About Us:

We are a dynamic and growing marketing agency seeking a highly organized and proactive
Administrative Assistant to support the owner. The perfect candidate for this role is self driven and
can figure things out. This is an exciting opportunity to work in a fast-paced environment where your
contributions will directly impact our success.

Core Responsibilities:
1. Email Inbox Management: Manage and organize the owner's email inbox, ensuring timely
responses and follow-ups.
2. Calendar and Appointment Scheduling: Coordinate and schedule meetings, appointments, and
events, ensuring no conflicts and optimal time management.

Other Tasks:
1. Travel Plans: Research, plan, and book travel arrangements, including flights, accommodations,
and transportation.
2. Basic Bookkeeping: Assist with basic bookkeeping tasks such as expense tracking and bill
payments.
3. Job Posts: Post job listings and assist in the recruitment process.
4. Excel Documents: Create and maintain Excel documents for various projects and tasks.
5. Bill Payments: Ensure timely payment of bills and manage related documentation.

Required Skills:
* Google Sheets and Automations: Proficiency in using Google Sheets and creating automations to
streamline tasks.
* Writing Skills: Excellent email writing skills, with the ability to communicate clearly and
professionally.
* Research and Learning: Strong ability to conduct research and quickly learn new tools, platforms,
and processes.

Qualifications:
* Previous experience in an administrative role, preferably in a marketing or similar industry.
* Strong organizational and time-management skills.
* Attention to detail and ability to multitask.
* Proficiency in Google Workspace.
* Ability to work independently and take initiative.

Bonus Skills (Not Required but Preferred):

* Experience with Monday.com: Familiarity with project management and team collaboration tools.
* Experience with Shopify: Understanding of e-commerce platforms and basic online store
management.

Benefits:
* Competitive salary
* Flexible working hours
* Opportunity to work remotely
* Career growth opportunities in a fast-paced environment

If you are a proactive and detail-oriented individual with a passion for organization and efficiency,
we would love to hear from you.

Apply now to join our team and make a significant impact on our success! Please include the word
GREEN at the top of your application so we know you read this fully.

To Apply: Please send your resume, a cover letter, and a short video of yourself detailing detailing
your relevant experience and why you are the perfect fit for this role
to justin@communicco.com with the subject line: “I want to join the team!”

In the video please answer these 5 questions

1. Why are you interested in this specific position?
2. What is your ideal work environment
3. What are your strengths?
4. Where do you see yourself in 5 years?
5. What is one accomplishment you are most proud of?

Please ensure the video is no longer than 3-4 minutes in length.

Real Estate Administrative Assistant Position
Location: Remote/Work From Home

About Us:

We’re more than just a leading real estate brokerage; we’re a home for those passionate about
shaping the future of real estate. Located in Canada, we pride ourselves on our innovative approach
and commitment to client satisfaction in the residential, commercial, and luxury property markets.
We’re on the lookout for a Real Estate Administrative Assistant to enhance our team’s efficiency and
contribute to our story of success.

The Role:

As a Real Estate Administrative Assistant, you’ll be the cornerstone of our day-to-day operations,
ensuring that our agents and clients receive exceptional support. Your role is crucial in enabling us
to maintain our reputation for excellence and service.

Key Responsibilities:

Manage and coordinate schedules, appointments, and meetings for our real estate team.
Prepare, organize, and maintain real estate documents and contracts.
Support our marketing efforts by assisting with the production and distribution of marketing
materials.
Serve as a first point of contact for client inquiries, providing prompt and accurate responses.
Maintain organized records of all real estate transactions and client interactions.
Facilitate smooth communication with external parties, such as lenders and escrow companies.

What We’re Looking For:

Experience in an administrative role, ideally within the real estate sector.

Strong organizational skills and the ability to manage multiple tasks efficiently.
Excellent communication abilities, both written and verbal.
Proficiency in Microsoft Office and familiarity with real estate software.
A team player with a positive attitude and a proactive approach to problem-solving.
High school diploma required; higher education or a real estate license is a plus.

Why Join Us?

A vibrant and supportive team environment that fosters growth and learning.
Opportunities for professional development in the dynamic field of real estate.
Competitive salary and benefits package, reflecting your valuable contribution to our team.

