No. KTU/ASST1(STUDENT Dated: 05.10.

2023
AFFAIRS)/1849/2023

From
The Dean (Academic)
To
The Principals of all Affiliated Colleges.

Sir/Madam,

Sub:- College Union Elections 2023-24 in affiliated colleges of the University-

Conduct of Elections-Reg:-

The 44th meeting of the Syndicate of the APJ Abdul kalam Technological University
held on 31-05-2023 vide item No.S-044-008 resolved to conduct the elections to
the College Unions in all affiliated colleges. The Hon’ble Vice Chancellor has
approved the decision of the Syndicate. The 49th meeting of the Syndicate held on
25-09-2023 vide item no.S-049-OA4 resolved to entrust the Hon’ble Vice
Chancellor to approve the schedule for the conduct of the college union election
2023-24, so as to conduct the election on 18-10-2023, as per the guidelines
approved by the Syndicate.

I am to inform you that in accordance with the resolutions of the Syndicate, the
Hon’ble Vice Chancellor has ordered to conduct elections to the College Unions of
all affiliated colleges on 18-10-2023 for the year 2023-24 in accordance with the
Schedule and Guidelines attached herewith.

I am therefore, direct you to conduct elections to the College Unions on 18-10-

2023.

The elections shall be notified by the Principal and conducted in accordance with
the provisions contained in Chapter 4, Statute 6 of the APJ Abdul Kalam
Technological University First Statutes 2020, the Election Manual of the University
and the Schedule and Guidelines attached herewith.

Noncompliance of the above shall be treated as willful disobedience and

violation of statutory directions of the University and will invite
appropriate actions against the college in accordance with the provisions
contained in APJ Abdul Kalam Technological University Act 2015 and
APJ Abdul Kalam Technological University First Statutes 2020.

On conclusion of the elections, the details of those students elected as University

Union Councillor (s) shall be furnished in the proforma enclosed herewith along
with their two passport size photographs and three specimen signatures duly
attested by the Principal with in a period of Ten (10) days thereafter.

Enclosures

1. Extract of Chapter 4 Statute 6 of APJ Abdul Kalam Technological University

First Statutes 2020.
2. Election Manual of the University.
3. Schedule of Elections.
4. Guidelines for conduct of elections.
5. Copy of the recommendations of Lyngdoh Committee as approved by the
Hon’ble Supreme Court of India.
6. Proforma for furnishing the details of University Union Councilors.

Yours faithfully
Dr. VINU THOMAS *
Dean (Academic)

* This is a computer system (Digital File) generated letter. Hence there is no need for a physical
signature.
 158

(4) tImtfPv Iu¬kn-ensâ Xocp-am-\-§Ä \S-¸m-t¡ണ _m²yX sNbÀam-\m-bn-cn-

കനതാണ്. km[m-c-W-K-Xn-bn Xocp-am-\-§Ä amäw IqSmsX \S-¸m-t¡ണ--Xm-Wv.

F¶m ]cmXn DÅ-]£w A{]-Im-c-apÅ Xocp-am-\-¯n \n¶pw hyXn-N-en-

ചെകാണ് sNbÀam\v Xocp-am-\-sa-Sp-¡m-hp-¶തം പസത Xocp-am-\-§Ä F´p-െകാണ്
FSp-¯p-sh¶v sNbÀam³ tImtfPv Iu¬kn-ensâ sXm«-Sp¯ tbmK-¯n hni-
Zo-I-cn-t¡--ണതമാ-Wv.

6. tImtfPv bqWn-b³ þ kÀÆ-I-em-im-e-bp-ambn A^n-en-tbäv sNbvX tImtf-Pp-IÄ,

Øm]-\-§Ä, kzbw-`-cW tImtf-Pp-IÄ, A\p-_Ô tImtf-Pp-IÄ, A¡m-Z-anI kzbw-`-
cWw \ÂInb tImtf-Pp-IÄ XpS-§n-b-h-bn Hcp tImtfPv bqWn-b³ AXv GXv t]cnÂ
Adn-b-s¸-«mepw ഉണാbn-cn-t¡ണ--Xm-Wv. Cu Ìmäyq«p-IÄ {]m_-ey-¯n h¶v ആറ് amk-
¯n-\p-Ån tImtfPv bqWn-b³ cq]o-I-cn-t¡ണ--Xm-Wv. cq]o-I-cn¨ hnhcw kÀÆ-I-
emimesb Adn-bn-t¡--ണതാ-Wv.

F¶m kÀÆ-I-em-im-e-bnse ]T-\-h-Ip-¸p-IÄ¡v ആെക-bmbn tImtfPv bqWn-b\v

kam\-amb Hcp kanXn, AXns³d LS-\, cq]o-I-c-Ww, A[n-Im-c-§Ä, IS-a-IÄ,
കരതവയങള F¶nhsb kw_-Ôn¨v kn³Un-t¡äv Xocp-am-\n-t¡--ണതാ-Wv.

1. tImtfPv bqWn-bsâ cq]o-I-c-Ww þ tImtfPv bqWn-b\v Hcp FIvkn-Iyq-«ohv I½nän

ഉണാbncnt¡ണ--Xm-Wv. AXn Xmsg-¸-d-bp¶ AwK-§Ä ഉണാ-bn-cn-t¡--ണതാ-Wv,
അതായത്:þ

(i) െചയരേപഴണ;

(ii) ൈവസ് െചയരേപഴണ;

(iii) P\-d sk{I-«dn;

(iv) amK-kn³ എഡിറര;

(v) BÀSvkv ¢ºv sk{I-«dn;

(vi) kÀÆ-I-em-ime bqWn-b-³ P\-d Iu¬knen-s³d Xnc-sª-Sp¸v aWvUe-

¯n-te-¡pÅ Iu¬kn-e-ÀamÀ (Cu സാറയടIfn {]tXyIw hyhØ

sNbvXn«nÃm¯ P\d Iu¬knense aÞe§fn Iu¬kneÀamcpsS
F®w kÀÆ-I-em-ime \nÝ-bn-¡p-¶ {]Im-c-am-bn-cn¡pw);

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 159

(vii) Hmtcm _ncpZ ]T-\-tIm-gvknsebpw hnZymÀ°n-Isf {]Xn-\n-[o-I-cn-¡p¶ Hcp

hnZymÀ°n;

(viii) Hmtcm _ncp-Zm-\-´-c-_n-cpZ ]T-\-tIm-gvknsebpw hnZymÀ°n-Isf {]Xn-\n-[o-

I-cn-¡p¶ Hcp hnZymÀ°n;

(ix) hnZymÀ°n-\nI-fp-െണ¦n Ahsc {]Xn-\n-[o-I-cn-¡p¶ hnZymÀ°n\nIÄ

(F®w kÀÆ-I-em-ime \nÝ-bn-¡p-¶ {]Im-c-am-bn-cn¡pw);

(x) ]«n-I-PmXn ]«n-I-hÀ¤ hn`m-K-§-fn \n¶pw sXc-sª-Sp-¡-s¸«

hnZymÀ°n\n CsÃ-¦n FIvkn-Iyq-«ohv I½nän \ma-\nÀt±iw sN¿p¶ ]«n-
I-Pm-Xn-bntem ]«n-I-hn-`m-K-തിേലാെപട Hcp hnZymÀ°n;

(xi) t]{S³ Iw {Sj-dÀ þ {]n³kn-¸Â/Øm]-\-ta-[mhn/NmÀÖpÅ A²ym-]-

I³ (F-Ivkv-þ-H-^n-tjym);

(xii) Ìm^v AssUz-kÀ (F-Ivkv-þ-H-^n-tjym) þ {]n³kn-¸Â/Øm]-\-ta-

[mhn/NmÀÖpÅ A²ym-]-I³ \ma-\nÀt±iw sN¿p¶ Hc-²ym-]-I³;

(xiii) FIvkn-Iyq-«ohv I½nän \ma-\nÀt±iw sN¿p¶ kvt]mÀSvkv sk{I-«dn

ആയ Hcp hnZymÀ°n;

2. tImtfPv bqWn-bsâ FIvkn-Iyq-«ohv I½n-än-bpsS Izmdhpw tbmK-§-fpw þ (1) FIvkn-

Iyq-«ohv I½nänbpsS GsXm-cp- tbm-K-¯nsâ Izmdw BsI-bw-K-§-fpsS ]Ip-Xn-bm-bn-
cn-കനതാണ്.

(2) FIvkn-Iyq-«ohv I½nän km[m-c-W-bmbn രണ് amk-¯n Hcn-¡-se-¦nepw IqtS--

ണതാ-Wv.

F¶m ASn-b-´nc hnj-b-§Ä NÀ¨ sN¿m³ Ft¸mÄ thW-sa-¦nepw FIvkn-

Iyq-«ohv I½n-än¡v tbmKw IqSm-hp-¶-Xm-Wv.

(3) FIvkn-Iyq-«ohv I½n-än-bpsS km[m-c-W-tbm-K-§Ä¡v മന് hyà-amb

ദിവസങളെട ap³IqÀ t\m«okv \ÂtI--ണതാ-Wv.

F¶m ASn-b-´nc tbmK-§Ä _lp-am-\mÀ°-\mb t]{S³ Iw {Sj-ddpambpw

Ìm^v AssUz-സരമാbpw IqSn-bm-tem-Nn¨v sNbÀam\v ASn-b-´c tbmKw hnfn-¨p-

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 160

Iq-«m-hp-¶-Xm-Wv. A¯cw tbmK-§fn FÃm AwK-§Ä¡pw ka-b-_-Ôn-X-

ambn Adn-bn¸v \ൽേകണ-Xm-Wv.

(4) tbmK-§Ä¡pÅ അജണയം aäp tcJ-Ifpw tbmKw IqSp-¶-Xm-bpÅ t\m«okpw

AwK-§Ä¡v P\-d sk{I-«-dn- നൽേകണതാണ്.

(5) FIvkn-Iyq-«ohv I½n-än-bpsS FÃm Xocp-am-\hpw XÕ-abw k¶n-ln-X-cm-bn-cn-

¡p¶ AwK-§-fpsS `qcn-]£ Xocp-am\w A\p-k-cn-¨m-bn-cn-t¡ണ-Xm-Wv.

(6) അജണ Ipdn-¸p-Itfm aäp tcJ-Itfm t\m«otkm GsX-¦nepw AwK-¯n\v e`n-¨n-

Ãm-sb¶ ImcWw tbmK-Xo-cp-am-\-§-sf Akm-[p-hm-¡p-¶-X-Ã.

(7) tbmK-§Ä¡pÅ \S-]-Sn-{Iaw FIvkn-Iyq-«ohv I½nän Xocp-am-\n-¡p-¶-{]-Im-c-am-

bn-cn-കനതാണ്.

(8) tbmK-Xo-cp-am-\-§Ä t]{S³ Iw {Sj-dÀ¡v P\-d sk{I-«dn Ab-¨p-sIm-Sp-t¡- -

ണതാ-Wv. tbmK-Xo-cp-am-\-§Ä km[m-cWK-Xn-bn AtX-]Sn t]{S³ Iw {Sj-dÀ
P\-d sk{I-«-dn-bp-ambn IqSn-bm-tem-Nn¨v \S-¸m-t¡ണ--Xm-Wv. GsX-¦nepw Imc-
W-h-im t]{S³ Iw {Sj-dÀ Xocp-am-\-t¯mSv hntbm-Pn-¡p-¶p-sh-¦nÂ
A¡mcyw tcJm-aqew FIvkn-Iyq-«ohv I½n-änbpsS sXm«-Sp¯ tbmKs¯ Adn-bn-
t¡-ണതം FIvkn-Iyq-«ohv I½nän DNn-X-amb Xocp-am\w FSp-t¡- -ണത-am-Wv. t]
{S³ Iw {Sj-dÀ FSp¯ Xocp-am-\-¯n\v hncp-²-ambn FSp¯ Xocp-am-\-amWv
FIvkn-Iyq-«ohv I½nän എട-¡p-¶p-sh-¦nÂ, അതിേനാട് t]{S³ Iw {Sj-dÀ tbmPn-
¡p-Ibpw sN¿m¯ kml-N-cy-¯n B hnjbw tImtfPv Iu¬kn-ensâ Xocp-
am-\-¯n\v hntS-ണതം tImtfPv Iu¬kn-ensâ Xocp-am\w A´n-a-am-bn-cn-¡p-¶-Xp-
am-Wv.

3. tImtfPv bqWn-bsâ HutZym-KnI `mc-hm-ln-Ifpw Ah-cpsS A[n-Im-c-§Ä, IS-a-

IÄ, IÀ¯-hy-§Ä þ (1) sNbÀam³, sshkv sNbÀam³, P\-d sk{I-«dn, amK-
kn³ FUn-äÀ, BÀSvkv ¢ºv sk{I-«dn, kvt]mÀSvkv sk{I-«dn, t]{S³ Iw {Sj-dÀ,
Ìm^v AssUz-kÀ F¶n-h-ര tImtfPv bqWn-bsâ HutZym-KnI `mc-hm-ln-IÄ
ആയിരികനതാണ്

(2) sNbÀam³ þ tImtfPv bqWn-bsâ tbmK§-fnepw ]cn-]m-Sn-I-fnepw A²y£w

hln-¡p-¶Xv sNbÀam-\m-bn-cn-കനതാണ്. sNbÀamsâ A`m-h-¯n sshkv
sNbÀam³ A²y-£X hln-¡pw. sNbÀam-sâbpw sshkv sNbÀam-sâbpw

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 161

A`m-h-¯n FIvkn-Iyq-«ohv I½nän AwK-§Ä X§Ä¡n-S-bn \n¶pw Hcmsf

A²y-£-\mbn sXc-sª-Sp-t¡ണ--Xm-Wv.

