extension of time if any.
Escalation of rate will not be permitted during the said periods whether extended
or not for reasons other than increase of taxes payable to the Governments in India
within the stipulated delivery period.

d. The price bid should not be altered and should not contain any commercial
conditions. Variation in the commercial terms and conditions of the tender will
not be accepted.

14 VALIDITY

The rate quoted in the Tender should be valid for the acceptance by DTCP for a
minimum period of 6 Months from the date of opening of the Tender. Escalation in the
rates will not be entertained under any circumstances.

15 OPENING AND EVALUATION OF THE PROPOSAL

a. The tenders received up to 4.00 PM on 27.05.2024 will be taken up for opening.

The pre-qualification proposal will be opened online at 4.00 PM on 28.05.2024 by
the Director, DTCP or by the persons / committee authorized by him.

b. Proposal evaluation will be done on basis of 3-stage process. In the 1st Stage,
Technical Proposal Part 1 - Prequalification Proposal submitted by interested
Bidders will be evaluated. Only those who meet the pre-qualification criteria will
qualify 1st stage and will be considered for 2nd stage, i.e., Technical Proposal Part
2 Evaluation. To those firms who are not qualified in 1 st Stage the Technical
Proposal part 2 and Financial Proposal will be returned unopened

c. Evaluation of Pre-Qualification Proposal

The Evaluation Committee appointed by the DTCP shall carry out evaluation of
Pre- Qualification Proposal based on the documents submitted against each of
the criteria.

34
d. In the 2nd stage, Technical Proposals will be opened and evaluated and Technical
scores will be given. The Technical bid will be evaluated by the committee of
DTCP in terms of the qualification criteria. The committee reserves the right to
disqualify any of the tender in case the Committee is not satisfied with the
documents furnished, including the past performances.

e. Any adverse / not satisfactory remarks on the performance from the clients of
previous supplies will entail disqualification of the tender and price bids will not
be opened.

f. In case there is a tie in the final score of two or more bidders, the bidder that has
secured higher marks in the Technical Evaluation process will be selected

g. In case sufficient number of bids is not received for any particular Package(s), then
the DTCP reserves the right to opt for re-tendering only for that specific
Package(s). Alternatively, the DTCP may at their discretion invite any one of the
technically qualified bidders in this Tender for negotiation and award of the
unallocated Package(s).

j. A bidder may be allocated more than one package if they submit separate proposals
with different teams.

16 EVALUATION OF TECHNICAL PROPOSAL

a. The bidders who meet the pre-qualification criteria will be called for technical
presentation before the technical committee appointed by DTCP.

b. The Technical Proposal will be evaluated based on the bidder‟s experience,

presentation on its understanding of Tender, proposed methodology and Work
Plan, which will be evaluated by a committee.

c. The criteria for evaluation of technical bid is as under:

Maximum
S.No Parameter Score Details Total
Score
Adequacy of the proposed work plan
and methodology in responding to
1. Terms of Reference (ToR) 25
a. Understanding of the Project
5

35
 b. Approach and Methodology for
overall scope of work 10

c. Work Plan, Activity Schedule and

Staffing Schedule 10

Experience in Preparation of Master

Plan/ Development plans using GIS for No. of Score
a city/ Town having population more Assignments
than 50,000 or minimum area of 100 3 15
sq.km in the last 15 years. 5 10
a. Completed Master Plans/ 5 marks for each
2. Development Plans with landuse assignment 25
completed
b. Ongoing Master Plans/City 2 marks for
Development Plans with landuse (50% assignment ongoing
of completion of projects with respect
to technical or financial progress will
only be considered as Ongoing
Projects. Proof of Documents to be
submitted to validate the project
completion status)
Key Professionals
1.1 Team Leader/ Urban Planner 4.1(7 Marks)
1.2 Deputy Team Leader 4.2(5 Marks)
1.3 Transportation Planner 4.3(5 Marks)
1.4 Urban Designer 4.4(5 Marks)
1.5 Urban Economist 4.5(5 Marks)
1.6 GIS Expert 4.6(5 Marks)
1.7 Infrastructure Planner 4.7(5 Marks)
1.8 Environmental Planner 4.8(5 Marks)
3. 1.9 Socio Development Specialist 4.9(5 Marks) 50
1.10 Communication Expert 4.10 (3 Marks)
Note: Weightage of
marking is based on
educational
qualification – 20%,
experience – 20% and
adequacy of
assignments – 60%

36
 100

d. Only bidder‟s whose Technical Proposals get a score of 75 (seventy Five) shall
be qualified and shall be ranked from highest to the lowest on the basis of their
technical score (Tn).
e. The bidders declared as qualified by the Committee, will be informed the date of
opening of Part III (Price bid).

37
17 EVALUATION OF THE PRICE

a. The criteria for evaluation of Financial bids is given hereunder:

The commercial scores will be calculated as

Fn = Fmin / Fb * 100

Where,
Fn = Normalized financial score of the bidder under consideration
Fb = Evaluated cost of the bidder under consideration
Fmin = Minimum evaluated cost of any bidder

b. Evaluation of Bid - Final Evaluation

The overall score will be calculated as follows: -

Bn = 0.80 * Tn + 0.20* Fn

Where
Bn = Overall score of bidder under consideration
Tn = Technical score obtained as per clause 14(c) of the bidder under
consideration
Fn = Normalized financial score of the bidder under consideration

c. The proposals will be ranked in terms of the overall scores obtained from Highest
to Lowest.

d. The bidder who has the highest combined score will be adjudged as L1.

18 NEGOTIATIONS

a. Prior to the expiration of period of validity of proposal, the DTCP shall notify the
successful firm who submitted the highest scoring proposal in writing through
registered letter, facsimile or email and invite them to negotiate the contract.
b. Negotiations normally take two to five days. The invited consultant will, as a pre-
requisite for attending negotiations, confirm availability of all nominated experts
/ key personnel and satisfy other pre negotiation requirements as the DTCP may
specify. The aim is to reach agreement on all points, and initial a
draft contract by the conclusion of negotiations.

38
c. Negotiations shall commence with a presentation on Technical Proposal on the
proposed methodology (work plan), staffing and any suggestions, which may have
been made to improve the ToR. These will be discussed. Agreement must then be
reached on the final ToR; the staffing that shall indicate staff months, logistics
and reporting. These documents then can be incorporated in the contract as
“description of services”. Special attention shall be paid to clearly defining the
required inputs and facilities required from the client to ensure satisfactory
implementation of the assignment. The client shall prepare minutes of
negotiations, which will be signed by the client and consultant.
d. It is the responsibility of the Consultant, before starting financial negotiations, to
contact the local tax authorities to determine the local tax amount to be paid by
the Consultant under the Contract. The financial negotiations will include a
clarification (if any) of the firm‟s tax liability in the Client‟s country, and themanner
in which it will be reflected in the Contract; and will reflect the agreed technical
modifications in the cost of the services. Unless there are exceptional reasons, the
financial negotiations will not involve any discussions on neither the remuneration
rates for staff nor other proposed unit rates.
e. Changes agreed upon shall then be reflected in the Financial Proposal, using
proposed unit rates (no negotiation of the unit rates, including the man month
rates).
f. The negotiations shall be concluded with a review of the draft Contract. The DTCP
and the firm will finalize the agreed contract.
g. If negotiations fail, the DTCP will invite the second ranked consultant, whose
proposal received the second highest score, to negotiate the contract

19 AWARD OF CONTRACT

a. The bidder who is adjudged as L1 will be invited for price negotiations.

b. Upon finalization of negotiated rate, DTCP will issue the Letter of Acceptance
(LoA) to the successful bidder.

c. However, The client reserves the right to extend the project period to an extent
necessary beyond the date of completion of the project period without any
changes to the cost of the project, for any reasons if considered necessary.

d. Any provision not mentioned in the contract agreement but mentioned in the
TTT act and Rules, notified by the Government from time to time will be
applicable to this contract agreement.
e. The locations provided in the tender document for survey work is only tentative
and DTCP reserves the right to change the location during the validity of the
contract.

39
20 SECURITY DEPOSIT
a. On receipt of the Letter of Acceptance from DTCP, the successful bidder should
remit a Security Deposit (SD) of 5% of contract value, in the form of a Demand
Draft or Banker‟s cheque drawn on any Indian Nationalized/Scheduled Commercial
Bank or irrevocable Bank Guarantee in favor of “Assistant accounts officer DTCP
Chennai”, payable at Chennai, within 10 (Ten) working days from the date of
receipt of letter of acceptance. The EMD shall be adjusted with the Security
Deposit.

b. Any amount pending with DTCP will not be adjusted under any circumstances,
against the Security Deposit if so requested.

c. EMD & Security Deposit amount remitted will not earn any interest.

d. If the Security Deposit amount is not paid within the time specified, the EMD
remitted by the bidder shall be forfeited, besides cancelling the communication
of acceptance of the Tender.

21 AGREEMENT
a. The successful bidder should execute an agreement as may be drawn up to suit
the conditions on a non-judicial stamp paper of value, as prescribed in law and
shall pay for all stamps and legal expenses incidental thereto. In the event of
failure to execute the agreement, within the time prescribed, the SD/EMD amount
remitted by the bidder will be forfeited besides cancellation of the Tender.

b. In the event of non- performance of the contractual provisions and if the selected
bidder, has not fulfilled the contractual obligation with DTCP in any manner during
the currency of the contract or also found on later date, DTCP reserves the right
to disqualify such bidder to participate in future tenders or blacklist the company
upto a maximum period of 3 years besides forfeiture of SD.

22 ISSUE OF LETTER OF ACCEPTANCE

After signing the Letter of Acceptance shared by DTCP, the bidder shall send back one
copy of the Letter of Acceptance along with the Security Deposit as per the Clause
17(a) of the RFP. Upon successful remittance of the SD, Agreement shall be signed
with the successful bidder.

40
23 TIMELINE
a. The successful bidder shall adhere to the following timelines for each land
parcel:

Stage Deliverable Schedule Cumulative

(in days) Time Line
(in days)
Date of Executing the agreement/ Issuance of T
Work order whichever is earlier
D1 Inception Report 30 30
D2 Spatial attribute collection and Vetting of Base 120 150
Maps
D3 Existing Land Use Map 90 240
D4 Situation Analysis Report 90 330
D5 Visioning exercises 60 390
D6 Draft Proposals 60 450
D7 Draft Master Plan 60 510
D8 Final Master Plan 210 720

*Note: Stage D2 & D3 is a parallel activity that has to start from the date of
execution of agreement

b. However, The client reserves the right to extend the project period to an extent
necessary beyond the date of completion of the project period without any
changes to the cost of the project, for any reasons if considered necessary
c. If the contract is not completed within the stipulated time or extended time at
any stage, DTCP will deemed fit to the occasion at the risk and cost of the
successful bidder. Such cancellation will entail forfeiture of Security Deposit or
penalty clause as mentioned in Clause 26 will be imposed. Delays beyond that
period will result in termination of the project,.

24 FORCE MAJEURE

a. The bidder shall not be liable for penalty or termination for default if and to the
extent that it’s delay in performance or other failure to perform its obligations
under the Contract is the result of an event of Force Majeure.

b. For purposes of this clause, “Force Majeure” means an event beyond the control
of the bidder and not involving the bidder/ fault or negligence, and not
foreseeable. Such events may include, but are not restricted to, acts of the DTCP
Chennai in its capacity as a buyer, wars or revolutions, terrorist attacks, fires,
floods, epidemics, quarantine restrictions and freight embargoes.
41
 c. If a Force Majeure situation arises, the bidder shall promptly notify the DTCP
Chennai in writing of such condition and the cause thereof. Unless otherwise
directed by the DTCP Chennai in writing, the tenderer shall continue to perform
its obligations under the Contract as far as is reasonably practical and shall seek
all reasonable alternative means for performance not prevented by the Force
Majeure event.

25 PAYMENT TERMS

a. No advance is permissible.
70

b. The payment to the bidder for each land parcel will be made in the following
manner:
Stage Deliverable Time Payment
Line (in
days)
Date of Executing the agreement/ Issuance of T -
Work order whichever is earlier
D1 Inception Report 30 10%
D2 Spatial attribute collection and Vetting of Base 150 15%
Maps
D3 Existing Land Use Map 240 10%
D4 Situation Analysis Report 330 15%
D5 Visioning exercises 390 15%
D6 Draft Proposals 450 10%
D7 Draft Master Plan 510 15%
D8 Final Master Plan (Revised Draft Master Plan) 720 10%

c. The Bidder should obtain signoff after each milestone from the DTCP and raise
invoice against the same. The payments shall ordinarily be made within 15 days
from the date of receipt of invoice.

d. Upon successful completion of the entire contract as per scope of work, Security
Deposit SD will be released.

e. DTCP also reserves the right to recover any dues from the bidder, which is found
on later date, during audit/excess payment, after final settlement is made to
them. The bidder is liable to pay such dues to DTCP immediately on demand,
without raising any dispute/protest.

42
26 PENALTY

The successful bidder should adhere to project milestones as per clause 23 (a), failing
which a penalty @1% per week on the value of the delayed work will be levied up to a
maximum of 5%. Delays beyond that period will result in termination
of contract.

27 TERMINATION OF CONTRACT

DTCP reserves the right to terminate the contract at any time during the validity
period on account of non-fulfillment of contractual obligations and SLA.

28 GENERAL CONDITIONS
a. DTCP reserves the right to relax or waive or amend any of the tender conditions.
b. The bidders are advised to check https://tntenders.gov.in for up-to-date
information on the submissions and other process of the tender as DTCP may not
be able to identify and communicate with the prospective bidders throughout.

c. The right of final acceptance of the tender is entirely vested with DTCP and
reserves the right to accept or reject any or all the bidder in part or in totality or
to negotiate with any or all the bidders or to withdraw/ cancel/ modify this tender
without assigning any reason whatsoever.
d. After acceptance of the tender by DTCP, the bidder will have no right to withdraw
his tender.
e. The bidder shall not transfer the contract to any other service provider.
f. The bidder must have an established office in Chennai. The documentation
verifying the establishment of the office in Chennai must be submitted to the
client.
g. The consultant team must be available at any time of requirement at the DTCP
Head Office to facilitate discussions with the client, both at the head office and
in local body offices, as necessary.
h. If performance of the bidder is not as per the schedule, then DTCP reserves the
right to reallocate full/part order to other qualified bidders. Any additional cost
incurred by DTCP due to such reallocation should be borne by the bidder
i. DTCP will not have any liability towards the manpower appointed by the bidder
for implementation of the project.
j. All the expenses incurred during the stakeholders engagement at all levels in the
preparation of master plan shall be borne by the consultant only
k. Any notice regarding any problems, to the bidder shall deemed to be sufficiently
served, if given in writing at his usual or last known place of business.

