Ref No:iGTB/23-24/17660
Date: 02 Jun 2023
Iswarya R
32/15 Aringar Anna Street,,Vellala Street 2nd Lane, Ayanavaram,
Chennai – 600023,
Tamil Nadu, India
Sub: Your Offer of Employment in Intellect
Dear Iswarya R,
Thank you for the time you invested in exploring career opportunity with Intellect. Our leaders have
found the dialogue with you meaningful and your capabilities aligned to the organization
requirement and have hence chosen to invite you to be part of the Intellect family!
Congratulations!!!
We believe that the prosperity of an organization is defined by the power of thought, of both
individuals and teams and therein we put ‘Design Thinking’ at the core of everything we do. This
maximizes our chances of getting to a state of mind that is ‘Fulfillment’; as we create opportunities
for ourselves to contribute to our fullest capacity with the freedom to think and act differently. This,
in turn is possible with us having the feeling of belongingness. Hence, for us, all employees are
associates and you are set to become one of our fellow associates.
This invitation to you is to join us as Consultant in Grade T130. Your base location shall be Chennai.
Shanmugham Mahalingam and team are looking forward to welcoming you on your date of joining.
We would love for you to join the team on or before 05-Jun-2023 and you may let us know of your
consent and preferred date of joining on or before 05-Jun-2023.
Your gross compensation shall be INR 9,50,000 per annum. The details of the same are as in
Annexure-A of this Offer of Employment. The organization is confident of its ability in hiring some of
the best talent in the industry and you are one such talent.
When all of us come together as associates of this organization placing the interests of us humans
above everything else, it is important that we have the ecosystem of policies and practices that
enable us to exercise our rights freely. This is possible with everyone in the organization respecting
each other as individuals, playing their part in protecting and nourishing the collective work culture.
Towards this, we have set some boundaries / norms / rules for ourselves as associates of the
organization and shall abide by the same in all circumstances. As we evolve, we do make changes to
the rules governing ourselves to be aligned to the demands of the environment and associate needs.
We will continue to abide by the changes as and when they are made. Given below are a brief on
some of the key terms that govern us when we are in employment with the organization.
_______________
(Signature of Associate)
1. Employment Terms:
A. Service Rules: Your services in Intellect will be governed by the service rules and regulations,
which are in force or which would be brought into force from time to time, as applicable to all
Associates of the Company. Some of the service rules are enumerated below in this document.
In addition to these, all Company policies and Associate related guidelines are made available on
the intranet of the Company. Changes/amendments to these policies and guidelines are made
taking into consideration Company’s and associates’ best interests from time to time. You are
advised to go through these policies and adhere to them during your employment with the
Company.
B. Full Time Work: Your position is a full time employment and you shall devote yourself
exclusively to the business of the Company. You will not take up any other work – part time or
otherwise – or work in advisory capacity or be interested directly or indirectly in any other trade
or business without the prior written consent from the Company during your tenure of
association with the company. The Company reserves the right to alter or allocate different
responsibility to you from time to time depending on the business needs of the Company.
C. Code of Conduct: You are expected to operate with the highest degree of initiative,
economy, efficiency and responsibility. You will at all times act bearing in mind the best interest
of the Company and will at no time do or say anything which compromises the Company’s goal
or reputation. If there is any breach of the same, or the terms and conditions laid down in code
of conduct, your service could be terminated without any notice notwithstanding any other
terms and conditions stipulated herein.
D. Past Record: If any declaration given or information furnished by you to the Company
proves to be false/forged or if you are found to have willfully suppressed any material
information, you will be liable to be removed from services without any notice or compensation
whatsoever.
E. Responsibilities: You are expected to perform effectively to ensure achievement of required
results and you will be required to work under the supervision of such officers as directed by the
Company from time to time. Your performance in the assigned role will be periodically reviewed
and the feedback will be shared with you. In the event of your performance not measuring up to
the expectations of your supervisor, the Company reserves the right to take suitable recourse up
to and including termination of your services.