(3) sshkv sNbÀam³ þ Øm]-\-¯n s]¬Ip-«n-Ifpw B¬Ip-«n-Ifpw

hnZymÀ°n-I-fm-bn-«p-െണ¦nÂ, sshkv sNbÀam³ Hcp h\n-X-bm-bn-cn-t¡- -ണതാ-Wv.
sNbÀamsâ A`m-h-¯ntem sNbÀam³ Bh-iy-s¸-Sp¶ kml-N-cy-¯ntem
sNbÀam\n \n£n-]vX-amb A[n-Im-c-§fpw ചമതലകളം IÀ¯-hy-§fpw \nÀÆ-
ln-t¡ണ--Xm-Wv.

(4) P\-d sk{I-«dn þ GsXmcp ]T-\-tIm-gvkn-sebpw Ah-km-\-hÀj hnZymÀ°n

AÃm¯ Hcp hnZymÀ°n P\-d sk{I-«-dn-bm-bn-cn-t¡- -ണതാ-Wv. tImtfPv bqWn-
bsâ FÃm A[n-Im-c-§fpw ചമതലകളം IÀ¯-hy-§fpw P\d sk{I-«-dn-bn-ൽ
നികിപമായിരികനതാണ്. FIvkn-Iyq-ടീhv I½n-än-bpsS Xocp-am-\-§fpw \nÀt±-i-
§fpw \S-¸m-¡p-¶Xv t]ടൻ/{S-j-d-dpsS AwKo-Im-c-t¯msS P\-d sk{I-«-dn-bm-
bn-cn-കനതാണ്. tImtfPv bqWn-bsâ FÃm _nÊn-\Êpw \S-t¯-ണതം
sdt¡mÀUp-IÄ kq£n-t¡ണതം P\-d sk{I-«-dn-bm-bn-cn-കനതാണ്.

(5) amK-kn³ FUn-äÀ þ GsXmcp ]T-\-tIm-gvkn-sebpw Ah-km-\-hÀj hnZymÀ°n

AÃm¯ Hcp hnZymÀ°n amK-kn³ FUn-äÀ Bbn-cn-t¡--ണതാ-Wv. amK-kn³
{]kn-²o-I-cn-t¡ണ Npa-Xe amK-kn³ FUn-äÀ¡m-bn-cn-കനതാണ്. amK-kn³
FUn-äsd klm-bn-¡m³ Xmsg-¸-d-bp¶ AwK-§Ä AS-§nb Hcp FUn-täm-dn-bÂ
t_mÀUv ഉണാbn-cn-t¡ണ--Xm-Wv, അതായത്:þ

(i) {]n³kn-¸Â/Øm]-\-ta-[mhn/ചമതലയള A²ym-]-I³;

(ii) amK-kn³ FUn-äÀ (I¬ho-\À);

(iii) tImtfPv bqWn-b³ sNbÀam³;

(iv) tImtfPv bqWn-b³ P\-d sk{I-«dn;

(v) FIvkn-Iyq-«ohv I½nän \ma-\nÀt±iw sN¿p¶ മന് hnZymÀ°n-IÄ;

(vi) FIvkn-Iyq-ടീhv I½nän \ma-\nÀt±iw sN¿p¶ രണ് A²ym-]-IÀ,

Ahcn HcmÄ വനിത (ഇവരിൽ ഒരാള സാഫ് എഡിററായി പവരതികം).

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 162

(6) BÀSvkv ¢ºv sk{I-«-dn þ Øm]-\-¯nse hnZymÀ°n-I-fpsS Iem-]-c-amb Ign-

hp-IÄ t{]mÕm-ln-¸n-¡m³ thണ {]hÀ¯-\-§Ä kwL-Sn-¸n-¡pI, \S-¯pI
XpS-§n-bh BÀSvkv ¢ºv sk{I-«-dn-bpsS Npa-ത-e-bm-bn-cn-കനതാണ്.

(7) kvt]mÀSvkv sk{I-«-dn þ tImtfPv bqWn-bsâ s]mXp-\nÀt±-i-§Ä¡v hnt[-b-

ambn Øm]-\-¯n Imbn-Iw, sKbnw-kv, aäp imco-cn-I-£-aXm {]hr-¯n-IÄ
_Ô-s¸« kan-Xn-I-fp-ambn IqSn-bm-tem-Nn¨v kwL-Sn-¸n-¡p-Ibpw t{]mÕm-ln-¸n-
¡p-Ibpw sNt¿-ണതിെന Npa-X-e kvt]mÀSvkv sk{I-«-dn-യിൽ
നികിപമായിരികനതാണ്.

(8) t]{S³ Iw {Sj-dÀ þ tImtfPv bqWn-b³ ഫണ് ssIImcyw sNt¿ണ-Xv t]{S³

Iw {Sj-ddpw tImtfPv bqWn-b³ AsÃ-¦n kam\ \nIm-b-¯nsâ P\-dÂ
sk{I-«-dnbpw tNÀ¶mbn-cn-¡pw. FIvkn-Iyq-«ohv I½n-än-bpsS ap³IqÀ A\p-a-Xn-
tbm-Sp-IqSn tImtfPv bqWn-bsâ {]hÀ¯-\-§ ളകÅ sNehv Cu ഫണിൽ
\n¶pw hI-sIm-Ån-t¡--ണതാ-Wv. tImtfPv bqWn-bsâ hchv sNehv IW-¡p-
IÄ t]{S³ Iw {Sj-dÀ X¿m-dm-t¡-ണതം kq£n-t¡ണ-Xpw FIvkn-Iyq-«ohv I½n-
än-bpsS AwKo-Imcw hmt§--ണത-am-Wv.

(9) Ìm^v AssUz-kÀ þ {]n³kn-¸Â/Øm]-\-ta-[mhn/NmÀÖpÅ A²ym-]-I³

\ma-\nÀt±iw sN¿p¶ Øm]-\-¯nse Hcp ko\n-bÀ A²ym-]-I³ tImtfPv
bqWn-bsâ Ìm^v AssUz-kÀ ആയിരികനതാണ്. tImtfPv bqWn-b³ AsÃ-
¦n kam\ \nIm-b-¯nsâ {]hÀ¯-\-§Ä GtIm-]n-¸n-¡m\pw Bh-iy-amb D]-
tZ-i-§Ä \ÂIm\pw Npa-X-e-s¸« Bfm-bn-cn-കനതാണ്.

4. tImtfPv bqWn-bsâ HutZym-KnI `mc-hm-ln-IÄ AÃm-¯-h-cpsS A[n-Im-c-§Ä,

ചമതലകള, IÀ¯-hy-§Ä þ (1) FIvkn-Iyq-«ohv Iu¬kn-ense hnhn[ _ncp-Z-X-e- ]
T-\-tIm-gvknse hnZymÀ°n-Isf {]Xn-\n-[o-I-cn-¡p¶ hnZymÀ°n {]Xn-\n-[n-Ifpw
hnhn[ _ncp-Zm-\-´c _ncpZ ]T-\-tIm-gvknse hnZymÀ°n-Isf {]Xn-\n-[o-I-cn-¡p¶
hnZymÀ°n {]Xn-\n-[n-Ifpw AXmXv Xe-¯n-epÅ ]T-\-hn-`mKw ta[m-hn-bp-ambn
AXmXv Xe-¯n-epÅ ]T-\-tIm-gvkp-I-fnse ]cn-]m-Sn-IÄ kwL-Sn-¸n-¡p-Ibpw
GtIm-]n-¸n-¡p-Ibpw sNt¿ണ--Xm-Wv. _Ô-s¸« {]Xn-\n[n _ncp-Z-X-e-¯nepw _ncp-
Zm-\-´c Xe-¯n-ep-apÅ Hmtcm ]T-\-tIm-gvkn-s\bpw kw_-Ôn¨ hnj-b-§Ä
FIvkn-Iyq-«ohv I½n-än-bpsS {i²-bn sImണhcnIbpw ശി]mÀi-IÄ \S-¯pIbpw
DNnX Xocp-am-\-§Ä FSp-¸n-¡p-Ibpw sNt¿--ണതാ-Wv. _ncp-Z-X-e-¯nepw _ncp-Zm-\-´-

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 163

c-X-e-¯nepw DÅ Hmtcm ]T-\-hn-`m-K-¯n\pw, ]T-\-hn-`mKw ta[m-hnsb A²y-£-\m-

bpw _Ô-s¸« {]Xn-\n-[nbpw, AhÀ രണt]cpw IqSn IqSn-bm-tem-Nn¨v \nÝ-bn-¡p¶
A²ym-]-Icpw hnZymÀ°n-Ifpw AS-§p¶ Hcp ]T\tImgvkv Atkm-kn-tb-j-\p-IÄ
{]tXyIw cq]o-I-cn-t¡ണ--Xm-Wv. tImtfPv bqWn-bsâ ഫണിൽ \n¶pw Atkm-kn-tb-
jsâ {]hÀ¯-\-§Ä¡pÅ ഫണ് FIvkn-Iyq-«ohv Iu¬സിലിന് A\p-h-Zn-¡m-hp-¶-
Xm-Wv.

5. tImtfPv bqWn-bsâ A[n-Im-c-§Ä, ചമതലകള, IÀ¯-hy-§Ä þ (1) tImtfPv

bqWn-bsâ {]hÀ¯-\-§Ä \S-¯m³ Bh-iy-amb Øe-ku-I-cy-§Ä {]n³kn-
¸Â/Øm]-\-ta-[mhn/ചമതലയള A²ym-]-I³ A\p-h-Zn-t¡--ണതാ-Wv.

(2) kvt]mÀSvkv, sKbnwkv, aäp Imbn-I-£-aXm ]cn-]m-Sn-IÄ, Ie, kmwkvIm-cnI,

A¡m-Z-anI, kmaq-lnI XpS-§nb hnhn-[-Xcw Imcy-§Ä t{]mÕm-ln-¸n-¡p-¶-
Xn\pw \S-¯p-¶-Xn\pw tImtfPv bqWn-bsâ FIvkn-Iyq-«ohv I½nän Atkm-kn-
tb-j-\p-Ifpw ¢ºp-Ifpw cq]o-I-cn-t¡--ണതാ-Wv.

(3) tImtfPv bqWn-bsâ FIvkn-Iyq-«ohv I½nän AXnsâ {]hÀ¯-\-§sf kw_-

Ôn¨v s]mXp-\bw X¿m-dm-t¡--ണതാ-Wv. A¡m-Z-anI hÀj-¯nsâ Bcw-`-¯nÂ
AXnsâ {]hÀ¯-\-§Ä¡pw AtÊm-kn-tb-j-\p-I-fp-sSbpw ¢ºp-I-fpsSbpw
kam-\-amb \nIm-b-§-fp-sSbpw {]hÀ¯-\-¯n\v Bh-iy-amb [\-Imcy FÌn-ta-
äp-Ifpw FIvkn-Iyq-«ohv I½nän X¿m-dm-t¡ണ--Xm-Wv. tImtfPv bqWn-b³ ഫണിൽ
\n¶pw hnhn[ Bh-iy-§Ä¡pw {]hÀ¯-\-§Ä¡p-apÅ XpI hI-sIm-Ån-t¡- -
ണതാ-Wv.

(4) tImtfPv bqWn-b³ tImtfPv Iu¬kn-ep-ambn IqSn-bm-tem-Nn¨v t\Xr-Xz-]-cn-io-

e\ ]²-Xn-Ifpw aäp s{]m^-j-WÂ \nIm-b-§-fpsS klm-b-t¯msS hnZymÀ°n-
IfpsS A¡m-Z-anI \ne-hmcw DbÀ¯m\pw t\Xr-]m-S-h-Kp-W-§Ä
വളരതാനമÅ ]cn-]m-Sn-IÄ kwL-Sn-¸n-t¡--ണതാ-Wv.

(5) Øm]-\-¯n kwL-Sn-¸n-¡p¶ Iem, ImbnI, aäp imco-cnI £aXm ]²-Xn-IÄ,

kmwkvIm-cn-I, A¡m-Z-an-I XpS-§nb FÃm ]mTym-\p-_Ô ]cn-]m-Sn-IÄ¡pw ]
mtTy-Xc ]cn-]m-Sn-I-fnepw kPo-h-amb t\Xr-Xzhpw ]¦m-fn-¯hpw Dd-¸m-t¡- -ണതാ-
Wv.

