THINGS TO KNOW AND MODE OF OUR OPERATION

STARS OF TOMORROW GROUP OF SCHOOLS.

ODE AYEKA

SERIES ONE

BY

BOLODEOKU EBUNOLUWA OLAJIDE

BRIEF HISTORY OF STARS OF TOMORROW GROUP OF SCHOOLS

The school “stars of tomorrow group of schools” was established by MR.

EBUNOLUWA OLAJIDE BOLODEOKU through God’s inspiration on 5 th
September, 2007. The school kicked off at the temporary site [IDEBI STREET
ODE AYEKA] with seven pupils and two teachers. As God would have His glory
manifested in the school, within a year our pupils’ enrolment rose to about two
hundreds. And more capable and qualified personnel were employed. This
development accorded the school famous recognition in Ode Ayeka, Okitipupa and
its environment. In year 2009, the school acquired it’s permanent site situated at
Idebi street, Ode Ayeka from HIGH CHIEF KOLAWOLE ADEULE [THE
KONYE OF AYEKA KINGDOM]. Within the year stated above, the proprietor
was able to erect three classrooms which were used for the commencement of the
secondary section in September, 2010. The secondary section began with ten [10]
students in JSS ONE (1) only with four teachers. It should also be noted that
shortly after the commencement of this section; God took control and increase the
numbers of students beyond our imagination. Thanks to God for where we began,
where we are currently and where He is taking the school to in future.

Mr Ebunoluwa Olajide Bolodeoku

proprietor
Logo: The symbols on the school’s logo are symbols of star and eagle .This
implies that with education you can shine and soar high to achieve your desired
professionalism in love, faith and hardwork .

Motto: From the above logo, the words ”LOVE, FAITH AND HARDWORK” are
the school motto. Love here implies that we shall give no rooms for envy, puff up
and evils but uphold truth and engage in things that can better the lives of
everyone.

Faith: This implies that with our believe and trust in the living God, we shall
achieve our desired goals and objectives.

Hardwork: That with focus, commitment and devotion with right attitude to work,
our little resource shall be effective and yield productive outcome. Therefore we
shall give no rooms for laziness which can abort one’s desired goals.

Mission: Our mission is to build / nurture learners in moral and intellectual

manners through the hands of competent and qualified personnel in a conducive
learning environment.

Mission: To raise future leaders who will affect their generation positively in their
country or world at large.

Ownership: it is sole proprietorship

Therefore, it is owned by Ebunoluwa Olajide bolodeoku

 Organisational chart

proprietor

principal HM
PTA

vice principal parents1/teachers ASST. HM

/guardians
Bursar/Teachin
g staff
REGISTRAL
BURSAR/HOD
pupils

Teaching and
Non teaching staff

School
prefect SRC

STUDENT
 ROLES OF PERSONNEL IN STARS OF TOMORROW GROUP OF SCHOOLS.
1.PROPRIETOR: He is the chief executive officer of the organization. Therefore, he
plans ,coordinates , manage ,finance , employ and control the organization. He relates matters
directly to principal, headmaster/headmistress, and PTA chairman. He takes final decisions on
every matters after a wide consultation with resourceful persons.
2 PRINCIPAL :The office of the principal shall remains second in herachy of this organization
and his/her duties shall be as follows;
 Defend , promote, and maintain the goodwill of the school
 Act as school correspondence
 coordination of his/her subordinates
 monitoring all units/department in the school.
 keep and update all statutory record of the school.
 check and evaluate the performance of his/her subordinate
 represent the school at any gathering as directed by the proprietor.
 recruit staff as directed by the proprietor.
 recommend award/punishment for students and staff
 write notice of staff meeting when the need arises
3 VICE PRINCIPAL: As the name implies ,he/she is the next in rank to the principal of the
school and his/her duties is as follows:
 Stand in for the principal when he/she is unavailable in the school
 Act as the chairman of all committee of every events of the school except if the administrators
pronounce otherwise.
 Serve as the coordinator of school internal examination.
 Act as chief moderator of school assemblies.
 Monitoring and supervising academy activities of the school.
4 HEADMASTER/HEADMISTREES : The position of HM shall be 1 st in the primary section
and 4th in harachy of the organization. The duties of HM includes the following ;
 Defend, promote, and uphold the goodwill of the school.
 coordinate pupils and staff under his/her territory .
 A correspondence in his/her section.
 Reporter of daily activities in his/her section to the proprietor.
 Check and evaluate pupils and staff performance.

