EASTERN COALFIELDS LIMITED

( A Subsidiary of Coal India Limited)

Office of the General Manager (MM),
Sanctoria.PO:Dishergarh, Dist.Burdwan,West Bengal, Pin :713333
Phone No. 0341-2523606, Fax No.0341-2522061
WBST Regn: AS/225(B),CST Reg.No.97/B(AS)Central.

Purchase Order No. 05875119(40) Dated.15.10.2015

To
M/s. Bareja Pumps Pvt. Ltd., Registered with A/D
st
10/1 Princep Street, 1 Floor,
Kolkata-700 072 email: shyamal.b@barejakolkata.co.in
admin@barejakolkata.com

Dear Sirs,

Sub: Order for Supply of Multistage Centrifugal Pump Set and Slurry
Pump Set complete with Electricals.

Ref: 1) Tender No. ECL/HQ/PUR/OPEN/71411179/2015-16/Cent.Pump/011,

opened on 26.05.2015
2) Your offer No: BPPL/15-16/MAM/Q011C dated 7.05.2015

With reference to above, we are pleased to place an order for supply of following
materials as per terms and conditions mentioned below and Annexure attached,

Sl Description of Materials Orde Unit Price Extended

r qty Landed (Rs) Value Landed
(Rs)
1 38 LPS x 120MH Multistage 03 6,25,314.56 18,75,943.68
Centrifugal Pump, complete with sets
550V FLP Electricals
Material Code: 13720272
2 15LPSX30MH,NFLP,415V Slurry Pump 01set 1,55,070.95 1,55,070.95
Material Code: 13720842
Total 20,31,014.63

Order value in words: Rupees Twenty Lakh Thirty One Thousand fourteen and Sixty
Three Paisa only.
Detailed Technical Specification enclosed in Annexure - X

Terms & Conditions:

01] Price: The above prices are FIRM and on F.O.R. Destination basis.
02] Excise Duty & Cess on ED: Included in the above price @ 6.18% on Pump
and @12.36% on Electricals & Accessories as confirmed by you. However,
payment of ED & Cess shall be made at actual against submission of
documentary evidence.
03] VAT –The presently applicable rate of VAT @ 5% in included in the order
price. However, VAT shall be payable at actual as legally leviable.
04] Packing and Forwarding Charges: Included
05] Freight Charges: Included
06] Transit insurance charges: Included. However, for safe arrival of the
materials upto the destination will be arranged & covered by you at your cost
& risk.
Purchase Order No. 05875119(40) Dated.15.10.2015
07] Delivery: For item no.1 supply should be completed within 180 days and for
item no.2 supply should be completed within 120 days from the issue of
purchase order. Early delivery shall be acceptable. The delivery shall be on
FOR destination basis and delivery period shall be counted from date of issue
of order.
08] Paying Authority: General Manager(F)/IC, CMD’s Office, ECL, Sanctoria,
09] Consignee: Dy. GM(MM), Sodepur Central Stores, ECL,
PO: Sunderchak, Dist. Burdwan(WB), India.
10] Terms of Payment: 100% payment shall be made through e-payment within
21 days of receipt and acceptance of materials at consignee’s end or submission
of bills together with documents stipulated in the order, whichever is later. In
case of e-payment the following details furnished by you in respect of your
banker, in your quotation shall be considered:-

A Name of the payee BAREJA PUMPS PVT. LTD.

B Address of the payee 10/1,PRINCEP STREET,1ST FLOOR
KOLKATA-700 072.
C Name of the Bank STATE BANK OF INDIA
D Name of the Branch & Branch CHANDNI CHOWK, Code-01650
Code
E Pan Card No. of Payee AACCB5312K
F Indian Financial Service Code SBIN0001650
(IFSC)
G Bank A/c No 11220011034