F. Confidentiality: You are expected to maintain utmost secrecy in regard to affairs of Intellect
and shall keep any information of Intellect, whether written or oral, confidential. Please note
that the terms and conditions of your services with Intellect shall be treated as strictly
confidential and you are expected not to divulge its contents to any associate of the Company or
any person connected with the Company. With respect to the confidentiality obligations
undertaken, you shall sign a Non-Disclosure Agreement on joining of Intellect. If required by
Intellect or its Clients, you will sign further confidentiality agreements or the like to further
protect the interest of Intellect and/or its Clients. The confidentiality obligation will be perpetual
in nature. Your service shall be terminated with immediate effect without any prior notice in the
event of breach of confidentiality provision.
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2. Leave Eligibility
You are entitled to Leave benefits during your employment with the Company. Annual eligibility
of Earned leave will depend on the length of service of the Associate. For the first three years,
the eligibility is 15 days of earned leave and 6 days of sick leave. Detailed terms and conditions
relating to leave eligibility are provided under leave policy on the intranet and any changes made
in the same shall be binding.
3. Working Hours
Intellect observes a 5-day work week with Saturdays and Sundays as weekly holidays. The office
hours are from 08:30 am to 05:30 pm, with staggered lunch break of 30 minutes between 12:00
PM and 02:30 PM. Associates are expected to follow the client’s working hours and holidays
while on deputation to client’s site in India/other countries. In the event an Associate fails to
register attendance consecutively for 3 working days, without any prior notice to their
immediate manager or concerned HR partner, the organization shall initiate appropriate
disciplinary action against the Associate as per policy.
4. Transfer
Please note that Intellect has the right to transfer you to other locations of Intellect or to
transfer you to work for its Group companies or for its Clients, at their respective locations,
whether in India or abroad as per the business requirements.
5. Medical Fitness
You are required to continuously maintain yourself in a state of good medical fitness, both
physical and mental so as to perform well and to discharge your assigned responsibilities
adequately while in employment. If at any point in time, during your employment with the
Company, you are found to be medically unfit for the job or the role assigned to you, then your
services can be terminated as per the Company rules notwithstanding anything mentioned in
this document or otherwise. You agree to submit yourself for any medical check-up at any time
if called upon by Intellect or its clients when assigned to work at their premises.
6. Associate Representation
i. Your continued employment with the Company is solely based upon the representations and
information furnished by you to the Company, including (but not limited to) your
educational and professional qualifications, being true and accurate at all times.
ii. You shall submit any documents requested by the Company but pending your submission
[on the day/within seven days] of joining. You further acknowledge and represent that the
submitted documents shall be consistent with the information provided to the Company
during the release of this Offer Letter.
iii. If, at any point in time, your representation regarding your qualifications and/or experience
is found to be incorrect and/or false and/or fraudulent and/or forged, the Company shall,
WITHOUT PREJUDICE TO ITS ANY OTHER RIGHTS terminate your Services with immediate
effect and without notice; without incurring any liability whatsoever thereof for the
Company. Notwithstanding anything contained herein, you shall indemnify and hold the
Company harmless from all cost, losses, damages and liabilities that may have been caused
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to the Company due to such incorrect and/or false and/or fraudulent and/or forged
representation and the company shall be entitled to seek specific performance or other
injunctive or equitable relief as a remedy apart from claiming indemnity from you, without
limitation. Company shall also claim liquidated damages amounting to Rs.500,000/- (Rupees
Five Lakhs only).
iv. A negative outcome of any candidate reference and background verification undertaken by
the Company may result in the termination of your employment with the Company. In such
a case, you will not be entitled to the period of notice, or pay in lieu of notice, set forth in
Section [●] of this Offer Letter.