Apply Now:
If you’re eager make a meaningful impact in the real estate industry, we would love to hear from
you. Please send your resume and a cover letter to marcia@propzap.com, with “Real Estate
Administrative Assistant Application” as the subject.

We value diversity and are committed to creating an inclusive environment for all employees. We
look forward to considering your application.

forms.gle/yRfLds6nam3deMHy6 = apply for property admin va

Job Description:

I’m an entrepreneur with a vision that's always evolving, and I move quickly to keep pace
with my ambitions. I need a Personal Administrative Assistant who is not just adept at
organizing and updating tasks but also thrives in a fast-paced and sometimes
unpredictable environment. If you are self-driven, adaptable, and not fazed by rapid
changes or high expectations, you might be the perfect fit for this role.

Key Responsibilities:

- Maintain and organize our Asana workspace to ensure it mirrors the dynamic pace of our
projects.
- Efficiently manage and categorize recordings of meetings and videos.
- Respond proactively to changes in project directions and priorities.
- Solve problems independently and maintain operational flow with minimal supervision.
- Quickly grasp the core dynamics of our operations and align closely with them.

Requirements:

- Strong experience in administrative roles or project management, particularly with Asana.

- Exceptional organizational and multitasking skills.
- Independent problem-solver with a proactive approach.
- Robust communication skills; must be fluent in English.
- Must share a commitment to personal growth and ambitious goals.
- Flexible availability to accommodate different meeting times and urgent updates.
- Ability to understand and interpret journal entries and other personal documentation to
assist in day-to-day tasks.

Salary:

- $7 per hour for the first two weeks; this is a trial period to ensure a mutual fit.
- Post-trial, pay increases to $9 per hour, with the potential to earn up to $13+ per hour
plus bonuses based on performance and alignment after 60 days.

Why This Role?

This role is tailored for someone who is not only looking for a job but a partnership. You’ll
work closely with me, not just following directions but also offering input and sharing in the
vision. You should be someone who pursues big personal goals and values growth as much
as I do.

To Apply:

Please send your resume and a personal statement of 1 to 3 paragraphs that includes why
you're looking for a change, what big goals you pursue in your personal life, and how you
handle challenges and adaptability. Authentic, personally crafted responses are crucial—
show me who you truly are. Not looking for perfect grammar, looking for honesty.

Please put "Asana Admin Assistant" in the Subject Line. Sending a short Loom video is
optional but gets you to the front of the line.

If you're ready to match the pace of an ambitious entrepreneur and make a significant
impact, let's connect. Apply now to start our journey together.

**Please Note: Apply only if you are certain you can meet the high demands of this role.
This position is for self-assured, resilient candidates.**

Name of company is Asana Property management

After reading everything below, if you wish to apply you MUST go to this link and fill
out EVERYTHING if you wish to get an interview: app.testgorilla.com/s/ixbpsgnz

ROLE AND RESPONSIBILITIES

This position holds the role of Assistant Nicholas Feagley.
• Transaction Management – up to 15 files per principle minimum
• Participate in Lead Follow Up
• Attend Settlement upon request
• Manage the schedule/calendar of principle
• Social media management
• Take and manage incoming and outgoing calls, routing the appropriate party or
responding appropriately
• Other duties as assigned
QUALIFICATIONS AND EDUCATION REQUIREMENTS
• 1 year of Administration experience, real estate industry preferred
PREFERRED SKILLS
Effective Time Management
Ability to self-start, find solutions, be resourceful and exercise critical thinking skills
Demonstrate the ability to be solution oriented

Hours
• Assistant will be punctual for all shifts
• Hours will not be extended to make up for absence without the express
permission of the principle
• Changes to the Assistant’s schedule will be requested 24 hours in advance due to
the nature of the industry
ADDITIONAL NOTES
Expectations include:
• Participation in Professional Growth/Development pertaining to scope of job
description/title at least quarterly to be reported to principle’s
• Minimum Quarterly participation in time study to improve operations, efficiencies,
and maximize standard operating procedures
Administrative Assistant at Twenty80
About Us:
At Twenty80, we embrace the 20/80 effect: talent to transform. We work with the top 20%
of tech talent to deliver 80% impact, providing managed and consulting services that drive
innovation and excellence. As a small startup, we are seeking passionate individuals looking
for long-term employment and growth opportunities, including leadership roles, as we
scale and expand our reach.