29 ARBITRATION
a. In case of any dispute in the bid, including interpretation if any on the clauses of
the bid or the agreement to be executed, the matter, if not resolved through

43
 amicable settlement, shall be referred to arbitration by an arbitral tribunal
constituted in accordance with Clause 26(b). Such arbitration shall be proceeded
as per the provisions of the Arbitration and Conciliation Act, 1996 or under any
statute in force at that point of time.

b. There shall be an arbitral tribunal comprising three arbitrators, of whom each

Party shall select one, and the third arbitrator shall be appointed by the two
arbitrators so selected together and in the event of disagreement between the
two arbitrators, the appointment shall be made in accordance with the Rules.

c. The venue of the Arbitration shall be at the Head office of Directorate of Town
and Country Planning, Chennai. The decision of the arbitral tribunal shall be final
and binding on both the parties to the Arbitration.

d. The arbitral tribunal may with the mutual consent of the parties, extend the
time for making the award. The award to be passed by the arbitral tribunal is
enforceable in the Court at Chennai city only.

30 JURISDICTION OF THE COURT

Any dispute arising out of non-fulfillment of any of the terms and conditions of this
Agreement or any other dispute arising out of the arbitration award will be subject
to the jurisdiction of the Courts in the City of Chennai only.

We agree to the above terms and conditions.

SIGNATURE OF THE BIDDER:

DATE:

NAME IN BLOCK LETTERS:

DESIGNATION:

ADDRESS:

44
ANNEXURE – I

PQ FORM 1: ANNUAL TURN OVER STATEMENT- (all consortium

partners in case of JV/Consortium — attach a separate sheet for each
member of JV)

Certify that Annual turnover of M/s ............................... for the past three years
(HSN Code :… .... ) as per the book of accounts verified by me is as follows:

S.No. Turnover
Year (₹ in lakh)
1. 2020-2021
2. 2021-2022
3. 2022-2023
Total
Average annual turnover

Note: Average Turnover of three consecutive financial years will be considered i.e., FY
2020-21, FY 2021-22 and FY 2022-23.

DATE:

SIGNATURE OF THE BIDDER

SIGNATURE OF CHARTERED ACCOUNTANT

(With UDIN, seal and Address)

Note:
1. In case of a consortium, above form has to be submitted for each consortium member.

45
ANNEXURE – II
PQ FORM 2A SUMMARY OF FIRM’S / CONSORTIUMS’ ELIGIBLE
EXPERIENCE.
Experience in Preparation of Master Plan/ Development plans using GIS for a city/ Town
having population more than 50,000 or minimum area of 100 sq.km.

S.No. Name of Location Client Start Date End Date Project

Assignment Details Area
(in sq.km.)

46
 PQ FORM 2B: DETAILS OF SIMILAR ASSIGNMENTS

(Please provide the details for each project along with work order and
completion certificate from client)

Experience in Preparation of Master Plan/ Development plans using GIS for a city/ Town
having population more than 50,000 or minimum area of 100 sq.km
a. Completed Master Plans/Development Plans

Assignment Name: Country:

Location within Country: Professional Staff Provided by Your

Firm/ Entity (Profiles).
Name of Employer: No. of Staff:

Address: No. of Staff-Months: Duration of

Assignment:
Start Date (Month/ Completion Date Approx. Value of
Year): (Month/ Year): Services (in
Current US$/INR):
Name of Associated Consultants, if No. of Months of Professional
any: Staff, provided by Associated
Consultants:
Name of Senior Staff (Project Director/ Coordinator, Team Leader) involved
and functions performed:
Narrative Description of Project:

Description of Actual Services Provided by Your Staff:

SIGNATURE OF THE BIDDER

(with seal and address)

47
 PQ FORM 2C: DETAILS OF SIMILAR ASSIGNMENTS
(Please provide the details for each project along with work order and
completion certificate from client)

Experience in Preparation of Master Plan/ Development plans using GIS for a city/ Town
having population more than 50,000 or minimum area of 100 sq.km.
b. Ongoing Master Plans/Development Plans

Assignment Name: Country:

Location within Country: Professional Staff Provided by Your

Firm/ Entity (Profiles).
Name of Employer: No. of Staff:

Address: No. of Staff-Months: Duration of

Assignment:
Start Date (Month/ Completion Date Approx. Value of
Year): (Month/ Year): Services (in
Current US$/INR):
Name of Associated Consultants, if No. of Months of Professional
any: Staff, provided by Associated
Consultants:
Name of Senior Staff (Project Director/ Coordinator, Team Leader) involved
and functions performed:
Narrative Description of Project:

Description of Actual Services Provided by Your Staff:

SIGNATURE OF THE BIDDER

(with seal and address)

48
ANNEXURE – III
PQ FORM 3: FORMAT FOR JOINT BIDDING AGREEMENT
(IN CASE OF JV / CONSORTIUM)
(To be executed on Rs.100 stamp paper of value)

THIS JOINT BIDDING AGREEMENT is entered into on this the (date in words) day of [month in
words) [year in "yyyy" format)

AMONGST
1. [Company Name] a company incorporated under the Companies Act, 1956 and
having its registered office at [Address] (Hereinafter referred to as the "First
Party" which expression shall, unless repugnant to the context include its
successors and permitted assigns)
AND
2. [Company Name] a partnership firm having its registered office at [Address]
(Hereinafter referred to as the "Second Party" which expression shall, unless
repugnant to the contextinclude its successor and permitted assigns)
The above-mentioned parties of the [FIRST AND SECOND] PART are collectively referred to
as the"Parties "and each is individually referred to as "Party"

WHEREAS,
Directorate of Town & Country Planning, having its head office at CMDA Office Complex (3rd
Floor), E&C Market Road, Koyambedu, Chennai 600 107, Tamil Nadu, India (herein after
referred to as the "Authority ―which expression shall, unless repugnant to the context or
meaning thereof, include its administrators, successors and assigns) has invited proposals (the
Applications) by its "RFP" for " Preparation of GIS based Master Plans for Tamil Nadu under
AMRUT 2.0 Sub scheme ".
A. The Parties are interested in jointly bidding for the Consultancy as members of a
Consortium and in accordance with the terms and conditions of the RFP document
and other bid document in respect of the Consultancy, and
B. It is a necessary condition under the Consultancy document that the member of
the consortium shall enter into a joint Bidding Agree with the Application.

NOW IT IS HEREBY AGREED as follows:

Definitions and Interpretations

i. In this Agreement, the capitalized terms shall, unless the context otherwise
require, have themeaning ascribed thereof under the RFP

49
ii. Consortium
a. The Parties do here by irrevocably constitute a consortium ("the Consortium") for the
purposesof jointly participating in the selection process for the Consultancy.
b. The Parties hereby undertake to participate in the Bidding Process only this Consortium
and not individually and / or through any other consortium Constituted for this
Consultancy, either directly or indirectly or through any of their Affiliates.
iii. Covenants
The Parties hereby undertaken that in the event the Consortium is declared the selected
Consultant and awarded the Consultancy, the Parties shall enter into contract for consultancy
services ("Contract") with the Authority and for performing all obligations as the Consultant in
terms of the Contract for the Consultancy.

iv. Role of the Parties

The Parties hereby undertake to perform the roles and responsibilities as described below:-

a. The First Party [Company Name] shall be the Members in Charge/ Lead Member of
theConsortium until the Effective Date under the Contract;

b. The Second Party [Company Name] shall be the consortium/ associate partner and shall
have the power of attorney from all Parties for conducting behalf of the Consortium
during the selection process for the Consultancy.

v. Understanding of Scope of Work

1. The Parties do hereby undertake liabilities relating to the Consultancy and in
accordance withthe terms of the R.F.P and the Contract, for the performance of the
Contract.
2. Each partner is jointly and severally liable in respect of the Consultant's obligations

vi. Member in Charge or Lead Member

Without prejudice to the joint and several liabilities of all the Parties, each Party agrees that
it shall exercise all rights and remedies under the Contract through the Member in
Charge/Lead Member and the Authority shall he entitled to deal with such Member in Charge
as the representative of all Members. Each Party agrees and acknowledges that:

a. [Representative of Company] will be official signatory on behalf of the consortium and

act as manager of the consortium and will be authorised to act for the consortium in
terms of committing it to any obligations and liabilities and to receive and act upon
instructions from the Client and to make and receive payments;
b. Any decision (including without limitation, any waiver or consent), action, omission,
communication or notice of the Member in Charge on any matters related to the Contract
shall be deemed to binding on it.
c. Any notice, communication, information or documents to be provided to the Consultant
shall be delivered to the authorized representative of the Consultant (as designated
pursuant to the Contract) and any such notice, communication, information of documents
shall be deemed to have been delivered to all the Parties.)

50
vii. Representation of the Parties
Each party represents to the other Parties as of the date of this Agreement that:

a. Such Party is duly organizing, validly existing incorporation and has all
requisite power and authority to enter into this agreement;
b. The execution, delivery and performance by such Party of this Agreement has
been authorized by all necessary and appropriated corporate of governmental
action and a copy of the extract of the charter document and board resolution/
power of attorney in favour of the person executing this Agreement on behalf of
the party is annexed to this Agreement, and Will not, to the best of its
knowledge:
i. Require any consent or approval not already obtained;
ii. Violate any Application Law presently in effect and having applicability to it;
iii. Violate the memorandum and articles of association, bye-laws or other
applicableorganizational document thereof;
iv. Violate any clearance, permit, concession, grant, license or other
governmental authorization, approval, judgment, order or decree or any
mortgage agreement, indenture or any other instrument to which such party is
a Party or by which such Party or any of its properties or assets are bound or
that is otherwise applicable to such Party; or
v. Create or impose any lines, mortgages, pledges, claims, security interests,
charges or Encumbrances or obligation to create line, charge, pledge, security
interest, encumbrances or mortgage in or on the property of such Party, except
for encumbrances that would not, individually or in the aggregate, have a
material adverse effect on the financial condition or prospects or business of
such Party so as to prevent such Party from fulfilling its obligations under this
Agreement;
c. This Agreement is the legal and binding obligation of such Party, enforceable
in accordance with its term against it; and
d. There is no litigation pending or, to the best of such Party's knowledge,
threatened to which it or any of its affiliates is a Party that presently affects, or
which would have a material adverse effect on the financial condition or
prospects or business of such Party in the fulfilment of its obligation under this
agreement.
viii. Authorized Representation
The parties agree that, who is employed with consortium partner, or his/her nominee
shall be the authorized representative of the consortium, to do on behalf of the
Consortium, all such acts, deeds and things as are necessary or required in
connection with or incidental to submission of the Consortium's proposal for an the
Consultancy including but not limited to signing and submission of all application,
proposal and other document, participating in pre-bid and other conferences and
providing information responses to the authority, representing the consortium in the
matters before the authority, signing and execution of all contracts and undertakings
consequent to acceptance of the consortium's proposal and generally

51
dealing with the Authority in all matters in connection with or relating or arising
out of the Consultancy.

ix. Termination
This Agreement shall be effective from the date hereby and shall continue in full
force and effect until the Effective Date under the Contract, in case the Consultancy
is awarded to the Consortium. However, in case the Consortium is not selected for
award of the Consultancy, the Agreement wilt stand terminated upon intimation by
the Authority that it has not been selected and upon return of the Bid Security by
the Authority.

x. Miscellaneous
a. This Joint Bidding Agreement shall be governed by laws of India.
b. The Parties acknowledge and accept that this Agreement shall not be
amended by the Partieswithout the prior written consent of the Authority.

IN WITNESS WHEREOF THE PARTIES ABOVE NAMED HAVE EXECUTED AND

DELIVERED THISAGREEMENT AS OF THE DATE FIRST ABOVE WRITTEN

SIGNED, SEALED & DELIVERED SIGNED, SEALED & DELIVERED

For and on behalf of MEMBER IN-CHARGE For and on behalf of Associate

Partner
By [Company Name): By [Company Name]:

Name: Name:

Designation: Designation:

Address: Address:

In Presence of: In Presence of:

1. 1.

2. 2.

52
 ANNEXURE IV:
FORM TECH 1: TECHNICAL PROPOSAL SUBMISSION FORM

Location, Date
To:
Director,
Directorate of Town and Country Planning (DTCP), CMDA Office Complex, E&C
Market Road, Koyambedu, Chennai 600 107, Tamil Nadu, India
Email: dtcpmasterplan@gmail.com;
Ph: 044-29585161, 044-29585229 & 044-29585247

Sir/Mam

Subject: Preparation of GIS based Master Plans for Tamil Nadu under AMRUT 2.0
Sub scheme

We, the undersigned offer to provide the consulting services for the above in
accordance with your Request for Proposal dated [date], and our Proposal. We are
hereby submitting our Proposal which includes this Technical Proposal and a
financial proposal.

We understand you are not bound to accept any Proposal you receive. We remain,
Yours Sincerely,

Authorized Signature (in Full and Initials)

Name and Title of Signatory:
Name of Firm:
Address:

Encl: As stated above

53
ANNEXURE – V
FORM TECH 2: DETAILS OF THE BIDDER

S.No. Particulars Description/Details

A Name of Bidder
B Contact Details
Registered Office Address
Telephone No.
Fax
Email
Website
C Incorporation Details
Incorporation Number
Date of Incorporation
Authority
D Name of Authorized
Signatory
Position
Telephone
Fax
Mobile
Email
E Number & Address of
Offices
a) In Chennai

b) Outside Chennai

SIGNATURE OF THE BIDDER

54
ANNEXURE - VI

FORM TECH 3: COMMENTS AND SUGGESTIONS OF CONSULTANTS ON THE TERMS OF

REFERENCE AND ON DATA, SERVICES, AND FACILITIES TO BE PROVIDED BY THE
EMPLOYER AND APPRECIATION OF ASSIGNMENT

A. On the Terms of Reference:

1.
2.
3.
4.
5.

B. On the Data, Services, and Facilities to be provided by the Employer

1.
2.
3.
4.
5.