7. Notice Period & Termination
Your employment may be terminated by either party upon giving 90 days notice or 90 days
salary in lieu of notice period (Whereas salary in lieu of notice period as an option can be
exercised by the employee only upon approval from the Management). “Salary” for the purpose
of notice period will mean “Annualised Monthly Components” as given in the compensation
break up sheet in this ‘offer of employment’ or subsequent revision letters. Notwithstanding
anything contained herein, the Company shall have the right of immediate termination of your
services without giving you 90 days notice period or 90 days salary in lieu of notice period, if it is
found, at any time, that you have been, or are convicted by a Court of Law or penal proceedings
are initiated or pending against you before any Court of Law i) for offence(s) involving moral
turpitude and/or ii) offence(s) of non-cognizable nature and/or iii) for an offence(s) which the
Company considers that the same may be prejudicial to the interests of it and its reputation
thereof and iv) any proven misconduct.
8. Intellectual Property Rights
You acknowledge and represent that the Intellectual Property Rights (IPR) in all the work(s) done
by you during the time of your employment or contract or assignment in any manner with
Intellect or its Clients will be deemed as work done for hire and it belongs to Intellect perpetually
and without any claim from you. IPR would mean rights in software, systems, documentations,
designs, tools, inventions, patents, utility models, trademarks, knowhow, designs, drawings,
specifications, reports, copyrights, source code, flowcharts, algorithms, moral rights, database
rights, semiconductor topography rights, etc. (whether or not, in each case, the right is
registered and including applications for, and any right to apply for, such registrations) and all
rights or forms of protection of a similar nature or having similar or equivalent effect to any of
these which may subsist anywhere in the world, together with all renewals and extensions to
such rights. As and when requested by Intellect, you shall sign all such documents and
instruments including any actions that is required to effect the purpose of assignment of IPR to
Intellect during your tenure with Intellect or otherwise.
9. Non-solicitation of Customer(s)
You shall not during the term of your employment with the Company and a period of 1 year
thereafter, without the Company’s express written consent, either on your behalf or on behalf of
another, directly or indirectly:
i. Assist, aid, induce, facilitate or cause any customer or client of the Company who is an
existing client or customer of the Company or who had been a customer or client or who
becomes customer or client of the Company during your term of employment with the
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Company, to cease, terminate, discontinue either any part or whole of its business with the
Company;
ii. Solicit the business of any current or future client, customer or licensee of the Company
either for yourself or for any other organization.
10. Restriction on Joining a Customer
You agree that for a period of one (1) year following the termination of your employment with
Intellect for any reason, you will not: (a) accept any offer of employment from any customer of
Intellect, where you had worked in a professional capacity with that customer in the one (1) year
immediately preceding the termination of your employment with Intellect; (b) undertake a
project or provide services to any such customer, either directly as an employee of the customer
or as independent contractor or through any other company or agency, where you had worked
in a professional capacity in the one (1) year immediately preceding the termination of your
employment from Intellect. You further agree to undertake that you will disclose information on
the existence of conditions mentioned in this clause to the company or agency where you would
seek employment or get employed within the period of one (1) year following your termination
of your employment with Intellect for any reason.
11. Non-Solicitation
You shall not during the term of your employment with the Company and any time thereafter,
without the Company’s express written consent, either on your behalf or on behalf of another,
directly or indirectly abet, induce, facilitate, contact or deal with the employee(s) of the
Company or its associated entities for the purpose of making such employee(s) leave the
Company and/or hiring them either for yourself or for any other organization, entities, etc.
12. ISMS
You shall read and understand the information security training material(s) of Intellect and
complete the ISMS Certification within one month of your joining Intellect, failing which
appropriate disciplinary action as per Intellect policies may be initiated against you, including
withholding of your salary till such period you complete the ISMS Certification.
13. Superannuation (Retirement)
You will retire in the normal course from the services of the company on attaining the age of
superannuation, which would be the end of the month following your 60th birthday. We wish
you all the very best and look forward to a long and mutually beneficial association.