5 PARENTS AND TEACHERS ASSOCIATION {P.T.A} : This body is one of the organ of the
school and its members consist of staff and parents/guardians of the school. This body shall be
one of the decision making in the organization.
 EXECUTIVE OF PTA ;
 Chairman
 vice chairman
 secretary
 assistant secretary
 welfare director
 Treasurer
 Financial secretary
 Ex- officio
 Patrons/ matrons
 members; – not more than 4.
FUNCTIONS OF PTA EXECUTIVE
1 PTA CHAIRMAN: He is one of the leaders in this organization and his roles shall be as
follows;
 preside over all PTA meeting except when he is unavailable
 Announce communiqué before the close of every PTA meeting.
 Engage in team work and introduction of developmental project in the school.
 Attend all social events of the school.
 defend and promote the integrity of the school.
 Regular visitation to the school for assessment and recommendation
2 PTA VICE CHAIRMAN: He/she is the next in rank to the PTA chairman. He/she shall work
with the chairman to ensure smooth running of this body . And in a situation where the chairman
is not on seat,he/she shall take up the responsibility stated as the function of chairman until he is
back on seat.
3 PTA SECRETARY ; This person shall be the correspondence of the association. He/she shall
play the following roles;
[A] Presentation of meeting agenda.
[B] Writing and reading of minutes of the meeting.
[C] Presentation of meeting communiqué to the chairman at every meeting.
[D] Attend meeting and contribute meaningfully to issues at every meeting.
4 PTA ASSISTANT SECRETARY; This person shall work with the secretary with mutual
understanding and take charge of the secretary roles when the arises.
5 PTA WELFARE DIRECTOR ; He /She shall take the welfare of both pupils/students and
parents into consideration whenever the school is planning for any events. He/She shall therefore
be member of every event committee of the school.
6 PTA FINANCIAL SECRETARY; This person shall keeps all financial records (income and
expenditure) of this body (PTA).
EX-OFFICE- NOT MORE 3: These people who are once leaders of this council shall give useful
advice that will enable smooth running of this association.
PATRONS/MATRONS (NOT MORE THAN 4): They must be people of highly integrity. Their
roles are to defend, support (financially) and advice the schools’ administrators at all time.
 ROLES OF THE FOLLOWING PERSONNEL;
SCHOOL REGISTRAR: The roles of registrar in a school setting are crucial and as per STARS
OF TOMORROW SECONDARY SCHOOL, the roles of registrar shall include the following:
a) Ensuring that proper data of students on admission are collected in a specified file.
b) Ensuring that all students result sheet both for internal and external exams are well kept for
future reference.
c) Serve as one of the school internal exam committee and chief coordinator of school external
examinations.
d) Updating the school on the require materials needed for any examination
e) Ensuring that the registrations of candidates in any examination are completed before the
expiration period.

THE SCHOOL BURSAR : Bursar is a powerful and one of the life wires of every organization.
He /She is always responsible for recording, analyzing, receiving and disbursing finances in line
with order from his/her employer. However, the duties of bursar in STARS OF TOMORROW
GROUP OF SCHOOLS shall includes the following:
a) Collection of fees from all pupils/students with relevant ledgers and document (receipt).
b) Payment of all money collected into the school account on daily basis.
c) Preparation of voucher on any financial matter before disbursement.
d) Preparation of the financial statement (income and expenditure) of the organization.
e) Assessing the financial position of the organization, giving useful information on how to
generate more income and advising organization on ways to avoiding wastage in spending.
f) Issuance of clearance to all students/pupils who have fully paid their bill at least two weeks
before the commencement of examination.
g) Submission of all ledgers used to the proprietor on daily basis for assessment.

It should be noted that the bursar lack power to transact any finances with anyone without the
express approval of the proprietor but if this is done ignorantly, he/she will be liable to pay in
line with such amount.