C. Appreciation of Assignment
1.
2.
3.
4.
5.

55
ANNEXURE – VII
FORM TECH 4: DESCRIPTION OF THE APPROACH AND METHODOLOGY AND WORK
PLAN FOR
PERFORMING THE ASSIGNMENT

a) Technical Approach and Methodology. In this chapter, the consultants

explain their understanding of the objectives of the assignment, approach
to the services, methodology for carrying out the activities and obtaining
the expected output, and the degree of detail of such output. The
consultants shall highlight the problems being addressed and their
importance, and explain the technical approach they would adopt to
address them. The consultants shall also explain the methodologies they
propose to adopt and highlight the compatibility of those methodologies
with the proposed approach.

b) Work Plan. In this chapter, the consultants shall propose the main
activities of the assignment, their content and duration, phasing and
interrelations, milestones, and delivery dates of the reports. The proposed
work plan shall be consistent with the technical approach and
methodology, showing understanding of the ToR and ability to translate
them into a feasible working plan. A list of the final documents, including
reports, drawings, and tables to be delivered as final output, shall be
included here. The work plan should be consistent with the Work Schedule.

c) Organization and Staffing. In this chapter, the consultants shall propose

the structure and composition of the team. The consultants shall list the
main disciplines of the assignment, the key expert responsible, and
proposed technical and support staff.]

56
ANNEXURE – VIII

FORM TECH 5: TEAM COMPOSITION AND TASKS‘ ASSIGNMENT

1. Key Personnel and Managerial Staff

S. No. Name Position Task

1
2
3
4
5
6
7
-
-
-
-
11

2. Technical Support Staff

S. No. Name Position Task

1
2
3
4
5

57
ANNEXURE – IX
FORM TECH 6: FORMAT OF CURRICULUM VITAE (CV) FOR PROPOSED
PROFESSIONAL STAFF

Position Title and No. {e.g. TEAM LEADER}

Name of Expert: {Insert full name}

Date of Birth: {day/month/year}

Country of
Citizenship/Residence

Education: {List college/university or other specialized education, giving names of

educational institutions, dates attended, degree(s)/diploma(s) obtained}

Employment record relevant to the assignment: {Starting with present position, list in
reverse order. Please provide dates, name of employing organization, titles of positions
held, types of activities performed and location of the assignment, and contact
information of previous clients and employing organization(s) who can be contacted for
references. Past employment that is not relevant to the assignment does not need to be
included.}

Period Employing organization and your Country Summary of activities

title/position. Contact information for performed relevant to the
references Assignment
[e.g., May [e.g., Ministry of ……, advisor/consultant
2005-present] to…

For references: Tel ....... /e-mail……; Mr.

Hbbbbb, deputy minister]

Membership in Professional Associations and Publications:

Language Skills (indicate only languages in which you can work):

58
Adequacy for the Assignment:

Detailed Tasks Assigned on Consultant‟s Reference to Prior Work/Assignments that Best

Team of Experts: Illustrates Capability to Handle the Assigned
Tasks
{List all deliverables/tasks as in TECH- 5
in which the Expert will be involved}

Expert‘s contact information: (e-mail …………………., phone.......... )

Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly
describes myself, my qualifications, and my experience, and I am available, as and when
necessary, to undertake the assignment in case of an award. I understand that any
misstatement or misrepresentation described herein may lead to my disqualification or
dismissal by the Client, and/or sanctions by the Bank.

{day/month/year}

Name of Expert Signature Date

{day/month/year}

Name of authorized Signature Date

Representative of the Consultant
(the same who signs the Proposal)

59
ANNEXURE – X
FORM TECH 7,8: STAFFING SCHEDULE FOR KEY PROFESSIONALS AND
TECHNICAL
SUPPORT PERSONNEL

Months (in the Form of a Bar Chart)

S. Name Position 1 2 3 4 5 6 7 - - - Number
No. of
Months
Sub Total (1)
Sub Total (2)
Sub Total (3)
Sub Total (14)
Sub Total (15)

Signature
(Authorized
Representative)
Full Name:
Title:
Address:

60
 FORM TECH 7,8: WORKS SCHEDULE

A. Field Investigation and Study Item

Item of Work / Month-wise Program (in form of Bar Chart)

S.No. Task/ (1st, 2nd, etc. are months from the start of
Sub-Task assignment)
st nd rd th th th th
1 2 3 4 5 6 7 8th

B. Completion and Submission of Reports

S. No. Report* Programme (Date)

1 Inception Report
2 Reports
*As indicated in ToR and may be additionally added by Consultants based
on Approach and Method as required for the Assignment.

61
ANNEXURE –XI

SELF DECLARATION FOR NON-BLACKLISTING

CERTIFICATE
Date:

Certified that M/s.........................................................../ the firm

/company or its partners / shareholders had not been blacklisted by Directorate of
Town & Country Planning (DTCP), or by any Government Agencies

SIGNATURE OF THE BIDDER

(with seal and address)

62
ANNEXURE – XII

DECLARATION FORM

Date:

a) I/We …………………………………………………………………….. having our office at

…………….. do declare that I/We have carefully read all the conditions of tender sent
to me/us by DTCP, for the e-tenders floated vide e-tender ref.no. for
the Preparation of GIS based Master Plans for Tamil Nadu under AMRUT 2.0 Sub
scheme and complete the contract as per the tender conditions.

b) I/We have downloaded the tender document from the internet site
https://tntenders.gov.in and I / We have not tampered / modified the tender
document in any manner. In case, if the same is found to be tampered / modified,
I/ We understand that my/our tender will be summarily rejected and full Earnest
Money Deposit will be forfeited and I /We am/are liable to be banned from doing
business with DTCP or prosecuted.

SIGNATURE OF THE BIDDER

(with seal and address)

63
ANNEXURE XIII

PRICE BID
in ₹

GST Total
S.No. Description Base Rate

Preparation of GIS based Master Plans for

1. Tamil Nadu under AMRUT 2.0 Sub scheme
Package I

Grand Total

64
Annexure-XIV
FORM FIN 1: FINANCIAL PROPOSAL SUBMISSION FORM
Location, Date
To:
Director,

Directorate of Town and Country Planning (DTCP),

CMDA Office Complex, E&C Market Road,
Koyambedu,Chennai 600 107, Tamil Nadu, India
Email: dtcpmasterplan@gmail.com;
Ph: 044-29585161, 044-29585229 & 044-29585247
Sir/Madam

Subject: ―Preparation of GIS based Master Plans for Tamil Nadu under AMRUT
2.0 Sub scheme‖: Financial Proposal for Package .

We, the undersigned, offer to provide the consulting services for the above in accordance
with your Request for Proposal dated [Date], and our (Technical and Financial Proposal). Our
attached financial proposal is for the sum of (Amount in words and figures), which is inclusive
of all taxes excluding service tax. Amount of Service Tax we have estimated at [Amounts(s) in
words and figures].

Our financial proposal shall be binding upon us subject to the modifications resulting from
contract negotiations, up to expiry of the validity period of the Proposal, i.e., [Date].

We undertake that, in competing for (and, if the award is made to us, in executing) the above
contract, we will strictly observe the laws against fraud and corruption in force in India namely
―Prevention of Corruption Act 1988‖.

We understand that you are not bound to accept any Proposal you receive

We remain,

Yours Sincerely,

Authorized Signature:[in Full and initials]

Name and Title of Signatory:
Name of Firm:
Address:

65
Annexure-XV
FORM FIN 2: SUMMARY OF COSTS

Local
S. No. Description
Currency
(INR)
1 Remuneration
2 Reimbursable Expenses
3 Miscellaneous Expenses
4 Taxes Assessed and payable on fees/services provided by
foreign
Personnel, including duties on equipment imported, if any
5 TOTAL COSTS (excluding Service Tax)
6 Service Tax
7 TOTAL COSTS (inclusive of all Taxes)

66
Annexure-XVI
FORM FIN 3: BREAKDOWN OF COST

Sl. Cost Component Local Currency (INR)

No.
1 Remuneration
2 Reimbursable
3 Miscellaneous Expenses

67
Annexure-XVII
FORM FIN 4: BREAKDOWN OF REMUNERATION

Remuneration
Staff Indicate Amount(INR)
Sl. Name Position Rate Amount
Months Currency
No. (INR) (INR)
(INR)
1
2
3
-
-

1
2
-
-
-
Total Remuneration in INR

68
Annexure-XVIII
FORM FIN 5: BREAKDOWN OF REIMBURSABLE EXPENSES

Sl. Description Unit Quantity Unit Amount

No. Price (INR)
(INR)
1 Return Flights between and Trip
2 Miscellaneous Travel Expenses Trip
3 Subsistence Allowance Day
4 Local Transportation Costs*
5 Office Rent/Accommodation, Clerical
Assistance, etc.
6 Surveys (cost of each survey listed in Table 1of
Section-5 of RFP, along with quantities is to be
followed. In addition, consultants may add
additional surveys and investigation, if needed)

Total Reimbursable Expenses (INR)

*Consultants to add more rows as required.

69
Annexure-XIX
FORM FIN 6: BREAKDOWN OF MISCELLANEOUS EXPENSES

Sl. Description Unit Quantity Unit Total

No. Price Amount
(INR) (INR)
1 Office Supplies, Utilities and
Communication
2 Drafting reproduction of reports
3 Office Furniture and Equipment:,
Computers, etc.
4 Software
5 Training
6 Office and establishment set up
Total Miscellaneous Expenses (INR)
Note: Add more rows as needed.

70
Annexure - XX

INSTRUCTIONS TO BIDDERS FOR SUBMISSION OF ONLINE BIDS IN

E-TENDER

Bidders are required to submit only soft copies of their bids electronically on the
TAMILNADU GOVERNMENT E PROCUREMENT Portal, using valid Digital Signature
Certificates. The instructions given below are meant to assist the bidders in registering
on the TAMILNADU GOVERNMENT E PROCUREMENT Portal, prepare their bids in
accordance with the requirements and submitting their bids online on the TAMILNADU
GOVERNMENT E PROCUREMENT Portal. More useful information for submitting online bids
on the TAMILNADU GOVERNMENT E PROCUREMENT Portal may be obtained at:

https://tntenders.gov.in

A. REGISTRATION

Bidders are required to enroll on the e-Procurement module of the Tamil Nadu
Government E procurement Portal (URL: https://tntenders.gov.in)

1. By clicking on the link “Online bidder Enrolment” on the TAMILNADU GOVERNMENT E

-PROCUREMENT Portal which is free of charge.

2. As part of the enrolment process, the bidders will be required to choose a unique
username and assign a password for their accounts.

3. Bidders are advised to register their valid email address and mobile numbers as part
of the registration process. These would be used for any communication from the
TAMILNADU E PROCUREMENT Portal.

4. Upon enrolment, the bidders will be required to register their valid Digital Signature
Certificate(DSC) (Class III Certificates with signing key usage) issued by any Certifying
Authority recognized by CCA India (e.g. Sify /nCode / eMudhra etc.), with their
profile.

71
5. Only one valid DSC should be registered by a bidder. Please note that the bidders are
responsible to ensure that they do not lend their DSC‟s to others which may lead to
misuse.

6. Bidders can then log in to the site through the secured log-in by entering their user
ID / password and the password of the DSC / e-Token.

B. SEARCHING FOR TENDER DOCUMENTS

1. There are various search options built-in in the TAMILNADU GOVERNMENT E

PROCUREMENT Portal, to facilitate bidders to search active tenders by several
parameters. These parameters could include Tender ID, Organization Name, Location,
Date, Value, etc. There is also an option of advanced search for tenders, wherein the
bidders may combine a number of search parameters such as Organization Name,
Form of Contract, Location, Date, Other keywords etc. to search for a tender
published on the TAMILNADU GOVERNMENT E PROCUREMENT Portal.

2. Once the bidders have selected the tenders they are interested in, they may download
the required documents / tender schedules. These tenders can be moved to the
respective „My Tenders‟ folder. This would enable the TAMILNADU GOVERNMENT E
PROCUREMENT Portal to intimate the bidders through SMS / e-mail in case there is
any corrigendum issued to the tender documents.

3. The bidder should make a note of the unique Tender ID assigned to each tender, in
case they want to obtain any clarification / help from the Helpdesk.

C. PREPARATION OF BIDS

1. Bidder should take into account any corrigendum published on the tender document
before submitting their bids.

2. Please go through the tender advertisement and the tender document carefully to
understand the documents required to be submitted as part of the bid. Please note
the number of covers in which the bid documents have to be submitted, the number

72
 of documents - including the names and content of each of the document that need
to be submitted. Any deviations from these may lead to rejection of the bid.

3. Bidder, in advance, should get ready with the bid documents to be submitted as
indicated in the tender document / schedule and should be in PDF formats. Bid
documents may be scanned with 100 dpi with Black and White option which helps in
reducing size of the scanned document.

4. To avoid the time and effort required in uploading the same set of standard
documents which are required to be submitted as a part of every bid, a provision of
uploading such standard documents (e.g. PAN card copy, annual reports, auditor
certificates etc.) has been provided to the bidders. Bidders can use “My Space” or
“Other Important Documents‟‟ are available to them to upload such documents. These
documents may be directly submitted from the “My Space” area while submitting a
bid, and need not be uploaded again and again. This will lead to a reduction in the
time required for bid submission process.

D. ELECTRONIC SUBMISSION OF BIDS

The bidder shall submit online the requirements under qualification criteria and technical
documents required and Price Bid. All the documents are required to be signed digitally
by the bidder. After electronic online bid submission, the system generates a unique bid
reference number which is time stamped. This shall be treated as acknowledgment of bid
submission.

E. PROCEDURE FOR SUBMISSION OF BIDS

1. Bidder should log-in to the site well in advance for bid submission so that they can
upload the bid in time i.e. on or before the bid submission time. Bidder will be
responsible for any delay due to other issues.

2. The bidder has to digitally sign and upload the required bid documents one by one as
indicated in the tender document.

3. Bidder has to select the payment option as “offline/online” to pay the tender fee /
EMD as applicable and enter details of the instrument.

73
4. Bidder should prepare the EMD as per the instructions specified in the tender
document.

5. Bidders are requested to note that they should necessarily submit their financial bids
in the format provided and no other format is acceptable. If the price bid has been
given as a standard BoQ format with the tender document, then the same is to be
downloaded and to be filled by the bidder. Bidders are required to download the BoQ
file, open it and complete the white coloured (unprotected) cells with their
respective financial quotes and other details (such as name of the bidder etc). No
other cells should be changed. Once the details have been completed, the bidder
should save it and submit it online, without changing the filename. If the BoQ file is
found to be modified by the bidder, the bid will be rejected.

6. The server time (which is displayed on the bidders‟ dashboard) will be considered as
the standard time for referencing the deadlines for submission of the bids by the
bidders, opening of bids etc. The bidders should follow this time during bid
submission.

7. All the documents being submitted by the bidders would be encrypted using PKI
encryption techniques to ensure the secrecy of the data. The data entered cannot be
viewed by unauthorized persons until the time of bid opening. The confidentiality of
the bids is maintained using the secured Socket Layer 128 bit encryption technology.
Data storage encryption of sensitive fields is done. Any bid document that is uploaded
to the server is subjected to symmetric encryption using a system generated
symmetric key. Further this key is subjected to asymmetric encryption using
buyers/bid opener‟s public keys.

