LESSON 5 ADVANCED PRESENTATION APPLICATION ©) SET YOUR TARGETS In this lesson, you will be able to: 1. explain the benefits of being able to prepare an electronic presentation; 2. _ use presentation applications to effectively prepare visual aids by maximizing the use of its advanced features; fe the appropriate feature and functions of MS PowerPoint as the needs arise in a presentation; and 4, value the benefits of presentation productivity tools in making better presentations for academic and professional purposes. 7 UNIT! INFORMATION AND COMMUNICATIONS TECHNOLOGY IN A CHANGING WORLD,rr Sa Consistent @ exran your Knowence cna tos. ake Beingableto gv anective presentation san important ntoday'shighly competitive enone, cores yee Mos ig projects stared a proosals and bec a ealty beens the proponents were ble en ‘infront of parties which could support the projects. Presentations are commonly supported by visual aids ang ‘one ofthe best tools in preparing visual aid is an electronic sie presentation, jing Conslstent Bi Inaba computers wothereisavretyofnpiatonswhehcanbewsedto rere aian MONETTE Slide presentations. One ofthese applications i Microsoft PowerPoint, This tool offers diferent feats to apo apree and fnctons to help the presenter prepare an eetve vii aid, PowerPoint and other electron sige auserto.a00/ 2 ret resentation tools can make a report more engaging and interesting Likewise, they offer advance animation (hee eno tosh arenoteaiteinmara slashed hsetodsen ene theese seg eon mat etn Sea one af ther Useful Microsoft Powerful Features, sackground pete Ths lesson takes into consideration thatthe students have basic knowledge of Microsoft PowerPoint MS representation PowerPoint 2016's the main reference materia for ustrationsand lscussions. the dscussonsinclde ues etre wil not inmaking effective presentation, the most useful features of PowerPoint such as slide master, animations, side {transitions timings, hyperiinks, action buttons, and the importing abjects from other software applications te vee ‘Teslide Guides for Making an Effective Presentation Designing presentations is easy and fun, Presentation software, ike PowerPoint, has a variety of useful tools and features to make presentations more interesting and engaging. However, these tools and features it ‘ot properly used, will only make the presentation a cause of distraction and not an aid to help the audience with your presentation. Enumerated below are some useful tps to make an effective presentation: 1. Minimalism. Do not put too many slides in a presentation. The audience usually becomes disinterested once they see a lot of slides. Sometimes, it will only make them count how many slides are remaining inthe presentation, Do not put everything in the presentation, because It's better for the presenter to relay most ofthe information orally; otherwise, he or she wil just be a reader of the presentation. Clorty. The slides in the presentation must be clear. Fonts should be big enough for the auclence to.read, Fonts should also be appropriate to the topic to be reported or presented. For example, a formal report should use simple and formal fonts Simplicity. Do not put an entire paragraph in the slide. Use key phrases, and only the necessary | information must be included in the slides. This can be accomplished by using bullets and short sentences. Follow the 6 x7 rule that limits the content of each slides to six lines and seven words per line Visua-orientedness. Use relevant graphics to make the presentation more interesting, Howeve, Braphics should be used only when needed. Graphics should not be overused for the purpose of design. There should not be images that may distract the audience from the actual content ofthe Feport. When presenting data, graphics such as charts and graphs are more useful than tabula presentation, 8 EMPOWERMENT TECHNOLOGIE i L5. Consistency. Slides should be uniform. Avoid using different background for every side. Ideally, the presentation elements like fonts and colors should also be consistent in every slide. 