NECESSARY DOCUMENT IN THE OFFICE OF THE SCHOOL BURSAR

(i) Pen (ii) Ruler (iii) Calculator (iv) Bursar stamp (v) Stapler and Staple pin (vi) Ledgers
(Income and Expenditure) (vii) Voucher (viii) Receipt (ix) Carbon Paper (x) Stamp pad (xi)
Office file (xii) Admission register
 QUALITIES TO BE CONSIDERED FOR APPOINTING BURSAR
1) He/She must has a knowledge of accounting.
2) He/She must be honest and prudent.
3) He/She must be someone who can give accurate account of his/her stewardship.
4) He/She must be independence (i.e. someone who knows what to do at the right time without
any mistake).
5) He/She must has a good proven characters.

SOURCES OF INCOME OF STATRS OF TOMORROW GROUP OF SCHOOLS

(i) Registration fees (ii) School fees (iii) Internal exam fees (iv) Reports card charges (v)
Transport fare (vi) External exams

School Account Details

(1) Account number: 2033370004
Bank name: First Bank
Account name: The Stars of Tomorrow Secondary School

(2) Account number: 4091880939

Bank name: Polaris Bank
Account name: The Stars of Tomorrow Secondary School.

8. (HOD) HEADS OF DEPARTMENTS: These personnel are needed in the secondary section
since there are three main departments namely, Science department, Art department and Social
Science department (Commerce) department. Senior Staff with relevant course discipline should
be appointed in aforementioned departments.

ROLE OF HOD

1) Guiding and supervising subject teachers in their department

2) Ensuring that staff under them teach in line with school curriculum
3) Ensuring that teachers under them prepare a well planned and comprehensive lesson note and
marked before going to the class.
4) Ensuring that there is functional general subject time-table in the department
5) Ensuring that register, diary and other relevant documents are properly filled, marked and
maintained.
6) Presenting list of materials needed through the principal to the bursar
7) Keeping records of material under his/her custody within the school premises or as order by the
proprietor.
8) Creating an educative club and organizing social activities in their department with the approval
of the principal or proprietor.
9) Giving update on staff and students performance with recommendations.

9. TEACHING STAFF: People in this category are saddled with impacting knowledge in
pupils/students of this school.

QUALITIES TO BE CONSIDER
1) He/She must have been well trained with experience.
2) He/She must be a person with good character
3) Someone who is competent and committed
4) He/She must has human relation face/skill
5) Someone who has not been declared bankruptcy by any financial institution

ROLES OF TEACHERS IN STARS OF TOMORROW

1) Acting as a parent of pupils and students
2) Impacting knowledge through understandable methodology
3) Assessing student’s performance and giving counseling to them where necessary.
4) Conducting exams/test, marking pupils/student script and recording it in an appropriate
document.
5) Marking of attendance register if appointed as class teacher.
6) Conducting devotions whenever he/she is on roaster/or called upon.
7) Participating in all school social activities.
8) Promoting and defending the school
9) Computing the pupils/students performance scores in the result sheet at the right time.
10) Updating all relevant documents used in line with the assignment given to him/her.

MATERIALS NEEDED BY TEACHERS

(1) Pen (blue/black or red) (2). Lesson note (3). Subject textbook (4). Teaching aids (5). Diary (6).
Scheme of work.
For the sake of emphasis, read the short note on the following:
LESSON NOTE: This is one of the most important tools used for teaching in the class. It contains
full details of what the teacher intends to teach in line with the school curriculum. Lesson note must
be well prepared and conform with standard. It should be noted that teachers should not be allowed
to teach in this organization without the use of lesson note.
WHY DO A TEACHER NEED TO PREPARE LESSON NOTE
a) It helps to makes your work errors free.
b)It helps you to prepare ahead of the class.
c) It helps you to flow brilliantly when teaching in the class.
d)It paves ways for effective teaching and yield good result.
e) It helps you to manage the time allocated to your subject.
f) It helps you to give detailed note (chalkboard summary) for your pupils/students.
g)It gives room for pupils’/students’ evaluation.
h)It reminds you to introduce the goal or main objectives on a particular topic.

TEACHING AIDS: These are materials that will help learners to easily capture what you have to
teach in the class. For example, chart with relevant picture to the topic.