6. tImtfPv bqWn-b\nte¡pÅ sXc-sª-Sp-¸v þ kÀÆ-I-em-im-e-bp-ambn A^n-en-tbäv

sNbvX Øm]--\§-fn \S-t¯ണ sXcsªSp¸v kw_-Ôn¨ XobXn, coXn, sXc-

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 164

sª-Sp-¸n aÕ-cn-¡m\pÅ tbmKyX, sXc-sª-Sp¸v sNe-hv, [\-Imcy Npa-X-e,

aÕ-cmÀ°n-IÄ¡pw sXc-sª-Sp¸v \S-¯p-¶-h-cp-sSbpw {]hr-¯n-kw-_-Ôn¨ Npa-X-
e-Ifpw ]cn-an-Xn-Ifpw, \nb-a-k-am-[m\ ]cn-]m-e-\w, sXc-sª-Sp¸v ]cm-Xn-IÄ, XÀ¡-
§Ä kw_-Ôn¨ Imcy-§Ä XpS-§n-b-hsb kw_-Ôn¨v kÀÆ-I-em-ime Imem-Im-e-
§-fn ]pd-s¸-Sp-hn-¡p¶ sdKp-te-j-\p-Itfm N«-§tfm D¯-c-hp-Itfm \nÀt±-i-
§tfm A\p-k-cn-¨m-bn-cn¡pw Xnc-sª-Sp¸v \S-¯pI. tImtfPv bqWn-b\nse
hnZymÀ°n {]Xn-\n-[n-I-sfbpw BIvSn-epw Ìmäyq-«p-I-fnepw hyhØ sN¿p¶
hnZymÀ°n {]Xn-\n-[n-I-sfbpw sXc-sª-Sp-t¡ണത v kw_-Ôn¨ coXn Ah aäp hn[-
¯n BIvSnepw Ìmäyq-«nepw hyhØ sNbvXn-«n-sÃ-¦nÂ, kÀÆ-I-em-ime \nÝ-bn-
¡p-¶-{]-Im-c-am-bn-cn-കനതാണ്.

7. tImtfPv bqWn-bsâ HutZym-KnI Imem-h-[n þ tImtfPv bqWn-bsâ HutZym-KnI

Imem-h[n A¡m-Z-anI hÀj¯nsâ Ah-km\ XobXn hsctbm AsÃ-¦n sXc-
sª-Sp¸v \S¯n FIvkn-Iyq-«ohv cq]o-I-cn¨ XobXn apXÂ Hcp hÀjtam
GXmtWm BZyw kw`-hn-¡p-¶Xv AXv hsc-bm-bn-cn-കനതാണ്.

F¶m sXc-sª-Sp-¡-s¸« Hcp FIvkn-Iyq-«ohv I½nänbpsS Imem-h[n Ah-km-\n-

¡p¶ apdbv¡v ]pXnb FIvkn-Iyq-«ohv I½nän cq]o-I-cn-¡m³ Ign-bmsX hcp¶
kml-N-cy-¯n Øm]-\-¯nsâ {]n³kn-¸Â/Øm]-\-ta-[mhn/NmÀÖpÅ
A²ym-]-I\v tImtfPv Iu¬kn-ep-ambn IqSn-bm-tem-Nn¨v XÕ-abw \ne-hn-epÅ
FIvkn-Iyq-«ohv I½n-än-bpsS Imem-h[n മന് amkw IqSn \o«m-hp-¶-Xm-Wv.

എനമാതമല AXn-\n-S-bn sXc-sª-Sp-¡-s¸« ]pXnb FIvkn-Iyq-«ohv I½nän \ne-

hn hcp-¶-Znhkw, \ne-hn-epÅ FIvkn-Iyq-«ohv I½n-än-bpsS Imem-h[n Ah-km-\n-
¨-Xmbn IW-¡m-¡p¶-Xm-Wv. \ne-hn-epÅ FIvkn-Iyq-«ohv I½n-än-bpsS Imem-h[n
Xocp-¶-Xn\v രണ് amkw aps¼-¦nepw {]n³kn-¸Â/Øm]-\-ta-[mhn/NmÀÖpÅ
A²ym-]-I³ ]pXnb FIvkn-Iyq-«ohv I½nän cq]o-I-cn-¡m³ Bh-iy-amb \S-]-Sn-IÄ
kzoI-cn-t¡ണ--Xm-Wv.

7. tImtfPv kvt]mÀSvkv Iu¬kn þ kÀÆ-I-em-im-e-bp-ambn A^n-en-tbäv sNbvX

tImtf-Pp-IÄ, Øm]-\-§Ä, kzbw-`-cW tImtf-Pp-IÄ, A\p-_Ô tImtf-Pp-IÄ, A¡m-
Z-anI kzbw-`-cWw \ÂInb tImtf-Pp-IÄ F¶n-h-bnepw kÀÆ-I-em-ime t_mÀUv Hm^v
KhÀtWgvkv \nÝ-bn-¡p¶ aäp A¡m-Z-anI Øm]-\-§fnepw Hcp tImtfPv kvt]mÀSvkv
Iu¬kn cq]o-I-cn-t¡--ണതാണ്. hnZymÀ°n-Ifpw A²ym-]-Icpw AS-§p¶ {]kvXpX
tImtfPv kvt]mÀSvkv Iu¬kn-ense AsÃ-¦n Øm]-\-¯ns\ kw_-Ôn-¡p¶ FÃm
Imbn-I, sKbnwkv, aäp imco-cnI£aXm ]cn-]m-Sn-IÄ \S-¯p-Ibpw taÂt\m«w hln-¡p-

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 Introduction

The APJ Abdul Kalam Technological University was established

and incorporated on the 5th day of May 2014 as a University for

the promotion of technical education in the State of Kerala by
the APJ Abdul Kalam Technological University Act 2015 (Act
No. 17 of 2015), enacted by the Legislature of the State of Kerala.
It became the Umbrella University for regulating all the
Institutions offering technical education affiliated to other
Universities in the State, by transferring their affiliation from
those other Universities to the APJ Abdul Kalam Technological
University.

The First Statutes of the University issued as per S.R.O

No.480/2020 dated 07/08/2020 published on 05/08/2020
provides for the University Union and the College Union

Chapter 4 Statute 2 provides for the University Union. The

constitution, structure, the manner of electing its office bearers
and their tenure, powers, duties and functions of the University
Union, constitution of University Union General Council,
University Union Executive Council, their election, their meeting
and its conduct, tenure of office bearers are provided in the
Statutes.

Chapter 4 Statute 6 provides that there shall be a College Union

by whatever name called in the colleges, institutions,
autonomous colleges, constituent colleges and colleges granted
academic autonomy which are affiliated to the University. The
constitution, constitution of the College Union, College Union
Executive Committee, office bearers, their powers, duties and
functions, elections to the College Union and its official tenure
are provided in the Statutes.

The University Union and the College Union can be constituted

only after elections. Since the University Union and College
Union are statutory bodies, the rules and regulations relating to
the conduct of elections have to be framed so as to give it
statutory effect.

Item (V), Sub section (2) of Section 30 of the APJ Abdul Kalam
Technological University Act, 2015 empowers the Syndicate of
the University to exercise control over the students of the
University, to secure their health, well being and discipline and
to exercise through the affiliated Colleges control for similar
purposes over the students of affiliated Colleges.

Chapter 4, Statute 2 provides for the constitution of the

University Union and allied matters. Chapter 4 Statute 2
provides for the constitution of the College Union and allied
matters.

A draft Election Manual incorporating the rules and regulations

for the conduct of elections to the University Union and College
Union has to be framed by the University. The Standing
Committee of the Syndicate on Student Affairs to the Syndicate
in its meeting held on 01.11.2021. submitted a draft proposal to
the Syndicate for its consideration and approval. The Syndicate
 in its 27th meeting held on 02-12-2021 Vide item no. S-027-OA6
considered the draft Election Manual and approved the same
with modifications. The Election Manual as approved by the
Syndicate is hereby published for implementation by all
concerned.

CHAPTER - I

Provisions in the First Statutes relating to Elections

Chapter 4 Statute 2 Sub Statute 4 – Manner of election of official office bearers of
the University Union.

(1) The Vice Chancellor shall appoint a statutory officer of the University
as the Returning Officer for conducting elections to the positions of
official office bearers of the University Union.

(2) The Councilors referred in categories (i) to (viii) of statute 5 of these

statutes shall be the electors who shall elect the official office bearers of
the University Union. The Returning Officer shall prepare the voters
list of electors in accordance with the election manual and shall publish
the same at least one month before elections to the positions of office
bearers of the University Union are announced. Objections to the
voters list, publication of the final voters list, submission of nomination
for elections, withdrawal of nominations, place, date and time of
elections, date of counting, declaration of results etc. shall be the
responsibility of the Returning Officer. The Returning Officer shall also
take other measures to ensure smooth conduct of the election.

(3) The Councilors present in the General Council shall elect the official
office bearers by secret ballot from among themselves on majority
basis. The election shall be conducted under the supervision of the
Returning Officer appointed by the Vice Chancellor and officers of the
University deputed for elections appointed by the Returning Officer.
 (4) Any dispute regarding elections shall be submitted as a complaint
before the Returning Officer and the Returning Officer shall after
following such procedures dispose of the complaint as deemed fit by
order after recording the reasons thereof.

(5) In case of complaint against the order of the Returning Officer an

appeal can be filed before the Vice Chancellor, within 15 days after it is
issued, who shall after following such procedures dispose of the
complaint as deemed fit by order after recording the reasons thereof.
The decision of the Vice Chancellor shall be final.

(6) The expenditure for the conduct of elections to the positions of official
office bearers of the University Union shall be met from the University
Union fund.

(7) Elections to the teaching departments of the University, elections to the

College Unions of colleges, institutions, autonomous colleges,
constituent colleges and colleges conferred with academic autonomy
affiliated to the University and elections of councilors to the University
Union after such election shall be conducted in the manner determined
by the University from time to time and the expenditure for elections
met from the respective institutions.

Chapter 4 Statute 2 Sub Statute 5 - University Union General Council

Councilors shall be elected to the University Union General Council from the
following 8 categories in the manner specified therein.

(i) 15 Councilors elected by Councilors included in the electoral field of

student councilors elected from Private Self Financing Engineering
Colleges affiliated to the University.
(ii) 5 Councilors elected by Councilors included in the electoral field of
student councilors elected from each Government Controlled Self
Financing College affiliated to the University.
 (iii) 2 Councilors elected by Students from each Government Engineering
College affiliated to the University.
(iv) 2 Councilors elected by Students from each Aided Engineering College
affiliated to the University.
(v) 2 Councilors elected by the students of the University.
(vi) 1 Councilor elected by Councilors of Autonomous Colleges from
among themselves.
(vii) 1 Councilor elected by Councilors of Constituent Colleges from among
themselves.
(viii) 1 Councilor elected by Councilors of Colleges conferred with academic
autonomy from among themselves.

Chapter 4 Statute 2 Sub Statute 3 – Official Office Bearers of the University Union

(i) Chairperson
(ii) Vice Chairpersons – 3
(iii) General Secretary
(iv) Joint Secretaries – 3

Provided that one Vice Chairperson and one Joint Secretary shall be women.
One Joint Secretary shall belong to Scheduled caste or scheduled tribe.

Chapter 4 Statute 6

College Union

Colleges, Institutions, Autonomous Colleges, Constituent Colleges and Colleges

conferred with academic autonomy affiliated to the University shall have a
College Union by whatever name known.

Sub Statute 6(1) – Constitution of College Union

The College Union shall have an Executive Committee. The following members
shall be included in the Committee.

(i) Chairperson
(ii) Vice Chairperson
(iii) General Secretary
(iv) Magazine Editor
 (v) Arts Club Secretary
(vi) The Councilors elected to the General Council of the University Union
(the number of Councilors in the various categories of the General
Council shall be as determined by the University if it is not specifically
provided for in these statutes).
(vii) One Student representing each degree course
(viii) One Student representing each post graduate course
(ix) Where there are girl students, the representatives of girl students shall
be as determined by the University.
(x) Where there are no elected girl students belonging to scheduled caste or
scheduled tribe one Student belonging scheduled caste of scheduled
tribe nominated by the Executive Committee
(xi) Patron cum Treasurer – Principal/Head of the Institution/Teacher in
Charge (Ex-Officio)
(xii) Staff Advisor (Ex-Officio) – One teacher nominated by Principal/Head
of the Institution/Teacher in Charge
(xiii) A Student who is Sports Secretary nominated by the Executive
Committee

Elections to the University Union and College Union

In respect of matters relating to date, method, qualifications for contesting

elections, election expenditure, financial responsibility, duties and limitations in
the actions of the contestants and those conducting elections, maintenance of law
and order, election complaints, disputes etc. relating to the conduct of elections
shall be in accordance with the Regulations, Rules, Orders and Guidelines issued
by the University from time to time. The manner of electing students to the
various positions in the College Union and the manner of electing Councilors to
the University Union General Council for electing the Official Office Bearers of
the University Union and the manner of electing Official Office Bearers of the
University Union shall be as provided in the Act and Statutes and the manner of
conducting elections shall be as determined by the University if it is not
otherwise prescribed in the Act and Statutes.
 CHAPTER – II

APPLICATION OF THE APJ ABDUL KALAM TECHNOLOGICAL

UNIVERSITY ACT, 2015 AND THE FIRST STATUTES 2020

The provisions contained in the application of the APJ Abdul Kalam

Technological University Act, 2015 and the APJ Abdul Kalam Technological
University First Statutes, 2020 relating to University Union and College Union
shall govern the functioning of the University Union and College Unions.