11] Dispatch Instruction: Materials duly packed and insured are to be dispatched
by road transport from Kolkata and consigned to the above stores on freight
paid basis.
12] Inspection: Final inspection of the materials shall be carried out at the
consignee’s end by the authorized representative of GM(E&M)HOD, ECL after
receipt of materials. However, if any stores are rejected, consignee will have
liberty to:-
a) Allow the supplier for satisfactory replacement of the rejected part within a
specified time and supplier will bear the cost of replacement such as freight
etc. and any such replacement will be without being entitled to any extra
payment.
b) Buy elsewhere the quantity of stores similar to those rejected at the risk and
cost of the suppliers.
c) Terminate the contract whether in part or whole. Rejected part/quantity shall
have to be removed by the supplier within 15(fifteen) days of receipt of
intimation of rejection.
d) Wherever there is necessity to obtain certificates from DGMS,BIS and
Manufacturers Test and Guarantee certificate etc. as per the terms of the
purchase order, the inspecting authority has to verify the relevant documents
and the same should be recorded in the inspection note. The materials shall be
received and SRVs will be prepared only on compliance of the said condition.
13] Guarantee/Warranty: Pumps (complete set with Motor & Starter) will be
guaranteed for satisfactory performance for a period of 12 (twelve) months
from the date of Commissioning or 18(eighteen) months from the date of
receipt and acceptance by the consignee whichever is earlier. Supplier shall
be responsible for removal of any defects that develop arising from faulty
materials, design or workmanship and should remedy such defects at
supplier’s own cost. If, it becomes necessary supplier shall have to replace the
goods without any extra cost to ECL.
Purchase Order No. 05875119(40) Dated.15.10.2015
14] After Sales Service: You shall have to provide prompt After Sales Service as
and when required by ECL.
15] Terms and conditions of Notice Inviting Tender and/ or tender documents
provided to you are also an integral part of this Purchase Order.
16] Duplicate copy of this order, duly signed should be returned to this office
within 10 days as a token of formal acceptance of this order. In case the
duplicate copy of the order is not received as above it shall be presumed that
you have accepted the order in totality for execution of the same
17] Separate bills (in triplicate)/ Challans should be raised for each consignment
and BC No. as mentioned in the Purchase Order should be indicated in each
bill.
18] Please quote Purchase Order No. and date in all correspondence.
19] Except under specific instructions delivery to stores is restricted upto 3.00 PM
on all working days except Saturdays.
20] One copy of the dispatch documents of the each consignment should
invariably be forwarded to this Office, ECL, HQ.,Sanctoria.
21] No materials shall be dispatched against this Purchase Order after expiry of
the schedule delivery period unless formal extension of Delivery period issued
to you in writing from this office. Delivery of any materials against this order in
violation of this clause shall be at the sole risk of the suppliers.
22] Manufacturer’s Test Certificate: Manufacturer's test & Guarantee certificate
for the items shall have to be provided along with each supply.
23] Price Fall Clause:
a) You are to certify that the Prices charges for the stores under this Purchase
order by you shall in no event exceed the lowest price at which you sell the
stores or offer to sell the stores of identical description to any other customer
during the tenure of the supply order.
b) If any time during the said period, you reduce the sale price, sell or offers to
sell such stores to any other customers at a price lower than the ordered price
you shall have to forthwith notify such reduction of sale or offer to sale to us to
enable us to amend the rates of the order.
24] L.D. Clause : In the event of failure to delivery or despatch the stores within
the stipulated date/period in accordance with the samples and/or
specifications mentioned in the supply order and in the event of breach of any
of the terms and conditions mentioned in the supply order, we have the right:
a) To recover from the successful tenderer as agreed, Liquidated Damages, a
sum not less than ½% (Half percent) of the price any stores which the
successful tenderer has not been able to supply as aforesaid for each week or
part of the week during which the delivery of such stores may be in arrears
limited to 10%(Ten percent). Where felt necessary, the limit of 10% (ten
percent) can be increased to 15% (fifteen percent).
b) To purchase elsewhere, after due notice to the successful tenderer on their
account and at the risk of the defaulting supplier, the stores not supplied or
others of a similar description without cancelling the supply order in respect of
the consignment not yet due for supply or
c) To cancel the supply order or a portion thereof and if so desired to purchase
the stores at risk and cost of the defaulting supplier and also
d) To extend the delivery period with or without penalty, as may be considered fit
and proper. The penalty, if imposed, shall not be more than the agreed
liquidated damages referred to in clause (a) above.
e) To forfeit the Security deposit in full or in part.
Purchase Order No. 05875119(40) Dated.15.10.2015
f) Whenever under this contract a sum of money is recoverable from any payable
by the supplier, CIL & its subsidiary companies shall be entitled to recover
such sum by appropriating, in part or in whole by deducting any sum or which
at any time thereafter may become due to the successful tenderer in this or any
other contract. Should this sum be not sufficient to recover the full amount
recoverable, the supplier shall pay to CIL/its subsidiary companies on demand
the remaining balance. The successful supplier shall however not be entitled to
get any gain on any such purchase.
25] SECURITY CUM PERFORMANCE BANK GUARANTEE: You shall have to
deposit a Security cum Performance bank guarantee for 10% of the ordered
value (on landed basis) within 15 days from the date of receipt of order in the
form of Bank Guarantee as per our enclosed format. The Bank Guarantee must
be submitted on a Non-Judicial stamp paper of appropriate value and must be
executed by any Nationalized Bank/Scheduled Bank in India as per our
enclosed format. The stamp paper should be in the name of issuing Bank. The
above Bank Guarantee should be sent by the issuing Bank directly to order
placing authority under Registered Post.
Payment against this order shall not be received without receipt and
acceptance of Security cum Performance bank guarantee. For unsatisfactory
performance and /or contractual failure, the Security cum Performance bank
guarantee may be invoked. The Bank Guarantee must be valid till completion
of guarantee/warranty period plus three months. The Security cum
Performance bank guarantee shall be released after expiry of the validity
period, if no claim is pending and with the approval of competent authority.
Extension of validity of the BG may be required, in case the materials do not
work satisfactorily within the validity period of BG.
26] Identification Marking : A stamp of the Manufactuer’s trade marking etc
should be impressed on each store. In case it is not possible to do the same
due to size and nature of item then a suitable alternative identification mark
should be provided.
27] The following additional information should be incorporated in your invoice as
per Central Excise Act so that ECL may avail CENVAT Credit under rule 11(2)
of Central Excise Rules in case of placement of order :
I/ Name of the Consignor.
II/ Address of the Consignor
III/ Centralized Central Excise Registration No. of Consignor
Iv/ Address of Corporate Office
V/ Central Excise Division
VI/ Central Excise Range
VII/ Commissionerate
VIII/ TIN No. & VAT No.
IX/ Name and Address of the Consignee
X/ Central Excise Registration No. of Consignee
XI/ Central Excise Range, Division and Commissionerate of Consignee
XII/ Description and classification of goods
XIII/ Time and Date of removal
XIV/ Mode of Transport and Vehicle Registration No. & RR No.
XV/ Rate of Duty
XVI/ Quantity and Value of Goods
XVII/ Excise Duty, Primary Edu. Cess & S.H. Edu. Cess
XVIII/ Invoice should be in Triplicate. (Original for buyers, Duplicate for
Transporter and Triplicate for Consignor/Assessee)
Information relating to ECL to be incorporated by you in your invoices:-
I/Centralized Central Excise Registration No. of ECL: AAACE7590EEM001.
 Purchase Order No. 05875119(40) Dated.15.10.2015
II/Address of Corporate Office: Office of CMD, Eastern Coalfields Limited,
Sanctoria- 713333.
III/Central Excise Division: Asansol II, Senraleigh Road, Asansol-713305.
IV/Central Excise Range: Kulti, X-10, South Road, Burnpur-713325.
V/Commissionerate: Bolpur(West Bengal).
VI/TIN No. & VAT No. : 19741701222 & 19741701028.
VII/Centralized Service Tax Registration No. of ECL: AAACE7590EST007

28] Submission of Bills:

i) You shall have to submit bills (5 copies) to the Consignee along with the
consignment and challan along with other requisite documents, if any.

ii) The Consignee shall then sent SR Notes, challan, inspection note and 3 copies
of bills (including the original) and any other requisite documents, to the
paying authority.

29] Dispute: In case of any dispute, the decision of GM (MM)/PUR , ECL shall be
Final and binding on you .

30] The Court of Asansol only will have jurisdiction to deal with or decide any legal
matter of dispute whatsoever arising out of this contract .

31] Integrity Pact: The Integrity Pact signed and submitted by you along with
your offer against this tender shall be remain valid and applicable against this
contract.

32] Price Certificate: You shall have to certify on the body of the bills that the
prices charged against this order are not higher than that applicable to other Govt.
Deptt./Organization/DGS&D/CIL/Other Subsidiary of CIL . In case of any reduction in
price during the validity of this Purchase order, then it would be your responsibility to
inform ECL regarding such reduction in price and the said reduced price shall
automatically be applicable to this Purchase Order from the date.