6. Contrast. Make the presentation readable. Contrasting colors must be used for text and background. itis advisable to use light text on dark background or vice versa. -pplving Consistent Background Using Slide Master ‘The use of Slide Master is one of the most user-friendly features of Microsoft PowerPoint that enables user to apply a predesigned slide, hence, removing from the user the task of designing the presentation, so that he or she can just focus on the contents of his or her presentation. Slide master allows a user to apply fonsstent formatting to all slides. It helps them set what format to consistently use when presenting a bullet Ist, what format to use in case a specific slide has an image, or to apply a consistent background color or picture to every slide in the presentation, ne of the most useful capabilities of slide master is applying background picture at once to all slides. background picture is commonly used especially for organizations that want to have their brand embedded in the presentation It must be noted thatin choosing a background picture, one must ensure thatthe background picture will not cause any distraction to the audience. = ew a cl These Mater tabi ape O[8 8 ccc. Bi [ee nsf IS oe uss ester Maser Goidee @ es trwertside insert OREM Insert toons Mister tye ect | Te Hide ater, ck Backroud Sie ord — fom he eapdown thot wil appear chk Format Second UNIT! INFORMATION AND COMMUNICATIONS TECHNOLOGY IN A CHANGING WORLO m aor texture fill, and click insert. Format Background * x Geos 4 sill fy 2 solid tt || | Trane | 1 Hide background graphics i | | the folder where your files located. Click insert once you have located the file you want to 80 EMPOWERMENT TECHNOLOGIES Sa| You wil return fo the Format Background option Click ‘Apply to All so that the background will be applied to allcurrent slides and new sides added. ea on ] [ rbd ee en [te peas tere Offset lett [om omni [om ech a Se cm Reset Background 7, Exit the Slide Master tab by going to View tab and selecting Normal view. You can also click the Normal view shortcut at the bottom-right part of your screen to exit the Slide Master. Animations and Timings OC Ruler | O Gridlines Slide Handout] Note Master Master f] | C1 Suides Master Views show 5 fe view sorter rage View Slide Handout Notes Master Meter Master Sy e Animations are useful tools in making a PowerPoint presentation interesting. f properly used, animations and timings add overall value to the message and will increase the focus of the audience on the presentation. ‘Apresenter can apply animations on texts and objects. On the other hand, using animations should be used with care as filing up a presentation with too many animations will only distract the audience. Remember that in PowerPoint presentation, what is important is the content of the presentation, and the animations are just added features. unr INFORMATION AND COMMUNICATIONS TECHNOLOGY IN A CHANGING WORLD 81|) Click on the abject or highlight the text to which you | want to apply the animation I : 2 Goto the Animations tab, and cick 3. On the dropdown box that will appear, choose the desired animation. Entrance fs used to show how the object or text wil appear inthe slide Emphasis 6 used 10 focus oF point attention to a certain object or text, Exit is used to show how the object or text wi lisappear fram the side. | Motion paths are used on how an objector text wil nove frm one point to another inthe side, BaxeeKR eR Ra + eR ® oo x oe fee ees ak, SX x eX fe Rk ek & ek XS a “EE ES 22 EMPOWERMENT TECHNOLOGIESThere are some animations which require additional options. An example is the animations that will come from the sides of the screen (i.e, Fly in) where the user must set from which side of the screen the ‘object should come from (.e., From Top, From Bottom, From Left, and From Right). If an additional effect ‘option is needed, the Effect Options will be activated as shown below. CCC eo eS aa xk wk ke we At Float in Split Wipe Shape Wheel Effect | ‘riation | For animation effect like Fly In that needs additional effect options, the Effect Options will be activated. Po ees ee . | Pan < Rey bea Fak Pulse Color Pulse Teeter Spin the Effect Options will not be activated, Timing Timing is used to automatically set when a particular animation will take effect (.e., you can set when a specific object or text with animation will appear on your presentation). During a presentation, it will be very easy for someone to present since he or she will just focus on the discussion. all texts or objects will automatically appear, move, and disappear from the presentation, However, the presenter must keep in mind that when using animation timing, he or she must be aware of the timing of each animation, so that his or her discussion will be synchronized with the PowerPoint presentation, ‘Aer adding animation to a specific object oF