Job Description:
We are seeking a detail-oriented and proactive Administrative Assistant to support our
growing team at Twenty80. The ideal candidate will have excellent organizational skills and
the ability to manage multiple tasks efficiently. This role will involve a variety of
administrative and clerical tasks to support the smooth operation of our business.

Responsibilities:
Office Management:
Maintain and organize office operations and procedures, including scheduling meetings,
managing calendars, and handling correspondence.
Order office supplies and ensure the office is clean and organized.
Assist with the setup and maintenance of the virtual office environment.
Support for Recruitment Activities:
Assist in the coordination and scheduling of candidate interviews with clients.
Maintain accurate and organized candidate and client records.
Support recruiters in sourcing and screening candidates by managing job postings and
organizing resumes.
Administrative Tasks:
Handle incoming and outgoing communications, including emails and phone calls.
Prepare and edit documents, reports, and presentations.
Maintain and update company databases and filing systems.
Assist with travel arrangements and expense reporting for team members.
Event Planning:
Coordinate and plan company events, meetings, and conferences.
Handle logistics, such as booking venues, arranging catering, and managing RSVPs.
Customer Service:
Provide exceptional customer service to clients and candidates, addressing inquiries
promptly and professionally.
Ensure a positive experience for all stakeholders by maintaining a helpful and welcoming
demeanor.
Requirements:
Proven experience as an Administrative Assistant or in a similar role.
Excellent verbal and written communication skills in English.
Strong organizational and time-management skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Ability to handle sensitive information with confidentiality.
Strong attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
Availability to work during Pacific Standard Time (PST) hours.
Own a laptop and have a reliable internet connection, as all of our apps can be accessed on
the web.
Desire for long-term employment with growth opportunities, including potential leadership
roles, as we expand.
Application Process:
Please submit your resume along with a cover letter explaining why you would be a great
fit for this role.

Join Twenty80 and help us deliver elite tech talent that transforms businesses. Together, we
can achieve extraordinary outcomes by leveraging the best in the industry.

Apply now to become a part of our dynamic team and contribute to our mission of driving
80% impact with the top 20% of talent.

Church Finance Pros is an accounting firm specializing in working with churches.

We are looking for an administrative assistant to help our team of 8. Please read
the whole job description before applying and apply using the link at the bottom.

The Administrative Assistant will act as a conduit for team processes, ensuring
information is in the right place for all team members to be effective in their roles.

Key Responsibilities:
• Support client managers with the creation and delivery of proposals to new
clients.
• Facilitate client onboarding to ensure an exceptional and speedy beginning to
client relationships.
• Assume responsibility for our primary internal systems, Karbon and Microsoft
365.
• Maintain company and individual standard operating procedures.
• Manage team access and passwords database to ensure all team members have
access to relevant information and security standards are upheld.
• Process payments to international team members based on reported hours and
tracking PTO balances.
• Creating and sending invoices in Quickbooks Online for out of scope work and
setting up billing for recurring work.
• Support the CEO in reporting key performance metrics for decision making.
• Light bookkeeping in Quickbooks Online to record company expenses.
• Monitor our Facebook group and add new members to the mailing list.
• Identify team birthdays, anniversaries and other significant days to schedule
performance reviews and celebrate team members.
• Communicate with clients to collect documentation.
• Manage our central processing inbox to delegate work to the appropriate parties.
• Other administrative tasks as needed.

Essential Skills:
• Excellent analytical and problem-solving skills
• Experience with Microsoft 365 (Sharepoint, Teams, One Drive, Outlook, Excel,
Powerpoint and Word)
• Understands how to utilize and troubleshoot technology for maximum efficiency
• Detail-oriented and organized - to prove it, on the application question that asks,
"What was your favorite task at your prior job?", type in the name of our company
"Church Finance Pros". Following this step helps us quickly filter candidates who
can follow detailed instructions.
• Ability to meet a constant stream of deadlines
• Proven ability to collaborate with different levels of employees
• Able to read and interpret detailed information in English
• Comfortable using English to communicate clearly, both verbally and in writing
• Ability to work independently as well as collaborate with a virtual team
• Must be forward-thinking with a high ethical standard, an appropriate
professional image and a growth-mindset.
• Ability to give feedback and innovate new ideas.
• Empathetic and able to listen well.