33] Allocation (For Internal Use only)- To be provided by GM(E&M)HOD,ECL,HQ

Yours faithfully,
For and on behalf of Eastern Coalfields limited

CHIEF MANAGER (PUR)

 Purchase Order No. 05875119(40) Dated.15.10.2015

Distribution
Cc: TS to CMD ECL/HQ.
Cc: CVO, ECL/HQ.
Cc: GM(E&M)/HOD, ECL, HQ – This is covered against Indents as under:-

Sl Indent
1. 875 dt: 20/23/8/2014: 15LPSX30MH,415V Slurry Pump- 01 Set
2. KKC/Agent/2013/169(C) dt: 22/23/10/2013: 500GPM x100MH, 550V, FLP- 02Sets.
3. NS-4015 dt: 3/9/2014: 38LPS x100MH,550V,FLP- 01Set
4. AE(E&M)/KNT/5/14-15/08dt:9/10/2014:38LPSX120MH,550V, FLP- 02 Sets.
5. GM/KND/P&M/14-15/12dt:17/2/2015:38LPSX120MH,550V, FLP- 01 Set.
6. GM/KND/P&M/14-15/26 dt:16/1/2015 : 500GPM x 180MH,550V,FLP- 01 Set.
7 ECL/BA/GM/ENG(E&M)/C.IND.23/14-15/BAS/BA/ 31/186 dt: NIL : 38LPS x180MH,FLP-3 Sets
8. ECL/BA/GM/ENG(E&M)/C.IND.23/14-15/BAS/45/2657 dt:9/2/2015: 80LPS x180MH,3.3KV,FLP-3 Sets
9 ECL/BA/GM/ENG(E&M)/14-15/BPS(BD7)/35/265 dt:3/2/2015 : 80LPS x200MH,3.3KV,FLP-2 Sets
10 08 dt:27/8/2014: 1000GPMx200MH,3.3KV,NFLP-3Sets
11 GM/SA/E&M/2014/60 dt:13/11/2014: 1000GPMx 300MH,3.3KV,FLP-3 Sets
12 170B dt:15/10/2014:38LPSx300MH,3.3KV,FLP-1set
13 ECL/HQ/ENGG/E&M/EC/JMV/1856 dt:11/2/2015:1000GPMx300MH,3.3KV,FLP-1Set
14 GM/SA/E&M/2014/59 dt:13/11/2014:1000GPMx400MH,3.3KV,NFLP-3 Sets

Cc: GM(Fin.)IC, ECL,Hq

Cc: Chief Manager(F/Bills) ECL, Sanctoria.
Cc: Dy. GM(MM), Sodepur Central Stores, ECL.
Cc: Progress Cell, ECL, HQ. : This is covered vide IC No. 71411179 dt. 18/03/2015,
BC No. CB/EM/P&M/15-16/124, dated 12/10/15 for Rs.3,12,87,685.16.,
FC. No. D(F)/Centrifugal Pump/15-16/106, dated 14.10.2015 for .3,12,87,685.16.
Cc: GM, GM,
Kajora/Kenda/Kunustoria/Sripur/Salanpur/Sodepur/Satgram/Bankola/Pandaveswar
Area, ECL
Cc: Asstt. Commissioner, Commercial taxes, Central Section, 14, Beliaghata Road,
Kolkata - 700 019.

Ecnl: 1.Detailed Technical Specification-- Annexure – X

2. Format of Guarantee Bond for Security cum Performance – Annexure “A”

Chief Manager(P)
 Detailed Technical Specification Annexure-X

TECHNICAL SPECIFICATION OF MULTI STAGE CENTRIFUGAL PUMP

COMPLETE WITH ELECTRICALS:- 38LPSX120MH pump Set with 550V FLP
Electricals-03Sets and Slurry PUMP COMPLETE WITH ELECTRICALS:-
15LPSX30MH,415V NFLP-01set.

Sl Technical specification Bidder’s value

1 Slurry Pump
Type of pump
Capacity in LPS 15
Total head in Mtrs. 30
Suction head in mtr. 3.05
Suction size 80
Delivery size 80
Absorbed HP at rated discharge and rated
11.7
head
Recommended motor HP. 25
Speed of the pump in RPM. 1450
PUMP : Body CI
PUMP: Construction CI
PUMP : Materials CI
Shaft: Materials EN-8
Other Rotating Parts
Impeller, Impeller Nut, Impeller Key,
Description of each item
Bearing Nut
Materials of each item CI and EN-8
Base Frame, Coupling and other as per
ACESSORIES: Description of item
NIT
ACESSORIES Materials MS Fabricated, CI and other as per NIT
Description of Moor: Type Squirrel Cage Induction Motor
Make Marathon
Rating (KW) 18.5
System Voltage 415
Speed in RPM at full load 1460
Class of insulation Class 'F' with temp class limited to class 'B'
Enclosure NFLP
Description of STARTER : Type NSHT DOL
Make Prabhu
Rating: 200 Amps, Type: Electrolytic
Details of Busbar
Grade
2 Head (Mtr.) 120
Discharge. (LPS) 38
Motor KW and Voltage 93
Power (in KW) absorbed by pump at rated
60.7
head & discharge.
Power (in KW) absorbed by pump at +10% &
73.5
-20% of the rated head.
Efficiency of the pump at rated head &
76
discharge.
Efficiency of pump at +10% & -20% of the
70
rated head
Suction / delivery size. 150/125
No. of stages. 4
NPSH available. 3.29
Size of the Impeller of the offered pump (mm) 313
Model of pump. 124C 4 (A)
Material of End cover / casing As per NIT
Material of Middle body and partition
As per NIT
plate :
Material of Impeller : As per NIT
Construction As per NIT
Material of shaft : As per NIT
Material of Guide passage : As per NIT
Materials for guide sleeves As per NIT
Material of Balance valve and sleeve : As per NIT
Bearing :Type & Material (Bush/ Journal
As per NIT
Bearing)
Material of Neck ring, neck bush, split
As per NIT
gland, logging ring etc. :
Provision of oil level gauge Yes
Coupling : Type & Material CI Flexible
Bed plate : Description MS Fabricated
Foot Valve X Non Return Valve X Sluice
Details of Valve : Type
Valve
Size 150 X 125 X 125 MM
Material As per NIT
Details of Motor : Type Squirrel Cage Induction Motor
Make Marathon
Enclosure FLP
RPM 1500
Voltage 550V
Rating (KW) 93
Insulation class Class 'F' with temp class limited to class 'B'
Cable entry Standard
220% of Full load torque, 600% of full load
Starting full load torque and current
current
Details of Starter: Type FS-III (Prabhu) or GBF-2 (Volga)
Enclosure FLP S/D
Protections As per IS/IEC:60079-1:2007
Time to be taken for auto changeover 10
Isolator - rating & type 400A
Bus bar - rating & type 400A
Cable entry Incoming, Outgoing and Throughgoing
Rating: 185A/185A/140A; Make:
Contactor rating and duty
C&S/L&T/Yule; Duty: AC-3
Ammeter, voltmeter and ON/OFF indicating
Yes
lamps
Fixing of circuit diagram Yes

