Pawan Sharma

Mumbai
pawan9702347770@gmail.com
9702347770 and 9702872382.
_______________________________________________________________________

Site Admin Head for GMP Area, CLINICAL Unit and R & D Centre : -
Highly motivated and seasoned Admin & Facility Management Professional with 18
years of exceptional experience in steering administrative and facility management
functions. Adept at effective vendor management within a complex setup, including
an R&D center, Clinical Research Unit, and a manufacturing block. Demonstrated
success in overseeing entire sites, each with more than 1000 employees.

Skills and competencies: -

Versatile and accomplished professional with extensive experience spanning diverse
facets of Facility and Administration Management. Specialized in Admin Purchases,
Vendor Management, Commercial Management, Agreements, Projects, Space
Management, Billing, MIS, Audits, Pan India Property Management, Compliance, Labor
Laws, Security Management, Factory Licensing, Dish and Company Vehicle
Management, Event Management, POs, Relocations, and more.

Experience Details: -
Currently working as Senior Manager as Facility and Adminstration at Alkem
Laboratories Ltd in Navi Mumbai from March 2019 onwards.

Facility Operations:

 Oversee day-to-day operations, ensuring a safe and secure working

environment.
 Manage maintenance activities, including repairs, electrical, plumbing, and
facility upgrades.
 Monitor and optimize facility processes for enhanced efficiency.
 Supervise administrative staff, including reception, cafeteria, and office
supplies.
 Manage and track office budgets and expenses, seeking cost-saving
opportunities.
 Ensure office cleanliness and overall workspace appearance.
 Optimize space utilization in coordination with HR and IT.
 Plan and coordinate office relocations or expansions if needed.
 Identify cost-saving opportunities and operational improvements.
 Process associate requests or facility-related issues within agreed service
levels.
Health and Safety:

 Implement health and safety protocols for a safe working environment.

 Develop and maintain emergency response plans, ensuring preparedness for
contingencies.
 Coordinate with Safety & Environment team to update ERT processes and
policies.
 Coordinate emergency drills and safety training with relevant authorities.
 Conduct regular safety inspections and ensure compliance with regulations.

Vendor Management:

 Select, negotiate with, and manage relationships with external vendors and
service providers.
 Document vendor analysis, presentations, and contracts.
 Ensure service level agreements are met, and costs are controlled effectively.

Environmental Sustainability:

 Implement environmentally friendly practices and initiatives within facilities.

 Explore and implement energy-saving measures.

Transport Management:

 Collaborate with transport vendors for associate pick/drop data and manage
deviations.
 Address associate transport issues and manage parking space for those
commuting by own transport.
 Publish monthly and quarterly reports on transport usage and budgetary
reports.
 Schedule Adherence by Monitoring contractual bus services for employee pick-
up and drop-off involves ensuring a smooth and efficient transportation
process.
 Leading bus coordinators group committee for proper communication Channels
to establish clear communication channels with the bus service provider and
employees to facilitate efficient coordination.
 Implement a system for reporting delays or issues and ensure prompt
resolution.
 Gather feedback from employees regarding the bus services to identify areas
for improvement.
 Conduct periodic surveys or feedback sessions to gauge employee satisfaction.
 Ensure that the contractual bus service complies with all safety regulations and
standards.
 Regularly audit the condition of buses to verify their compliance with safety
standards.

Security Management:

 Collaborate with security vendors to ensure adequate office security.

 Work with IT and HR on access control systems for associates.
 Audit visitor and contractor registers.
 Provide regular reports on associate check-in and check-out to local managers.

Communication and Reporting:

 Communicate regularly with internal stakeholders and leadership regarding

facility-related matters.
  Prepare and present reports on facility performance, challenges, and
improvement initiatives.