NON-TEACHING STAFF: People who fall under this category are as follows:
(i) Food vendors (ii) Cleaners (iii) Security guards
FOOD VENDORS: People not more than three (3) should be employed to sell variety of foods. It
should be noted that anyone employed must not pay less than five thousand to bursar within a term
for land use, please, also note that nobody is allowed to sell things, aside employed vendors.
QUALITIES OF VENDORS
1) He/She must be very neat
2) He/She must have good human relation skill
3) He/She must be a God fearing vendor
4) Someone who has acquire skill in food and catering services
5) Someone with proven character in the society.
RULES GUIDING THE VENDORS IN THE ORGANISATION
a) He/She shall always be regular
b) He/She shall always dish out sample/testing to school without any consideration (money)
before selling food within the premises
c) He/She shall always sell under a neat and clean environment
d) He/She shall pay for land use before the close of a term

CLEANER AND SECURITY GUARD: Their roles in school setting, cannot be

overemphasized, administrator should endeavour to employ them.

SCHOOL PREFECT: This council also has a list of roles to play. The school administrators
should ensure that the brilliant and responsible pupils/students are appointed at every third term
and proper documentation of name with portfolio must be on school log book

CONSIDER THE FOLLOWING OFFICE FOR SECONDARY AND PRIMARY

(i) Senior prefect boy (ii) Ass. senior prefect boy (iii) Senior prefect girl (iv) Ass. senior prefect
girl (v) Punctuality prefect boy and girl (vi) Chapel prefect boy and girl (vii) Time keeper and
assistant (viii) Janitor (ix) Social prefect boy and girl (x) Health prefect boy and girl (xi) Games
prefect boy and girl.

QUALITIES TO BE CONSIDERED
1) Attendance in school – someone who is always regular
2) Someone with proven character
3) Someone who is academically intelligent
4) Student/pupil who always dress in line with the dressing code/styles of the school
5) Student/pupil who is not indebted to the organization

ROLES OF PREFECT
1) To assist teachers in coordinating pupils/students when there is any social activities
2) To monitor and to ensure that school environment is in good tiding
3) Leading others in all assemblies
4) Reporting any unfair or indiscipline act when observed to school administrator
5) Full participation in all school activities
6) Acting as external ambassador for the school
7) Enforcing discipline in all aspects.

STUDENT REPRESENTATIVE COUNCIL (SRC): This is also one of the organs of STARS
OF TOMORROW GROUP OF SCHOOLS. Leaders of this body shall be chosen by election for
tenure of one year. Their election shall always hold in the third term of every section. The offices
to be contested for with appropriate classes are listed below:
1) SRC President – Student in SSS3
2) SRC Vice President – Student in SSS3
3) SRC Secretary – SSS3 or SSS2
4) SRC Ass. Sec. – SSS2 or SSS1
5) SRC Treasurer – SSS3 or SSS2
6) SRC Financial Sec. – SSS3
7) SRC PRO – SSS3 of SSS2
8) SRC welfare Director – SSS3 or SSS2

GUIDLINES ON SRC ELECTION

1) Obtaining election form with amount not less than or greater than #1000.
2) Allowing aspirants to present their manifesto to their colleagues
3) Fixing a date for the election by school administrators
4) Allowing all students to participate in the election.

QUALITIES TO BE CONSIDERED WHEN ELECTING SRC MEMBERS

1) Excellent academic performance
2) Moral and emotional stability
3) Payment of school bill records
4) Track records of candidate from when he/she has been admitted till date.

DUTIES OF SRC

1) To act as the voice of students in the school to management

2) To update the management on student’s matters
3) To encourage students for involvement in SRC and school activities
4) To promote cultural, social, sporting and educative programmes
5) To use little resources generated on laudable project in the school.