Chief Manager(P)
 EASTERN COALFIELDS LTD.
( A Subsidiary of Coal India Limited)
Chairman-Cum-Managing Director’s Office,
Materials Management Department, Phone No. 0341-2523606
Sanctoria, P.O. Dishergarh -713 333, Fax: 0341-2522061 / 2520459
Dist-Burdwan (W.B.), India email: eclmmhqr@gmail.com
CIN-U10101WB1975GOI030295 Web: www.easterncoal.gov.in

Purchase Order No. 05875118(40) Dated.15.10.2015

[MSE]
To
M/s. Flowmore Ltd, PURCHASE ORDER
44, Kabir Road,
Kolkata-700 026. Registered with A/D

Email: calmkt@flowmoregroup.com
Dear Sirs,

Sub: Order for Supply of MULTISTAGE Centrifugal Pump Set complete

with Electricals

Ref: 1) Tender No. Tender No. ECL/HQ/PUR/OPEN/71411179/2015-16/

Cent Pump/011, opened on 26.05.2015
2) Your Offer No: FL/KOL/SC/2015/EQ-037 dated 22.05.2015.

With reference to above, we are pleased to place an order for supply of following
materials as per terms and conditions mentioned below and Annexure attached,

Sl Description of Materials:- Order Unit Price Extended

MULTISTAGE CENTRIFUGAL PUMP qty Landed (Rs) Value Landed
(Rs)
1 80LPS, 300MH, FLP,3.3KV 04 sets 23,97,225.14 95,88,900.56
Material Code: 13720832
Total 95,88,900.56

Order value in words: Ninety Five Lakh Eighty Eight Thousand Nine Hundred and Paise
Fifty Six One Only).
Detailed Technical Specification enclosed in Annexure - X

Terms & Conditions:

01] Price: The above prices are FIRM till delivery and on FOR Destination basis.
02] Excise Duty: Included in the order price @ 6%. However, payment of ED shall
be made at actual against submission of documentary evidence.
03] CST –CST @2% included in the order price. However, CST shall be
payable at actual as legally leviable.
04] Packing and Forwarding Charges: Nil.
05] Freight Charges: Included in the order price. Maximum to the extent of
Rs.31,500/- per set, subject to submission of documentary evidence.
06] Transit Insurance Charges: Included in the order price. Maximum to the
extent of Rs.332.00 per set, subject to submission of documentary evidence.
Safe arrival of the materials upto the destination will be arranged & covered by
you at your cost & risk.
07] Delivery: To completed within 180 days from the issue of purchase order.
Early delivery shall be acceptable. The delivery shall be on FOR destination
basis and delivery period shall be counted from date of issue of order.
Purchase Order No. 05875118(40) Dated.15.10.2015
08] Paying Authority: General Manager(F)/IC, CMD’s Office, ECL, Sanctoria,
09] Consignee: Dy. GM(MM), Sodepur Central Stores, ECL,
PO: Sunderchak, Dist. Burdwan(WB), India.
10] Terms of Payment: 100% payment shall be made through e-payment within
21 days of receipt and acceptance of materials at consignee’s end or
submission of bills together with documents stipulated in the order, whichever
is later. In case of e-payment the following details furnished by you in respect
of your banker, in your quotation shall be considered:-

a Name of the payee FLOWMORE LIMITED

b Address of the payee 443,UDYOG VIHAR,PHASE-III
GURGAON 122016
c Name of the Bank CANARA BANK
d Name of the Branch & Branch CONNAUGHT CIRCUS, NEW DELHI,
Code Code-F-19
e Pan Card No. of Payee AAACF0876E
f Indian Financial Service Code CNB0000143
(IFSC)
g Bank A/c No 0143261025009

11] Dispatch Instruction: Materials duly packed and insured are to be dispatched
by road transport from Ghaziabad and consigned to the above stores on
freight paid basis.
12] Inspection: Final inspection of the materials shall be carried out at the
consignee’s end by the authorized representative of GM(E&M)HOD, ECL
after receipt of materials. However, if any stores are rejected, consignee will
have liberty to:-

a) Allow the supplier for satisfactory replacement of the rejected part within a
specified time and supplier will bear the cost of replacement such as freight
etc. and any such replacement will be without being entitled to any extra
payment.
b) Buy elsewhere the quantity of stores similar to those rejected at the risk and
cost of the suppliers.
c) Terminate the contract whether in part or whole. Rejected part/quantity shall
have to be removed by the supplier within 15(fifteen) days of receipt of
intimation of rejection.
d) Wherever there is necessity to obtain certificates from DGMS,BIS and
Manufacturers Test and Guarantee certificate etc. as per the terms of the
purchase order, the inspecting authority has to verify the relevant documents
and the same should be recorded in the inspection note. The materials shall be
received and SRVs will be prepared only on compliance of the said condition.