Kindly confirm your acceptance of the above conditions by signing and returning the duplicate
copy of this letter.
Yours sincerely,
for Intellect Design Arena Ltd.,
PADMINI SHARATHKUMAR
CHIEF TALENT OFFICER
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I have carefully read and understood the above offer terms including the terms contained in
Annexure I and agree that the provisions of this letter and the Annexure I are reasonable and
necessary, and accept the same irrevocably and unconditionally. I agree to update myself of all
company policies and associate related guidelines available on the Company intranet and adhere
to them during my tenure of employment with the Company.
Signature :
Name :
Date :
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Annexure -A - Compensation Structure Break Up
Components Per Annum Amount in INR
A.Annualised Monthly Components
Basic 2,63,582
House Rent Allowance 1,31,791
Advance against Statutory Bonus 0
Special Allowance * 4,38,925
Total (A) 8,34,298
B. Retiral Benefits
Provident Fund 31,630
Gratuity 12,678
Superannuation
National Pension Scheme
Total(B) 44,308
Fixed Component (A+B) 8,78,605
C.Variable Pay
Individual Performance Based Pay 52,716
Team &Orgn Performance Based Pay 13,179
Annual Performance Driven Pay (C )* 65,895
D. Other Benefits
Medical & Accident Insurance 5,500
Benefits (D) 5,500
Total A + B + C + D 950000
Basket of Allowances: You may opt for the below allowances as reimbursable component of your
salary. The amount so opted to be taken as reimbursement shall be reduced from Special
Allowance component mentioned above and paid upon claims made by you on submission of
necessary bills. The bills may be submitted any time during the financial year at your convenience.
If any part of such reimbursable component is not claimed by you during the year, the amount
shall be paid as taxable salary in the month of April of the subsequent financial year.
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Meal Voucher 35,640/-
Telephone Reimbursement 12,000/-
Leave Travel Allowance 35,000/-
Fuel & Maintenance Reimbursement (Self owned cars) 28,800/-
Education Allowance upto 2 children 1,200/- per child
Hostel Allowance upto 2 children 3,600/- per child
Provident Fund: Employer contribution as per provisions of the Provident Fund Act
Gratuity: The eligibility and payout shall be as per the Provisions of the Payment of Gratuity Act
Superannuation is an optional Retirement Benefit. Associate may choose to contribute 5% of Basic
Salary. Please refer to Superannuation policy for more specific details in the associate induction
handbook for more specific details.
National Pension Scheme is an optional retirement benefit. Associates can contribute upto 10% of
Basic Salary. Please refer to NPS scheme mentioned in the associate induction handbook for more
specific details.
Variable Pay / Annual Performance Driven Pay (APDP) is linked to performance against targets that
are set and agreed with your supervisor and payout is as per the tenets of the Variable Pay
Program. The earning potential can extend up to 130% of the eligible amount. Associates on the
rolls of the organization on the day of disbursement will be eligible for the same.
Medical Insurance Premium amount shown in the above table is nominal only. The organization is
currently investing close to INR 10,000/- per annum for your medical insurance. The amount insured
for you and your family is INR 3 lakhs per annum.
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LIST OF DOCUMENTS TO BE SUBMITTED ON DATE OF JOINING
At the time of joining, you are requested to bring the below mentioned documents in original, with a
copy of each.
1. Your relieving order from your immediate previous employer
2. Experience/Service letter from all your previous employers in the past 5 years
3. Three passport size photographs with red background
4. Copy of educational certificate of your highest educational qualification
5. Aadhar Card Number and Pan Card number
6. Copy of Passport – first and last page (if Passport is available)
7. In case of transfer of PF, PF Slip from the previous employer. This will be attached with PF
transfer Form (Form 13-Revised) issued to you on your date of joining Intellect. In the
absence of a PF slip, please furnish the complete address of the Provident Fund
Commissioner Office /Trust where the PF account is maintained by the previous
employer(s).
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