PUPILS/STUDENTS: These are learners and efforts must be put in place by the school
administrators to ensure that their motives of coming/attending
STATRS OF TOMORROW are achieved. The following must be
considered when admitting learners: PASSPORT

ADMISSION FORM: This form must contain Bio-data of both learners and parents. Use the
below format;

SCHOOL ADMISSION FORM

Part A: Learner’s data
Surname:____________________________________________________________________
Other name:___________________________________ Gender:_______________________
Date of Birth:__________________ LGA:______________ State:_____________________
Home address:________________________________________________________________
Health status:_________________________________________________________________
Class:_____________________________________ Religion:__________________________

Part B: Parent information

Name:_______________________________________________________________________
Address:_____________________________________________________________________
Phone:_________________________________ Occupation:___________________________

Part C: Guardians information

Name:_______________________________________________________________________
Address:_____________________________________________________________________
Phone number:__________________________ Occupation:___________________________

Date: ______________________

______________________ ______________________
Parents/Guardians signature Administrator

TERMS AND CONDITION FOR ADMISSION

This must be disclosed to parent and guardians when admitting any learners into the school. This
includes the following;
i. Mode of operation => The school open on every working days except if there is holiday
between 7:00am – 2:00pm
ii. Mode of payment => Payment can only be made into the school account or through the
school bursar. It should be noted that learners are to pay up their bill before the fourth
week of resumption. Any learners who fail to pay at the expiration of fourth week shall not
be allowed to gain entry into the school premises
iii. Abide by the school rules and regulation: All students who desire to learn here must be
ready to abide by all the school rules and regulation. If any learners violate the rules,
he/she shall be expelled from the school.
iv. School Bill: School bill must be made known to parents/guardians when admitting learners
into the school.

FORMAT OF SCHOOL BILL

STARS OF TOMORROW GROUP OF SCHOOLS
ODE AYEKA
MOTTO: FAITH, LOVE AND HARDWORK
ACCOUNT DETAIL:
Account number: 203337004 Phone number: 08050556831
Bank: First bank
Account name: The Stars of Tomorrow Sec. Sch.

Nursery/Primary School bill JSS 1-3 Bill SSS 1-3 Bill

School fee School fee

Exam fee
Report card
charges
Sport
End of
session/graduation
PTA
Health
Development levy
External exam
charges
School uniform
bill
Transport fare
TOTAL
School fee
Exam fee Exam fee
Report card Report card
charges charges
Sport Sport
Furniture Furniture
End of End of
session/graduatio session/graduatio
n n
PTA PTA
Health Health
Development levy Development levy
External exam External exam
charges charges
 School uniform School uniform
bill bill
Transport fare Transport fare
TOTAL TOTAL

You are to prepare the school bill separately and fill where necessary to concern learner.
GENERAL SCHOOL RULES AND REGULATIONS
The herein rules and regulations shall guide the conduct of administrators, staff, and learners and
parents/guardians of STARS OF TOMORROW GROUP OF SCHOOLS. The rules and
regulations shall be in parts.
PART A: Administrators.
1) Cooperate dressing style must be maintained.
2) Good communication approach must be adopted.
3) Punctuality must not be compromised.
4) Absent without due process shall not be entertained.
5) He/she must not act beyond the jurisdiction of his/her duties.
6) His/her reputation and actions must not be called to questions.
7) He/she must discharge his/her duties with high level of professionalism

PART B: Staff.

1) Lateness to work shall not be entertained.

2) There shall be no room for staff to harass anyone
3) Respect and good conduct must be maintained
4) Picking calls while teaching in the class is not allowed
5) No staff is allowed to send any learners on errand outside the school premises
6) Staff must never put themselves in a compromising situation that will bring harm to their
carrier or person
7) Staff are not allowed to give any sort of severe punishment .
8) Staffs are not allowed to call any learners for any extra-curricular activities (coaching class or
any others). But if need be, it shall be with the consent of parent and school administrator.
9) Dedication and commitment shall be the watchwords of staff here.
10) Staff must not abuse any learner in public and must refrain from calling any child name which
is not given to him/her by parents.
11) Staffs are expected to come to school in formal dress everyday.
12) Staff are only expected to use official language within the class and school premises except
during Yoruba period
13) Staffs are not allowed to smoke or drink alcohol within the school premises.
14) Staff are not allowed to leave the premises without permission from the administrator
15) Every staff in this organization must act with integrity
16) Team work must be embraced by all staff.