13] Guarantee/Warranty: Pumps (complete set with Motor & Starter) will be
guaranteed for satisfactory performance for a period of 12 (twelve) months from the
date of Commissioning or 18(eighteen) months from the date of receipt and
acceptance by the consignee whichever is earlier. Supplier shall be responsible for
removal of any defects that develop arising from faulty materials, design or
workmanship and should remedy such defects at supplier’s own cost. If, it becomes
necessary supplier shall have to replace the goods without any extra cost to ECL.
14] After Sales Service: You shall have to provide prompt After Sales Service as
and when required by ECL
15] Terms and conditions of Notice Inviting Tender and/ or tender documents
provided to you are also an integral part of this Purchase Order.
Purchase Order No. 05875118(40) Dated.15.10.2015
16] Duplicate copy of this order, duly signed should be returned to this office
within 10 days as a token of formal acceptance of this order. In case the
duplicate copy of the order is not received as above it shall be presumed that
you have accepted the order in totality for execution of the same
17] Separate bills (in triplicate)/ Challan should be raised for each consignment
and BC No. as mentioned in the Purchase Order should be indicated in each
bill.
18] Please quote Purchase Order No. and date in all correspondence.
19] Except under specific instructions delivery to stores is restricted upto 3.00 PM
on all working days except Saturdays.
20] One copy of the dispatch documents of the each consignment should
invariably be forwarded to this Office, ECL, HQ.,Sanctoria.
21] No materials shall be dispatched against this Purchase Order after expiry of
the schedule delivery period unless formal extension of Delivery period issued
to you in writing from this office. Delivery of any materials against this order in
violation of this clause shall be at the sole risk of the suppliers.
22] Manufacturer’s Test Certificate: Manufacturer's test & Guarantee certificate
for the items shall have to be provided along with each supply.
23] Price Fall Clause:
a) You are to certify that the Prices charges for the stores under this Purchase
order by you shall in no event exceed the lowest price at which you sell the
stores or offer to sell the stores of identical description to any other customer
during the tenure of the supply order.
b) If any time during the said period, you reduce the sale price, sell or offers to
sell such stores to any other customers at a price lower than the ordered price
you shall have to forthwith notify such reduction of sale or offer to sale to us to
enable us to amend the rates of the order.
24] L.D. Clause : In the event of failure to delivery or dispatch the stores within
the stipulated date/period in accordance with the samples and/or
specifications mentioned in the supply order and in the event of breach of any
of the terms and conditions mentioned in the supply order, we have the right:
a) To recover from the successful tenderer as agreed, Liquidated Damages, a
sum not less than ½% (Half percent) of the price any stores which the
successful tenderer has not been able to supply as aforesaid for each week or
part of the week during which the delivery of such stores may be in arrears
limited to 10%(Ten percent). Where felt necessary, the limit of 10% (ten
percent) can be increased to 15% (fifteen percent).
b) To purchase elsewhere, after due notice to the successful tenderer on their
account and at the risk of the defaulting supplier, the stores not supplied or
others of a similar description without cancelling the supply order in respect of
the consignment not yet due for supply or
c) To cancel the supply order or a portion thereof and if so desired to purchase
the stores at risk and cost of the defaulting supplier and also
d) To extend the delivery period with or without penalty, as may be considered fit
and proper. The penalty, if imposed, shall not be more than the agreed
liquidated damages referred to in clause (a) above.
e) To forfeit the Security deposit in full or in part.
f) Whenever under this contract a sum of money is recoverable from any payable
by the supplier, CIL & its subsidiary companies shall be entitled to recover
such sum by appropriating, in part or in whole by deducting any sum or which
at any time thereafter may become due to the successful tenderer in this or any
other contract. Should this sum be not sufficient to recover the full amount
recoverable, the supplier shall pay to CIL/its subsidiary companies on demand
the remaining balance. The successful supplier shall however not be entitled to
get any gain on any such purchase.
Purchase Order No. 05875118(40) Dated.15.10.2015
25] SECURITY CUM PERFORMANCE BANK GUARANTEE: You shall have to
deposit a Security cum Performance bank guarantee for 10% of the ordered value
(on landed basis) within 15 days from the date of receipt of order in the form of
Bank Guarantee as per our enclosed format. The Bank Guarantee must be
submitted on a Non-Judicial stamp paper of appropriate value and must be
executed by any Nationalized Bank/Scheduled Bank in India as per our enclosed
format. The stamp paper should be in the name of issuing Bank. The above Bank
Guarantee should be sent by the issuing Bank directly to order placing authority
under Registered Post.
Payment against this order shall not be received without receipt and acceptance of
Security cum Performance bank guarantee. For unsatisfactory performance and /or
contractual failure, the Security cum Performance bank guarantee may be invoked.
The Bank Guarantee must be valid till completion of guarantee/warranty period
plus three months. The Security cum Performance bank guarantee shall be
released after expiry of the validity period, if no claim is pending and with the
approval of competent authority. Extension of validity of the BG may be required,
in case the materials do not work satisfactorily within the validity period of BG.
26] Identification Marking: A stamp of the Manufacturer’s trade marking etc.
should be impressed on each store. In case it is not possible to do the same
due to size and nature of item then a suitable alternative identification mark
should be provided.
27] The following additional information should be incorporated in your invoice as
per Central Excise Act so that ECL may avail CENVAT Credit under rule 11(2)
of Central Excise Rules in case of placement of order:
I/ Name of the Consignor.
II/ Address of the Consignor
III/ Centralized Central Excise Registration No. of Consignor
Iv/ Address of Corporate Office
V/ Central Excise Division
VI/ Central Excise Range
VII/ Commissioner-ate
VIII/ TIN No. & VAT No.
IX/ Name and Address of the Consignee
X/ Central Excise Registration No. of Consignee
XI/ Central Excise Range, Division and Commissioner-ate of Consignee
XII/ Description and classification of goods
XIII/ Time and Date of removal
XIV/ Mode of Transport and Vehicle Registration No. & RR No.
XV/ Rate of Duty
XVI/ Quantity and Value of Goods
XVII/ Excise Duty, Primary Edu. Cess & S.H. Edu. Cess
XVIII/ Invoice should be in Triplicate. (Original for buyers, Duplicate for
Transporter and Triplicate for Consignor/Assesse)
Information relating to ECL to be incorporated by you in your invoices:-
I/Centralized Central Excise Registration No. of ECL: AAACE7590EEM001.
II/Address of Corporate Office: Office of CMD, Eastern Coalfields Limited,
Sanctoria- 713333.
III/Central Excise Division: Asansol II, Senraleigh Road, Asansol-713305.
IV/Central Excise Range: Kulti, X-10, South Road, Burnpur-713325.
V/Commissioner-ate: Bolpur(West Bengal).
VI/TIN No. & VAT No. : 19741701222 & 19741701028.
VII/Centralized Service Tax Registration No. of ECL: AAACE7590EST007
Purchase Order No. 05875118(40) Dated.15.10.2015

28] Submission of Bills:

i) You shall have to submit bills (5 copies) to the Consignee along with the
consignment and challan along with other requisite documents, if any.

ii) The Consignee shall then sent SR Notes, challan, inspection note and 3 copies
of bills (including the original) and any other requisite documents, to the
paying authority.

29] Dispute: In case of any dispute, the decision of GM (MM)/PUR , ECL shall be
Final and binding on you .

30] The Court of Asansol only will have jurisdiction to deal with or decide any legal
matter of dispute whatsoever arising out of this contract .

31] Integrity Pact: The Integrity Pact signed and submitted by you along with
your offer against this tender shall be remain valid and applicable against this
contract.

32] Price Certificate: You shall have to certify on the body of the bills that the
prices charged against this order are not higher than that applicable to other
Govt. Deptt./Organization/DGS&D/CIL/Other Subsidiary of CIL . In case of any
reduction in price during the validity of this Purchase order, then it would be
your responsibility to inform ECL regarding such reduction in price and the
said reduced price shall automatically be applicable to this Purchase Order
from the date.