8. The uploaded bid documents become readable only after the tender opening by the
authorized bid openers.

9. Upon the successful and timely submission of bids (i.e. after Clicking “Freeze Bid
Submission” in the portal), the portal will give a successful bid submission message &
a bid summary will be displayed with the bid no. and the date & time of submission
of the bid with all other relevant details.

74
10. The bid summary has to be printed and kept as an acknowledgement of the submission
of the bid. This acknowledgement may be used as an entry pass for any bid opening
meetings.

11. In all cases, bidder should use their own ID and Password along with Digital Signature
certificate at the time of submission of their bid.

12. During the entire e-tender process, the bidders will remain completely anonymous to
one another and also to everybody else.

13. The e-tender floor shall remain open from the pre-announced date & time and for as
much duration as mentioned above.

14. All electronic bids submitted during the e-tender process shall be legally binding on
the bidder. Any bid will be considered as the valid bid offered by that bidder and
acceptance of the same by DTCP will form a binding contract between DTCP and the
Bidder for execution of supply.

15. It is mandatory that all the bids are submitted with digital signature certificate
otherwise the same will not be accepted by the system.

16. DTCP reserves the right to cancel or reject or accept or withdraw or extend the tender
in full or in part as the case may be without assigning any reason thereof.

17. The server time shall be treated as final and binding. Bids recorded in the server
before the bid closing time will only be treated as valid bid. Bidders are, therefore,
advised to submit their bids well before the closing time of e-tender. If any bid
reaches the server after the bid closing time as per server time, the same will not be
recorded and no complaint in this regard shall be entertained. The DTCP will not be
held responsible for any sort of delay or the difficulties faced during the submission
of bids online by the bidders due to local issues.

18. Bidders are advised to exercise caution in quoting their bids in e-tender to avoid any
mistake. Bids once submitted can‟t be recalled.

19. Any order resulting from this bidding process shall be governed by the terms and
conditions mentioned in the tender documents.

75
20. No deviation to the technical and commercial terms & conditions are allowed.

F. ASSISTANCE TO BIDDERS:

1. Any queries relating to the tender document and the terms and conditions contained
therein should be addressed to the DTCP, Chennai for a tender or the relevant contact
person indicated in the tender.

2. Any queries relating to the process of online bid submission or queries relating to
Tamil Nadu Government e-Procurement Portal in general may be directed to the 24x7
Tamil Nadu Government e-Procurement Portal Helpdesk.

Approved By
Director
DTCP

76
Annexure – XXI

PACKAGE – 7
MASTER PLAN
SI.NO DISTRICT TYPE REVENUE VILLAGE
NAME
Dharmapuri
Dharmapuri
Vellegoundan palayam
Virupatchipuram
Kadagathur
Haley Dharmapuri
A.Reddihalli
K.Naduhalli
Athagapadi
Pappinakkannahalli
Annasagaram
39 Dharmapuri Dharmapuri CLPA
Settikarai
Nallanahalli
Kuppur
Ungranahalli
Balajangamanahalli
Thadangam
Adhiyamankottai
A.Jettihalli
Madhemengalam
Nallampalli

77
 Krishnagiri
Krishnagiri town
Boganapalli
Kattiganappalli
Orappam
Kallukurukki
Kundarapalli
Bayanapalli
40 Krishnagiri Krishnagiri CLPA Kondapalli
Kothabetta
Kattinayanapalli
Pethathalapalli
Gangaleri
Devasamudhram
Agasipalli
Periyamuthoor
Thirupathur
Thirupathur
Damalerimuthur
Pachal
Kasinayakkanpatti
Su. Pallipattu
Palnankuppam
Achamangalam
Kadirimangalam
41 Thirupathur Thirupathur CLPA Aadiyur
Rachamangalam
Vengalapuram
Kadirampatti
Madaspalli
Thadavalli
Tirupathur Village (Now
Municipality S.F.Nos)
Konerikuppam

78
 Gudiyatham
Gudiyatham
Pichanoor
Kondsamuthiram
Sedukkarai
Nellorepettai
42 Vellore Gudiyatham CLPA
Seruvangi
Thalayatham
Seevoor
Ammanankuppam
Sethuvandai
Vaniyambadi
Govindapuram (pt)
Amburpettai (pt)
43 Thirupathur Vaniyambadi SLPA
Devasthanam (pt)
Vaniyambadi (pt)

Peranampattu
Pernampattu (Urban )
44 Vellore Pernampattu CLPA Jothikammavarpalli
Pernampattu (Rural)

79
Annexure-XXII

List of Government Agencies to be involved for Date collection.

The Consultants shall collect and collate critical sectoral plans prepared and/or under
preparation from the following government agency on Planning Area but not be limited
to the following:

S.No. Department
1 Department of Geology and Mining
2 Department of Revenue
3 Tamil Nadu Government Registration Department
4 Tamil Nadu State Disaster Management Authority (TNSDMA)
5 Department of Fisheries
6 Directorate of Census Operations
7 Public Works Department (Water Resources)
8 Tamil Nadu Water and Drainage Board (TWAD)
9 Tamil Nadu Pollution Control Board (TNPCB)
10 Tamil Nadu state wetland authority
11 Tamil Nadu Forest Department
12 India Meteorological Department (IMD)
13 Department of Environment, Tamil Nadu
14 Tamil Nadu Animal Husbandry Department
15 Department of Economics and Statistics
16 Commercial Taxes Department & Goods and Service Tax department
17 Tamil Nadu Tourism Department
18 Tamil Nadu Archaeology Department
19 Tamil Nadu Housing Board (TNHB)
20 Tamil Nadu Urban Habitat Development Board (TNUHDB)

80
21 Tamil Nadu Police Housing Corporation Limited (TNPHC)
22 Directorate of Town and Country Planning (DTCP)
23 Tamil Nadu Real Estate Regulatory Authority (RERA)
24 Municipal Corporation / Municipalities / Town Panchayat and Village Panchayat
25 Department of Rural Development and Panchayat Raj
26 Department of Agriculture
27 Department of Sericulture
28 Department of Horticulture and Plantation Crops
29 Tamil Nadu Commissionerate and Transport Authority
30 Southern Railways
31 Airport Authority of India (AAI)
32 Port Trust of India (PTI)
33 Tamil Nadu State Road Transport Corporation (TNSTC)
34 Highway Department and NHAI
35 District Industries Centre (DIC)
36 Tamil Nadu Small Industries Development Corporation Limited (TANSIDCO)
37 State Industries Promotion Corporation of Tamil Nadu (SIPCOT)
38 Tamil Nadu Industrial Investment Corporation Limited (TIIC)
39 Micro , Small and Medium Enterprises (MSME)
40 Tamil Nadu Generation and Distribution Corporation Limited (TANGEDCO)
41 Tamil Nadu Electricity Board (TNEB)
42 Tamil Nadu Energy Development Agency (TEDA)
43 Directorate of School Education
44 Department of Higher Education
45 Directorate of Technical Education
46 Directorate of Employment and Training
47 Department of Health and Family Welfare
48 Tamil Nadu Police Department

81
49 Sports Development Authority of Tamil Nadu
50 Bank Association
51 Department of Telecommunications
52 Ministry of Petroleum and Natural Gas limited
53 India Post
54 Tamil Nadu e-Governance Agency
55 Central Ground water board
56 Water resources Department
57 Tamil Nadu Agriculture university
58 Centre for Climate Change and Disaster Management, Anna University
59 TNGIS
60 Information Technology Department

The Consultants shall from the above departments collect all the relevant data for Master
Plan and Overlay all those data collected over the geospatial data along with the
attributes. Integrate the various proposals for master plan preparation. The data
collected should be at Urban and Rural Local Body level. And all those data should be
represented spatially in the Master Plan.

82
 Annexure XXIII
Formulation of GIS-based Master Plan

INDICATIVE FORMAT FOR URBANDATA COLLECTION

(Proforma may be modified as per the requirement of State governments)

TABLE 1: PHYSICAL ASPECTS AND LOCATIONAL PARTICULARS

1.1. Name of City/Town

1.2. Civic Status

2.3 Name of Tehsil/

Mandal/Block

2.4 Name of District

2.5 Name of State/UT

1.6 Area of City/Town

Ward Area (sq. km.)

1991 2001 2011
1
2
3
…
Total

Source: _
Extent as per various authorities may be specified as
under: Area as per Census of India _
Extent of Local Planning Area
Municipal Area _
Extent as per Local Planning Authority Area _ _
Controlled Area _

83
 1.7 Distance from Town

S. Description Name Distance

No. (km.)
i State Head Quarters
ii District Headquarters
iii Tahsil/Taluk/Mandal Headquarters
iv Nearest city (having 1 lakh & above
population)
v Nearest Railway Station/s
vi Nearest Airport/Air strip
vii Nearest Port
viii Nearest Bus Stand (govt/private)

Source: _

1.8 Nearness/Distance of Major River/Canal/coastline from Town

S. River Canal Distance Distance of Distance Indicate Indicate

No. name & name & of Big major from High/Low high/Low
distance distance Drains Dams & Coast Flood tide Lines
(km.) (km.) Reservoirs lines Levels (meters)
(meters)

Source: _

TABLE 2: DEMOGRAPHIC & BASIC SOCIO-ECONOMIC DATA

Note: Please attach Primary Census Abstract 2011, District Census Handbook (for whichever
Census it is available), Housing Tables, Slum Tables and Economic Tables of Census of India.
Also any Report by Bureau of Economics and Statistics or any other State Government
Report

84
 2.1 Population and Growth Rates
1961 1971 1981 1991 2001 2011
Total population
Decadal Growth
rate
Source: _

2.2 Primary Census Abstract 2011

Ward Population Child Pop SC Pop. ST Pop. Literates

(0-6)
T M F M F T M F T M F T M F T
1
2
…
Total

Source: _

2.3 Housing Data(For Ward/Town)

Ward Population No. of Occupied residential Houseless

2011 Households houses population
1
2
…
Total

Source: _ _

2.4 Vital Statistics (Town wise) Year:

S. Vital Statistics Male Female Total
No.
1 Birth rate (%)
2 Death Rate (%)
3 Infant Mortality (%)
4 Life Expectancy at birth
(years)
Source: _

85
 2.5 Persons below Poverty Line Year _

Ward No. of BPL

Families Population
1
2
…
Total

Source: _
Note: Poverty Line defined as: _ _

TABLE 3: OCCUPATIONAL CLASSIFICATION

3.1.1 Workforce 2001 – 2011

Ward Main Marginal Other Total Non-workers

Workers Workers workers Workers
M F T M F T M F T M F T M F T
1
2
…
Total
Source: _

_ Note: Separate Table can be made for 2001 and

2011

Workforce Participation Rate (WFPR) 2001: _

Workforce Participation Rate (WFPR) 2011: _

86
 3.2 Occupational Classification of Main Workers, 2001
A, B, C D E F G H I J&K L to Q

Gas
Livestock, Forestry,

Estate,
and

Transport, Storage
Fishing, Hunting &

and
and Water Supply

Communications

Intermediation,
alliedactivities

Construction

Retail Trade

Restaurants
Agricultural
Cultivators

labourers

Electricity,
Non HHI

Wholesale
Plantation,

Renting &
Financial
Ward

Hotels
HHI

Real
and
M F T M F T M F T M F T M F T M F T M F T M F T M F T M F T M F T M F T
1
2
…
Total

Source: _ _Note: Separate Table can be made for 2001 and 2011

Industrial Categories as per Census 2001

INDUSTRIAL CATEGORIES: A – Agriculture, Hunting and Forestry; B – Fishing; C – Mining and Quarrying; D – Manufacturing ; E – Electricity,
Gas and Water Supply; F – Construction; G – Wholesale and Retail Trade; H – Hotels and Restaurants; I – Transport, Storage
andCommunications; J – Financial Intermediation; K – Real Estate, Renting and Business Activities; L – Public Administration and Defence,
Compulsory Social Security; M – Education; N – Health and Social Work; O – Other Community, Social and Personal Service Activities; P –
Private Households with Employed Persons; Q – Extra-Territorial Organisations and Bodies.
Industrial Categories as per Census 2011
If data is available in above categories, please provide. If not, then provide in 4 categories for which it is available: cultivators,
agricultural workers, household industry and other services.

87
 Table 4: INDUSTRIAL ASPECTS (Town level)

S. No. Type of Up to 2006 2007 2008 2009 2010 2011

Industries 2005
1 Large
2 Medium
3 Small
4 Household
5 Hazardous
Source: _

_Definitions:
(as per Act)

4.1 : Industries details Year:

S. No. Types of Industries No. of units No. of workers Run by Manual/HP H.P
1 Large
2 Medium
3 Small
4 House hold
5 Hazardous
Source: _ _

4.2 : TRADITIONAL INDUSTRIES (Year _)

S. Type of No. of units No. of employees Raw materials Commodities
No. Traditional associated with associated with used manufactured
Industries each industry each industry
1 Handicrafts
2 Pottery
…
Source: _ _

4.3. Most important commodities imported

4.4 Most important commodities manufactured

4.5 Most important commodities exported
4.6 Most Important agricultural produce

Note: Please attach Lead Bank Report, DIC Report, and any other industrial report

88
 TABLE 5: LAND USE (in Hectares)

S. No. Type of Land 1991 2001 2011 Proposed 2021

1 Residential
2 Commercial
3 Industrial
4 Recreational
5 Public and
semipublic
6 Transportation
7 Public Utilities
8 Reclaimed land
9 Vacant land
10 Agricultural land
11 Built Up area (Rural)
12 Forest
13 Wastelands
14 Wetlands
15 Water bodies
16 Others
Present Land use Notified on date

Source: _

TABLE 6: AVAILABILITY OF DRINKING WATER

6.1 Important sources of drinking water Year
Ward No. of Households covered by
Tap water Well Hand Tube Tanks/ Spring River/canal Others
from from un- Pump well Ponds/Lake
treated treated
source source

1
2
…
Total
Main source of drinking water
Distance from source _
Treatment Plant (nos & names)

Source: _ _

89
 6.2 Water Supply Details Year

Ward

of

Capita

collection of
Efficiency in
of

of supply per

Consumption
Times/Hours

Connections

(sq. km.)

Metering
Achieved
Covered
Area
Quantity

Supplied

charges
No.

(LPCD)
Water

(MLD)

(%)
day

Per
1
2
…
Total
Source: _ _

6.3 Supply Infrastructure:

Ward No of Over Head Capacity of Treated supply as % of total
Tanks/Reservoirs WTPs water supplied
& Capacity

Source: _

6.3.1 Is there any scheme for recycling of waste water in the town? Yes No

6.3.2 Is the ground water table receding in the city?

Yes No
If yes, please give present water table
(Please attach any available report of CGWB/State Govt)

6.3.3 Is there any separate water supply line for non-drinking purposes such as
industry,parks etc.
If yes, give area covered under the scheme.