text head backtothe Anlmationstab,andgototheTiming | | Start: Or Click Reorder Anin | troup, © Duration: [0200 2) = | ® delay: foo00 | ~ Timing NIT INFORMATION AND COMMUNICATIONS TECHNOLOGY INACHANGING WORLD 832 Inthe Start option, select when the abject or text will appear. On Click ~ object oF text wil start animating after mouse click With Previous ~ object or text will appear together withthe previous object or text After Previous ~ objector text will appear after the previous objector text > start {onclick J) Reorder Animation | © cure EEE = Move Eater @ delay, With Previous After Previous © Move Later 3. Choose the Duration and Delay Duration ~ set how long an effect will animate Delay ~set when an object will start animating D start: [atter Previo.. aa ~The g © Duration: |02.00 : ®@belay: [0200 2] + Move Late Timing =| Reorder Animation Slide Transition and Timing Like Animations, Transition allows the user to set effects when transitioning to other slides. It could also be defined as an animation applied to slide when in transition. Also, just like animation, itis used to make 2 presentation more interesting and engaging. Timing can also be applied in slide transition to automatically set the time when a presentation should move from one slide to another. Ideally, the Transition effect forall slides should be the same to make it more formal and organized ‘especially when preparing presentations in professional setting. Like the other features, using transitions should be taken into consideration very well because it may result in distractions during the presentation. ‘This may cause the audience not to fully understand what is presented. ‘The following are the steps in applying transitions in MS PowerPoint: To Glick on the slide where you want to apply the transition. a4 EMPOWERMENT TECHNOLOGIES3 Go t the Transition Tab and choose the desired Transition effect in the Transition to This lide group, if 3, Go to the Timing group and set the Duration and Length of time before 2 side moves to another. Durations used toset the length oftime the transition effect will animat ‘Advance Slide Option After—set the length oftime the sie will ‘temain in view before the presentation ‘moves to another slide (On Mouse Click ~ if selected, the presenter will have an option to move the next slide when mouse is clicked leven before the end of the time set in ‘After option ‘On Mouse Click (1 After: |00:00.00 > Hyperlinks hyper Hyperlinks are used to easily navigate on the slides during a presentation. Through hyperlinks, one can Jump from one slide to another slide, a Word document, an Excel spreadsheet, or any document in the web. Hyperlink is especially useful in linking a presentation to its actual reference. For example, an actual Excel file ofa table embedded in the presentation can be explored using hyperlinks. Here are the steps to create a text, 1. Select/Cick an object or highlight © unr INFORMATION AND COMMUNICATIONS TECHNOLOGY IN A CHANGING WORLD Cities in Metro Manila °. Manila + Quezon city + Makati city + Caloocan city + Pasay City + Malabon city 852 Onthe insert tab, click ink You can also right-click the object fr the highlighted text and choose Hypertink “Son the menu that wi appear. 3. An Insert Hyperlink dialog box will ‘appear where you can choose the ‘objector text to be linked = ‘ny L Here are the two most used link options in PowerPoint. 1. Existing File or Webpage ~ links the object or text to a website orto a file in the hard drive a. Link toan exis 8 file in your hard drive - browse the folder where the file is located and clck"Ok” b. Link to webpage — type the complete web address in the address box 2. Place in This Document ~ links the object or text toa specific side in a presentation Action Buttons Action buttons act like hyperlinks. They provide a clickable object that will automatically direct presentation to another slide, a Word document, an Excel spreadsheet, or any document in the web, The ma difference between an action button and a hyperinks that an action button utilizes shapes to make 02 engaging while a hyperlink is a plain text with link. Microsoft PowerPoint has plenty of built-in Action Buttons to choo. 38 from, but a presenter can choo other shapes or even pictures and make them perform the function of » oo ama ction buttons. 