CHAPTER - III

RULES & REGULATIONS FOR THE CONDUCT OF ELECTIONS TO THE

COLLEGE UNION

1. College Union - There shall be a College Union by name as provided in

Chapter 4 Statute 6 of the First Statutes of the APJ Abdul Kalam
Technological University 2020, in Colleges, Institutions, Autonomous
Colleges, Constituent Colleges and Colleges conferred with academic
autonomy affiliated to the University and for all teaching departments of
the University together. For the purpose of these Rules and Regulations
Institutions, Autonomous Colleges, Constituent Colleges and Colleges
conferred with academic autonomy affiliated to the University and all
teaching departments of the University together shall be deemed to be
termed as Colleges.

2. Aims and Objects of the College Union - The aims and objects of the
College Union shall be;-

(a) To create an atmosphere of learning in the college through

camaraderie, sharing, scaffolding, and imbibing the spirit of
democratic values, ethics and morals.
(b) To promote friendship and bonding among students as human beings
across gender, caste, race, religion, language, descent, place etc.
(c) To train students in upholding the law of the land in letter and spirit in
tune with the principles and essence of justice enshrined in the
Constitution of India.
 (d) To inculcate in students the requirement to respect and follow the sage
advice of parents, teachers, elders and such others in their journey
across life.
(e) To promote opportunities for the development of character,
leadership, efficiency, knowledge and spirit of service among students.
(f) To organise debates, seminars, work squads, touring parties and such
other functions; and
(g) To encourage sports, arts and other cultural, educational, social or
recreational activities that are incidental and conducive to the above
objects

3. Membership - All students enrolled in the college and having live

registration in the students portal of the University shall be members of
the College Union. They shall have the right to vote for and contest in the
various positions of the College Union Executive Committee subject to the
limitations prescribed in these Rules and Regulations.

4. Tenure - The tenure of College Union shall be as prescribed in Chapter 4

Statute 6 Sub Statute 7 of the First Statutes of the University.

5. Positions in the College Union Executive Committee– The various

positions in the College Union shall be as prescribed in Chapter 4 Statute 6
Sub Statute 1 of the First Statutes of the University.

6. Positions in the College Union Executive Committee to which Elections

are conducted – (1) Chairperson

(2) Vice Chairperson

(3) General Secretary

(4) Magazine Editor

(5)Arts Club Secretary

(6)Councilor/s to the election field of University Union

General Council (one Councilor if the total strength of the
 students on the rolls of the college is upto 750 and two
Councilors if the total strength of the students on the rolls of
the college is exceeds 750)

(7) One student representing each degree course of

study.

(8) One student representing each post graduate degree

course of study.

(9) Two girl students representing all the girl students

in the college (if girl students are enrolled in the college).

Positions in the College Union to which elections are not conducted:-

(1) One girl student belonging to Scheduled

caste/Scheduled Tribe nominated by the College Union
Executive Committee if in the absence of an elected girl
student belonging to Scheduled caste/Scheduled Tribe.

(2) Patron cum Treasurer (as prescribed in the Statutes)

(3) Staff Advisor (as prescribed in the Statutes)

(4)One Student who is the Sports Secretary nominated

by the College Union Executive Committee.

7. Official Office Bearers of the College Union and their powers, duties
and functions – Official Office Bearers of the College Union and their
powers, duties and functions shall be as prescribed in Chapter 4 Statute 6
Sub Statute 3 of the First Statutes of the University.

8. Meetings of the College Union Executive Committee - Meetings of the

College Union Executive Committee shall be as prescribed in Chapter 4
Statute 6 Sub Statute 2 of the First Statutes of the University.

9. Powers, Duties and Functions of the Official Office Bearers of the

College Union - Powers, Duties and Functions of the Official Office
 Bearers of the College Union shall be as prescribed in Chapter 4 Statute 6
Sub Statute 3 of the First Statutes of the University.

10. Powers, Duties and Functions of the members of the College Union
other than Official Office Bearers - Powers, Duties and Functions of the
members of the College Union other than Official Office Bearers shall be as
prescribed in Chapter 4 Statute 6 Sub Statute 4 of the First Statutes of the
University.

11. Powers, Duties and Functions of the College Union - Powers, Duties and
Functions of the College Union shall be as prescribed in Chapter 4 Statute
6 Sub Statute 5 of the First Statutes of the University.

12. Funds - The College Union shall institute a fund called ‘College Union
Fund’. It shall collect the prescribed fees fixed by the College Council from
time to time from the students on the rolls of the college each year towards
Union activities as directed by the University from time to time. The fees
collected from the students shall be deposited in any public sector bank
decided by the College Council. The expenditure of money from the
College Union Fund, maintenance of its income and expenditure shall be
as prescribed in Chapter 4 Statute 6 Sub Statute 3(8) of the First Statutes of
the University. The audit of accounts of the College Union Fund shall be
done by an auditor appointed by the Principal.

ELECTIONS TO POSITIONS IN THE COLLEGE UNION TO WHICH

ELECTIONS ARE CONDUCTED

13. Conduct of Elections - Elections shall be conducted to the various

positions in the College Union Executive Committee as per the applicable
conditions provided in these Rules and Regulations.
14. Appointment of Returning Officer – The Returning Officer for the
conduct of elections to the College Union shall be a senior faculty of the
College. The Returning Officer may appoint the required number of staff
to assist him in the conduct of elections. It shall be the responsibility of the
Returning Officer to ensure a peaceful atmosphere in the College during
 the election days. The name of the Principal or the faculty appointed by the
Principal to act as the Returning Officer shall be intimated to the
University.
15. Electoral Rolls - The Returning Officer shall maintain an electoral roll of
students in the College eligible to take part the elections for the purpose of
electing candidates contesting to positions in the College Union to which
elections are conducted showing their names serially numbered with
details of their Semester, Course etc. Copies of the electoral rolls shall be
made available to the students who request for the same free of cost from
the office of the Returning Officer. For the purpose of these Rules and
Regulations Institutions, Autonomous Colleges, Constituent Colleges and
Colleges conferred with academic autonomy affiliated to the University
and for all teaching departments of the University together shall be
deemed to be Colleges and every student included in the electoral roll
shall be referred to as an ‘elector’.
16. Eligibility to take part in Elections – (i) The names of all the students who
are on the KTU portal of the College as on the date of publication of the
election notification shall be included in the electoral rolls and shall be
eligible to participate and contest in the elections:

Provided that after publication of the election notification but before the
date notified for election, if any student, whose name is removed from the
KTU portal of the College he/she shall not be eligible to vote in the
elections or contest the elections, even if he/she is included in the electoral
rolls.

Provided further that the Returning Officer shall be empowered to make

any correction, alteration, inclusion or deletion in the electoral roll if
requisition for the same is received within twenty four hours of the
publication of the electoral rolls and further is satisfied that the correction,
alteration, inclusion or deletion is justified.
17. Notification of Election - The Returning Officer shall under the direction
from the University notify the election to the College Union in the office of
the Returning Officer, simultaneously causing it to be displayed in the
College notice boards. The notification shall be issued within 10 (Ten) days
 before the date of the Poll. The notification shall contain the programme of
the election giving the following details.
(1) Positions in the College Union to which elections are conducted.
(2) Date of Notification - Not less than 10 (Ten) clear days before the
date fixed for the poll.
(3) Date of publication of Electoral Roll - Succeeding working day from
the date of notification.
(4) Last date and hour for receipt of nomination - At 2-00 PM with 2
(two) clear working days from the date of notification.
(5) Scrutiny of nomination - 2.05 PM on the same day fixed for the
receipt of nomination.
(6) Publication of the list of valid nomination - Same day fixed for
Scrutiny.
(7) Withdrawal - At 11.00 AM on the succeeding working day.
(8) Polling - 10.00 AM to 1.00 PM with 10 (Ten clear days from the date
of publication of the notification of the election.
(9) Scrutiny and counting of votes - To start from 2.00 PM on the day
fixed for the Poll.
(10) Declaration of results – Within 1 hour of finishing counting of
votes.
18. Nomination of Candidates to Contest Elections - Every elector included
in the electoral roll may nominate an elector included in the electoral roll
to contest the elections to the various positions in the College Union to
which elections are conducted provided he/she is otherwise eligible to
contest the elections to the respective positions in accordance with these
Rule and Regulations as a candidate. Every nomination shall be in the
prescribed form (Specimen form shown in Appendix A) and shall be made
by the student in writing and shall be proposed and seconded by two
other students included in the electoral roll. The nomination paper shall be
put in sealed covers and deposited in the box kept for the purpose by the
Returning Officer in his office, within the date and hour fixed for filing of
nominations. Every elector who has been nominated to contest the
elections shall be referred to as a ‘candidate’ for the elections.
19. Scrutiny of nominations - All nomination papers deposited in the box
provided for the purpose shall be scrutinized by the Returning Officer at
the hour on the date notified in the election notification. The candidate/s
contesting the elections or his/her nominee (one who shall be a student
included in the electoral roll) will be permitted to be present at the time of
scrutiny of nominations. The Returning Officer shall examine the
nomination papers and shall decide on all objections made to any
nominations.

20. List of candidates validly nominated - A list of candidates contesting each

of the positions in the College Union to which elections are conducted
along with their names, semester, course etc. whose nominations have
been found valid shall be published by affixing the same in the office of the
Returning Officer and the notice boards in the college.

21. Withdrawal of nomination - Any candidate who has filed a nomination

may withdraw his nomination by notice in writing signed by him and
delivered in person or by his/her authorized representative who shall be
one included in the electoral roll, to the Returning Officer so as to be
received by him within the date and hour fixed for the same. Withdrawal
once made shall be final. A candidate who has withdrawn his nomination
shall not be eligible for renomination as a candidate for the same election
in that academic year.

22. Final List of Candidates - The Returning Officer shall publish after the
lapse of time fixed for withdrawal of candidature a final list of candidates
for each positions for which elections are conducted validly nominated
showing the names arranged in alphabetical order together with their
names, semester, course etc.

23. Declaration of election of validly nominated candidates -

(i) If the number of candidates validly nominated and not withdrawn
does not exceed the number of vacancies to be filled by election,
such candidates shall be declared to have been duly elected.
 (ii) If the number of candidates validly nominated and withdrawn is
less than the number of vacancies to be filled by election, such
candidates shall be declared to have been duly elected; and the
electorate shall be called upon to elect a person(s) as the case may
be, to fill the remaining vacancies).

(iii) If the number of candidates validly nominated and not withdrawn

exceeds the number of vacancies to be filled by election, then the
Returning Officer shall proceed with the election in the manner
prescribed in the Rules and Regulations on the date and hour
notified in the election notification.

24. Voting – Every elector including the candidates included in the electoral
roll shall be entitled to elect a candidate of his/her choice who has been
validly nominated for contesting the election by exercising his/her
preference by a vote if he/she is otherwise eligible to vote as per the Rules
and Regulations in the manner provided herein.

25. Polling - (1) Polling shall be by secret ballot in the prescribed form
(Specimen form shown in Appendix B). No vote shall be given by proxy.
The date and time of polling shall be as specified in the election
notification. For the convenience of electors and for the smooth conduct of
the election, the Returning Officer may arrange sufficient number of
polling booths. The Returning Officer may also appoint sufficient number
of officers and staff of the College to supervise the conduct of elections.

(2) The ballot box sealed or locked (in the presence of the Candidates or
their agents if so required by them) shall be placed in a convenient place in
the polling booth for voting and depositing the ballot papers through a slit
provided in the box.

(3) The Returning Officer or such other officer appointed and authorized
by him/her shall ascertain (a) the identity of the elector casting the vote
before issue of the ballot paper and (b) that the elector presenting
himself/herself to vote has not already voted.
 (4) The name of the elector who has voted shall be entered upon the
serially numbered counterfoil of the ballot paper and in a ballot paper
issue book and got acknowledged by the elector who voted. The ballot
paper corresponding to that counterfoil shall then be torn off after fixing
the initials of the Returning Officer thereon and handed over to the elector
for the purpose of voting and the counterfoil securely kept.

(5) At the time of issuing the ballot paper, the officer authorized by the
Returning Officer shall make a mark against the name of the elector in a
copy of the electoral roll kept for the purpose and get the signature of the
elector against his/her name in the electoral roll.

(6) The elector who received the ballot paper shall then proceed to a place
screened from observation by others for marking his/her vote in the ballot
paper against the name of the candidate/s of his/her choice and then
proceed to the place where the ballot box is placed and deposit the ballot
paper in the ballot box.

(7) No elector shall be allowed to enter the place arranged for marking of
vote when another elector is exercising his vote and no student shall
remain there longer than is necessary for recording his vote.

(8) If any elector is incapacitated to vote due to blindness or other physical

reasons, it shall be competent for him/her to record his/her vote by the
hand of the Returning Officer or such other officer authorized by him.

(9) The Returning Officer shall seal the slit of the ballot box immediately
after polling is over and keep it in safe custody.

26. Procedure on counting – (1) The scrutiny and counting of votes shall be
done by the Returning Officer as prescribed in the election notification.
The ballot box shall be opened at the hour fixed for the purpose and the
scrutiny and counting shall begin in the presence of the Returning Officer.
 (2) No person other than the Returning Officer, the officers and staff
appointed by him for the purpose and the candidates shall be present at
the time of scrutiny and counting of votes. However, the candidate, with
the permission of the Returning Officer may authorize an elector in the
electoral roll to represent him/her to be present at the time of scrutiny and
counting, in his/her place as his/her authorized representative.

