Annex-B Rule 9 (b)

GOVERNMENT OF PAKISTAN
CENTRAL DIRECTORATE OF NATIONAL SAVINGS
APPLICATION FORM FOR ALLOTMENT OF HIRED ACCOMMODATION

FOR OFFICE USE.

STATION ____________________
APPLICATION NO.____________________________

DIARY No._____________________ SECTION___________________________________________________DATE ________________________

NOTE: i) Fill the form in Capital letters preferably use typewriter.
ii) Use only one box for one character as
ATTESTED
iii) Cross the relevant Box PHOTO GRAPH
iv) Please writer N.A. in the column not applicable OF FGS TO BE
v) Attach three Photos with the form PASTED
___________________________________________

PART: 1. TO BE FILLED BY FEDERAL GOVERNMENT SERVANT.

(A) GENERAL INFORMATION

1. Name of the Federal

Government servant (FGS)
2. Designation

3. Date of appointment in the present grade.

4. BPS No.
(Regular)

5 Status of Service (a) Permanent (b) Temporary (c) Adhoc (d) Contract.

6. Place of posting

7.NIC No. (8) Date of birth

9. Domicile: (a) Punjab/Islamabad (b) Sindh (R) (c) Sindh (U) (d) KPK (e) Baluchistan.

(f) FANA/FATA (g) Azad Kashmir

10. Sex: (a) Male (b) Female (11) Marital Status: (a) Married: (b) Unmarried

12. Details of family members:- (Additional sheet can be used for more than 5 members).

13. Date of entry into Govt. Service:

14. Date of posting at present station.

(B) PARTICULARS OF ACCOMMODATION ALREADY ALLOTTED TO FGS.

16. House/ Flat No. Block No. Street No. Sector

Mohallah City

17. Status of house: (a Govt. Owned (b) Hired house: (18) Date of Occupation.

19. Expected date of vacation/vacated the present accommodation on

(B) PARTICULARS OF ACCOMMODATION ALREADY ALLOTED TO SPOUSE.

20. House/Flat No. Block No. Street No. Sector

Muhallah: City.

21. Status of house: (a) Govt owned (b) Hired house 22. Date of occupation

23. Expected date of vacation/vacated the present accommodation on.

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(C) PARTICULARS OF HOUSE TO BE GOT ALLOTTED/HIRED THROUGH CDNS.

24. House/Flat No. ____________________ Street: __________ Sector:_______________ Mohalla: ____________ City:___________________

25. Relation with the owner (a) Self (b) Husband/wife (c) Father/Mother (d) Son/Daughter (e) No.

(D) HOUSE OWNED BY FGS/FAMILY AT PLACE OF POSTING.

26. House/Flat No.

. Street No. Sector. -

Mohallah: City.

27. Relation with the owner (a) Self (b) Husband/wife (c) Father/Mother (d) Son/Daughter (e) No.

28. Date of completion of house.

29. Please ensure that the THREE COPIES OF following documents have been attached with application in the following order duly attested.
Yes No.
(a) Vacation report of previous house.
(b) Copy of N.I.C. of allottee (FGS)
(c) Copy of N.I.C of owner of house
(d) copy of ownership documents/power of attorney:
(e) Copy of Map of house.
(f) Copy of last pay slip/last pay bill.
(g) Three Photos including the pasted one.

UNDER TAKING OF FEDERAL GOVERNMENT SERVANT.

1. Mr/ Mrs./ Miss.

S/O,

do hereby undertake that:

(a) Non provision of accommodation by Estate Office/CDNS.

I am not an allottee/in occupation of any Govt. owned/Hired accommodation on the pool of Estate Office/CDNS, except following
houses/flat No……………………………………………………………which I have vacated on………………………………………
or am vacating on………………………………………I own a house in my place or posting in the name of …………………………..
…………………………………………………………which was purchased /constructed on…………………………………………….
(b) Adherence to the conditions of hiring procedure.