33] Allocation (For Internal Use only)- To be provided by GM(E&M)HOD,ECL,HQ

Yours faithfully,
For and on behalf of Eastern Coalfields limited

CHIEF MANAGER (PUR)

 Purchase Order No. 05875118(40) Dated.15.10.2015

Distribution
Cc: TS to CMD ECL/HQ.
Cc: CVO, ECL/HQ.
Cc: GM (E&M)/HOD, ECL, HQ – This is covered against Indents as under:-

Sl Indent
1. 875 dt: 20/23/8/2014: 15LPSX30MH,415V Slurry Pump- 01 Set
2. KKC/Agent/2013/169(C) dt: 22/23/10/2013: 500GPM x100MH, 550V, FLP- 02Sets.
3. NS-4015 dt: 3/9/2014: 38LPS x100MH,550V,FLP- 01Set
4. AE(E&M)/KNT/5/14-15/08dt:9/10/2014:38LPSX120MH,550V, FLP- 02 Sets.
5. GM/KND/P&M/14-15/12dt:17/2/2015:38LPSX120MH,550V, FLP- 01 Set.
6. GM/KND/P&M/14-15/26 dt:16/1/2015 : 500GPM x 180MH,550V,FLP- 01 Set.
7 ECL/BA/GM/ENG(E&M)/C.IND.23/14-15/BAS/BA/ 31/186 dt: NIL : 38LPS x180MH,FLP-3 Sets
8. ECL/BA/GM/ENG(E&M)/C.IND.23/14-15/BAS/45/2657 dt:9/2/2015: 80LPS x180MH,3.3KV,FLP-3 Sets
9 ECL/BA/GM/ENG(E&M)/14-15/BPS(BD7)/35/265 dt:3/2/2015 : 80LPS x200MH,3.3KV,FLP-2 Sets
10 08 dt:27/8/2014: 1000GPMx200MH,3.3KV,NFLP-3Sets
11 GM/SA/E&M/2014/60 dt:13/11/2014: 1000GPMx 300MH,3.3KV,FLP-3 Sets
12 170B dt:15/10/2014:38LPSx300MH,3.3KV,FLP-1set
13 ECL/HQ/ENGG/E&M/EC/JMV/1856 dt:11/2/2015:1000GPMx300MH,3.3KV,FLP-1Set
14 GM/SA/E&M/2014/59 dt:13/11/2014:1000GPMx400MH,3.3KV,NFLP-3 Sets

Cc: GM(Fin.)IC, ECL,Hq

Cc: Sr.Mgr.(F/Bills) ECL, Sanctoria.
Cc: Dy. GM (MM), Sodepur Central Stores, ECL.
Cc: Progress Cell, ECL, HQ. : This is covered vide IC No. 71411179 dt. 18/03/2015,
BC No. CB/EM/P&M/15-16/124, dated 12/10/15 for Rs.3,12,87,685.16.,
FC. No. D(F)/Centrifugal Pump/15-16/106, dated 14.10.2015 for .3,12,87,685.16.
Cc: GM, Kajora/Kenda/Kunustoria/Sripur/Salanpur/Sodepur/Satgram/Bankola/Pandaveswar
Area, ECL
Cc: Asstt. Commissioner, Commercial taxes, Central Section, 14, Beliaghata Road,
Kolkata - 700 019.

Encl.: 1.Detailed Technical Specification-- Annexure - X

2. Format of Guarantee Bond for Security cum Performance – Annexure “A”

Chief Manager (P)

 Detailed Technical Specification

Annexure-X

Purchase Order No. 05875118(40) Dated.15.10.2015

TECHNICAL SPECIFICATION OF MULTI STAGE CENTRIFUGAL PUMP

COMPLETE WITH ELECTRICALS:- 80 LPSX300MH pump Set with 3.3 KV FLP
Electricals-04Sets.

Technical specification Bidder’s value

Head (Mtr.) 300
Discharge. (LPS) 80
Motor KW and Voltage 400
Power (in KW) absorbed by pump at rated head 310.71
& discharge.
Power (in KW) absorbed by pump at +10% & - 257.86
20% of the rated head.
Efficiency of the pump at rated head & 78
discharge.
Efficiency of pump at +10% & -20% of the rated 70
head
Suction / delivery size. 200
No. of stages. 5
NPSH available. 5
Size of the Impeller of the offered pump (mm) 418
Model of pump. M590BD200X150
Material of End cover / casing Closed grained Cast Iron
Material of Middle body and partition plate : Closed grained Cast Iron
Material of Impeller : Bronze
Construction
Material of shaft : EN-8
Material of Guide passage : Closed grained Cast Iron
Materials for guide sleeves Bronze
Material of Balance valve and sleeve : Bronze
Bearing :Type & Material (Bush/ Journal Bush
Bearing)
Material of Neck ring, neck bush, split Bronze
gland, logging ring etc. :
Provision of oil level gauge Yes
Coupling : Type & Material pin bush type and CI
Bed plate : Description common base plate with pump and motor
Details of Valve : Type Foot/Sluice/NRV
Size 200/150/150mm
Material CI/CS/CS
Details of Motor : Type HT-FLP
Make Any Reputed
Enclosure TEFC
RPM 1480
Voltage 3.3KV
Rating (KW) 400
Insulation class Class B
Cable entry as required
Starting full load torque and current as per motor standard
Suitable push button starter free standing
Details of Starter: Type
skid mounted type FLP enclosure
Enclosure FLP DOL
Protections as per IS/IEC:60079-1 : 2007
Time to be taken for auto changeover 10
Isolator - rating & type rating 400Amps Type : offload Reversing
Bus bar - rating & type Rating 400Amps Type : Electrolytic Grade
Cable entry incoming , outgoing and thrugoing
Contactor rating and duty Rating: 400A , Duty : AC-3
Ammeter, voltmeter and ON/OFF indicating Provided
lamps
Fixing of circuit diagram Provided

Chief Manager (P)

 1

EASTERN COALFIELDS LTD.