6.3.4 Details of ongoing and committed projects under water supply with agency

TABLE 7: ELECTRICITY (Town wise) Year _

Source ofPower Distance Total Electricity Total Total

(km.) Demand (MW) electricity Consumption
Supply (MKWH)
(MW)

Source: _
90
 Type Residential Commercial Industrial Agricultural Others Total
No. of Electric
Connections
Electric
Consumption
(KWH)
Source: _ _ Proposed power projects to be taken up in the city

TABLE 8: POST &TELECOMMUNICATIONS (Town wise) Year

No. of telephone Exchanges

No. of telephone connections (land line)
No. of Public Telephone booths
No. of Mobile Connections
No of Mobile Towers
No. of Post/telegraph office
No of Internet Connections
No. of Wi-fi hotspots
Source: _ _
TABLE 9: EDUCATIONAL FACILITIES Year _

Type of Institutions No. of No. of Class Rooms Enrolment No. of

Institutions teachers
Educational Govt. Private Govt. Private Govt. Private Govt. Private
Institution
Anganwadi
Primary
Middle
Secondary
Senior Secondary
School for Special
Needs
Colleges
General
Medical
Engineering
Law
Others
Vocational Training
Adult Education
program
Others
Source: _

91
TABLE 10: MEDICAL FACILITIES Year_
10.1 Number of hospitals, dispensaries, etc., doctors, nurses, paramedical staff
and total number of beds available therein

Type of No. of No. ofBeds No. of No. of No. of Patient

Hospital Units Doctors Nurses Paramedical s
staff Treated
Hospital Govt Pvt Govt Pvt Govt Pvt Govt Pvt Govt Pvt Govt Pvt
Allopathic
Ayurvedic
Homeopathic
Unani
Family
welfare &
maternity
center
Others
Dispensary
Allopathic
Ayurvedic
Unani
Homeopathic
Others
Primary
Health
Centres
Nursing
Home

Source: _
Note: Please follow standard classification if specified by Govt/DTCP and give datain that
format, namely Sub-Centre, PHC, CHC, District Hospital, Super Specialty Hospital, Nursing
Home, etc.

92
10.2 Epidemiological Details (Period from to )

Name of Predominant No. of persons

Diseases Affected
Leprosy
Phylaria
Tuberculosis
Cholera
Dengue
Chikungunya
Malaria
Others (Specify)
Source: _

TABLE 11: AVAILABILITY OF SANITARY FACILITIES

What is the major sanitary system in the town: Sewerage/Septic Tank/LCS (please
tick)
Does the Town have a sewerage system:
If yes, Combined or Separate: _
Length (km.) _
_
Area Covered: sq. km. _ %
Population covered _ (nos) %

11.1 Household Sanitary Facilities (Town/Ward wise) Year

Ward Households having following sanitary facility (%)

Water Closet Pit Other No Latrine within the
Latrine Latrine premises
Piped sewer Septic Other Public latrine Open
system tank system
1
2
…
Total
Source: _ (Please attach relevant Census Reports)

93
11.2 Network Details Year
Open surface Covered drains Underground Others
drains sewerage
Length in
km.
Area served
(sq. km.)
Source: _

11.3 Estimated quantity of sewage generated (MLD) _

11.4 Quantity treated (MLD) _
11.5 No. of sewage treatment plants (with capacity) _
11.6 Disposal of treated sewage (river, nala, open land) _
11.7 Disposal of untreated sewage (river, nala, open land)
11.8 Disposal Industrial wastewater (treated/untreated) (river, nala, open
land) _

11.9 Public Toilets

Public toilets (in no.)

No of Toilets Pay & Use
Users per toilet daily (in No)
Average User Charge
Average yearly expenditure on maintenance (Rs. in
Lakh)
Source: _

11.10 : Major Storm Water Drains

S. No. Name of Wards Length Capacity Open/Covered
the Drain coverage (km.)
1
2
…
Total
Source: _

TABLE 12: SOLID WASTE MANAGEMENT (Ward/Town wise data)

Is there door to door collection system: _

Is there municipal disposal of waste: _

94
 12.1 Solid waste generation Year _

Ward Average Average No. of Houses Total Manpower No. of

generation collection covered for Area Used deployed Sites
(Tons/day) (Tons/day) House to House for used for
Collection Sanitary Land Fill
Land Fill
(sq. km.)
1
2
…
Total
Source: _

12.2 Disposal method of solid waste (Put a tick mark on appropriate column) Year

Sanitary Incinerated Open Recycled Burned Others

land fill dump openly

Source: _

12.3 Vehicles deployed for Collection and Disposal of Solid waste, Year _

Type of Trucks/Lorry Tippers Dumpers/Placers Tricycle Others

Vehicles
deployed

Source: _

12.4 Employees details Year _

No. of Sanitary No. of Health No. of Health Others
supervisors Assistant workers

Source: _

95
 12.5 Is there any system of segregation of solid waste?
Yes No
If yes, please furnish following details (% age of quantum)

Degradable Biodegradable Hospital Others

waste

Source: _

12.6 Details of ongoing and committed projects under solid waste disposal management

TABLE 13: AVAILABILITY OF RECREATIONAL, CULTURAL, BANKING ANDCREDIT FACILITIES

13.1 Community & other Facilities Year _

S. No. Facilities Numbers

1 Corporation Gardens
2 Community Hall
3 Swimming Pool
4 Corporation Playgrounds
5 Gymnasia
6 Corporation Stadium
7 Cinemas
8 Open Air Theatres
9 Zoo
10 Public libraries
11 Art Galleries
12 Museum
13 Other (specify)
14 Fire Services
No. of Fire stations
No. of fire tenders
Personnel
15 Cremation/Burial Ground
16 Petrol/Gas Station
17 Hotels and Eating Places
18 Others
Source: _

96
13.2 Number of banks and credit societies Year

No. of No of Agricultural credit Non-agricultural credit

Banks ATMs societies societies

Source: _

13.3 Details of Self Help Groups (SHG) & NGOs Year

No. of Self Help No. of No. of No. of Resident Welfare
Group Members NGOs Associations (RWAs)

Source: _

TABLE 14: LAW AND ORDER – CRIMES REPORTED (No.)

Year wise for Last Five Years
Type 2012 2011 2010 2009 2008
Theft
Burglary
Kidnapping
Robbery
Riots
Murder
Crimes against women
Fatal Accidents
Non-fatal Accidents
Cyber crimes
Source: _

No. of CCTVs installed

97
TABLE 15: HOUSING

15.1 Distribution of House Holds (HHs.), No. of persons and Tenure, Year _
Number of
Tenure Status HHs Persons
Owned
Rental
Sub-letting
Rent free
Squatter without
Rent
Squatter with Rent
Others
Total
Distribution of Number of
Persons by living
HHs Persons
rooms

One room
Two rooms
Three rooms
Four rooms
Five & above
Total
Source: _
15.2 Categories of Houses

Type of Houses No. of Houses Age of Building

Pucca with RCC
Roof and flooring
Pucca with Tiles
Roof and Kaccha
floor
Semi pucca
Kaccha
Others
Total
Source: _

Note: For Housing Data, please attach relevant abstract of Housing Table
98
TABLE 16: LAND OWNERSHIP AND COST (Ward wise)

16.1 Land Ownership Pattern Year _

Type of ownership No. of Area Average cost of
Dwelling covered DU per sq. mt
Units (DU) (sq. (Rs.)
km.)
Public
Developers
& Promoters

Private Authorized
Individuals
Unauthorized
Individuals
Others (Specify)
Total

16.2 Land Prices (Ward wise), Year _

Ward Land Price in Land Price in Annual Rent of

Planned Area Unplanned Dwelling Unit
(Rs./sq. mt.) Area (Rs./sq. (Rs.)
mt.)
1
2
…
Total

Source: _

TABLE 17: DISASTERS

Are there any structures which have been damaged by disaster during last ten years?
Yes/NoIf yes, please give following details

(Year _ _)

Type of Year of No. of Persons Property Action

Disaster disaster Houses affecte Loss Taken
damaged d (Rs.
Lakhs)
Earthquake
Floods

99
 Cyclone
Landslides
Tsunami
Fire
Others
(specify)
Source: _

100
TABLE 18: PUBLIC-PRIVATE-PARTNERSHIPPROJECTS IMPLEMENTED IN THE TOWN (PPP)

Agency No. of Water Solid Electricity Community Development City Others

Sewerage (km.)
Housing supply Waste Improvement Slums and Beautification &

Distribution
Generation

Maintenanc
units (MLD) (area of Slum (Area Squatters Park

Road
(areain covered ) in sq. km.) resettlement maintenance
W

(mw)
sq. km.) insq. M (Area in sq. (Area in sq. km.)
(
km.) km.)
Public
Private
PPP
Source: _

TABLE 19: SLUMS

19.1 Slum Concentration, Year _

Notified Slum Non-notified Slum Squatters Total land

Public Private Public Private Public Private Public Private
No. of Slum HH
units
Population
Area covered (sq.
km.)
Source: _

101
19.2 Availability of Basic Amenities in Slums Ward wise

Type of No. of HHs

Amenity covered

Water Supply
Electricity
Community
toilets
Other (specify)
Source: _

Note: Please attach relevant extract of Slum Tables of Census of India with year.

19.3 Houseless Population

Is there any scheme functioning for promotion of housing for houseless population?

Yes No
If yes, please give details as under

Name of Dwellings Size of the Price of Mode of No. of

Scheme constructed dwelling unit in house payment households
during last five sq. mt. benefited
years

Source: _

Note: Please attach relevant extract of Houseless Tables of Census of India with year.

102
TABLE 20: TRAFFIC & TRANSPORTATION- Time Series Yearly Data

20.1 Registered Vehicles

Type of Vehicles No. of Vehicles
Trucks
Public
Heavy vehicles: Private
Buses
Public
Private
Light Vehicles: Two
wheeler
Car Jeep
Three
wheeler
Omni Buses
Taxies/Cabs

Non-motorized Cycle Rickshaw

Tonga
Others

Source: _

20.2 Work Trips Undertaken from Residence to Work Place

Type of vehicles No. of Work Average Time taken for
Trips per day oneway trip
(in minutes/per day)
Private motorized
• Private cars
• Two wheelers
• Buses/cabs/min
icar
Sub-Total
Public Transport
• Trains
• Trams/metro
• Bus/mini bus
Sub-Total

103
 Non-motorised
• Cycle/Rickshaw
• Walking
• Others
Sub-Total
Total
Source: _

20.3 Road length and Footpath (in km.)

Surfaced Un-surfaced Total road Foot paths Cycle
road (km.) road (km.) length (km.) Tracks
(km.) (km.)

Source: _

20.4 Railway
Items No.
No of railway Stations

Types of rail gauge; viz broad, narrow and

meter gauge
Length of rail network (in km.)
No of platforms
No of yards
Source: _

20.5 Inland Water ways

Items No.
No. of major and minor ports
Length of the coastline (in km.)
No. of navigable rivers and canals
Total no. of boats
Ships
Oil tankers
Vessels
Total tonnage of goods carried by
ships/tankers etc
No. of shipping yards

Source: _

104
 20.6 Air

Items No.
No. of Airports (Domestic & International)
Traffic volume and passenger data
Source: _

TABLE 21: ENVIRONMENT

Does the town have Air Quality Monitoring Station _

21.1 Air Pollution Concentration (µg/m3) (Date _ _)

Type of Area
pollutan Residential Industrial Commercial Others
t
SO2
NO
SPM
CO
Source: _

21.2 Level of Noise Pollution (Db) (Date )

Residential Commercial Industrial Silence zone

Source: _

21.3 Water Pollution (Mg/l) (Date _ _)

BOD level Coliform level PH value

Source: _

Please attach any report of Pollution Control Board, etc. if available.

105
TABLE22: Animal Husbandry details Year

S. No. Description Number

1 No. of Veterinary Hospital or dispensary or clinic
2 No. of Dairy outlets & collection centers ( Milk Co- Operative
Societies)
(MILMA)
3 No. of Dairy Farm
4 No. of Poultry Farm
5 No. of Slaughter Houses
6 No. of Hatcheries
7 No. of Broiler Farm
8 Others ( Specify)
Source: _

Table 23: TRAVEL AND TOURISM Year _ _

S. No. Description No. of Units
1 Tourism Destination Centers
2 Tourism Information Centers
3 Tourism Season
4 Average No. of Foreign Tourist
5 Average No. of Domestic Tourist
6 No. of Star hotels
7 No. of House boats
8 No. of Travel Agencies
9 No. of Tourism Promotion Councils
10 Other institutions promoting Tourism
Source: _
TABLE 24: GOVERNANCE

24.1 Civic Status of the Town:

24.2 Size & Class of the Town:
24.3 Status of Master Plan/Development Plan

Whether town has a statutory Master/Development Plan? Details

1st D.P. & Date Date of latest revision D.P D.P

implementation
percentage

Source: _

106
24.4 Name & Address (with Phone, Fax & e-mail) of Commissioner/Executive Officer of
ULB:

S. Name (with Designation) Address (with Phone,

No. Fax & e-mail)

Source: _

24.5 Name & Address (with Phone, Fax & e-mail) of Mayor/Chairperson of ULB:

S. Name (with Designation) Address (with Phone,

No. Fax & e-mail)

Source: _

24.6 Total Staff Strength of ULB (in Nos.) :

24.7 Division-wise breakup of Staff Strength:
S. No. Name of Division Sanctioned Post No. of Posts Posts
filled Vacant
1. Administration
2. Education
3. Finance
4. Engineering
5. Agriculture/Horticulture
6. Environment/Conservation
7. Housing
8. Public Health & Utilities
9. Social Services
10. Transportation
11. Security including Fire
Services
12 Other, if any
Source: _

24.8 Is the local body elected? Yes No

If yes, state the year of last election.

107
 24.9 Functions entrusted to local bodies as per 12th Schedule appended to 74th
Constitutional Amendment Act, 1992.

24.10 List of Government Offices

25: Revenue and Receipt of Local Body: Year_ _

(Rs. in Lakh)

Revenue Receipt
Revenue Expenditure
Revenue less expenditure
Resource Mobilization
Debt service charges
Revenue and Receipt of Local Body
or
Department of state Government
Detailed Revenue Receipt heads
Source: _
25.1 Proposed Large Projects
Proposed Capital Source of Investment Project period
Projects Finance
Upgradation
New Infrastructure
Expansion/Diversificati
on
Source: _

108
 Introduction
Guidelines for Filling the Format
Appendix I

The format for collection of town level data consists of 25 tables which cover key
areas such as demography, physical & locational aspects, physical and social
infrastructure, environment, housing and slums, governance, etc. This data is to be
collected by the Nodal Agency at city/town level, in most cases the Urban Local
Bodies.