PART C: Learners
1) Lateness to school is not allowed
2) Truancy is not allowed
3) The use of hand set (mobile phone) is not allowed
4) The official school uniform is compulsory for all learners
5) Low cut hair style for boys without part is allowed
6) Only normal student hair style is allowed for girls
7) Moderate earring and wrist watches are allowed for girls
8) Learners must show respect to everyone
9) Learners are only allow to communicate with official language (English Language) every
time they are on school uniform except during Yoruba class.
10) Learners must not engage in any act that may harm (e.g. fighting, pushing, bullying, pinching,
stabbing etc.) their colleagues.
11) Learners must not engage in side talk during lessons.
12) Learners must be attentive and write complete subject note during lessons.
13) Learners must have all relevant materials for effective learning and output.
14) Learners must make an attempt to all assignment given by the instructor.
15) Learners must not take law into their hand (revenge) in any cases but rather report all case to
the school administrators and wait for them to take decisions.
16) Learners must take part in all the school assemblies, participate in all social activities and
workshop organized by the school.
17) If any act of cultism is noticed in any learner, he/she shall be expelled with immediate effect.
18) Learners are to remain within the school premises till closing hours except in the event of ill-
health and such must be with the consent of the school administrators.
19) Learners must not indulge in any fraudulent act, they are to pay any money given to them by
their parent to school bursars without excuses
20) Learners are to see all teachers as their parents irrespective of ethnicity, and obey them.

PART D: Parents/Guardians

The parents and guardians of this school shall obey the rules and regulation herein;

1) They shall respond timely to the payment of their child(ren) bill in line with term and
conditions of this organization.
2) All parents/guardians shall always attend PTA meeting when such notice is given.
3) Parents /guardians shall respond to school invitation on any of its social activities/events.
4) All parents shall protect and defend the integrity of the school.
5) The decision of PTA shall be accepted by the school and all parents/guardians.
6) All complaint arising within the organization must be communicated to proprietor,
principal/headmaster and or PTA chairman.
7) Parents/guardians must not for any reason fight with Learners, Parents, Staff and
administrators within or outside the school premises.

The above rules and regulations which are in four parts must be strictly adhere to by fellows who
are under each categories. And in an event where any of those rules and regulations is been
violated by anyone, the proprietor who is the chief servant of this organization shall constitute a
disciplinary committee which shall give rooms for fair hearing and make recommendation to the
proprietors for final ruling on any issues. it should therefore be noted that anyone who infringe
any of the above rules and regulation could be expelled, disapproved, suspended and or face trial
at the competent law court in Nigeria.

15 SOME IMPORTANT UNITS IN THIS ORGANISATION

1. Curriculum Coordinating Units: The roles of members of this committee shall be;

a) Ensuring that currents national curriculum is available in the school.

b) Training of staff on the usage of the national curriculum.
c) Ensuring that content of what is to be taught is transfer into the diary .
d) Ensuring that staff teach in line with the curriculum.
e) Assess the performance of teachers through the curriculum at every MIDTERM and a WEEK
before the commencement of examination, and write recommendation to the administrator

2. Press Club: This will help a lot of learners to showcase their talent. A teacher or more may be
appointed to guide and lead them. Skill acquires here will help learners on how to write
club/organization’s minutes, news, communiqué etc.

3. Guardian and Counseling Units: This unit is very important in any school environment. It
helps to instill the right positive characters on learners and show them good cultures and values.

4. Excursion Planning Units: Teachers in these units may plan the right place to visit by learners
to further aid their learning and exposure. Such arrangement must be done with the consent of
the school administrators and parents/guardians.

16 LEDGERS/RECORD BOOKS THAT MUST BE AVAILABLE IN SCHOOL

The following books of records must always be on ground in school for proper record and for
reference purpose.
a) Time book
b) Visitors’ book
c) Certificate collection book
d) External examination records ledger
e) Reward/punishment ledger
f) Log book.
g) Movement/staff permission ledger.
h) Laboratories records ledgers.
i) Finance records ledgers.

TIME BOOK: This book will help to capture the attendance and time which every personnel’s
arrive and depart from school, it reveals punctuality and expose absenteeism of staff.

VISITORS’ BOOK: School cannot do without visitors. This ledger will help to document name,
address and date of visit of any visitor for reference and other purposes.