( A Subsidiary of Coal India Limited)
Chairman-Cum-Managing Director’s Office,
Materials Management Department, Phone No. 0341-2523606
Sanctoria, P.O. Dishergarh -713 333, Fax: 0341-2522061 / 2520459
Dist-Burdwan (W.B.), India email: eclmmhqr@gmail.com
CIN-U10101WB1975GOI030295 Web: www.easterncoal.gov.in

Purchase Order No. 05875117(40) Dated.15.10.2015

To
M/s. Kirloskar Brothers Limited, PURCHASE ORDER
‘KCI PLAZA’ 1st Floor,23C,
Ashutosh Chowdhury Avenue, Registered with A/D
Kolkata-700 019.
Email: kblin@kbl.co.in
Dear Sirs,

Sub: Order for Supply of MULTISTAGE Centrifugal Pump Set complete with Electricals
Ref: 1) Tender No. Tender No. Tender No. ECL/HQ/PUR/OPEN/71411179/2015-
16/Cent. Pump/011, opened on 26.05.2015
2) Your Offer No: 206128 dated 23.05.2015

With reference to above, we are pleased to place an order for supply of following
materials as per terms and conditions mentioned below and Annexure attached :-

Sl Description of Materials:- Order Unit Price Extended

Multistage Centrifugal Pump qty Landed (Rs) Value Landed
(Rs)
1 38LPS, 180MH,FLP, 550V 4 sets 5,94,338.83 23,77,355.32
Material Code: 13720332
Total 23,77,355.32

Order value in words: Rupees Twenty Three Lakh Seventy Seven Thousand Three
Hundred Fifty Five and Thirty Two Paisa Only).
Detailed Technical Specification enclosed in Annexure - X
Terms & Conditions:-
01] Price: The above prices are FIRM till delivery and on FOR Destination basis.
02] Excise Duty: Included in the order price. However, payment of ED as legally
leviable shall be made at actual against submission of documentary evidence.
03] CST – @2% included in the order price. However, CST shall be payable at actual
as legally leviable against submission of documentary evidence.
04] Packing and Forwarding Charges: NIL.
05] Freight Charges: Included in the order price. Maximum to the extent of
Rs.18,960.16 per set, subject to submission of documentary evidence.
06] Transit Insurance Charges: Included in the order price. Maximum to the extent
of Rs.2972.58 per set, subject to submission of documentary evidence. Safe arrival
of the materials upto the destination will be arranged & covered by you at your
cost & risk.
07] Delivery: To completed within 180 days from the issue of purchase order. Early
delivery shall be acceptable. The delivery shall be on FOR destination basis and
delivery period shall be counted from date of issue of order.
 2

Purchase Order No. 05875117(40) Dated.15.10.2015

08] Paying Authority: General Manager (F)/IC, CMD’s Office, ECL, Sanctoria.
09] Consignee: Dy. GM(MM), Sodepur Central Stores, ECL,
PO: Sunderchak, Dist. Burdwan(WB), India.
10] Terms of Payment: 100% payment shall be made through e-payment within 21
days of receipt and acceptance of materials at consignee’s end or submission of
bills together with documents stipulated in the order, whichever is later. In case
of e-payment the following details furnished by you in respect of your banker, in
your quotation shall be considered:-

a Name of the payee Kirloskar Brothers Limited,

b Address of the payee KIRLOSKARVADI 416308
Dist. SANGLI(Maharashtra)
FAX:222311
c Name of the Bank HDFC BANK LIMITED
d Name of the Branch & Branch PUNE, Code-411240002
Code
e Pan Card No. of Payee AAACK7300E
f Indian Financial Service Code HDFC0000007
(IFSC)
g Bank A/c No 00070310004038

11] Dispatch Instruction: Materials duly packed and insured are to be dispatched
by road transport from Maharashtra and consigned to the above stores on freight
paid basis.
12] Inspection: Final inspection of the materials shall be carried out at the
consignee’s end by the authorized representative of GM(E&M)HOD, ECL after
receipt of materials. However, if any stores are rejected, consignee will have
liberty to:-

a) Allow the supplier for satisfactory replacement of the rejected part within a
specified time and supplier will bear the cost of replacement such as freight etc.
and any such replacement will be without being entitled to any extra payment.
b) Buy elsewhere the quantity of stores similar to those rejected at the risk and cost
of the suppliers.
c) Terminate the contract whether in part or whole. Rejected part/quantity shall have
to be removed by the supplier within 15(fifteen) days of receipt of intimation of
rejection.
d) Wherever there is necessity to obtain certificates from DGMS,BIS and
Manufacturers Test and Guarantee certificate etc. as per the terms of the purchase
order, the inspecting authority has to verify the relevant documents and the same
should be recorded in the inspection note. The materials shall be received and
SRVs will be prepared only on compliance of the said condition.

13] Guarantee/Warranty: Pumps (complete set with Motor & Starter) will be
guaranteed for satisfactory performance for a period of 12 (twelve) months from
the date of Commissioning or 18(eighteen) months from the date of receipt and
acceptance by the consignee whichever is earlier. Supplier shall be responsible
for removal of any defects that develop arising from faulty materials, design or
workmanship and should remedy such defects at supplier’s own cost. If, it
becomes necessary supplier shall have to replace the goods without any extra
cost to ECL.
 3

Purchase Order No. 05875117(40) Dated.15.10.2015

14] After Sales Service: You shall have to provide prompt After Sales Service as and
when required by ECL
15] Terms and conditions of Notice Inviting Tender and/ or tender documents
provided to you are also an integral part of this Purchase Order.
16] Duplicate copy of this order, duly signed should be returned to this office within
10 days as a token of formal acceptance of this order. In case the duplicate copy
of the order is not received as above it shall be presumed that you have accepted
the order in totality for execution of the same
17] Separate bills (in triplicate)/ Challan should be raised for each consignment and
BC No. as mentioned in the Purchase Order should be indicated in each bill.
18] Please quote Purchase Order No. and date in all correspondence.
19] Except under specific instructions delivery to stores is restricted upto 3.00 PM on
all working days except Saturdays.
20] One copy of the dispatch documents of the each consignment should invariably
be forwarded to this Office, ECL, HQ.,Sanctoria.
21] No materials shall be dispatched against this Purchase Order after expiry of the
schedule delivery period unless formal extension of Delivery period issued to
you in writing from this office. Delivery of any materials against this order in
violation of this clause shall be at the sole risk of the suppliers.
22] Manufacturer’s Test Certificate: Manufacturer's test & Guarantee certificate for
the items shall have to be provided along with each supply.
23] Price Fall Clause:-

a) You are to certify that the Prices charges for the stores under this Purchase order
by you shall in no event exceed the lowest price at which you sell the stores or
offer to sell the stores of identical description to any other customer during the
tenure of the supply order.
b) If any time during the said period, you reduce the sale price, sell or offers to sell
such stores to any other customers at a price lower than the ordered price you
shall have to forthwith notify such reduction of sale or offer to sale to us to enable
us to amend the rates of the order.