Census Town
As per the Census definition, Towns comprise the following:

(a) All statutory towns, i.e., all places with a municipality, corporation, cantonment board,
or a notified town area committee, etc.
(b) All other places which satisfy the following criteria:
• a minimum population of 5,000 ;
• at least 75% of the male working population engaged in non-agricultural
activities; and
• a density of population of at least 400 persons per sq. km.

The city/town which do not have an urban local body as per (a) above, but satisfy
conditions given in (b), are called by Census of India as Census Towns.

Urban Agglomerations
Urban Agglomerations represent a continuous urban spread constituting a town and its
adjoining urban outgrowths or two or more physically contiguous towns having a common
boundary together with continuous well-recognised urban outgrowths, if any, of such
towns. Very often, around a core city or statutory town, there are come up fairly large well
recognized railway colonies, university campuses, etc. Even though these places lie outside
the precincts of a statutory city or town or within the revenue limits of the village(s) which
(are) contiguous to the town, such areas may not be themselves qualify to be treated as
towns. But if they form a continuous spread with the town, they are outgrowths of the town
and deserve to be treated as urban. Such towns, together with their outgrowths, have been
treated as one urban unit called `Urban Agglomeration‘. Thus, an urban agglomeration may
constitute:
(a) A city or a town with continuous outgrowth, the outgrowth being outside the statutory
limits but falling within the boundaries of the adjoining village or villages; or
(b) Two or more adjoining towns with their outgrowths, if any, or
(c) A city and one or more adjoining towns with or without outgrowths all of which form a
continuous spread

109
 Definitions, explanations of the parameters (including abbreviations) used in different
Tables of the Proforma are as follows:
TABLE 1: PHYSICAL ASPECTS AND LOCATIONAL PARTICULARS

1.1 Name of City/Town

Names of the city/town selected under the Scheme

1.2 Civic Status

The civic administration status is a determinant for categorization of a place as
urbanwhich is to be indicated using the following abbreviations:

Civic Status Abbreviation

Municipal Corporation/Corporation M.Corp.
Municipal Committee/Municipal Town Committee MC
Municipality M
Municipal Board MB
Municipal Council/Town Municipal Council/ City M Cl
Municipal Council
Cantonment Board/Cantonment CB
Notified Area/Notified Area Committee/ NAC
Notified Committee/Notified Town Area Committee
Industrial Notified Area INA
Town Committee/Town Area Committee TC
Town Area TA
Municipal Township MTS
Township TS
Town Board TB
Panchayat Township PTS
Gram Panchayat/Village Panchayat GP
Mandal Panchayat MP
Nagar Panchayat/Town Panchayat NP
Panchayat P
Sanitary Board SB
Special Area SA
Special Area Development Authority SADA
Estate Office EO
Census Town/Non-Municipal Census Town CT
Non-Municipal/Non-Municipal Area NM

1.3 Name of the Tehsil/Mandal/Block

1.4 Name of the District

Name of the district where the city/town is located

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1.5 Name of the State
State name

1.6 Area of the City/town

The area figures of statutorily notified towns are given by the civic bodies/municipal
committees based on available records.

Area figures are also given in the Census Town Directory/District Census Handbook is the
municipal/UA area. However, the Planning Area of the city/town may be much larger.
Further, for purposes of planning, urbanisable and controlled areas may have been defined
by the development authorities. These are vital, because master plan is to be prepared for
the urbanisable area.

1.7 Distance from Town in km.

State HQs., District HQs., Tahsil/Taluk/Mandal HQs., nearest city (having 1 lakh and above
population) and nearest Railway Station along with distances

These columns provide details on locational particulars of the town with reference to names
of the State Hqs., District Hqs., Tahsil/Taluk/Mandal Hqs., nearest city (having 1 lakh and
above population) and nearest Railway Station, indicating their distances in km., from the
town. In case the nearest city or the railway station is situated in a state other than the
state to which the town belongs, name of the nearest city or nearest railway station
alongwith the name of the state may be indicated.

1.8 Nearness/Distance of Major River/Canal

This column provides details of navigable river/canal passing nearby (within a distance of
10 km.), or through the town.

TABLE 2: DEMOGRAPHIC DATA& BASIC SOCIO-ECONOMIC DATA

2.1 Population and Growth Rates

Population of the City/town in time series from Census of India. This is available in Town
Directory published by Census of India. Growth rates may be given or calculated.

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2.2 Primary Census Abstract 2011
This information may be derived from PCA and extract from PCA could also be provided for
the city/town and if the plan formulation is to be done for planning/urbanisable area,
then other administrative units covered. For example, the planning area for a particular
city may cover one or more revenue villages, census towns, outgrowths, etc.

2.3 Housing Data

This table covers basic housing data from Housing (H-series) Tables from Census of India.

Number of households: In Census, a household is defined as a group of persons who

commonly live together and take their meals from a common kitchen.

Number of occupied residential houses: This Table gives the number of occupied residential
houses in respect of each town. A Census house is a building or a part of building having a
separate main entrance from the road or common courtyard or staircase etc., used or
recognized as a separate unit.

2.4 Vital Statistics

• Crude Birth Rate: The Crude Birth Rate (CBR) is defined as the number of live
births in a year per 1,000 of the midyear population.
• Infant Mortality Rate : Infant Mortality Rate (or IMR) is defined as the number
ofinfant deaths in a year per 1,000 live births during the year
• Life expectancy at birth = Total child births - death of Children at the
time ofbirth.

2.5 Persons below Poverty line

Households whose total income is below the poverty line as defined by the
national/state/local standards. Poverty line is defined by the State Governments and
records will be available with State Departments of Economics & Statistics or other sources.

TABLE 3: OCCUPATIONAL CLASSIFICATION

3.1 Workforce 2001-2011 – Definitions as per Census of India

Workers and Non-workers

A ‗worker‘ is a person who mainly participates in any economically productive activity
either physically or mentally. Work not only involves actual work but effective supervision
and direction of work as well.

Total workers
Total workers = Main workers + Marginal workers

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 Main workers
Main workers were those who had worked for the major part of the year preceding the date
of enumeration i.e., those who were engaged in any economically productive activity for
183 days or six months or more during the year.

Marginal workers
Those who worked any time in the year preceding the date of enumeration but did not
workfor a major part of the year i.e., those who worked for less than 183 days or six months
were classified as Marginal workers.

Non-workers
Those who had not worked any time at all during the year preceding the date of
enumeration are non-workers. Non-workers include (i) those engaged in household duties
at home, (ii) students, (iii) dependents, (iv) retired persons (v) beggars, (vi) inmates of
institutions and
(vii) other non-workers.

3.2 Occupational Classification of Main Workers

Main workers classified into 9 major categories are given in Census of India B-series tables.
This is called the Functional Classification and helps in understanding the functional
classification of the city/town. This data may be provided for the Census year for which it
is available.

TABLE 4: INDUSTRIAL ASPECTS

Number of units of different type of industrial units (Large, Medium, Small House Hold,
Hazardous etc) of the town/ward for the last five years to be furnished.

4.1 Industries – provide latest details for the year available.

4.2 Traditional Industries: details may be provided for the types of traditional industries found
in the city/town. Some towns specialize in certain traditional industry, often at household
level, for which special provisions are to be made in Master Plan.

4.3 Most important commodities imported

The names of the most important commodities decided in terms of estimated volume of
commodities imported are to be indicated.

4.4 Most important commodities manufactured

The names of the most important commodities manufactured are to be indicated. This is
decided in terms of the volume of total output of the commodities concerned.

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4.5 Most important commodities exported
The names of the most important commodities decided in terms of estimated volume of
commodities exported are to be indicated.

4.6 Most important agricultural produce

The region surrounding the city/town may be rich in a particular type of produce, for
whichmarkets/mandis, processing industry etc. may be located in the city.

TABLE 5: LAND USE (in Hectares)

The area under different landuses in 1991,2001, 2011 to be furnished. Details regarding
landuse classes, etc. is given elsewhere in the Design Standards document. The table may
be modified as per requirements.

TABLE 6: AVAILABILITY OF DRINKING WATER

6.1 Important sources of drinking water

Indicate the important sources of drinking water and also indicate the distance in km. from
the main source, and number of households covered from different sources. Refer HH-
series tables (Tables on Houses, Household Amenities and Assets) from Census of India.

6.2 Water Supply details

Ward wise details of the quantity of water supplied (MLD), No. of Connections, Per Capita
Consumption (LPCD), Area Covered (sq. km.), Capacity of WTPs, percentage of treated
water recycling, etc. to be furnished.

TABLE 7: ELECTRICITY
The information on electric supply to the town is presented in the form of number of
connections under different consumption groups viz., domestic, industrial, commercial,
and others which includes electricity for agricultural purpose, proposed projects requiring
land in the city/town.

TABLE 8: COMMUNICATIONS &TELECOMMUNICATIONS

Details of number of telephone connections (land line), mobile connections, Post Office
etc.to be furnished here.

TABLE 9: EDUCATIONAL FACILITIES

Pre-primary schools have been treated as Anganwadi, Schools upto Class IV have been
treated as Primary, schools upto Class VIII as Junior secondary or middle schools, schools
upto Class X as Secondary schools and schools or colleges upto XII as Senior secondary
schools or at places Intermediate and Junior college.

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If there are composite schools like middle schools with primary classes, or secondary
schools with middle classes, these have been included in the number of primary and middle
schools respectively. For example, if in a town, there are two primary schools and one
middle school with primary classes, the number of primary schools in the town will be given
as three and that of middle schools as one even though there are only three educational
institutions. Same is the case with secondary or senior secondary schools.

Number of vocational training institutions

This includes vocational institutions like Applied Art/Painting College, Pharmacy College,
B.Ed. College, Teachers Training Institutions, Govt./recognized polytechnics, Shorthand,
Typewriting, Music/Dance Schools, etc.

Number of colleges
The number of different types of colleges offering various courses in the town is to be
indicated under following sub-heads:

(1) General
(2) Medical
(3) Engineering
(4) Law

A general college means Arts, Science and Commerce colleges.

TABLE 7: NUMBER OF ADULT EDUCATION CENTERS

This aspect was first introduced in the Town Directory of 1981 Census keeping in view the
Minimum Needs Programme of the Planning Commission. In this column the number of
adult education centres conducting regular classes are to be indicated.

TABLE 10: MEDICAL FACILITIES

10.1 Number of hospitals, dispensaries, etc., doctors, nurses, paramedical staff
andtotal number of beds available therein

The particulars of various type of medical institutions in various system of medicines like
Allopathic, Ayurvedic, Unani, Homeopaththic etc. and their numbers viz., Hospitals,
Dispensaries, Health Centres, Family Planning Centres, Nursing Homes and other medical
institutions and the capacity with reference to total beds, doctors, nurses, paramedical
staff available is to be given. The data is to be provided for both Govt./Private institutions.

10.2 Epidemiological Details

No. of persons affected by diseases like Leprosy, Phylaria, Tuberculosis, Cholera etc.

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TABLE 11: AVAILABILITY OF SANITARY FACILITIES
The sanitation facilities in a city/town could be based on septic tanks or sewerage system
or low cost sanitation. Studies have shown that proper sewerage systems cover less than
20% of Indian Cities. Therefore, the correct data has to be filled in here so that planning
could be undertaken accordingly.

11.1 Sewerage System

Sewerage system implies the network of mains and branches of underground conduits for
the conveyance of sewage to the point of disposal. Sewers that carry only household and
industrial wastage are called separate sewers; those that carry storm water from roofs,
streets and other surfaces are known as storm water drains, while those carrying both
sewage and storm water are called combined sewers. However, towns which are not
provided with such underground sewerage system normally have open surface drain,
covered drains, etc.

11.2 Network Details

The details about the sewerage/drainage network to be provided.

11.3 to 11.8 Details of sewage generation, treatment and disposal

11.9 Public Toilets

11.10 Major Storm Water Drains

TABLE 12: SOLID WASTE MANAGEMENT

There are three major steps involved in the management of solid waste viz. collection,
transportation and disposal. Disposal of solid waste is generally done through land filling.

Municipal solid waste includes commercial and residential waste generated by a community
Collection means collection and removal of solid waste from different collection points
Disposal means final disposal of solid waste;

Recycling means the process by which waste is transformed into new products in such
amanner that the original products lose their identity;

Land fill: Means disposal of solid waste by spreading it in layers over a lined surface or land,
compacting it to the smallest volume and covering it by impervious soil layer at the end
of the day or more frequently. A landfill is operated to prevent leachate for contaminating
ground water and maintaining ambient air quality;

Incineration: Incineration is a process of controlled combustion for burning of waste and

residue, containing material, Carbon dioxide, water vapour, ash and non-combustible end
products.

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Biodegradable substance means a substance that can be degraded by micro-organisms.

Hospital Waste: Waste generating from the hospitals is called hospital waste

TABLE 13: AVAILABILITY OF RECREATIONAL, CULTURAL, BANKING AND CREDIT

FACILITIES

13.1 Community Facilities

The particulars of recreational facilities such as stadia, museum, cinema halls and
auditoria/drama/community halls and their number in the town are to be recorded. The
availability of cultural facilities in the form of the number of public libraries and reading
rooms, if any, available in the town is to be indicated. If fire fighting facility is not
availablein the town, the name of the nearest place where this facility is available is to be
indicatedand the distance of the same is given in column.

13.2 Number of banks and credit societies

Banks
Number of banks, commercial as well as co-operative functioning in the town has to be
indicated. It gives the number of banks both the head as well as branch offices of banks in
each town, which actually transact banking business. The head or branch offices not actually
transacting any banking business are not to be taken into account.

Credit Societies
The information on Agricultural Credit Societies and Non-Agricultural Credit Societies are
to be furnished. The agricultural credit societies include service, multipurpose, agricultural
produce, marketing cooperative societies, etc. The non-agricultural credit societies include
consumer cooperative societies and also credit co-operative societies of certain categories
of persons like teachers, postal-workers, etc.

TABLE 14: LAW AND ORDER/CRIMES

TABLE 15: HOUSING

TABLE 16: LAND OWNERSHIP AND COST

16.3 Mortgage to credit ratio for housing (Rs. in Lakh)

Mortgage/loans
Percentage of dwellings purchased during the past year that are covered by mortgage and
percentage of dwellings that are covered by non-mortgage.