CERTIFICATE COLLECTION BOOK: This book is highly essential in school. It captures name
of candidate who desire to collect the certificate, type of certificate, year, examination number,
certificate number and signature of the receiver of the certificate. This book must be properly
filled and signed before the issuance of any certificate to avoid any future crises.

EXTERNAL EXAMINATION RECORD LEDGER: This ledger is used to record any learners
who wishes to seat for any external examination such as Junior WAEC (BECE), Common
entrance exams, Joint SS2 promotional exams, NECO and WAEC. The ledger must also capture
the year of the exams name of learner, date of birth, types of the exams and phone number of
parent. Note that, only candidates whose registration has been duly perfected are to be recorded
in this ledger.

REWARD/PUNISHMENT LEDGER: As the name implies, this book is used to record the deed
in action of anyone in this organization.

LOG BOOK: The log book of this organization shall give details information of; history of the
school, term opening and closing date of the school, name of prefects and notable events held by
the school. This book must be properly maintained by the principal/headmaster or proprietor.

MOVEMENT OF STAFF PERMISSION LEDGER: With this ledger, administrators will be

able to know the movement of personnel’s. It captures time of going out, reasons and period of
returning back to school.

Format

S/ Name Designation Place to Purpose Permission Time Time Remark

N be of visit granted by out in
visited
 LABORATORIES RECORDS LEDGERS: These ledgers are used to capture units of
equipments available in all the school laboratories and it must be properly maintained by the
laboratory attendant and the school administrators.
FINANCE RECORD LEDGERS: These ledgers are used to record the financial transaction of
the organization. For proper accountability and transparency, finance ledgers must conform with
principle of accounting and must be maintained by the bursar and the school administrator. In
addition to the finance ledger, voucher and receipt must be available with the school bursar for
smooth transaction and documentation.

EXTERNAL EXAMINATION REGISTRATION: This reputable organization enroll learners

for; common entrance exams, BECE, Joint SS2 promotional exams, NECO and WAEC. The
school administrator must put in all necessary mechanism to ensuring that learners who apply for
any of the aforementioned examination are duly registered by the school.

Measure to put into consideration for external exams registration

1) The continuous assessment scores (CAS) must have been uploaded three weeks before the
real registration exercise.
2) Amount and time limit for registration must be announced to learners.
3) Proceed (money) for registration must be paid into separate school account on daily basis and
it must not be touched or used for any other purposes.
4) Registration form must be given to any learner who has fully paid for such exams.
5) All necessary materials needed for such exams must be provided
6) Registration process must be followed-up and completed before the time expiration.

Things to NOTE on external examination.

1) Registration Fee: Don’t collect any amount which cannot take care of registration of candidate
as part payment. Only the proprietor should collect registration from all candidates with
proper documentation and pay to the separate school account in order to avert fraudulent act.
2) Planning for the conduct exams: Appoint three man committee with the proprietor to monitor
and plan for the smooth conduct of any exams.
3) Exams briefing: Three weeks prior to the commencement of the exams, the school
administrators must invite all candidates to a briefing where necessary information/update
concerning the forthcoming examination will be discussed. Rules, and how to write and pass
examination must also be discussed at such gathering.
4) Students’ identity card: School students’ identity card must be ready three weeks prior to the
commencement of exams. This may attract little amount from the candidates.
5) Exam bag and key: This must have been cleaned and made available three weeks before the
commencement of the exams.
6) Exam’s slip: This must be handled with care.
7) Furniture: Enough furniture must be on ground for candidates’ conveniences.

COLLECTION OF CERTIFICATES FROM EXAMS BODY AND HOW IT SHOULD BE

PROPERLY KEEP
It should be noted that abandonment of candidates’ certificates with examination body is not part
of us in this organization. Therefore as soon as the certificates are released by the examination
body, the school administrator must collect on behalf of the school for all the candidates, such
certificates must be kept where insects or rats cannot gain access-to. Certificate must not be kept
at school in office; rather it must be at the proprietor’s house.
GOVERNMENT LEVIES: Levies such as renewal, tax, land use charges and others must be on
the school budget and must be paid at the right time. The receipt of any payment should be filled
for future references.