The house will be hired if it is found complete in all respects as per consent signed by the owner and will thereafter be assessed.
by the Assessment Board in accordance with the Government instructions on the subject.
I also understand that the rent of the house is to be fixed by the Government as per value assessed by the Assessment.
Board/owner’s demand or my rental ceiling which ever is less. The payment to the owner cannot be made by the Government. Until and
Unless the owner has produced ownership documents etc. and he/she (owner)has signed the lease agreement with the CDNS..

(c) Payment of difference of rent:

I shall pay the difference of rent between the rent sanctioned by Finance Division/CDNS, Islamabad and my entitlement to meet the
Owner’s demand to him and that the Finance Division/CDNS, shall not be a party in this transaction.
(d) Payment of rent to owner in case of non-hiring:

If for any reason the house is not hired by the Govt. even if I have been allowed to occupy it, I shall be responsible for payment of
rent to the owner. Thus I assume entire responsibility whatsoever in this regard.
(e) Handing over of possession of house/flat on vacation:

At the time of vacation of the house, I shall not hand over the ;house directly to the owner but will hand over its possession to the
RDNS/CDNS, in accordance with the inventory signed by me at the time of taking over of possession of the house. I
Further under take that I shall pay for any breakages/damages cost to the property and utility bills for the period of my occupation of house.

(f) Non sub-letting of accommodation:

I shall not sub-let the residence or the outhouses attached thereto. For the breach of any rules or conditions of allotment I under
take to abide by any decision given by the competent authority.

I certify that the information given above is correct to best of my knowledge and belief, I agree to abide by the rules framed or which may be
framed by Govt. for allotment of accommodation.

Dated__________________________ Signature of F.G.S______________________ ____

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PART-II. FOR USE BY THE DEPARTMENT (EMPLOYER OF THE FEDERAL GOVERNMENT SERVANT)
CDNS/RSNS___________________________________________________________________________

No.________________________ Date: 01-02-2019

(i) Forwarded Mr./Miss./Mrs.:

is employed in this Office since he/she holds a temporary/permanent/adhoc/contract
Post under the Federal Govt. (Strike out not applicable). His/her date of retirement is .
(ii) The above official has never been allotted any house/flat (if allotted please indicate the house/flat No._
-__________________________________
(iii) The Office in which the FGS is serving is eligible to get accommodation from Estate Offices Pool.
(iv) It is certified that information given by the Federal Government Servant is correct.

Signature:___________________

Name:_______________________
Designation and Department with complete
Address (Official stamp to be fixed)
PART-III. TO BE FILLED BY THE OWNER
(a) GENERAL INFORMATION:
(i) Name of owner:

(ii) Legal Position (a) Self (b) Attorney (c) NIC No:

(iii) Postal Address

(a) House/Flat No. HOUSE-12, GHARBI KISRAAN, TEHSEEL PINDI GHAIB, DISTRICT ATTOCK

(b) Telephone No.(OFF) (RES)

(iv) Bank A/C No: (a) PLS A/C:

(C) Name of Bank

(d) Branch: (e) City

(v) Three Specimen Signature:_______________________ ____________________ ______________________

(b) CONSENT OF THE OWNER: (This is not required in case of self hiring)

(i) Rent demanded.

I Mr/Miss/Mrs./M/s.
Owner of house/flat No. __________________________________________________________________________________
do hereby give my consent to rent out my house to Mr_______________________through CDNS, Islamabad at a monthly rent
of Rs___________________ with _________________ year(s) advance rent.

(ii) Status of difference of rent.

If the rent demanded by me is higher than the rent sanctioned by the Finance Division/ CDNS Islamabad , the difference shall
be payable by the above official direct to me. The Govt. shall not be a party in this transaction. Moreover, I shall never claim the
difference of rent from the Government.

(iii) Period of lease agreement.

I shall execute lease agreement for a period of three years at the rates sanctioned by the Government.

(iv) Refund of advance rent.