Job Requirements:
• Must have a quiet, secure workplace with a personal (not shared) computer and
reliable internet connection. Two screens should be available to work from.
• Experience in the accounting industry is a plus.
• At least two years of experience working in administration, preferably in a virtual
environment.
• At least two years of experience working in an English speaking organization.
• Must be of the utmost integrity and trustworthiness.
• Ability to obtain a police clearance provide three unrelated references
If you're interested, fill out the application here:
forms.gle/9qPq9qysmRT9qDiD6

SKILL REQUIREMENT
Organization English Proficiency Technology Proficiency

ABOUT THE EMPLOYER

Contact Person: Jake Douglas

Member since: October 27, 2020

Total Job Posts: 6

ADMIN ASSISTANT

We are seeking a highly motivated and detail-oriented Administrative Assistant to join our
growing team.
Compensation: $1000 USD monthly.

Responsibilities:

Administrative Support:
Oversee daily operations, ensuring smooth workflow.
Manage and maintain spreadsheets to track payroll, personnel, and project information.
Do research on various requests from the CEO
Conduct data research and analysis to support decision-making.
Create and maintain spreadsheets, reports, and presentations.
Coordinate with the Philippines team on various administrative tasks.

CRM (for sales) and CMS (for our website) Administration:

Manage and update content and data
Support sales team with their data management
Troubleshoot technical issues within these platforms.
Support updates to workflows to optimize data management

Supporting Management
Develop and maintain SOPs to ensure consistent operations
Help track KPIs for team performance
Manage payroll processes and ensure accurate and timely payments
Plan and conduct training sessions for team members

Operations
Website: Support website management and optimization
Qualifications:
- Minimum 5 years of experience in an administrative or executive assistant role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong logical reasoning and math skills.
- Ability to work independently, manage multiple priorities, and meet deadlines.

To apply:
Kindly submit the following to recruitment.tripleph@gmail.com with subject "YOUR NEW
RIGHT HAND"
1. Updated CV
2. 40 sec video pitching your fit for the role.

SKILL REQUIREMENT
Office and Administration Personal Assistant Administrative Support

ABOUT THE EMPLOYER

Contact Person: Reiko Marquez

Member since: May 21, 2024

Total Job Posts: 5

Here’s a quick video sharing why you may want to work with
us! www.loom.com/share/571ac017b6834da6a2d6955f0e0921d1?sid=170295e9-acac-4ac9-
9dd2-45cb5928b008e

I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.

If you love a challenge, love problem solving, love working with others (and also love
working by yourself LOL), and it makes you happy when you overdeliver for clients, I want
you on my team!

My promise to you:
*I provide a FUN working environment.
*We are constantly learning new things.
*We are a team who wants to be the best at what we do, which means you have the BEST
teammates.
*I ALWAYS pay on time.
*I treat all of my team members with respect and love.

Client Overview:
*Angela and Kara are kindhearted social entrepreneurs with a mission to empower women
all over the world. They are looking for a unicorn to help them grow their business and
amplify the impact they’re making.

Client Requirements:
*Flexible schedule, you will get to choose the set 4-hour block you work each day, but you
must be able to attend a weekly meeting between 9:30am - 12:00pm Mountain time as
needed (Probably just once or twice a week)
*Must have social media experience
*Must have administrative assistance experience
*Strong written and verbal communication abilities
*Must be super organized with great attention to detail
*Detail-oriented with a commitment to quality control
*Must be female

Software tools used by the client:

*Canva
*LinkedIn
*Instagram
*Facebook
*Google Suite

Responsibilities/Tasks
*Create and manage content for social media platforms
*Enhance presence and engagement on LinkedIn
*Handle day-to-day administrative duties to support business operations
*Conduct speaking gig research and reach out to potential conferences and speaking
opportunities
*Manage email correspondences and follow-ups
*Manage Angela and Kara’s calendar and make sure they have enough time to take care of
themselves
*Manage bookkeeping tasks
*Coordinate travel arrangements and communicate with the people coming on the
transformative travel trips

---------

If you know in your heart this job is for you, please apply on our super quick application
system by clicking here:
app.loxo.co/job/MjUwMTMtYzRjemZtdnIxYzlleGtxMA==

You only have to apply for one job through our portal, and then you can email us if you
want to be considered for additional positions.