Compliance & Labor Laws Management:

 Managing Legal Compliance for Factory and R & D center by ensuring

compliance with local, national, labor laws and regulations.
 Staying informed about changes in legislation and updating policies
accordingly.
 Developing, updating, and implementing company policies to align with labor
laws.
 Creating a framework that promotes a fair and legally compliant workplace
 Maintaining accurate records related to employee contracts, working hours, and
other compliance-related documents.
 Ensuring that all necessary documentation is complete and up-to-date.
 Navigating employee relations issues within the framework of labor laws.
 Implementing conflict resolution strategies to maintain a harmonious work
environment.
 Overseeing compliance for contractors and subcontractors, ensuring they
adhere to labor laws.
 Conducting audits to verify compliance with contractual agreements.
 Monitoring and managing adherence to wage and hour laws, including overtime
and minimum wage requirements.
 Implementing systems to accurately track and manage employee working
hours.
 Managing Dish and Labor, Midc, employment exchange, Nagar Palika.
 Preparing for and managing labor law audits by regulatory authorities.
 Conducting internal audits to identify and rectify potential compliance issues.
 Promoting awareness and understanding of legal obligations.
 Effectively communicating changes in labor laws and compliance policies to the
workforce.
 Creating channels for employees to seek clarification on compliance matters.
 Implementing strategies for addressing conflicts related to labor laws and
compliance.
 Collaborating with legal counsel when necessary to resolve complex issues.

Agreement and Commercial Management

 Specialist with a focus on creating and managing effective contractual

relationship.
 Leading contract negotiations to establish favorable terms and conditions in
agreements.
 Ensuring that contracts align with organizational goals and legal standards.
 Drafting comprehensive contracts tailored to the needs of the organization.
 Managing contracts with vendors and suppliers to secure cost-effective and
quality services.
 Ensuring that all agreements comply with relevant legal and regulatory
requirements.
 Identifying and assessing potential risks associated with contracts.
 Implementing risk mitigation strategies to protect the organization's interests.
 Overseeing the entire contract lifecycle, from initiation and execution to
renewal or termination.
 Negotiating commercial terms, pricing structures, and payment schedules to
optimize value.
 Balancing financial considerations with organizational objectives.
 Developing and implementing strategies for effective dispute resolution.
 Regularly monitoring and ensuring compliance with contractual obligations.
 Implementing internal processes to track and manage compliance.
 Building and maintaining positive relationships with key suppliers and partners.
 Collaborating to address issues, drive performance improvements, and explore
new opportunities.

Pan India relocations and new joiners

Pan India Relocation and Onboarding Specialist with a focus on seamlessly

managing the relocation process for employees across the country and
ensuring smooth transitions for new joiners.

MIS and Budgeting:

 Proficient in generating Management Information Systems (MIS) reports

and administering budgeting for the administrative domain.

Corporate Social Responsibility (CSR):

Managed CSR initiatives, ensuring alignment with organizational goals.

Laundry/Pest Control

 To interact with all partners, take feedback and ensure good laundry
management/ pest control as per GMP standards. To actively participate in
audits for this area and ensure total compliance.

 GMP & abiding and ensuring compliance to the Health, Safety &
Environment policy. Completion of all trainings assigned to role. Ensure
integrity of data at workplace. Ensure good documentation practices at
workplace. Work & follow Novartis safety guidelines and safety precautions
to avoid damage to person and Equipment. Identify the scope of
improvement in the services provided on daily basis.

 Canteen Management – To handle canteen facility as per standards at

optimal cost to the satisfaction of associates, also, be responsible for
addressing grievances of shift associates related to canteen administration.
  To be responsible for facility administration like allocation of workstation to
associates, telephone lines, conference rooms, Courier Services etc. at site
within budget.
 Biometric Access Control System – To handle entry & exit of all associates
through system, and manage the system.
 Non-Hazardous – Waste Management.
 Any other responsibility that may be assigned from time to time.
 Presenting and placing the analysis/decisions on work related matters
before the appropriate decision-making authority at appropriate time.