In case the house after having been hired by the Govt. is vacated by the above mentioned official during the currency of agreed
lease period I shall refund the balance of advance rent, if any out standing for the remaining period in order to the get back the
possession of the house/flat. If I fail to make this refund the CDNS may utilize the house for another Government employee for
the residual period on the rent as agreed by me in the lease agreement.

(v) Condition of house.

It is hereby affirmed/declared that the house is complete in all respects and fully habitable. If, it is, not found so on inspection,
the permission of occupation allowed by the Government shall automatically stand withdrawn.

(vi) Non renting of house/flat to Estate Office or other Government/Semi Government Organization earlier
The house was not previously rented out through Estate Office or other offices if yes please give details with dates and
reference.

Signature of owner__________
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PART-IV LEASE AGREEMENT FOR EXECUTION BETWEEN OWNER AND GOVERNMENT

NOTE: (i) Please don’t fill in the left over blanks) The same shall be filled at the time of execution of the lease agreement.
(ii) The owner should personally appear in RDNS/CDNS to execute lease agreement on issuance of sanction.
1. This INDENTURE is made and entered into at ________________________on this day the __________________
Between ______________________hereinafter referred to as the “ the lessor” (which expression shall unless repugnant to the context,
mean and include his heirs assigness executors administrators and legal representatives) of the one part and President of
Pakistan___________ herein after referred to as “ the lessee” (which expression shall where the context admits be deemed to include the assignees
of the President of Pakistan) of the other part.
2. WHEREAS the said lessor is the owner and in possession of and has agreed to give on lease a____________
_____________________________________________________ STORIED bungalow on plot. No ______ Measuring _____ Sq. ft. and the lessee
has agreed to take on lease for a period of ___________year/ years the said bungalow consisting of AS PER ASSESSMENT REPORT,
hereinafter called the said premises for the office/residential accommodation of the officers of the lessee.
3. NOW THIS IDENTURE WITNESSETH THAT pursuant to the afore said agreement and in consideration of the rent herein
reserved and of the covenants and conditions herein contained the lessor do-hereby grant and demise into the lessee the said premises for the
period of __THREE__________ year/years commencing from_01-02-2019__________ which period can be extended if necessary for a further
period of one year on the same terms and conditions if the lessee notifies the lessor one month prior to the termination of the lease: otherwise the
lease shall terminate automatically.
4. The rent of the said premises shall be ________________/-(Rupees ___________________________per month inclusive of
fittings and fixtures (which will be adjusted at the monthly rate of Rs._________________ against the rent in respect of the said premises until full
adjustment thereof. The rent of _____________months has been kept in reserve to meet the repair chares etc: which shall be used by the lessee in
case the lessor fails to carry out the repairs etc., after he has been served with a notice 30 days. If any balance is left out of the said reserve after
expiry of the lease period. In case the lessee is obliged to incurr expense in excess of ______________ months’ rent it will be recoverable from the
lessor. The lessee shall have to render the account to the lessor of the expenditure incurred on repair etc., on his behalf.
5. The lessor hereby covenants with lessee as follows:-
(i) The lessor will pay all rates, taxes and assessment including urban property taxes etc. as assessed and revised on the said
premises by Government or Municipal authority or any other local Provincial or Central Authorities.
ii) The lessor shall provide Gas connection upto kitchen and drawing-cum dining room and __________ Geysers for supply of hot
water to________ bath room/rooms and also________________ of ceiling fans, Gas cooking rangs/gas burners shall be
provided in the Kitchen. The aforesaid rent includes rent for these fixtures and the lessor shall not claim rent separately for the
same.
iii) The lessor shall have the said premises white washed and repair every year at his own cost. Distempering shall be done once
every two years. If he /shall does not do so, the work will be carried out at his cost by department after 30 days’ notice. The
charges shall be met from the reserve money referred to at Para-4. In case of any dispute between the lessor and lessee over the
expenditure of repairs incurred by the department on the behalf of the owner, the matter shall be referred to an arbitration,
Secretary Finance Division being sole arbitrator. The award given by the arbitrator shall be final and binding on the both the
parties.
iv) The lessor shall take over peaceful possession of the said premises after the expiry of the lease period if it is desired by the
Government, if the lesasor fail to take over the premises, the Government Chowkidar will be posted in the premises at cost of
lessor.
6) The lessee do hereby covenant with the lessor as follows.
i) The leasee shall not carry out any alterations or additions to the premises or demolish any part there of without the consent of
the lessor in writing, except non structural repairs these to including minor repairs to sanitary, water and electrical installations
which shall be the responsibility of the lessee.
ii) The lessee shall be responsible for charges and consumption of electricity, Sui Gas, Water and conservancy charges during the
subsistence of lease.
iii) The lessee shall deliver peaceful and vacant possession of the said premises after the expiry of the lease period in the original
condition as far as possible and ;subject to normal wear and tear.
(7) And is also hereby covenanted between the lessor and the lessee as follows:
i) Whenever the said premises or any essential part thereof it destroyed or damaged by fire earthquake, war civil
disturbance or any other natural calamity or due to faulty constructions so as to make it unfit for further tenancy,
the lease shall stand terminated at once.
ii) The opinion of the lessee that the premises or part there of have become unfit for further tenancy, shall be final.
iii) If for the reasons stated in sub-para (i) the premises is partially damaged, the lease shall be terminable on the part of
the lessee by 30 days notice.
iv) CDNS/RSNS, may terminate a lease agreement in Public interest due to change in Govt. Policy by giving 30 days
notice to the owner.
No rent shall be payable to the lessor from the date of such termination of the lease, and lessor shall refund to the lessee the unadjusted
portion of the advance rent paid. If he does not do so, the matter shall be referred to an arbitration, Finance Division/CDNS, being the sole
arbitrator, the award given by the arbitration shall be final and shall be acceptable to the lessor and the lessee both.