86 EMPOWERMENT TECHNOLOGIES ee‘These are some of the built-in action buttons in MS PowerPoint. + Goback or previous. It proceeds to the previous slide. «Go forward or next. It proceeds to the next slide. + Goto beginning. t proceeds to the first side. + Gotoend. It proceeds to the last slide, «Return it brings back the slide that was navigated before the current side. ‘making action buttons. Here are the steps [nthe insert tab, click shapes. From the ist of avallable Shapes that will appear, scroll down to the bottom where the list of Acton Buttons fe eae: neste \al at BIOS OD Picures Soeenchot Photo |[shapesf icons 30 Smart ce Aum Ps Models = Action Buttons Select the desired Action Buttons. A dialog box wll appear showing the different options and settings on how to manipulate the action buttons. ‘The commonly used option is Mouse Click. The Hyperlink to: will always have a predetermined option ‘depending onthe type of action button you choose. {lek Ox when done. Embedding Object in Microsoft PowerPoint the most useful features of Microsoft PowerPoint. This makes ications. One can embed MS Excel tables, bitmap image, MS jerPoint For example, a table in PowerPoint heakbedaling or importing obects is one of bi) to manipulate an object using other app! lord documents, and other types of files supported by MS Pow UNIT! INFORMATION AND COMMUNICATIONS TECHNOLOGY IN A CHANGING WORLD a7Sn can be easily manipulated if it is embedded as By embedding, one can use Excel's formulas whi Here are the steps on how to embed 2 T._ Inthe insert tab, click Object. ‘a Microsoft Excel worksheet, then if itis inserted in ty, N Sl ich are not available when inserted in MS PowerPoint. t® in the presentation. ° Draw (| | lal Design z Pee a a+ New | Table | Pictures Screenshot Photo Slide ~ o ft ~ Album + | Oo Tn the insert Object dialog box that will appear, se Create new (if you want to create 3 new file), New i you want to use an existing file. Click OK when done. choose Microsoft Excel Worksheet from Object Type You can also select Create from file instead of Create ect and 88 EMPOWERMENT TECHNOLOGIES ‘an embedded Microsoft Excel, for instance, in Microsoft PowerPoint will allow the creator to use he formulas and other features of Excel. This will make doing corrections in the tables easier.@ Test YOUR UNDERSTANDING ‘A, Test What You Know Match the concept to its appropriate description of an effective PowerPoint presentation. Write the letter of your answer in the space before the number. __1. tis the use of tight text on dark background or A. Consistency vice versa which can make a presentation more readable. ____2. Its the use of key phrases and the inclusion of 8. Visual-orientedness only the important information to make the | presentation understandable. 3. It is the use of only relevant image in the €. Minimatism presentation. There should not be images that ‘may distract the audience from the actual content of the report. 4. Slides should be uniform. Using different D. Clarity background for every slide should be avoided. ___5. This is the principle of avoiding using too many E. Simplicity slides. Contrast 8. Explore What You Know with Your Peers This is a teacher-facilitated activity. Additional i teacher structions and requirements may be given by the 1. Power Trio-Think Look for three members and discuss about the advantages and disadvantages of using PowerPoint in making presentations compared with manual visual aids, + Give instances where a manual visual aid is better than a PowerPoint presentation. In these instances, how will you promote PowerPoint as a better alternative? + Inwhat type of topics will PowerPoint really be an effective tool in giving information? + What features of PowerPoint may be misused or overused that may cause annoyance? Power To-Do ‘Summarize what you have discussed in Power Trio-Think and create a PowerPoint presentation aboutit. Use this to promote using PowerPoint to increase productivity. Ensure thatthe guidelines | in making an effective presentation are followed and use as many features and functions asneeded. | Then, assign a team member to present the PowerPoint presentation in class. LOGY IN A CHANGING WORLD 89 UNIT! INFORMATION AND COMMUNICATIONS TECHNO!C. Apply What You Know Empowerment Technologies in K to 12 Exits Information dissemination is crucial in al field. Its a way to inform people of what they neeg to do. Online information is the fastest way to do it, but face-to-face dissemination still matters, On the other hand, whether online or offline, the use of PowerPoint and other presentation applications is helpful when spreading