(3) The persons present at the time of scrutiny and counting shall record
their presence in the manner determined by the Returning officer.

(4) The persons present at the time of scrutiny and counting shall be
present at the time of declaration of results and shall record their presence
in the manner determined by the Returning Officer.

27. Ballot Paper when rejected - (1) A ballot paper shall be rejected for the
purpose of scrutiny and counting.

(i) If it does not bear the initials of the Returning Officer or the person duly
authorized by him/her for the purpose, or
(ii) If an elector records his name or writes any word or makes any mark
on it revealing his/her identity, or

(iii) If the vote is recorded thereon by any mark other than thus ‘X' against
the name of names of the candidate (s), or

(iv) If no vote is recorded thereon, or

(v) If the number of votes recorded thereon exceeds the number of

vacancies to be filled, or

(vi) If it is not identifiable or uncertain as to whom vote has been cast, or

(vii) If vote is recorded violating any other law, order, guidelines etc.
issued by the Returning Officer in respect of the elections.
 (2) Every ballot paper rejected, shall be authenticated by the Returning
Officer and such ballot papers kept separately for future purposes, if any,
till such time as provided in these Rules and Regulations.

28. Recounting – (1) Any candidate or his authorized representative may

immediately after completion of the scrutiny and counting request in
writing to the Returning Officer to re-scrutiny or recount the votes
received by all or any of the candidates and the Returning Officer shall re-
scrutiny or recount the same accordingly.

(2) The Returning Officer may at his own discretion recount the votes
either once or more than once when he is not satisfied as to the correctness
of any previous counting:
Provided however that nothing in these Rules and Regulations shall
require on the Returning Officer to recount the same votes more than once.

(3) The persons present at the time of scrutiny and counting shall be present at
the time of recounting.

29. Declaration of Results - (1) The results of the polling shall be declared as
prescribed in the election notification.

(2) The candidate/s equal to the number of vacancies to which elections are
conducted, receiving the largest number of votes shall be declared duly
elected to such vacancies.

(3) If two or more candidates receive an equal number of votes against

election to a vacancy, the Returning Officer shall draw a lot with the names
of such candidates, and the candidate selected from the lot would be
declared duly elected to such vacancy.

(4) The results shall be declared by the Returning Officer on a document in

such manner determined by the Returning Officer.
(5) The persons present at the time of scrutiny, counting and recounting shall
be present at the time of declaration of results and record their name and
signature on the document containing the declaration of results.
(6) The document containing the details of the results with the name and
signature of the persons present at the time of scrutiny, counting and
recounting shall be immediately forwarded to the Registrar of the
University under acknowledgement.

30. Complaints Regarding Elections – Complaints regarding the conduct of

elections to College Union, if any, shall be made in writing to the Vice
Chancellor of the University so as to reach him/her within seven days
after the declaration of the results of the election and the Vice Chancellor
after causing an enquiry into the Complaint in such manner as deemed fit
take an appropriate decision and by Order dispose of the complaint. The
decision of the Vice Chancellor on the complaint shall be final.

31. Preservation of Election papers - All papers connected with the conduct
of elections to the College Union including electoral rolls, nomination
papers, used and unused ballot papers etc. shall be preserved by the
Returning Officer in a box locked and sealed in the presence of candidates
or their authorized representatives duly recording their presence, for a
period of one month after the declaration of the results, or till any
complaint regarding the election is disposed of.

32. Code of Conduct for Elections

(1) The following shall be the general code of conduct for elections to the
College Union;

i. No person other than a student of the college shall participate in the

propaganda, meetings and other gatherings inside the college
without the written permission of the Returning Officer.

ii. Candidates, their authorized representatives and other students

shall not disfigure any class rooms, compound walls and buildings
 in the college campus by pasting of posters or writing on the walls
as part of their election campaign.

iii. Election campaign/propaganda in the college campus shall be

limited to the issue of pamphlets, display of banners and posters
and conducting group meetings.

iv. Election campaign/propaganda/meetings shall be held in the

college campus only during the working hours of the college.
Election campaign/propaganda/meetings before or after working
hours of the college shall be done only with the sanction of the
Returning Officer.

v. Election campaign/propaganda/meetings/canvassing in the college

campus on the day fixed for the poll and till the election results are
declared is prohibited.

vi. Election campaign/propaganda/meetings/canvassing shall be held

in a peaceful, co-operative, friendly manner keeping in view the
aims and objects of the College Union.

(2) Complaints of violation of the code of conduct shall be given in writing to

the Returning Officer who shall dispose of the same on merits.
 APPENDIX – A

Name of the College………………………………………………………… ……………………………………………………….

Election to (here mention the vacancy to which election is being conducted)

…………………………………………………………………

NOMINATION PAPER

Name of the candidate …………………………………………..

Semester of the candidate …………………………………………..

Course enrolled for …………………………………………..

Number of the candidate in the electoral roll …………………………………………..

KTU ID number …………………………………………..

Consent of the candidate I agree, if elected, to serve on the body to which I am proposed as a candidate

Signature ……………………………… Date …………………………………….

Name of the Proposer …………………………………………..

Semester of the proposer …………………………………………..

Course enrolled for …………………………………………..

Number of the proposer in the electoral roll …………………………………………..

KTU ID number …………………………………………..

Signature of the proposer

……………………………… Date ………………………

Name of the seconder …………………………………………..

Semester of the seconder …………………………………………..

Course enrolled for …………………………………………..

Number of the seconder in the electoral roll …………………………………………..

KTU ID number …………………………………………..

Signature of the seconder

………………………………..Date ……………………….
College Seal
 ACKNOWLEDGMENT

Name of the College .....................……………………………………….

Election to (here mention the vacancy to which election is being

conducted) …………………………………………………………………

Received the nomination paper of …………………………………..

Returning Officer
Date & Seal

College Seal
Sl.No. Sl. No. APPENDIX B

Name of the College………………….. Name of the College……………..……..

Election to ……………………………
(here mention the vacancy to which position
election is being held)
Counterfoil of Ballot Paper BALLOT PAPER

Election to ……… (here mention the vacancy

to which election is being held)
Sl.No Name of the Candidate, Semester, Course Mark showing
Voter’s Choice
1
Name of the elector ………………………………..
2

Semester …………………………………..
3
Course …………………………………..
4
Number of the elector
in the electoral roll …………………………..
(Elector’s choice to be shown by X mark)
Returning Officer
Returning Officer
Seal of the College Seal of the College
 CHAPTER IV

RULES & REGULATIONS FOR THE CONDUCT OF ELECTIONS TO THE

UNIVERSITY UNION GENERAL COUNCIL, OFFICIAL OFFICE BEARERS
OF THE UNIVERSITY UNION AND THE UNIVERSITY UNION
EXECUTIVE COUNCIL

33. University Union - There shall be constituted a University Union by name

as provided in Chapter 4 Statute 2 Sub statutes 1 and 2 of the First Statutes
of the APJ Abdul Kalam Technological University 2020, for the APJ Abdul
Kalam Technological University (Herein after referred to as ‘University’) .

34. Aims and Objects of the University Union –

(1) The aims and objects of the University Union shall be-
a) To play a leadership role in achieving the aims and objects of the
University.
b) To be a role model for other University Unions and students of the
University and other Universities.
c) To be interface of the Students of the University with the University.
d) To bring all or any matters affecting the Students of the University.
e) To provide opportunities for the students of the University to play a
vital role in participating in the academic, scientific, social, cultural
and political space in the State and the Country and to organize all
kinds of the programme to achieve the same.
f) To organize festivals and programmes in academic, science, arts,
sports, literature, cultural and other spheres of human endeavor
g) To lead and motivate the student of the University to participate in
social activities for serving the people in need and community at
large.

(2) The Syndicate of the University shall be empowered to prescribe

such other matters to be included in the aims in the objects of the
University time to time.

(3) The Syndicate of the University may prescribe the manner and
procedure for achieving the aims in the objects of the University
Union.
35. Powers Duties and Functions of the University Union - The Powers
Duties and Functions of the University Union shall be as provided in
Chapter 4 Statute 2 Sub Statute 8 of the First Statutes of the University.

36. Membership in the University Union - All the students registered in the
students Portal of the University shall be members of the University
Union.

37. Tenure in the University Union – The official tenure of University Union,
its General Council, Executive Council, Official Office Bearers, and
Members shall be as prescribed in Chapter 4 Statute 2 Sub Statute 7(1) of
the First Statutes of the University.

38. Members of University Union General Council– The members of the

University Union General Council shall be as provided in Chapter 4
Statute 2 Sub Statute 5 of the First Statutes of the University.

39. Members of University Union Executive Council– The members of the

University Union Executive Council shall be as provided in Chapter 4
Statute 2 Sub Statute 6 of the First Statutes of the University.

40. Official Office Bearers of the University Union- The Official Office
Bearers of the University Union shall be as provided in Chapter 4 Statute 2
Sub Statute 3 of the First Statutes of the University.

41. Powers Duties and Functions of the Official Office Bearers of the
University Union-The Powers Duties and Functions of the Official Office
Bearers of the University Union shall be as provided in Chapter 4 Statute 2
Sub Statute 21 of the First Statutes of the University

42. Meetings of the University Union and their Conduct- Meetings of the
University Union and their Conduct shall be as provided in Chapter 4
Statute 2 Sub Statute 9 to 19 of the First Statutes of the University.
43. University Union Fund- A University Union Fund shall be maintained
and operated as provided in Chapter 4 Statute 2 Sub Statute 20 of the First
Statutes of the University.

44. Election of Official Office Bearers of the University Union, their number
and manner of their election: (1) The following shall be the positions to
which elections are conducted:
i. Chairman – 1
ii. Vice Chairman- 3 (One position of Vice Chairman reserved for Girl
Students)
iii. General Secretary – 1
iv. Joint Secretary – 3 (One position of Joint Secretary reserved for Girl
Students and One position of Joint Secretary reserved for Student
belonging to Scheduled Caste or Scheduled Tribes)

(2) The manner of election shall be as hereinafter provided

45. Election of Councilors to the General Council of the University Union.

(1) The following shall be the number of councilors and the category
from which to which they are to be elected:

(a) 15 Councilors elected by Councilors of Private Self Financing

Engineering Colleges affiliated to the University (category (i) of
Chapter 4, Statute 2, Sub Statute 5).
(b) 5 Councilors elected by Councilors of Government Controlled Self
Financing Engineering Colleges affiliated to the University (category
(ii) of Chapter 4, Statute 2, Sub Statute 5).
(c) 2 Councilors elected by Students from each Government
Engineering College affiliated to the University.
(d) 2 Councilors elected by Students from each Aided Engineering
College affiliated to the University.
(e) 2 Councilors elected by the students of the University.
(f) 1 Councilor elected by Councilors of Autonomous Colleges from
among themselves.
 (g) 1 Councilor elected by Councilors of Constituent Colleges from
among themselves.
(h) 1 Councilor elected by Councilors of Colleges conferred with
academic autonomy from among themselves.

(2) The manner of election shall be as hereinafter provided

46. Appointment of Returning Officer – The Vice Chancellor of the

University shall appoint a statutory officer of the University as the
Returning Officer for the conduct of elections to the University Union
General Council, Official Office Bearers of the University Union and the
University Union Executive Council. The Returning Officer may appoint
the required number of staff to assist him in the conduct of elections. It
shall be the responsibility of the Returning Officer to ensure peaceful
conduct of the elections.

47. Electoral Roll of Councilors of College Unions for election to the

University Union General Council –

(1) The Returning Officer shall prepare separate electoral rolls comprising of
Councilors of College Union elected from each category referred to in
Chapter 4 Statute 2 Sub Statute 5 which shall comprise as following:

(a) Electoral Roll of Councilors elected from Private Self Financing

Engineering Colleges affiliated to the University.
(b) Electoral Roll of Councilors elected from Government Controlled
Self Financing Engineering Colleges affiliated to the University.
(c) Electoral Roll of Councilors elected from Government Engineering
Colleges affiliated to the University.
(d) Electoral Roll of Councilors elected from Government Aided
Engineering Colleges affiliated to the University.
(e) Electoral Roll of Councilors elected by the students of the
University.
 (f) Electoral Roll of Councilors elected from Autonomous Colleges
affiliated to the University from among themselves.
(g) Electoral Roll of Councilors elected from Constituent Colleges
affiliated to the University from among themselves.
(h) Electoral Roll of Councilors elected from Colleges Conferred
Academic Autonomy from among themselves.

(2) The names of the Councilors serially numbered with details of their
College, Semester, Course etc shall be noted in each of the electoral roll.
Copies of the electoral rolls shall be made available to the Councilors
included in the respective Electoral roll who request for the same free of
cost from the office of the Returning Officer. Every Councilor included in
the electoral roll shall be referred to as an ‘elector’.

