Position Title Administrative Manager/ PA
Business Professional Removalist and Packing Services
Company Name Move it with Gina
Employment Type Part time/Full time
Are you a skilled Administrative Manager/ PA, looking for your next role? Do you possess the flare, passion and
motivation to join an exciting and successful team who take pride on their reputation of the service they
provide?
‘Move It With Gina’ is a full-service moving consultant, specialising in end to end removals, valet (packing and
unpacking) and cleaning. Our team has been serving Sydney’s Eastern Suburbs for over 20 years and we know
what time-poor, working families need.
Working closely with Gina (the business owner), your responsibilities typically will include:
acting as a first point of contact
Monitor and respond to emails, draft and send correspondence, and manage internal
communications.
Manage calendars, schedule appointments, and coordinate meetings. Handle travel arrangements
and file organization.
Handle inquiries and provide excellent customer service via email and phone.
Maintain spreadsheets, databases, and update records as needed.
accounts receivable and payables
invoice management (creating, sending and follow up of unpaid invoices)
Track tasks, follow up with team members, and ensure timely project completion.
Conduct research, compile data, and create reports as requested.
Utilize software and tools to automate routine tasks, streamlining workflow.
management of customer relations
To be successful in this role you will:
Have a minimum of 3 years experience in an admin management role or similar
Proficiency in MS Office
Possess excellent attention to detail
Demonstrate strong-time management and organisational skills
Possess excellent problem-solving skills
Ability to work calmly and professionally under pressure
Have a positive work ethic and display exceptional team player skills
Possess strong relationship building skills
Have excellent written and verbal communication skills
Be flexible to support the business hour requirements
Have a can-do attitude
Knowledge of CRM software (One X training will be provided)
Familiarity with video conferencing platforms (e.g., Zoom, Microsoft Teams).