information to a large group. It pays, therefore, to any professional to master the craft of presentation making, because its inevitable that he or she will present in his or her field. Based on your track, assume one of the mentioned roles. Create a PowerPoint presentation that is effective for information dissemination campaign. Sports: A sport director in a university presenting for audience-athlete to convince them to join his or her university athletic team ‘Arts: A renowned artist in a fleld (visual or performing arts) lecturing a special topic on art to students and aspirants Tech-Voe: A technician presenting to an audience how to use @ machine, an appliance, or any tool ‘Academic: A manager, an accountant, a head teacher, @ hospital director, or a chief engineer presenting the department policy of the unit he or she heads for the new employees Demonstrate how effective and useful presentation applications on these situations are. @ Assess YOUR LEARNING EXPERIENCE Below are statements that may describe your learning experience with this lesson, © © © ‘Check the emoticon that best represents how you feel {eel that the information given is sufficient and manageable en he cies relevant and st ‘My encounters in the group activities improved my collaborative skills and sense Riasuaene Se Hea ed about my na eng HS PowerPoE (chou dren lc pretenatin tol or papain Tecve presentations. () suppLemeNT YOUR LEARNING DIGITALLY is i ee ee See bie. Scan the QR code to access your digital supplemental readind wy for this lesson. Immerse yourself in this enriching experien Enjoy reading! ‘ar cove UNITI LESSON 5 = E ee 90 EMPOWERMENT TECHNOLOGIES SS ato 126g : YS EVALUATE YOUR LEARNING ate: _— Teacher: rorrect and ankit the statement is correct refally. write TRUE in the Bl ; tomy that che etn) quo FASE Rnd ech sateen 7 a eee in PowerPoint presentation because Create Pera vera sr hypernkw negs ond pres 2 F = tears raced te acme your presentation, so that vou can use bullets to simplify 2 7 1 every slide in und pictures fr ever in a particular side ete tocon vie Paha 3. itis advisable to use different | ‘backer ae Le cl represen tat pei I Pes lavas ea ed well to serve its purpose: teat 4. PowerPoint presentation is # form of visual aid, soit must ‘be planns ‘ine, an appance, cr ayy 5, Proper contrast Is. achieved by using light colored font on a light background. direc sep reste Master isin he View tb ofthe PowerPOE SPPICA. : new epi 7 7. tis ideal to put everything you want £0 S3¥ and discuss in your PowerPoint presentation 5 ‘on these sitvatonsat : ‘that you will not miss anything ‘important. — JF «ation buttons function the sare way as yperinks do pomerpintalows you to return directly to the slide “a. The “Go back or previous” feature in where you just came from. 10. Embedding objects in Mirsoft PowerPoint that come from differ application allows you re ervempulate te objet the same way, a itcan be manipulated inthe source application. dentifetion. identity what MS PowerPoint feature or uses described. Write your answer n the space provided before each item. : 1. This is utilize engaging than using regular text hyperlinks. __2. It allows you to import and manipulate objects in Micros different applications without having to leave Microsoft PowerPoint. 43 Itis used to apply consistent formatting to all slides in a PowerPoint presentation. 1 by action buttons to make the presentation more interesting and soft PowerPoint from 4, These are relevant built-in graphics in PowerPoint that make a presentation more interesting 5. Its the use of opposite color and brightness for text and background to make reading of textual contents easy. UNIT! INFORMATION AND COMMUNICATIONS TECHNOLOGY IN A HANGING WORLD 1 nT!—_— Il. Short Insight: Briefly discuss the use of presentation application in your life as a student and as afyty, professional, Place your answer in the space below. & PERFORM YOUR BEST SHOT ‘Apply advanced presentation application to create or develop ICT content for use in specific professional track Create a PowerPoint presentation and apply all its applicable features in one of these scenarios. Sports: a profile of varsity members of your school Arts: a presentation portfolio of three chosen artists in different fields Tech-Voe: a presentation of different tools and how to use them ‘Academic: a presentation of any advocacy campaign supported by your chosen organization related to Yo" field 92 EMPOWERMENT TECHNOLOGIES Da 4