48. Eligibility to take part in Elections to the University Union General

Council – The names of all the Councilors who are included in the
respective category of the Electoral Roll prepared by the Returning Officer
as on the date of publication of the election notification shall be eligible to
participate and contest the elections to the University Union General
Council from the respective category except Councilors included in the
electoral rolls specified in Rule 47(1)(c), (d) and (e):

Provided that the Returning Officer shall be empowered to make any

correction, alteration, inclusion or deletion in the electoral roll if requisition
for the same is received within twenty four hours of the publication of the
electoral rolls and further is satisfied that the correction, alteration,
inclusion or deletion is justified.
49. Notification of Election to University Union General Council - The
Returning Officer shall under the direction from the University notify the
elections to the University Union General Council, Official Office Bearers
of the University Union and the University Union Executive Council, in
the office of the Returning Officer, simultaneously causing it to be
displayed in the notice boards of the Colleges and University. The
notification shall contain the programme of the election giving the
following details.
 (1) Date of Notification – As Notified by the Returning Officer of the
University.
(2) Date of publication of Electoral Roll - Succeeding working day from
the date of notification.
(3) Last date and hour for receipt of nomination - At 2-00 PM with 2
(two) clear working days from the date of notification.
(4) Scrutiny of nomination - 2.00 PM two days from on the day fixed for
the receipt of nomination.
(5) Publication of the list of validly nominated candidates - Same day
fixed for Scrutiny.
(6) Withdrawal - At 11.00 AM two days succeeding the day fixed for
scrutiny.
(7) Publication of final list of candidates at 11.00 AM two days
succeeding the day fixed for withdrawal.
(8) Polling - 10.00 AM to 1.00 PM on the date notified by the Returning
Officer of the University.
(9) Scrutiny and counting of votes - To start from on the date and time
notified by the Returning Officer of the University in the University.
(10) Declaration of results – Within 1 hour of finishing counting of
votes.

50. Nomination of Candidates to Contest Elections to the University Union

General Council - Every elector included in the electoral roll specified in
Rule 47(1) except those Councilors included in (c), (d) and (e) may
nominate an elector included in the respective electoral roll to contest the
elections as a candidate in accordance with these Rule and Regulations.
Every nomination shall be in the prescribed form (Specimen form shown
in Appendix A) and shall be made by the elector in writing and shall be
proposed and seconded by two other electors included in the respective
electoral roll. The nomination paper shall be put in sealed covers and
deposited in the box kept for the purpose by the Returning Officer in his
office or by Registered Post with acknowledgement due within the date
and hour fixed for filing of nominations. However nominations sent by
post, if not acknowledged by the Returning Officer within the date and
hour fixed for filing of nominations will not be treated to have been filed.
 Every elector who has been nominated to contest the elections shall be
referred to as a candidate for the elections.
51. Electoral Roll of Councilors of University Union General Council –

After election of Councilors to the University Union General Council

under Rule 47(1)(a), (b), (f), (g) and (h) the Returning Officer shall prepare
a combined electoral roll of all Councilors elected to the University Union
General Council for election of Official Office Bearers of the University
Union.
52. Notification of Election of Official Office Bearers of the University
Union - The Returning Officer shall under the direction from the
University notify the elections to the positions of Official Office Bearers of
the University Union, in the office of the Returning Officer, simultaneously
causing it to be displayed in the notice boards of the Colleges and
University. The notification shall contain the programme of the election
giving the following details.
(1) Date of Notification – As Notified by the Returning Officer of the
University.
(2) Date of publication of Electoral Roll - Succeeding working day from the
date of notification.
(3) Last date and hour for receipt of nomination - At 2-00 PM with 2 (two)
clear working days from the date of notification.
(4) Scrutiny of nomination - 2.00 PM two days from on the day fixed for the
receipt of nomination.
(5) Publication of the list of validly nominated candidates - Same day fixed for
Scrutiny.
(6) Withdrawal - At 11.00 AM two days succeeding the day fixed for scrutiny.
(7) Publication of final list of candidates at 11.00 AM two days succeeding the
day fixed for withdrawal.
(8) Polling - 10.00 AM to 1.00 PM on the date notified by the Returning Officer
of the University.
(9) Scrutiny and counting of votes - To start from on the date and time
notified by the Returning Officer of the University in the University.
(10) Declaration of results – Within 1 hour of finishing counting of votes.
53. Nomination of Candidates to Contest Elections to the positions of
Official Office Bearers of the University Union – Every elector included
in the electoral roll specified in Rule 51 may nominate an elector included
in the electoral roll to contest the elections as a candidate to the positions of
Official Office Bearers of the University Union in accordance with these
Rules and Regulations. Every nomination shall be in the prescribed form
(Specimen form shown in Appendix A) and shall be made by the elector in
writing and shall be proposed and seconded by two other electors
included in the respective electoral roll. The nomination paper shall be put
in sealed covers and deposited in the box kept for the purpose by the
Returning Officer in his office or by Registered Post with
acknowledgement due within the date and hour fixed for filing of
nominations. However nominations sent by post, if not acknowledged by
the Returning Officer within the date and hour fixed for filing of
nominations will not be treated to have been filed. Every elector who has
been nominated to contest the elections shall be referred to as a candidate
for the elections.

54. Scrutiny of nominations - All nomination papers for elections to the

University Union General Council and to the positions of Official Office
Bearers of the University Union deposited in the box provided for the
purpose in the Office of the Returning Officer or received by Post which
has been duly acknowledged shall be scrutinized by the Returning Officer
at the hour on the date notified in the election notification. The candidate
contesting the elections or his/her nominee (one included in the electoral
roll of the candidate) will be permitted to be present at the time of scrutiny
of nominations. The Returning Officer shall examine the nomination
papers and shall decide on all objections made to any nominations.

55. List of candidates validly nominated - (1) A list of candidates validly

nominated for contesting the elections as a candidate for elections to the
University Union General Council and to the positions of Official Office
Bearers of the University Union along with their names, semester, course
etc. whose nominations have been declared valid shall be published by
 affixing the same in the office of the Returning Officer and the notice
boards of the University and Colleges from which candidates are elected.
56. Withdrawal of nomination - Any candidate who has filed a nomination
may withdraw his nomination by notice in writing signed by him/her and
delivered in person him/her or by his/her authorized representative who
shall be one included in the electoral roll in which candidate is included, to
the Returning Officer so as to be received by him within the date and hour
fixed for the same. Withdrawal once made shall be final. A candidate who
has withdrawn his nomination shall not be eligible for renomination as a
candidate for the same election in that academic year.

57. Final List of Candidates – The Returning Officer shall publish after the
lapse of time fixed for withdrawal of candidature a final list of candidates
validly nominated for the respective elections showing their names
arranged in alphabetical order together with names, semester, course etc.

58. Declaration of election of validly nominated candidates -

(i) If the number of candidates validly nominated and not withdrawn

does not exceed the number of vacancies to be filled by election,
such candidates shall be declared to have been duly elected.

(ii) If the number of candidates validly nominated and withdrawn is

less than the number of vacancies to be filled by election, such
candidates shall be declared to have been duly elected; and the
electorate shall be called upon to elect a person(s) as the case may
be, to fill the remaining vacancies).

(iii) If the number of candidates validly nominated and not withdrawn

exceeds the number of vacancies to be filled by election, then the
Returning Officer shall proceed with the election in the manner
prescribed in the Rules and Regulations.

59. Voting – Every elector including the candidates included in the electoral
roll of the respective category shall be entitled to elect a candidate of
 his/her choice from the respective category to which elections are
conducted by exercising his/her preference by a vote if he/she is
otherwise eligible to vote as per the Rules and Regulations in the manner
provided herein.
60. Polling for election of Councilors to the University Union General
Council and to the positions of Official Office Bearers of the University
Union

(1) The Returning officer of the University shall be the Returning Officer
for conducting election of Office Bearers of the University Union.

(2) Polling shall be by Ballot Paper.

(3) Polling shall be by secret ballot and held in the University.

(4) A Polling Booth or sufficient number of polling booths shall be

arranged by the Returning Officer in the University for conducting the
Poll with such numbers of Officers and Staff of the College.

(5) Polling shall be conducted and done by vote in the manner prescribed
in these rules and regulations by making his/her choice in the ballot
paper in the prescribed form (Specimen form shown in Appendix B).
No vote shall be given by proxy. The date and time of polling shall be
as notified by the Returning officer of the University.

(6) The Returning Officer shall ascertain (a) the identity of the councilor
casting the vote before issue of the ballot paper and (b) that the
councilor presenting himself/herself to vote has not already voted.

(7) The name of the elector who has voted shall be entered upon the
serially numbered counterfoil of the ballot paper and in a ballot paper
issue book and got acknowledged by the councilor who voted. The
ballot paper corresponding to that counterfoil shall then be torn off
after fixing the initials of the Returning Officer thereon and handed
 over to the councilor for the purpose of voting and the counterfoil
securely kept.

(8) At the time of issuing the ballot paper, the Returning Officer shall
make a mark against the name of the elector in a copy of the respective
electoral roll kept for the purpose and get the signature of the elector
against his/her name in the electoral roll.

(9) The elector who received the ballot paper shall then proceed to a place
screened from observation by others for marking his/her vote in the
ballot paper against the name of the candidate/s of his/her choice and
deposit the same in a ballot box sealed or locked (in the presence of the
candidates or their agents if so required by them) kept in a convenient
place in the Polling booth.

(10) No person shall be allowed to enter the place arranged for marking
of vote other than the elector who is eligible to vote.

(11) If any councilor is incapacitated to vote due to blindness or other

physical reasons, it shall be competent for him/her to record his/her
vote by the hand of the Returning Officer.

61. Procedure on counting – (1) The scrutiny and counting of votes shall be
done by the Returning Officer as prescribed in the election notification.
The ballot box shall be opened at the hour fixed for the purpose and the
scrutiny and counting shall begin in the presence of the Returning Officer.

(2) No person other than the Returning Officer, the officers and staff
appointed by him for the purpose and the candidates shall be present
at the time of scrutiny and counting of votes. However, the candidate,
with the permission of the Returning Officer may authorize an elector
in the electoral roll to represent him/her to be present at the time of
scrutiny and counting, in his/her place as his/her authorized
representative.
 (3) The persons present at the time of scrutiny and counting shall record
their presence in the manner determined by the Returning officer.

(4) The persons present at the time of scrutiny and counting shall be
present at the time of declaration of results and shall record their
presence in the manner determined by the Returning Officer.

62. Ballot Paper when rejected - (1) A Ballot Paper shall be rejected for the
purpose of scrutiny and counting.

(i) If it does not bear the initials of the Returning Officer or the
person duly authorized by him/her for the purpose, or

(ii) If an elector records his name or writes any word or makes any
mark on it revealing his/her identity, or

(iii) If the vote is recorded thereon by any mark other than thus ‘X'
against the name of names of the candidate (s), or

(iv) If no vote is recorded thereon, or

(v) If the number of votes recorded thereon exceeds the number of

vacancies to be filled, or

(vi) If it is not identifiable or uncertain as to whom vote has been

cast, or

(vii) If vote is recorded violating any other law, order, guidelines etc.
issued by the Returning Officer in respect of the elections.

(2) Every ballot paper rejected, shall be authenticated by the Returning

Officer and such ballot papers kept separately for future purposes, if
any, till such time as provided in these Rules and Regulations.
63. Recounting – (1) Any candidate or his authorized representative may
immediately after completion of the scrutiny and counting request in
writing to the Returning Officer to re-scrutiny or recount the votes
received by all or any of the candidates and the Returning Officer shall re-
scrutiny or recount the same accordingly.

(2) The Returning Officer may at his own discretion recount the votes
either once or more than once when he is not satisfied as to the correctness
of any previous counting:
Provided however that nothing in these Rules and Regulations shall
require on the Returning Officer to recount the same votes more than once.

(3) The persons present at the time of scrutiny and counting shall be present
at the time of recounting.

64. Declaration of Results - (1) The results of the polling shall be declared as
prescribed in the election notification.

(2) The candidate/s equal to the number of vacancies to which elections

are conducted, receiving the largest number of votes shall be declared
duly elected to such vacancies.

(3) If two or more candidates receive an equal number of votes against

election to a vacancy, the Returning Officer shall draw a lot with the
names of such candidates, and the candidate selected from the lot
would be declared duly elected to such vacancy.

(4) The results shall be declared by the Returning Officer on a document in

such manner determined by the Returning Officer.

(5) The persons present at the time of scrutiny, counting and recounting
shall be present at the time of declaration of results and record their
name and signature on the document containing the declaration of
results.
65. Complaints Regarding Elections – Complaints regarding the conduct of
elections, if any, shall be made in writing to the Vice Chancellor of the
University so as to reach him/her within seven days after the declaration
of the results of the election and the Vice Chancellor after causing an
enquiry into the Complaint in such manner as deemed fit take an
appropriate decision and by Order dispose of the complaint. The decision
of the Vice Chancellor on the complaint shall be final.

66. Preservation of Election papers - All papers connected with the conduct
of elections including electoral rolls, nomination papers, used and unused
ballot papers etc. shall be preserved by the Returning Officer in a box
locked and sealed in the presence of candidates or their authorized
representatives duly recording their presence, for a period of one month
after the declaration of the results, or till any complaint regarding the
election is disposed of.

