Course Project Report

Four Functions of Management

Presented By:
 Sabit Ali
 Syed Hassan
 Muzammil Hassan
 Hadia Tanveer

Presented To:
 Ms. Fatima Shamim

Department of Management Sciences,

National University of Modern Languages,
Islamabad

Table of Contents

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Sr. # Contents Page #
1 Executive Summary 3

2 Management & Manager 5

3 Functions of management 5

4 Planning 6

5 Organizing 7

6 Leading 8

7 Controlling 9

8 Graana.com 10

9 Signup Solution 12

10 Questions Ask 14

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 Executive Summary

Functions of Management:

Discipline that consists a set of four general functions.

 Planning
 Organizing
 Leading
 Controlling

Planning:

Plan the goals and strategies

Organizing:

Set all resources into implementations of plans

Leading:

Lead employees from the front

Controlling:

Monitor and evaluate performance

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Visited Organizations:

 Graana.com
 Signup Solution

Graana.com:

Online estate Business Company deals in Buying, Selling and Rent estate properties. Also
welcome investors and stakeholders.

Meeting at:

Graana Innovation Lab, NSTP, H-12, Islamabad

Vice President Software Department

Mr. Muhammad Mohsin Siddqi

Signup Solution:

A Software House design and develop holistic design solutions for companies, institutions,
products and brands that meet the high visual and technical requirements.

Meeting at:

Head Office Signup Solution, Talha Heights, 6th Road, Rawalpindi

Marketing Manager

Mr. Habib Hussain

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 Management & Functions of Management

Management:

Management means directing and controlling a group of people or an organization to reach a

goal. It is a set of principles relating to the functions of Planning, Organizing, Leading and
Controlling.

Universality of Management:

Management is needed in all types and size of organizations, at all organizations levels, in all
organizational areas and in organizations no matter where located.

Manager:

Manager is a person who Directing, Coaching, Supporting and Motivating group of people or an
organization.

Importance of Managers:

Managers are important to organizations for three reasons.

 Organizations need their managerial skills and abilities in uncertain, complex, and
chaotic times.
 Managers are critical to getting things done in organizations.
 Managers contribute to employee productivity and loyalty.

The way employees are managed can affect the organization’s financial performance and
managerial ability has been shown to be important in creating organizational value.

Four Functions of Management:

1. Planning 2. Organizing 3. Leading 4. Controlling

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 Planning

Planning is decision making regarding the goals and setting the future course of action from a set
of alternatives to reach them.

Planning enables management to command the future rather than being swept away by future. In
a fast changing environment the need for planning is all the more important because risk and
uncertainty increase.

Planning includes:

 Decision making
 Setting goals and
 Developing strategies to coordinate activities

Why planning is important:

Plan helps maintain managerial effectiveness as it works as a guide for future activities

Planning determines what the organization’s position and the situation should be in the future
and decide how to best bring about that situation.

It helps the organization in the following ways:

Making Objectives Clear

Provides Direction

Reduces Risk and Uncertainty

Helps in Decision Making

Improve Efficiency

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 Organizing

Organizing is to create the structure of working relationships between organizational members

that best allows them to work together and achieve goals.

It includes:

 Deciding where decisions will be made

 Who will do what jobs and tasks

 Who will work for whom

An organizational structure is the outcome of organizing. This structure coordinates and

motivates employees so that they work together to achieve goals.

Importance of Organizing:

 Effective Administration
 Help in Co-ordination
 Clarifies Authority
 Well Define jobs/Responsibilities
 Specialization

It is a function in which the synchronization and combination of human, physical and functional
resources take place. All the three resources are important to get result. There for organizational
function help in achievements of result, which is important for the Organization.

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 Leading

Leading is to lead employees from the front, motivating and influencing them to achieve goal.

It includes:

Directing, Coaching, Supporting, Motivating, Team work and Leading

 Leading is all about Inspiring and Motivating

 In leading, managers determine direction, state a clear vision for employees to follow,
and help employees understand the role they play in attaining goals.

 Leadership involves a manager using power, influence, vision, persuasion, and

communication skills.

The outcome of the leading function is a high level of motivation and commitment from
employees to the organization

Why leading is important?

Leading play an important role in achievement of organizational goals. It is a basic function of

management. Without an effective leadership or leading an organization don’t able work
efficiently or effectively.

A leader provides vision, focus, and influence that helps an employ to better understanding of
organizational management, there position and responsibilities so that they are able to work
efficiently and able to achieve their goals.

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 Controlling

Controlling is one of the important functions of a management It is to seek planned results from
the employees. Controlling also ensures that an organization’s resources are being used
effectively & efficiently for the achievement goals.

Steps of controlling:

 Actual performance is compared with planned performance

 The difference between the two is measured
 Causes contributing to the difference are identified, and
 Corrective action is taken to eliminate or minimize the difference

Importance of Controlling:

 Help in Efficient use of Resources

 Improving Employee Motivation

 Ensuring Order & Discipline

Controlling Function Helps Managers:

Managers at all levels of management Top, Middle and Lower need to perform controlling
function to keep control over activities in their areas. Therefore, controlling is very much
important in an educational institution, military, hospital, and in any business organization.

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