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TABLE 17: DISASTERS

TABLE 18: PUBLIC PRIVATE PARTNERSHIP PROJECTS IMPLEMENTED IN THE TOWN

(PPP)

TABLE 19: SLUMS

All the inhabitants of the areas, which have been notified as slums by the state governments
under any legal provisions or even recognized by them, are to be accordingly considered
as slum population. Besides areas in cities/towns, which satisfy the usual criteria for
declaringan area as slum have also been included.
As per Census of India, the slum areas broadly consist of:-

1. All specified areas notified as 'Slum' by State/Local Government and UT Administration

under any Act;
2. All areas recognized as 'Slum' by State/Local Government and UT Administration which
may not have been formally notified as slum under any Act;
3. A compact area of at least 300 population or about 60-70 households of poorly built
congested tenements, in unhygienic environment usually with inadequate
infrastructure and lacking in proper sanitary and drinking water facilities.

Houseless Population: As per Census of India 2011, households which do not live in buildings
or Census houses but live in the open or roadside, pavements, in hume-pipes, under fly-
overs and staircases, or in the open in places of worship, mandaps, railway platforms, etc.,
are to be treated as Houseless households

TABLE 20: TRAFFIC & TRANSPORTATION

20.3 Road length and Footpath (in km.)

The road length to be shown in these columns pertains to Surfaced i.e., Pucca and Un-
surfaced i.e., Kutcha roads and its total road length.

TABLE 21: ENVIRONMENT

Environmental pollutant means any solid, liquid or gaseous substance present in such
concentration as may be or tend to be, injurious to environment and environmental
pollution means the presence in the environment of any environmental pollutant.

21.1 Air pollution

Air pollution is the excessive concentration of foreign matter in the air, which adversely
affects the well being of the individual or cause damage to property. The important air
contaminants are SO2, NO, Suspended Particulate Matter (SPM), CO. Air pollutants are
measures in µg/m3.

Sulfur dioxide (SO2):SO2 is an irritant colourless gas, which affects the mucous
membranes when inhaled. Exposure at low level can cause increased upper
respiratory symptoms such as cough, sore throat and affects lung function.
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 Oxides of Nitrogen (NO): Of the seven oxides of nitrogen known to exist in the
ambient air, Nitrogen dioxide is the main oxides affecting human health. Oxides of
nitrogen are released in all the types of combustion as they are formed by the
oxidation of atmospheric nitrogen at high temperature. Exposure to excessive NO 2
affects the defense mechanism of human body.

Suspended Particulate Matters (SPM): Particulate is a term given to the minute

particle of solid or semi solid material dispersed in the atmosphere. SPM presence
inthe air cause respiratory diseases.

Carbon Monoxide (CO): Carbon monoxide is a colourless, odourless gas with

relatively poor solubility in water. CO emission is due to incomplete combustion of
fuel of vehicles. CO affects the central nervous system and also responsible for heart
attacks and a high mortality rate.

21.2 Noise Pollution: Noise is an unwanted sound without agreeable musical quality. Noise
levels are measured in decibels. One decibel is the threshold of hearing.

21.3 Water pollution: Water pollution is any physical or chemical change in water that
canadversely affect organisms

Biochemical oxygen demand, or BOD

The amount of organic material that can decompose in the sewage is measured by
the biochemical oxygen demand. BOD is the amount of oxygen required by micro-
organisms to decompose the organic substances in sewage. Therefore, the more
organic material there is in the sewage, the higher the BOD. Dissolved oxygen is an
important factor that determines the quality of water in lakes and rivers. The higher
the concentration of dissolved oxygen, the better the water quality. BOD level
measured in mg/l.

Coliform level: Coliform level is an important index to measure pollution by human

waste. Water pollution due to human excreta is caused mainly by the lack of proper
municipal sewerage.

pH Value: A number used to express degrees of acidity or alkalinity in solution.

TABLE 22: ANIMAL HUSBANDARY DETAILS

Animal husbandry continues to be an important activity in most Indian cities/towns, most

often found in urban villages and peri-urban areas. Details are essential for master plan
formulation.

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TABLE 23: TRAVEL & TOURISM
Aspects related to travel and tourism closely affect demand for facilities, demand for land
and economic activity generated such as hotels, parking, eateries, water demand,
electricity demand, etc.

TABLE 24: GOVERNANCE

Civic Status of town: see para 1.2.

Status of Master/Development Plan: Many cities/towns will have at least some kind of pre-
existing plan document. The details such as date of sanction of the Ist Plan, plan revision
are to be furnished.

Revenue and Receipt of Local Body (Rs. in Lakh)

The actual revenue receipt and revenue expenditure figures of the administrative body
governing the town are to be filled. Data is to be presented not only in respect of statutory
bodies but also in respect of non-statutory bodies managing the civic administration of the
towns if they have separate budgets and accounts of their own pertaining to the town.

City Product
Total product of the city as defined in national accounts procedures. It may either be taken
as the total income or value-added (wages plus business surplus plus taxes plus imports),
or the total final demand (consumption plus investment plus exports).

City Product = (GNP) x (number of households in the city) x (average household income
in the city) (Total national household income, from national
accounts)

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 ANNEXURE – XXIV

DRAFT FORM OF CONTRACT

Consultancy Contract Agreement

Between

Directorate of Town and Country Planning, Government of Tamil Nadu

and

(Name of Consultant)

Dated

121
 A. FORM OF CONTRACT

This CONTRACT (hereinafter called the “Contract”) is made on the day of

the month of , 2024, between, on the one hand, (hereinafter
called the “Employer”) and, on the other hand, (hereinafter called the
“Consultants”)
[*Note: If the Consultants consist of more than one entity, the above should be partially
amended to read as follows” ............ (hereinafter called the “Employer”) and, on the other
hand, a joint venture consisting of the following entities, each of which will be jointly and
severally liable to the Employer for all the Consultant’s obligations under this Contract,
namely, and (hereinafter called
the “Consultants.”]

WHEREAS
(a) the Employer has requested the Consultants to provide certain consulting
services as defined in the General Conditions of Contract attached to this Contract
(hereinafter called the Services");

(b) the Consultants, having represented to the Employer that they have the
required professional skills, and personnel and technical resources, have agreed to
provide the Services on the terms and conditions set forth in this Contract;

NOW THEREFORE the parties hereto hereby agree as follows:

1. The following documents attached hereto shall be deemed to form and integral
part of this Contract:
(A) Letter of award
(B) Minutes of negotiation
(C) The General Conditions of Contract (hereinafter called “GC”);
(D) The Special Conditions of Contract (hereinafter called “SC”);
(E) The following Appendices;

[Note: If any of these Appendices are not used, the words “Not Used” should be inserted
below next to the title of the Appendix on the sheet attached hereto carrying the title of that
Appendix.]

Appendix A: Description of the Services

Appendix B: Reporting Requirements
Appendix C: Breakdown of Contract Price in Local Currency
Appendix D: Services and Facilities Provided by the Employer
Appendix E: Payment Schedule

2. The mutual rights and obligations of the Employer and the Consultants shall
be as set forth in the Contract, in particular:
(a) The Consultants shall carry out the Services in accordance with the provisions
of the Contract; and
(b) The Employer shall make payments to the Consultants in accordance with the
provisions of the Contract.
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IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
respective names as of the day and year first above written.

FOR AND ON BEHALF OF

[NAME OF EMPLOYER]
By (Authorized Representative)

FOR AND ON BEHALF OF

[NAME OF CONSULTANTS]
By (Authorized Representative)

[Note: If the Consultants consist of more than one entity, all these entities should appear as
signatories, e.g., in the following manner:]

FOR AND ON BEHALF OF EACH OF

THE MEMBERS OF THE CONSULTANTS

[NAME OF MEMBER]
By (Authorized Representative)

[NAME OF MEMBER]
By (Authorized Representative)
etc.

123
B. MINUTES OF THE CONTRACT NEGOTIATIONS MEETING /
CORRESPONDENCE / OTHERS

124
 C. GENERAL CONDITIONS OF CONTRACT

1. GENERAL PROVISIONS

1.1 Definitions

Unless the context otherwise requires, the following terms whenever used in this Contract
have the following meanings:

(a) “Applicable Law” means the laws and any other instruments having the force of
law in the Government’s country (or in such other country as may be specified in
the Special Conditions of Contract (SC)), as they may be issued and in force from
time to time;
(b) “Contract” means the Contract signed by the Parties, to which these General
Conditions of Contract (GC) are attached, together with all the documents listed in
Clause 1 of such signed Contract;
(c) “Contract Price” means the price to be paid for the performance of the Services, in
accordance with Clause 6;
(d) “Foreign currency” means any currency other than the currency of Government;
(e) “GC” means these General Conditions of Contract;
(f) “Government” means the Government Employer’s Country;
(g) “Local Currency” means the currency of the Government;
(h) “Member,” in case the Consultants consist of a joint venture of more than one
entity, means any of these entities; “Members” means all of these entities;
“Member in Charge” means the entity specified in the SC to act on their behalf in
exercising all the Consultants‟ rights and obligations towards the Employer under
this Contract;
(i) “Party” means the Employer or the Consultants, as the case may be, and Parties
means both of them;
(j) “Personnel” means persons hired by the Consultants or by any Sub-consultant as
employees and assigned to the performance of the Services or any part thereof;
(k) “SC” means the Special Conditions of Contract by which these General
Conditions of Contract may be amended or supplemented;
(l) “Services” means the work to be performed by the Consultants pursuant to this
Contract, as described in Appendix A; and
(m) “Sub-consultant” means any entity to which the Consultants subcontract any part
of the Services in accordance with the provisions of Clauses 3.5 and 4.

1.2 Law Governing the Contract

This Contract, its meaning and interpretation, and the relation between the Parties
shall be governed by the Applicable Law.

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1.3 Language

This Contract has been executed in the language specified in the SC, which shall be the
binding and controlling language for all matters relating to the meaning or interpretation
of this Contract.

1.4 Notices

Any notice, request, or consent made pursuant to this Contract shall be in writing and
shall be deemed to have been made when delivered in person to an authorized
representative of the Party to whom the communication is addressed, or when sent by
registered mail, telex, telegram, or facsimile to such Party at the address specified in
the SC.

1.5 Location

The Services shall be performed at such locations as are specified in Appendix A and,
where the location of a particular task is not so specified, at such locations, whether in
the Government’s country or elsewhere, as the Employer may approve.

1.6 Authorized Representatives

Any action required or permitted to be taken, and any document required or permitted
to be executed, under this Contract by the Employer or the Consultants may be taken
or executed by the officials specified in the SC.

1.7 Taxes and Duties

Unless otherwise specified in the SC, the Consultants, Sub-consultants, and their
Personnel shall pay such taxes, duties, fees, and other impositions as may be levied
under the Applicable Law, the amount of which is deemed to have been included in the
Contract Price, including GST.

2. COMMENCEMENT, COMPLETION, MODIFICATION, AND

TERMINATION OF CONTRACT

2.1 Effectiveness of Contract

This Contract shall come into effect on the date the Contract is signed by both parties
or such other later date as may be stated in the SC.

2.2 Commencement of Services

The Consultants shall begin carrying out the Services thirty (30) days after the date
the Contract becomes effective, or at such other date as may be specified in the SC.

2.3 Expiration of Contract

Unless terminated earlier pursuant to Clause 2.6, this Contract shall terminate at the
end of such time period after the Effective Date as is specified in the SC.
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2.4 Modification

Modification of the terms and conditions of this Contract, including any modification
of the scope of the Services or of the Contract Price, may only be made by written
agreement between the Parties and shall not be effective until the consent of the Bank
or of the Association, as the case may be, has been obtained.

2.5 Force Majeure

2.5.1 Definition

For the purposes of this Contract, “Force Majeure” means an event which is beyond the
reasonable control of a Party, and which makes a Party’s performance of its obligations
under the Contract impossible or so impractical as to be considered impossible under
the circumstances.

2.5.2 No Breach of Contract

The failure of a Party to fulfil any of its obligations under the contract shall not be
considered to be a breach of, or default under, this Contract insofar as such inability
arises from an event of Force Majeure, provided that the Party affected by such an
event (a) has taken all reasonable precautions, due care and reasonable alternative
measures in order to carry out the terms and conditions of this Contract, and (b) has
informed the other Party as soon as possible about the occurrence of such an event.

2.5.3 Extension of Time

Any period within which a Party shall, pursuant to this Contract, complete any action
or task, shall be extended for a period equal to the time during which such Party was
unable to perform such action as a result of Force Majeure.

2.5.4 Payments

During the period of their inability to perform the Services as a result of an event of
Force Majeure, the Consultants shall be entitled to continue to be paid under the terms
of this Contract, as well as to be reimbursed for additional costs reasonably and
necessarily incurred by them during such period for the purposes of the Services and in
reactivating the Service after the end of such period.

2.6 Termination

2.6.1 By the Employer

The Employer may terminate this Contract, by not less than thirty (30) days‟
written notice of termination to the Consultants, to be given after the occurrence of
any of the events specified in paragraphs (a) through (d) of this Clause 2.6.1 and sixty
(60) days‟ in the case of the event referred to in (e):

127
(a) if the Consultants do not remedy a failure in the performance of their obligations
under the Contract, within thirty (30) days of receipt after being notified or within any
further period as the Employer may have subsequently approved in writing;
(b) if the Consultants become insolvent or bankrupt;
(c) if, as the result of Force Majeure, the Consultants are unable to perform a material
portion of the Services for a period of not less than sixty (60) days; or
(d) if the consultant, in the judgment of the Employer has engaged in corrupt or
fraudulent practices in competing for or in executing the Contract.
For the purpose of this clause:
“corrupt practice” means the offering, giving, receiving, or soliciting of
anything of value to influence the action of a public official in the selection process or
in contract execution.
“fraudulent practice” means a misrepresentation of facts in order to influence a
selection process or the execution of a contract to the detriment of the Borrower, and
includes collusive practice among consultants (prior to or after submission of
proposals) designed to establish prices at artificial non-competitive levels and to
deprive the Borrower of the benefits of free and open competition.

(e) if the Employer, in its sole discretion and for any reason whatsoever, decides to
terminate this Contract.

2.6.2 By the Consultants

The Consultants may terminate this Contract, by not less than thirty (30) days‟ written
notice to the Employer, such notice to be given after the occurrence of any of the
events specified in paragraphs (a) and (b) of this Clause 2.6.2:

(a) if the Employer fails to pay any monies due to the Consultants pursuant to this
Contract and not subject to dispute pursuant to Clause 7 hereof within forty-five (45)
days after receiving written notice from the Consultants that such payment is overdue;
or

(b) if, as the result of Force Majeure, the Consultants are unable to perform a material
portion of the Services for a period of not less than sixty (60) days.