67. Code of Conduct for Elections

(1) The following shall be the general code of conduct for elections;

i. No person other than a student’s shall participate in the

propaganda, meetings and other gatherings inside the
college without the written permission of the Returning
Officer.

ii. Candidates, their authorized representatives and other

students shall not disfigure any class rooms, compound
walls and buildings in the college campus or University
buildings by pasting of posters or writing on the walls
thereof as part of their election campaign.

iii. Election campaign/propaganda in the college

campus/university shall be limited to the issue of
pamphlets, display of banners and posters and
conducting group meetings.
 iv. Election campaign/propaganda/meetings shall be held
in the college campus/University only during the
working hours of the college or University. Election
campaign/propaganda/meetings before or after working
hours of the college/University shall be done only with
the sanction of the Returning Officer.

v. Election campaign/propaganda/meetings/canvassing in
the college campus or University on the day fixed for the
poll and till the election results are declared is prohibited.

vi. Election campaign/propaganda/meetings/canvassing

shall be held in a peaceful, co-operative, friendly manner
keeping in view the aims and objects of the University
Union.

vii. Complaints of violation of the code of conduct shall be

given in writing to the Returning Officer who shall
dispose of the same on merits.

68. Election of Members to the University Union Executive

Committee
(1) The Returning officer shall immediately after constitution of the
University Union General Council and election of Official Office
Bearers of the University Union convene the first meeting of the
University Union General Council on such date notified him/her
in consultation with University Union General Secretary to elect
members of the University Union Executive Council under the
categories specified in Chapter 4 Statute 2 Sub statute 6(1)(ii) to
(ix).
(2) The Returning Officer shall determine the manner of conducting
the election and inform the Members of the University Union
General Council sufficiently early before the first meeting of the
University Union General Council.
 (3) Immediately after the conduct of the election the Returning
Officer shall declare the results at the first meeting of the
General Council.
69. Publishing the constitution of the University Union
General Council and its Members, declaring the names and
details of the Official Office Bearers of the University Union
and Constitution of the University Union Executive Council
and its Members.
The Returning officer shall within 3 days from the date declaration
of results of the respective elections publish in the University
Website the constitution of the University Union General Council
and its Members, the names and details of the Official Office
Bearers of the University Union and the Constitution of the
University Union Executive Council and its Members.

APPENDIX – A

Name of the College………………………………………………………… ……………………………………………………….

Election to (here mention the vacancy to which election is being conducted)

…………………………………………………………………
 NOMINATION PAPER

Name of the candidate …………………………………………..

Semester of the candidate …………………………………………..

Course enrolled for …………………………………………..

Number of the candidate in the electoral roll …………………………………………..

KTU ID number …………………………………………..

Consent of the candidate I agree, if elected, to serve on the body to which I am proposed as a candidate

Signature ……………………………… Date …………………………………….

Name of the Proposer …………………………………………..

Semester of the proposer …………………………………………..

Course enrolled for …………………………………………..

Number of the proposer in the electoral roll …………………………………………..

KTU ID number …………………………………………..

Signature of the proposer

……………………………… Date ………………………

Name of the seconder …………………………………………..

Semester of the seconder …………………………………………..

Course enrolled for …………………………………………..

Number of the seconder in the electoral roll …………………………………………..

KTU ID number …………………………………………..

Signature of the seconder

………………………………..Date ……………………….

College Seal
ACKNOWLEDGMENT

Name of the College .....................……………………………………….

Election to (here mention the vacancy to which election is being
conducted) …………………………………………………………………

Received the nomination paper of …………………………………..

Returning Officer
Date & Seal

College Seal
Sl.No. Sl. No. APPENDIX B

Name of the College………………….. Name of the College……………..……..

Election to ……………………………
(here mention the vacancy to which position
election is being held)

Counterfoil of Ballot Paper BALLOT PAPER

Election to ……… (here mention the vacancy

to which election is being held)
Sl.No Name of the Candidate, Semester, Mark showing
Course Voter’s Choice
1
Name of the elector ………………………………..
2

Semester …………………………………..
3
Course …………………………………..
4
Number of the elector
in the electoral roll
…………………………..
(Elector’s choice to be shown by X mark)
Returning Officer
Returning Officer
Seal of the College
Seal of the College
 SCHEDULE OF EVENTS FOR COLLEGE UNION ELECTION 2023-2024

Sl. Programme / Item Date Time

No

1. Date of Notification 06.10.2023

2. Date of publication of Electoral Roll 06.10.2023 1.00 pm

3. Last Date and hour for filing complaints regarding 09.10.2023 11.00 am

Electoral Roll

4. Publication of the final Electoral Roll 09.10.2023 4.00 pm

5. Last date and hour for receipt of nomination 10.10.2023 02.00 pm

6. Scrutiny of nomination 10.10.2023 02.05 pm

Onwards

7. Publication of the list of valid nominations 10.10.2023 06.00 pm

8. Withdrawal of Candidature / Nomination 11.10.2023 11.00 am

9. Publication of Final list of candidates 11.10.2023 04.00 pm

10. Polling 18.10.2023 10.00 am to

01.00 pm

11. Scrutiny and counting of votes 18.10.2023 2.00 pm

12. Declaration of results 18.10.2023 within 1 hour

of finishing

counting of

votes
GUIDELINES FOR THE CONDUCT OF COLLEGE UNION ELECTIONS
2023-24 IN AFFILIATED COLLEGES OF APJ ABDUL KALAM
TECHNOLOGICAL UNIVERSITY

1. The guidelines for students’ elections in colleges framed by the J M

Lyngdoh Committee as approved by the Hon’ble Supreme Court of India
shall be strictly followed.
2. The provisions contained in the Election Manual except to the extent
provided hereunder shall be strictly followed by the Principal/Head of
the Institution/Teacher in charge of the College/Institution in the
conduct of College Union Elections.
3. The upper age limit for contesting College Union Elections in the case
of Under Graduate and Post Graduate students shall not exceed 27
years as on the date of notification for nomination of candidates for the
College Union Elections.
4. Subject to the provisions contained in clause 15 of Chapter 2 of the
Election Manual, the Returning Officer shall prepare an Electoral Roll
of all students of each class and a consolidated Electoral Roll of all
students of the college belonging to all classes.
5. Where the College/ Institution decides to conduct college union
elections in Parliamentary mode or hybrid mode it shall be ensured by
Principal/Head of the institution/Teacher in charge of the
College/Institution that all students of each class included in the
Electoral Roll of the students of the respective classes participate in the
election of class representatives of the respective classes.
6. It is hereby clarified that the condition prescribed by the J M Lyngdoh
Committee that a student contesting the elections should in no event
have any academic arrears in the year of contesting election is that
he/she shall have passed all the subjects of the completed semesters of
the course whose final results have been declared by the University as
on the date of filing the nomination as a candidate.
7. It is hereby clarified that the condition prescribed by the J M Lyngdoh
Committee that a student contesting the elections should have attained
 the minimum percentage of attendance as prescribed by the University
or 75 % attendance, whichever is higher, shall be that, if the contesting
student is a male, he should have attained a minimum of 75% of
attendance in the completed semester of the course to which he was
admitted and if the contesting student is a female, she should have
attained, a minimum of 73% of attendance in the completed semester
of the course to which she was admitted. The above referred 75%/73%
of attendance may be attained by enjoying the eligible condonation of
attendance. The above condition would also be applicable to the
proposer and the seconder of the candidate contesting the election.
8. The proposer and the seconder of students representing female
students’ constituencies shall only be female students representing the
respective constituencies and for the purpose, separate Electoral Roll of
female students shall be prepared for the respective constituencies.
9. Where elections are conducted in Parliamentary Mode or Hybrid Mode,
the proposer and the seconder of students contesting as candidates of
class representatives shall belong to the Electoral Roll of the same class.
Where elections are conducted for election of representatives of each
course (UG/PG) the proposer and the seconder of students contesting
as candidates shall belong to the same course.
The recommendation of the Committee accepted by the Hon’ble Supreme Court for
implementation:

6.1.1 Universities and colleges across the country must ordinarily conduct
elections for the appointment of students to student representative
bodies. These elections may be conducted in the manner prescribed
herein, or in a manner that conforms to the standards prescribed
herein.

6.1.2 Where the atmosphere of the university campus is adverse to the

conduct of peaceful, free and fair elections, the university, its
constituent colleges and departments must initiate a system of student
representation based on nominations, especially where elections are
being held at present. It would be advisable, however, not to base such
nomination system on purely academic merit, as is being practiced
throughout the country.

6.1.3 In cases where elections are not being held, or where the nomination
model prevails, the nomination model should be allowed to continue
for a limited period of time. It is to be noted that the nomination
system suffers from several flaws, and must only be resorted to as an
INTERIM MEASURE.

6.1.4 Subject to the recommendations in respect of the possible models of

elections, all institutions must, over a period of 5 years, convert from
the nomination model to a structured election model, that may be
based on a system of parliamentary (indirect) elections, or on the
presidential (direct) system, or a hybrid of both. It is highly desirable
that all institutions follow this mechanism of gradual conversion,
especially for privately funded institutions that prefer a status quo
situation.

6.1.5 All institutions must conduct a review of the student representation

mechanism. The first review may be conducted after a period of 2
years of the implementation of the mechanism detailed above, and the
second review may be conducted after the 3rd or the 4th year of
implementation. The primary objective of these reviews will be to
ascertain the success of the representation and election mechanism in
each individual institution, so as to decide whether or not to
implement a full-fledged election structure. Needless to say these
reviews will be based on a consideration of the views and suggestions
of all stakeholders, such as students, faculty, administration, student
bodies, and parents.
6.1.6 Institutions must, as a primary objective, subject to the pertinent issue
of discipline on campus, seek to implement a structured system of
student elections by the conclusion of a period of 5 years from the date
of the implementation of these recommendations.

6.1.7 Subject to the autonomy of the universities in respect of the choice of

the mode of election, all universities must institute an apex student
representative body that represents all students, colleges, and
departments coming under the particular university. In the event that
the university is geographically widespread, individual colleges may
constitute their own representative bodies, which would further elect
representatives for the apex university body.

6.1.8 The union/representative body so elected shall only comprise of

regular students on the rolls of the institution. No faculty member,
nor any member of the administration shall be permitted to hold any
post on the executive of such representative body, nor shall be allowed
to be a member of any such representative body.

6.2 Modes of Elections

6.2.1 A system of direct election of the office bearers of the student body
whereby all students of all constituent colleges, as well as all students
of the university departments vote directly for the office bearers. This
model may be followed in smaller universities with well-defined single
campuses (for e.g. JNU/University of Hyderabad), and with a
relatively smaller student population. A graphic representation of this
model is annexed herewith at Annexure IV-A.

In respect of universities with large, widespread campuses and large

student bodies, either of the following models may be adopted:

6.2.2 A system of elections, where colleges and campuses directly elect

college and campus office bearers, as well as university
representatives. The university representatives form an electoral
college, which shall elect the university student union office bearers. A
graphic representation of this model is annexed herewith at Annexure
IV-B.

6.2.3 A system of elections where on one hand, directly elected class

representatives elect the office bearers of the college as well as the
university representatives, and the campus itself directly elects the
campus office bearers and the university representatives. The
university representatives shall form an electoral college, which shall
 elect the office bearer of the university student union. A graphic
representation of this model is annexed herewith at Annexure IV-C.

6.2.4 A system of election wherein class representatives shall be directly

elected in the colleges and universities campus and they in turn shall
elect the office bearers for the college unions and the university
campus union. Also they shall elect their representatives for university
student union. These elected representatives from colleges and
university campus shall form the Electoral College, which shall elect
the office bearers of the university student union. This model shall be
applicable to large university with large number of affiliated colleges.
A graphic representation of this model is annexed herewith at
Annexure IV-D.

6.3 Disassociation of Student Elections and Student Representation from

Political Parties

6.3.1 During the period of the elections no person, who is not a student on
the rolls of the college/university, shall be permitted to take part in the
election process in any capacity. Any person, candidate, or member of
the student organisation, violating this rule shall be subject to
disciplinary proceedings, in addition to the candidature, as the case
may be, being revoked.

6.4 Frequency and Duration of the Election Process

6.4.1 It is recommended that the entire process of elections, commencing

from the date of filing of nomination papers to the date of declaration
of results, including the campaign period, should not exceed 10 days.
6.4.2 It is further recommended that elections be held on a yearly
basis and that the same should be held between 6 to 8 weeks from the
date of commencement of the academic session.

6.5 Eligibility Criteria for Candidates

6.5.1 Under graduate students between the ages of 17 and 22 may contest
elections. This age range may be appropriately relaxed in the case of
professional colleges, where courses often range between 4 to 5 years.

6.5.2 For Post Graduate Students the maximum age limit to legitimately
contest and election would be 24 – 25 years.

6.5.3 For research Students the maximum age limit to legitimately contest
an election would be 28 years.
6.5.4 Although, the Committee would refrain from prescribing any
particular minimum marks to be attained by the candidate, the
candidate should in no event have any academic arrears in the year of
contesting the election.

6.5.5 The candidate should have attained the minimum percentage of

attendance as prescribed by the university or 75% attendance,
whichever is higher.

6.5.6 The candidate shall have one opportunity to contest for the post of
office bearer, and two opportunities to contest for the post of an
executive member.

6.5.7 The candidate shall not have a previous criminal record, that is to say
he should not have been tried and/or convicted of any criminal offence
or misdemeanor. The candidate shall also not have been subject to
any disciplinary action by the University authorities.