(B) Glenmark Pharmaceuticals Limited (Jan 2016 to Feb 2019)

 Vendor Management: - Corporate office and Pan India: -
1. End to End Negotiation with service providers for Pan India Level.
2. Negotiation and Procurement of Consumable across Pan India Level.
3. Capital Purchase of Pool cars/Chairs/IT assets/Promotional items for company.
4. Purchase of Global diaries/calendar/admin Items with Finalization of art work.
5. Floating RFP to the entire service provider for collecting quotes.
6. Comparison of quotes, selection of vendor, Finalization.
7. Conducting contract governance meeting with all the Business partners’ timely
manner.
8. Focusing on Business partner relationship management with Vendor
satisfaction survey.
9. Creation of Purchase Requisition and Purchase orders.
 Administration Management- Corporate office: -
1. End to End Facility management with housekeeping supervisors.
2. Daily feedback session for facility related issues.
3. Spoc for facility related complains and Sim-card management.
4. Security management Pan India.
5. Renewal of Admin related AMC like, fire Alarms, CCTV, electrical, UPS Pan
India.
6. Maintaining Power factor across all the location of Head office.
7. Cafeteria and repair & Mentainaince management.
8. Courier management.
Employee Relocation- Globally: -
1. End to end co-ordination for relocation of employees
2. Arranging survey at Employee residence.
3. Collecting quotes and negation with the service provider.
4. Arranging relocation activity as per employee requirement.
5. Total to and FRO coordination of employee.
6. Settlement of Bills
1. End to END management for Company car Lease for employees.
2. Car Lease procurement and negotiation.
 3. Co-ordination between employee and service provider.
4. Agreement, documentation and payment management.
5. Termination of lease, buy back of car.
6. Managing Pool Car Tracker Pan India.

Company Experience:
o Worked as Team Leader –Procurement, Vendor Management and Business
Partner relationship management & Operation management at Aditya Birla
Minacs, from 23 Jan 2006 to 25 June-2015.
Work Place – Mumbai
1. Handling a Team of 4 Peoples.
2. Directly Reporting to Supply Chain Head for day to day operations.
3. Subject Matter Expert in Customer service and Business partner
relationship management.
4. Ensure on time payment executed within defined SLA’s.
5. Managing KPI’s of all Vendors.

EDUCATIONS:

Percentag
Degree University Subject
e
Wellingkar’s College & Research Operatio
MBA/PGDM 57.16
centre ns
Bachelor of
Ramniranjan Junjhunwala College Physics Passed
Science
HHC Ramniranjan Junjhunwala College Physics 41
All
SSC Hindi High School 70.13
Subject
Six Sigma Black Six Second
Training India
belt certified Sigma Class

 Rewards & Recognition

1. Received, Chairman Excellence Award for best winning Project Titan cost saving
project.
2. Received HR excellence award from CHCRO in 2023
3. Received Hero award from Indus Towers for maximum participation in safety
quiz.
4. Received certification of appreciation from circle CEO for exceptional co-
ordination with Business partners.
5. Received certification of appreciation with all the team members for topping
the Mumbai circle in Pan India for on-time payment.
6. Multiple kudos and certificate of appreciations received from Aditya Birla
Minacs for Top performance.
Technical Skills:
Operating system : Word excels and power point. Oracle, ERP, SAP and Ariba.
Personal Skills:

1. Team player
2. Time management
3. Result oriented
4. Analytical skills.

Personal Details:

Date of Birth 01-05-1979.

Language Known English, Hindi, Marathi.
Permanent Address 12/B/604, Vasupujya building, chickloli village, Ambernath
421505.
Current CTC 2700000 INR
Expected 30 Percent Hike.
Ready to relocate. Yes
Declaration:

I hereby declare that the above-mentioned particulars are true to the best of my
knowledge.
Date:

Place: Mumbai.
Pawan Sharma