We have many positions available, so even if this one isn't a perfect fit, if you are a hard
worker who loves learning and pays attention to the details, we will probably have
something else available for you!

We are seeking a highly skilled and experienced Executive Assistant to join our dynamic
team. The ideal candidate will have a proven track record of success in supporting
executives in a fast-paced industry, with a strong expertise in project management. This
role requires exceptional organizational skills, attention to detail, and the ability to manage
multiple priorities efficiently.

IMPORTANT NOTE: Please fill out the form at the link below to be considered for this role:
docs.google.com/forms/d/e/1FAIpQLSfMhT6huO2i2e1YCN5T_3iIqyeh5YwXW-xyc-1-
RY1_0CtbKg/viewform?usp=sf_link

About Us:
At Horison Marketing, we pride ourselves on being one of the leading Amazon Agencies
dedicated to optimising the Amazon journey for our clients. As we grow and leverage
systems, automation, and tech to adapt to the ever-changing Amazon landscape, we
continually seek innovative solutions that streamline our processes and improve results.

Position Overview:
The Executive Assistant plays a critical role within Horison Marketing, providing direct
support to our leadership team and ensuring the smooth operation of his daily schedule
and strategic initiatives. This position requires a high level of flexibility, administrative
excellence, and the ability to adapt to the dynamic needs of a fast-evolving industry.

Key Responsibilities:
- Actively participate in meetings with the Co-founder, taking meticulous notes and
ensuring actionable items are promptly addressed.
- Coordinate and manage projects, ensuring timely completion and alignment with
organizational goals.
- Track project milestones and deliverables, providing regular updates to the executive
team.
- Collaborate with various departments to ensure project objectives are met.
- Manage the calendar with precision, organizing meetings, reminders, and events to
optimize his workflow.
- Coordinate comprehensive travel arrangements, including flights, accommodations, and
detailed itineraries.
- Organize essential documents and data, maintaining impeccable records in notes and
Google Sheets.
- Support basic accounting functions, contributing to the team’s financial efficiency.
- Demonstrate initiative and independence in learning, adapting, and applying new
technologies or methodologies to enhance operational effectiveness.

Requirements & Qualifications:

- Demonstrable experience as a Virtual Assistant (VA) or Executive Assistant (EA) within a
high-paced environment.
- Proven experience in project management
- Expertise in Google Sheets and proficient in other Google Workspace tools.
- Experienced in Project Management tools like ClickUp
- Skilled in travel management and logistical planning.
- Foundational knowledge in accounting, with an emphasis on organization and attention
to detail. Experience in Xero is an advantage
- Exceptional organizational abilities, adept at multitasking and prioritizing tasks.
- Agile, tech-savvy, and capable of independent learning to swiftly adapt to new tools.
- Strong communication skills in UK-English (both written and verbal).
- Knowledge of the Amazon Industry is a plus.

Why join Horison Marketing?

- Paid lunch break of 30 minutes for an 8-hour shift
- One week of paid time off for Christmas
- One week of paid time off annually, which can be taken at any time of your choosing
- Birthday paid leave to celebrate your special day

If you meet the above requirements and are excited about the opportunity to join a
dynamic and growing team, we encourage you to submit your application today!

Want to hear first about new job opportunities?

Follow our LinkedIn page to be the first to know about our new job
posts: www.linkedin.com/company/horison-marketing/

SKILL REQUIREMENT
Project Management Calendar Management Email Management

ABOUT THE EMPLOYER

Contact Person: Horison Marketing Recruitment

Member since: April 24, 2023

Total Job Posts: 50

Job Title: Remote Administrative Assistant
Line of Business: Academe (Agency for Substitute Teachers)
Location: Remote (Work from Home)
Schedule: 9 AM - 5 PM EST (New York Time)
Compensation: $4 - $6/hour BOE
Benefits: Paid Time Off (PTO), Holiday Off, Health Maintenance Organization (HMO)

About Our Client:

Our client is a reputable agency in the US dedicated to providing substitute teachers to

cover classes for teachers on leave. They pride themselves on maintaining high standards
of education by ensuring their substitute teachers deliver quality instruction.