2.6.3 Payment upon Termination

Upon termination of this Contract pursuant to Clauses 2.6.1 or 2.6.2, the Employer
shall make the following payments to the Consultants:

(a) Remuneration pursuant to Clause 6 for Services satisfactorily performed prior to

the effective date of termination;
(b) except in the case of termination pursuant to paragraphs (a) and (b) of Clause
2.6.1, reimbursement of any reasonable cost incident to the prompt and orderly
termination of the Contract, including the cost of the return travel of the
Consultant’s personnel and their eligible dependents.

3. OBLIGATIONS OF THE CONSULTANTS

3.1 General
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The Consultants shall perform the Services and carry out their obligations hereunder
with all due diligence, efficiency, and economy, in accordance with generally
accepted professional techniques and practices, and shall observe sound management
practices, and employ appropriate advanced technology and safe methods. The
Consultants shall always act, in respect of any matter relating to this Contract or to the
Services, as faithful advisers to the Employer, and shall at all times support and
safeguard the Employer’s legitimate interests in any dealings with Sub-consultants or
third parties.

3.2 Conflict of Interests

3.2.1 Consultants Not to Benefit from Commissions, Discounts, etc.

The remuneration of the Consultants pursuant to Clause 6 shall constitute the

Consultants‟ sole remuneration in connection with this Contract or the Services, and
the Consultants shall not accept for their own benefit any trade commission, discount,
or similar payment in connection with activities pursuant to this Contract or to the
Services or in the discharge of their obligations under the Contract, and the
Consultants shall use their best efforts to ensure that the Personnel, any Sub-
consultants, and agents of either of them similarly shall not receive any such
additional remuneration.

3.2.2 Consultants and Affiliates Not to be Otherwise Interested in Project

The Consultants agree that, during the term of this Contract and after its termination,
the Consultants and their affiliates, as well as any Sub-consultant and any of its
affiliates, shall be disqualified from providing goods, works, or services (other than
the Services and any continuation thereof) for any project resulting from or closely
related to the Services.

3.2.3 Prohibition of Conflicting Activities

Neither the Consultants nor their Sub-consultants nor the Personnel shall engage,
either directly or indirectly, in any of the following activities.

(a) during the term of this Contract, any business or professional activities in the
Government’s country which would conflict with the activities assigned to them
under this Contract: or

(b) after the termination of this Contract, such other activities as may be specified in
the SC

3.3 Confidentiality

The Consultants, their Sub-consultants, and the Personnel of either of them shall not,
either during the term or within two (2) years after the expiration of this Contract,
disclose any proprietary or confidential information relating to the Project, the
Services, this Contract, or the Employer’s business or operations without the prior
written consent of the Employer.
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3.4 Insurance to be Taken Out by the Consultants

The Consultants (a) shall take out and maintain, and shall cause any Sub-consultants
to take out and maintain, at their (or the Sub-consultants‟, as the case may be) own
cost but on terms and conditions approved by the Employer, insurance against the
risks, and for the coverage, as shall be specified in the SC; and (b) at the Employer's
request, shall provide evidence to the Employer showing that such insurance has been
taken out and maintained and that the current premiums have been paid.

3.5 Consultants’ Actions Requiring Employer’s Prior Approval

The Consultants shall obtain the Employer’s prior approval in writing before taking
any of the following actions:

(a) entering into a subcontract for the performance of any part of the Services,

(b) appointing such members of the Personnel not listed by name in Appendix C
(“Key Personnel and Sub-consultants”), and

(c) any other action that may be specified in the SC.

3.6 Reporting Obligations

The Consultants shall submit to the Employer the reports and documents specified in
Appendix B in the form, in the numbers, and within the periods set forth in the said
Appendix.

3.7 Documents Prepared by the Consultants to Be the Property of the

Employer

All plans, drawings, specifications, designs, reports, and other documents and software
submitted by the Consultants in accordance with Clause 3.6 shall become and remain
the property of the Employer, and the Consultants shall, not later than upon termination
or expiration of this Contract, deliver all such documents and software to the Employer,
together with a detailed inventory thereof. The Consultants may retain a copy of such
documents and software. Restrictions about the future use of these documents, if any,
shall be specified in the SC.

4. CONSULTANTS’ PERSONNEL

4.1 Description of Personnel

The titles, agreed job descriptions, minimum qualifications, and estimated periods of
engagement in the carrying out of the Services of the Consultants‟ Key Personnel are
described in Appendix C. The Key Personnel and Sub-consultants listed by title as
well as by name in Appendix C are hereby approved by the Employer.

4.2 Removal and/or Replacement of Personnel

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(a) Except as the Employer may otherwise agree, no changes shall be made in the Key
Personnel. If, for any reason beyond the reasonable control of the Consultants, it
becomes necessary to replace any of the Key Personnel, the Consultants shall
forthwith provide as a replacement a person of equivalent or better qualifications.

(b) If the Employer finds that any of the Personnel have (i) committed serious
misconduct or has been charged with having committed a criminal action, or (ii) have
reasonable cause to be dissatisfied with the performance of any of the Personnel, then
the Consultants shall, at the Employer’s written request specifying the grounds
thereof, forthwith provide as a replacement a person with qualifications and
experience acceptable to the Employer.

(c) The Consultants shall have no claim for additional costs arising out of or
incidental to any removal and/or replacement of Personnel.

5. OBLIGATIONS OF THE EMPLOYER

5.1 Assistance and Exemptions

The Employer shall use its best efforts to ensure that the Government shall provide
the Consultants such assistance and exemptions as specified in the SC.

5.2 Changes in the Applicable Law

If, after the date of this Contract, there is any change in the Applicable Law with
respect to taxes and duties which increases or decreases the cost of the services
rendered by the Consultants, then the remuneration and reimbursable expenses
otherwise payable to the Consultants under this Contract shall be increased or
decreased accordingly by agreement between the Parties, and corresponding
adjustments shall be made to the amounts referred to in Clauses 6.2 (a) or (b), as the
case may be.

5.3 Services and Facilities

The Employer shall make available to the Consultants the Services and Facilities
listed under Appendix F.

6. PAYMENTS TO THE CONSULTANTS

6.1 Lump-Sum Remuneration

The Consultant’s total remuneration shall not exceed the Contract Price and shall be a
fixed lump-sum including all staff costs, Sub-consultants‟ costs, printing,
communications, travel, accommodation, and the like, and all other costs incurred by
the Consultant in carrying out the Services described in Appendix A. Except as
provided in Clause 5.2, the Contract Price may only be increased above the amounts
stated in Clause 6.2 if the Parties have agreed to additional payments in accordance with
Clause 2.4.

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6.2 Contract Price

The price payable in local currency is set forth in the SC.

6.3 Payment for Additional Services

For the purpose of determining the remuneration due for additional services as may be
agreed under Clause 2.4, a breakdown of the lump-sum price is provided in Appendix
E.

6.4 Terms and Conditions of Payment

Payments will be made to the account of the Consultants and according to the payment
schedule stated in the SC. Unless otherwise stated in the SC, the first payment shall be
made against the provision by the Consultants of a bank guarantee for the same amount,
and shall be valid for the period stated in the SC. Any other payment shall be made after
the conditions listed in the SC. Any other payment shall be made after the conditions
listed in the SC for such payment have been met, and the Consultants have submitted
an invoice to the Employer specifying the amount due.

6.5 Interest on Delayed Payments

If the Employer has delayed payments beyond fifteen (15) days after the due date
stated in the SC, interest shall be paid to the Consultants for each day of delay at the
rate stated in the SC.

7. SETTLEMENT OF DISPUTES

7.1 Amicable Settlement

The Parties shall use their best efforts to settle amicably all disputes arising
out of or in connection with this Contract or its interpretation.

7.2 Dispute Settlement

Any dispute between the Parties as to matters arising pursuant to this Contract
that cannot be settled amicably within thirty (30) days after receipt by one Party of the
other Party’s request for such amicable settlement may be submitted by either Party
for settlement in accordance with the provisions specified in the SC.

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D. SPECIAL CONDITIONS OF CONTRACT

Number of GC Clause* Amendments of, and Supplements to, Clauses in the

General Conditions
of Contract Clause*

[7.2.1(a) The words “in the Government’s country” are amended to read “in India”]

[7.2.1(b) The Member in Charge is ]

7.3 The language is English.

7.4 The addresses are:

Employer : Directorate of Town and Country Planning (DTCP),

CMDA Office Complex (3rd Floor),
E&C Market Road, Koyambedu,
Chennai 600 107, Tamil Nadu, India
Attention :

Consultants :

Attention :

Facsimile :

7.5 The Authorized Representatives are:

For the Employer :

For the Consultants:

*Clauses in brackets are optional; all notes should be deleted in final test.
7.6 The Consultants and the personnel shall pay the taxes including GST, duties,
fees, levies and other impositions levied under the existing, amended or enacted laws
during life of this contract and the client shall perform such duties in regard to
deduction of such tax as may be lawfully imposed.
7.7 The date on which this Contract shall come into effect is signing of the
Contract and receipt by Consultants of initial payment and by Employer of bank guarantee (see
Clause 6.4) etc.

7.8 The date for the commencement of Services is one month from the date of
signing of the contract.

7.9 The period of services shall be 24 months.

7.10 The risks and coverage shall be:

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(1) Third Party motor vehicle liability insurance as required under Motor Vehicles
Act, 1988, in respect of motor vehicles operated in India by the Consultants or their
Personnel or any Sub-consultants or their personnel, for the period of Consultancy;

(2) Third Party liability insurance, with a minimum coverage for Rs.500,000 for
the period of Consultancy;

(3) Employer’s liability and workers’ compensation insurance in respect of the

personnel of the Consultants and of any Sub-consultant, in accordance with the
relevant provisions of the Applicable Law, as well as, with respect to such Personnel,
any such life, health, accident, travel or other insurance as may be appropriate;

(4) Professional liability insurance, with a minimum coverage of equal to total

contract value for this consultancy; and

(5) Insurance against loss of or damage to (i) equipment purchased in whole or in

part with funds provided under this contract, (ii) the consultant’s property used in the
performance of the Services, and (iii) any documents prepared by the Consultants in
the performance of the Services.

The Consultants shall not use these documents for purposes unrelated to this
Contract without the prior written approval of the Employer.

7.11 The amount (of Fee) in local currency is: INR + GST
in INR……………………

7.12 The account details

are:………………………………………………………………………….

Payments shall be made as given in Appendix G.

Payment shall be made within 30 days of receipt of the invoice and the relevant
documents specified in Clause 6.4, and within 45 days in the case of the final
payment.

8 DISPUTE SETTLEMENT

8.1 Arbitration Any fact or condition, which may not have been mentioned in
terms and conditions and may arise after issuing work order, shall be decided as
per the State Government policy/rules. In case rules /policies do not provide
such situation, the issue will be referred for arbitration. Arbitration for any such
dispute shall be conducted in accordance with the provisions of Arbitration and
Conciliation Act 26 of 1996 or any statuary modification or re- enactment
thereof. The arbitration shall be by a panel of three Arbitrators, one to be
appointed by each party and the third party to be appointed by the two
Arbitrators appointed by the parties.
8.2 If an Arbitrator nominated as above is not in a position for any reason, to
complete to the end, the arbitration job, The Director of Town and Country
Planning shall nominate another officer as the arbitrator and such an officer
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 will either commence the arbitration proceedings de-nova or continue from the
stage at which the earlier nominee had left them.

8.3 If at any time during currency of the JOB, the SCOPE OF CONTRACT for
which this job has been awarded is reduced/ abandoned, the payment /value of
this work order shall be reduced on pro-rata basis by the Directorate of Town and
Country Planning and would be binding on the Contractor.
8.4 The Directorate of Town and Country Planning may discontinue the contract at
any point of time, by giving a notice of at least 30 days before the intended date
of discontinuation, and will not be liable to any additional charges or compensation
payable to the contractor or any other person.

9 Legal Jurisdiction

9.1 All legal proceedings related to this tender shall be in the appropriate court in
Chennai only.
9.2 This tender process will be governed by the Tamil Nadu Tender Transparency in
Tenders Act- 1998 and the Tamil Nadu Transparency in Tenders Rules 2000 as
amended from time to time.
(Page left blank below)

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 IV. APPENDICES

APPENDIX – A: DESCRIPTION OF THE SERVICES

[Give detailed descriptions of the Services to be provided, dates for completion of

various tasks, place of performance for different tasks, specific tasks to be approved
by Employer, etc.]

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 APPENDIX - B: REPORTING REQUIREMENTS

The Project shall be completed within a period of 24 months from the commencement date.
The time line for mile stones/deliverables identified shall be as follows:

Stage Deliverable Duration

(Months)
D1 Inception Report End of 1st
month
D2 Spatial attribute collection and Vetting of Base Maps End of 5th
Month
D3 Existing Land Use Map End of 8th
Month
D4 Situation Analysis Report End of 11th
Month
D5 Visioning exercises End of 13th
Month
D6 Draft Proposals End of 15th
Month
D7 Draft Master Plan End of 17th
month
D8 Final Master Plan (Revised Draft Master Plan) End of 24th
month

The Consultant will prepare and submit any other reports, data, details, presentation, etc. on
as required basis and also make presentation to various departments / Government from time
to time.

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 APPENDIX – C: BREAKDOWN OF CONTRACT PRICE IN LOCAL CURRENCY

List here the elements of cost used to arrive at the breakdown of the lump-sum price —
local currency portion:

1. Monthly rates for Personnel (Key Personnel and other Personnel).

2. Reimbursable expenditures

This appendix will exclusively be used for determining remuneration for additional
services.

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 APPENDIX – D: SERVICES AND FACILITIES PROVIDED BY THE EMPLOYER

1. The Client will provide the following inputs and facilities: Data, Services and Facilities
to be provided to the Consultant as under:
2. Client will provide office space within the premises with furniture
3. The consultant has to make his own arrangements for local conveyance, communication
arrangements for Key personnel, any infrastructure like laptops etc. on as required basis.
4. The authority will not make any advance payment towards this assignment.

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 APPENDIX – E: PAYMENT SCHEDULE

The payment will be paid based on the following schedule and approval of Deliverable
reports by the competent authority

Stage Deliverable Payment

D1 Inception Report 10%
D2 Spatial attribute collection and Vetting of Base 15%
Maps
D3 Existing Land Use Map 10%
D4 Situation Analysis Report 15%
D5 Visioning exercises 15%
D6 Draft Proposals 10%
D7 Draft Master Plan 15%
D8 Final Master Plan (Revised Draft Master Plan) 10%

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