8. THE LESSEE as well as the lessor do hereby irrevocably commit themselves not to dispute or raise any objection to the agreed
amount of rent and the terms and conditions of this lease through the lease period.

9. IN WITNESS WHEREOF THE lessor and the lease have executed this indenture of and here into subscribed there names and
set their respective seal as the date first above written.

WITNESS FOR AND BEHALF OF

1. Sign_____________________________________ National Savings ________________________________________

(LESSEE)
Name ____________________________________
CNIC____________________________________

2. Sign_____________________________________ Owner_________________________________________________
(LESSOR)
Name _____________________________________
CNIC______________________________________
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(b) CONSENT OF THE OWNER: (This is not required in case of self hiring)

(i) Rent demanded.

I MR.

Owner of house No. _________________________________________________________

do hereby given my consent to rent out my house to Mr._____________________________ through CDNS, Islamabad a
monthly rent of Rs._______________________with ________ year(s) advance rent.

(ii) Status of difference of rent.

If the rent demanded by me is higher than the rent sanctioned by the CDNS/Finance Division Islamabad , the difference
shall be payable by the above official direct to me. The Govt. shall not be a party in this transaction. Moreover, I shall never claim
the difference of rent from the Government.

(iii) Period of lease agreement.

I shall execute lease agreement for a period of three years at the rates sanctioned by the Government.

(iv) Refund of advance rent.

In case the house after having been hired by the Govt. is vacated by the above mentioned official during the currency of
agreed lease period I shall refund the balance of advance rent, if any outstanding for the remaining period in order to the get back the
possession of the house/flat. If I fail to make this refund the CDNS may utilize the house for another Government employee for the
residual period on the rent as agreed by me in the lease agreement.

(v) Condition of house.

It is hereby affirmed/declared that the house is complete in all respects and fully habitable. If, it is, not found so on
inspection, the permission of occupation allowed by the Government shall automatically stand withdrawn.

(vi) Non renting of house/flat to Estate Office or other Government/Semi Government Organization earlier:

The house was not previously rented out through Estate Office or other offices if yes please give details with dates and
reference. or other offices

Signature of owner_____________________