Job Description:

We are seeking a dedicated and detail-oriented Remote Administrative Assistant to join our
team. The successful candidate will play a crucial role in ensuring the quality of our client's
substitute teachers' work through various administrative tasks.

Responsibilities:

• Monitor and review video recordings of substitute teachers' classes to ensure adherence
to quality standards.
• Counter-check test results and other educational materials for accuracy and
completeness.
• Assist in various officer-related tasks to support the administrative functions of the
agency.
• Maintain detailed records and documentation of substitute teacher performance and
feedback.
• Communicate effectively with substitute teachers and other staff members to provide
guidance and support.
• Perform other administrative duties as assigned.

Requirements:

• Proven experience as an administrative assistant or in a similar role.

• Strong attention to detail and excellent organizational skills.
• Ability to work independently and manage time effectively in a remote setting.
• Proficient in using video review tools, Microsoft Office Suite, and other relevant software.
• Strong communication skills, both written and verbal.
• Ability to work from 9 AM to 5 PM EST (New York Time).

Preferred Qualifications:

Experience in an educational setting or familiarity with educational standards.

Previous experience in quality assurance or performance evaluation.

Compensation and Benefits:

• Hourly rate: $4 - $6/hour, based on experience (BOE)

• Paid Time Off (PTO)
• Holiday Off
• HMO

HOW TO APPLY
Please send the following to Skype live:uri.rosello
1. Whatsapp number
2. Resume
3. 1-minute intro video
4. Mention "Academe"

SKILL REQUIREMENT
Administrative Management Office and Administration

ABOUT THE EMPLOYER

Contact Person: Uri Rosello

Member since: January 28, 2024

Total Job Posts: 49

Biz Funder is a financial services company specializing in providing innovative funding

solutions for businesses. We pride ourselves on our commitment to delivering exceptional
customer service and fostering a collaborative work environment. As we continue to grow,
we are seeking a highly motivated and tech-savvy individual to join our team as an
Administrative Assistant.

Job Responsibilities:

Provide comprehensive administrative support

Efficiently manage excel sheets and offers from lenders
Handle all correspondence promptly and professionally.
Assist in preparing and organizing documents, reports, and presentations.
Collaborate with team members to ensure smooth workflow and effective communication.
Take ownership of assigned tasks, prioritize workload, and meet deadlines.
Adapt to changing priorities and handle multiple tasks simultaneously.
Display a proactive attitude and actively seek opportunities to learn and grow.
PLUS HUGE Commissions

Serious Inquiries ONLY

If you plan on not taking the job serious please dont inquire
whatsapp 13238035750

Detail-oriented and proactive Virtual Administrative Assistant to join our property

management team. The ideal candidate will have a strong administrative background and a
passion for delivering outstanding customer service. As a Virtual Administrative Assistant,
you will play a vital role in supporting our property managers with various administrative
tasks and ensuring smooth day-to-day operations.

Submit your application via forms.gle/yRfLds6nam3deMHy6 . Applications within OLJ will

not be entertained.

REQUIREMENT: Property management experience

Responsibilities & Expectations:

?Assist property managers with administrative tasks, including booking viewing requests,
responding to emails, and managing phone calls.
?Maintain and update property management databases and systems.
?Coordinate maintenance requests and work orders, ensuring timely resolution.
?Prepare lease agreements, rental applications, and other documents as needed.
?Assist with tenant communications, inquiries, and lease renewals.
?Support marketing efforts by creating property listings, updating websites, and managing
social media accounts.
?Perform other administrative duties as assigned. Commit to continually seek out new
ways to improve employee work performance

Benefits:
Opportunities for promotion

Schedule:
Monday to Friday (Pacific Time Vancouver 9am-5pm)

Supplemental pay types:

Overtime pay
Performance bonus

Payroll: Bi-weekly or Monthly (you can choose)

Submit your application via forms.gle/yRfLds6nam3deMHy6 . Applications within OLJ will
not be entertained.

SKILL REQUIREMENT
Property Management Office and Administration

ABOUT THE EMPLOYER

Contact Person: Michael Welsh

Member since: April 30, 2024

Total Job Posts: 4