6.5.8 The candidate must be a regular, full time student of the college /
university and should not be a distance/proximate education student.
That is to say that all eligible candidates must be enrolled in a full
time course, the course duration being at least one year.

6.6 Election - Related Expenditure and Financial Accountability

6.6.1 The maximum permitted expenditure per candidate shall be Rs.

5000/-

6.6.2 Each candidate shall, within two weeks of the declaration of the
result, submit complete and audited accounts to the college /
university authorities. The college/university shall publish such
audited accounts, within 2 days of the submission of such accounts,
through a suitable medium so that any member of the student body
may freely examine the same.

6.6.3 The election of the candidate will be nullified in the event of any
noncompliance or in the event of any excessive expenditure.

6.6.4 With the view to prevent the inflow of funds from political parties into
the student election process, the candidates are specially barred from
utilizing funds from any other sources than voluntary contributions
from the student body.

6.7 Code of Conduct for Candidates and Elections Administrators

6.7.1 No candidate shall indulge in, nor shall abet, any activity, which may
aggravate existing differences or create mutual hatred or cause
tension between different castes and communities, religious or
linguistic, or between any group(s) of students.

6.7.2 Criticism of other candidates, when made, shall be confined to their

policies and programs, past record and work. Candidates shall refrain
from criticism of all aspects of private life, not connected with the
public activities of the other candidates or supporters of such other
candidates. Criticism of other candidates, or their supporters based
on unverified allegations or distortion shall be avoided.

6.7.3 There shall be no appeal to caste or communal feelings for securing

votes. Places of worship, within or without the campus shall not be
used for election propaganda.

6.7.4 All candidates shall be prohibited from indulging or abetting, all

activities which are considered to be “corrupt practices” and offences,
such as bribing of voters, intimidation of voters, impersonation of
voters, canvassing or the use of propaganda within 100 meters of
polling stations, holding public meetings during the period of 24 hours
ending with the hour fixed for the close of the poll, and the transport
and conveyance of voters to and from polling station.

6.7.5 No candidate shall be permitted to make use of printed posters,

printed pamphlets, or any other printed material for the purpose of
canvassing. Candidates may only utilize hand-made posters for the
purpose of canvassing, provided that such hand-made posters are
procured within the expenditure limit set out herein above.

6.7.6 Candidates may only utilize hand-made posters at certain places in

the campus, which shall be notified in advance by the election
commission / university authority.

6.7.7 No candidate shall be permitted to carry out processions, or public

meetings, or in any way canvass or distribute propaganda outside the
university/college campus.

6.7.8 No candidate shall, nor shall his/her supporters, deface or cause any
destruction to any property of the university / college campus, for any
purpose whatsoever, without the prior written permission of the
college / university authorities. All candidates shall be held jointly and
severally liable for any destruction / defacing of any university /
college property.
6.7.9 During the election period the candidates may hold processions and /
or public meetings, provided that such processions and / or public
meetings do not, in any manner, disturb the classes and other
academic and co curricular activities of the college / university.
Further, such procession / public meeting may not be held without the
prior written permission of the college / university authority.

6.7.10 The use of loudspeakers, vehicles and animals for the purpose of
canvassing shall be prohibited.

6.7.11 On the day of polling, student organizations and candidates shall -:

(i) co-operate with the officers on election duty to ensure peaceful

and orderly polling and complete freedom to the voters to
exercise their franchise without being subjected to any
annoyance or obstruction;

(ii) not serve or distribute any eatables, or other solid and liquid
consumables, except water on polling day;

(iii) not hand out any propaganda on the polling day.

6.7.12 Excepting the voters, no one without a valid pass / letter of authority
from the election commission or from the college / university
authorities shall enter the polling booths.

6.7.13 The election commission / college/ university authorities shall appoint

impartial observers. In the case of deemed universities and self-
financed institutions, government servants may be appointed as
observers. If the candidates have any specific complaint or problem
regarding the conduct of the elections they may bring the same to the
notice of the observer. Observers shall also be appointed to oversee
the process of nomination of students in institutions that are following
the nomination model of student representation.

6.7.14 All candidates shall be jointly responsible for ensuring the cleaning up
of the polling area within 48 hours of the conclusion of polling.

6.7.15 Any contravention of any of the above recommendations may make

the candidate liable to be stripped of his candidature, or his elected
post, as the case may be. The election commission / college / university
authorities may also take appropriate disciplinary action against such
a violator.

6.7.16 In addition to the above-mentioned code of conduct, it is also

recommended that certain provisions of the Indian Penal Code, 1860
 (Section 153A and Chapter IXA – “Offences Relating to Election”),
may also be made applicable to student elections.

6.8 Grievance Redressal Mechanism

6.8.1 There should be a Grievances Redressal Cell with the Dean (Student
Welfare) / teacher in charge of student affairs as its chairman. In
addition, one senior faculty member, one senior administrative officer
and two final year students – one boy and one girl (till the election
results declared, students can be nominated on the basis of merit
and/or participation in the co-curricular activities in the previous
year). The grievance cell shall be mandated with the redressal of
election-related grievances, including, but not limited to breaches of
the code of conduct of elections and complaints relating to election-
related expenditure. This cell would be the regular unit of the
institution.

6.8.2 In pursuit of its duties, the grievance cell may prosecute violators of
any aspect of the code of conduct or the rulings of the grievance cell.
The grievance cell shall serve as the court of original jurisdiction. The
institutional head shall have appellate jurisdiction over issues of law
and fact in all cases or controversies arising out of the conduct of the
elections in which the grievance cell has issued a final decision. Upon
review, the institutional head may revoke or modify the sanctions
imposed by the grievance cell

6.8.3 In carrying out the duties of the office, the Grievance cell shall
conduct proceedings and hearings necessary to fulfill those duties. In
executing those duties they shall have the authority:

(i) to issue a writ of subpoena to compel candidates, agents, and

workers, and to request students to appear and give testimony,
as well as produce necessary records; and

(ii) to inspect the financial reports of any candidate and make

these records available for public scrutiny upon request.

6.8.4 Members of the Grievance cell are prohibited from filing complaints.
Any other student may file a complaint with the Grievance cell, within
a period of 3 weeks from the date of declaration of results. All
complaints must be filed under the name of the student filing the
complaint. The Grievance cell shall act on all complaints within 24
 hours after they are received by either dismissing them or calling a
hearing.

6.8.5 The Grievance cell may dismiss a complaint if:

(i) the complaint was not filed within the time frame prescribed in
Recommendation 8.4 above;

(ii) the complaint fails to state a cause of action for which relief
may be granted;

(iii) the complainant has not and / or likely will not suffer injury or
damage.

6.8.6 If a complaint is not dismissed, then a hearing must be held. The

Grievance cell shall inform, in writing, or via e-mail, the complaining
party and all individuals or groups named in the complaint of the
time and place of the hearing. The parties are not considered notified
until they have received a copy of the complaint.

6.8.7 The hearing shall be held at the earliest possible time, but not within
twenty-four (24) hours after receipt of the notice described above,
unless all parties agree to waive the 24-hour time constraint.

6.8.8 At the time notice of a hearing is issued, the Grievance cell, by

majority vote, may issue a temporary restraining order, if it
determines that such action is necessary to prevent undue or adverse
effects on any individual or entity. Any restraining order, once issued,
will remain in effect until a decision of the Grievance cell is
announced after the hearing or until rescinded by the Grievance cell.

6.8.9 All Grievance cell hearings, proceedings, and meetings must be open
to the public.

6.8.10 All Parties of the Grievance cell hearing shall present themselves at
the hearing, may be accompanied by any other student from which
they can receive counsel, and have the option to be represented by
that counsel.

6.8.11 For any hearing, a majority of sitting Grievance cell members must be
in attendance with the Chair of the Grievance cell presiding. In the
 absence of the Chair, the responsibility to preside shall fall to an
Grievance cell member designated by the Chair.

6.8.12 The Grievance cell shall determine the format for the hearing, but
must require that both the complaining and responding parties
appear physically before the board to discuss the issues through a
complaint, answered, rebuttal, and rejoinder format. The purpose of
the hearing is to gather the information necessary to make a decision,
order, or ruling that will resolve an election dispute. To effectuate this
purpose, the following rules should prevail at all hearings:

• Complaining parties shall be allowed no more than two witnesses,

however the Grievance cell may call witnesses as required. If said
witnesses are unable to appear at the hearing, signed affidavits
may be submitted the the Grievance cell Chair for the purpose of
testifying by proxy.

• All questions and discussions by the parties in dispute shall be

directed to the Grievance cell.

• There shall be no direct or cross-examination of any party or

witness by complaining or responding parties during hearings.

• Reasonable time limits may be set by the Grievance cell, provided

they give fair and equal treatment to both sides.

• The complaining party shall bear the burden of proof.

• Decisions, orders, and rulings of the Grievance cell must be

concurred to by a majority of the Grievance cell present and shall
be announced as soon as possible after the hearing. The Grievance
cell shall issue a written opinion of the ruling within 12 hours of
announcement of the decision. The written opinion must set forth
the findings of fact by the Grievance cell and the conclusions of
law in support of it. Written opinions shall set a precedent for a
time period of three election cycles for Grievance cell rulings, and
shall guide the Grievance cell in its proceedings. Upon
consideration of prior written opinions, the grievance cell may
negate the decision, but must provide written documentation of
reasons for doing so.

• If the decision of the Grievance cell is appealed to the institutional

head , the Grievance cell must immediately submit its ruling to the
commission.
• The Grievance cell shall select the remedy or sanction most
appropriate to both the type and severity of the infraction, as well
as the state of mind or intent of the violator as determined by the
Grievance cell. Possible remedies and sanctions include, but are
not limited to, fines, suspension of campaigning privileges, and
disqualification from the election.

• Any fine or total amount of fines against a candidate in an election

cycle may not exceed the spending limit as defined herein above.

• If, after a hearing, the Grievance cell finds that provisions of this
Code were violated by a candidate, or a candidate's agents or
workers, the Grievance cell may restrict the candidate, or the
candidates agents or workers, from engaging in some or all
campaign activities for some or all of the remainder of the
campaign. If an order is issued covering only part of the remaining
campaign period, it shall take effect immediately so that after its
termination, the candidate will have an opportunity to resume
campaigning during the days immediately prior to and including
the election days.

• If, after a hearing, the Grievance cell finds that provisions of

either this Code or decisions, opinions, orders, or rulings of the
Grievance cell have been willfully and blatantly violated by a
candidate, or a candidate's agents or workers, the Grievance cell
may disqualify the candidate.

• Any party adversely affected by a decision of the Grievance cell

may file an appeal with the institutional head within twenty-four
(24) hours after the adverse decision is announced. The
institutional head shall have discretionary appellate jurisdiction
over the Grievance cell in all cases in which error on the part of
the Grievance cell is charged.

• The decision of the Grievance cell shall stand and shall have full
effect until the appeal is heard and decided by the institutional
head.

• The institutional head shall hear appeals of Grievance cell rulings

as soon as possible, but not within twenty-four (24) hours after the
Grievance cell delivers to the Appellant and the institutional head
a copy of its written opinion in the case. Appeal may be heard
prior to this time, but only if the Appellant waives the right to a
written opinion and the institutional head agrees to accept the
waiver.
 • The institutional head can issue suitable orders to suspend or halt
the operation of the ruling issued by the Grievance cell until the
appeals are decided.

• The institutional head shall review findings of the Grievance cell

when appealed. The institutional head may affirm or overturn the
decision of the Grievance cell, or modify the sanctions imposed.

6.9 Maintaining Law and Order on the Campus during the Election
Process

6.9.1 Any instance of acute lawlessness or the commission of a criminal

offence shall be reported to the police by the university / college
authorities as soon as possible, but not later than 12 hours after the
alleged commission of the offence.

6.10 Miscellaneous Recommendations

6.10.1 Student representation is essential to the overall development of

students, and, therefore, it is recommended that university statutes
should expressly provide for student representation.

6.10.2 Student representation should be regulated by statute (either a

Central Statue, State Statute or individual university statutes),
incorporating the recommendations prescribed herein.

6.10.3 The institution should organize leadership-training programs with the

help of professional organizations so as to groom and instill in
students leadership qualities.

6.10.4 In the event of the office of any major post of office bearer falling
vacant within two months of elections, re-elections should be
conducted; otherwise the Vice President may be promoted to the post
of President and Joint Secretary to the post of Secretary, as the case
may be.
 APJ ABDUL KALAM TECHNOLOGICAL UNIVERSITY
PROFORMA FOR FURNISHING DETAILS OF UNIVERSITY UNION COUNCILLOR(S) 2023-24

1. Name and Address of College :

2. Year for which the Councillor(s) is /are elected :
3. Number of Councillor(s)elected :
4. Date of Election :
5. Particulars of Councillor(s) :

Name, Course, Semester, email Home Address Specimen Signature of the

ID of the councilor(s) candidate/ s elected (To be signed
elected in the presence of the principal)
1 1

3
KTU ID:
2 1

3
KTU ID:
• Certified that the Councilor (s) elected has/have signed in my presence.
• Signature attested

College Seal Signature of the Principal

*Space for affixing photographs of the Councillor(S)

1.Affix photograph here. 2.Affix photograph here

*The photographs are to be attested by the Principal on the reverse side and to be affixed using staples.