24] L.D. Clause : In the event of failure to delivery or despatch the stores within the
stipulated date/period in accordance with the samples and/or specifications
mentioned in the supply order and in the event of breach of any of the terms and
conditions mentioned in the supply order, we have the right:
a) To recover from the successful tenderer as agreed, Liquidated Damages, a sum
not less than ½% (Half percent) of the price any stores which the successful
tenderer has not been able to supply as aforesaid for each week or part of the
week during which the delivery of such stores may be in arrears limited to
10%(Ten percent). Where felt necessary, the limit of 10% (ten percent) can be
increased to 15% (fifteen percent).
b) To purchase elsewhere, after due notice to the successful tenderer on their
account and at the risk of the defaulting supplier, the stores not supplied or others
of a similar description without cancelling the supply order in respect of the
consignment not yet due for supply or
c) To cancel the supply order or a portion thereof and if so desired to purchase the
stores at risk and cost of the defaulting supplier and also
d) To extend the delivery period with or without penalty, as may be considered fit
and proper. The penalty, if imposed, shall not be more than the agreed liquidated
damages referred to in clause (a) above.
e) To forfeit the Security deposit in full or in part.
 4

Purchase Order No. 05875117(40) Dated.15.10.2015

f) Whenever under this contract a sum of money is recoverable from any payable
by the supplier, CIL & its subsidiary companies shall be entitled to recover such
sum by appropriating, in part or in whole by deducting any sum or which at any
time thereafter may become due to the successful tenderer in this or any other
contract. Should this sum be not sufficient to recover the full amount recoverable,
the supplier shall pay to CIL/its subsidiary companies on demand the remaining
balance. The successful supplier shall however not be entitled to get any gain on
any such purchase.
25] SECURITY CUM PERFORMANCE BANK GUARANTEE: You shall have to
deposit a Security cum Performance bank guarantee for 10% of the ordered value
(on landed basis) within 15 days from the date of receipt of order in the form of
Bank Guarantee as per our enclosed format. The Bank Guarantee must be
submitted on a Non-Judicial stamp paper of appropriate value and must be
executed by any Nationalized Bank/Scheduled Bank in India as per our enclosed
format. The stamp paper should be in the name of issuing Bank. The above Bank
Guarantee should be sent by the issuing Bank directly to order placing authority
under Registered Post. Payment against this order shall not be received without
receipt and acceptance of Security cum Performance bank guarantee. For
unsatisfactory performance and /or contractual failure, the Security cum
Performance bank guarantee may be invoked. The Bank Guarantee must be valid
till completion of guarantee/warranty period plus three months. The Security
cum Performance bank guarantee shall be released after expiry of the validity
period, if no claim is pending and with the approval of competent authority.
Extension of validity of the BG may be required, in case the materials do not work
satisfactorily within the validity period of BG.
26] Identification Marking: A stamp of the Manufacture’s trade marking etc should
be impressed on each store. In case it is not possible to do the same due to size
and nature of item then a suitable alternative identification mark should be
provided.
27] The following additional information should be incorporated in your invoice as
per Central Excise Act so that ECL may avail CENVAT Credit under rule 11(2) of
Central Excise Rules in case of placement of order :
I/ Name of the Consignor.
II/ Address of the Consignor
III/ Centralized Central Excise Registration No. of Consignor
Iv/ Address of Corporate Office
V/ Central Excise Division
VI/ Central Excise Range
VII/ Commissioner-ate
VIII/ TIN No. & VAT No.
IX/ Name and Address of the Consignee
X/ Central Excise Registration No. of Consignee
XI/ Central Excise Range, Division and Commissioner-ate of Consignee
XII/ Description and classification of goods
XIII/ Time and Date of removal
XIV/ Mode of Transport and Vehicle Registration No. & RR No.
XV/ Rate of Duty
XVI/ Quantity and Value of Goods
XVII/ Excise Duty, Primary Edu. Cess & S.H. Edu. Cess
 5

Purchase Order No. 05875117(40) Dated.15.10.2015

XVIII/ Invoice should be in Triplicate. (Original for buyers, Duplicate for

Transporter and Triplicate for Consignor/Assessee)
Information relating to ECL to be incorporated by you in your invoices:-
I/Centralized Central Excise Registration No. of ECL: AAACE7590EEM001.
II/Address of Corporate Office: Office of CMD, Eastern Coalfields Limited,
Sanctoria- 713333.
III/Central Excise Division: Asansol II, Senraleigh Road, Asansol-713305.
IV/Central Excise Range: Kulti, X-10, South Road, Burnpur-713325.
V/Commissioner-ate: Bolpur(West Bengal).
VI/TIN No. & VAT No. : 19741701222 & 19741701028.
VII/Centralized Service Tax Registration No. of ECL: AAACE7590EST007

28] Dispute: In case of any dispute, the decision of GM(MM)/PUR , ECL shall be
final and binding on you .

29] The Court of Asansol only will have jurisdiction to deal with or decide any legal
matter of dispute whatsoever arising out of this contract .

30] Integrity Pact : The Integrity Pact signed and submitted by you along with
your offer against this tender shall be remain valid and applicable against this
contract.

31] Submission of Bills:

i) You shall have to submit bills (5 copies) to the Consignee along with the
consignment and challan along with other requisite documents, if any.
ii) The Consignee shall then sent SR Notes, challan, inspection note and 3 copies of
bills (including the original) and any other requisite documents, to the paying authority.

32] Price Certificate: You shall have to certify on the body of the bills that the prices
charged against this order are not higher than that applicable to other
Govt.Deptt/Organization/DGS&D/CIL/Other Subsidiary of CIL. In case of any
reduction in price during the validity of this Purchase order, then it would be your
responsibility to inform ECL regarding such reduction in price and the said
reduced price shall automatically be applicable to this Purchase Order from the
date.

33] Allocation (For Internal Use only)- To be provided by GM(E&M)HOD,ECL,HQ

Yours faithfully,
For and on behalf of Eastern Coalfields limited

CHIEF MANAGER (PUR)

 6

Purchase Order No. 05875117(40) Dated.15.10.2015

Distribution
Cc: TS to CMD ECL/HQ.
Cc: CVO, ECL/HQ.
Cc: GM (E&M)/HOD, ECL, HQ – This is covered against Indents as under:-
Sl Indent
1. 875 dt: 20/23/8/2014: 15LPSX30MH,415V Slurry Pump- 01 Set
2. KKC/Agent/2013/169(C) dt: 22/23/10/2013: 500GPM x100MH, 550V, FLP- 02Sets.
3. NS-4015 dt: 3/9/2014: 38LPS x100MH,550V,FLP- 01Set
4. AE(E&M)/KNT/5/14-15/08dt:9/10/2014:38LPSX120MH,550V, FLP- 02 Sets.
5. GM/KND/P&M/14-15/12dt:17/2/2015:38LPSX120MH,550V, FLP- 01 Set.
6. GM/KND/P&M/14-15/26 dt:16/1/2015 : 500GPM x 180MH,550V,FLP- 01 Set.
7 ECL/BA/GM/ENG(E&M)/C.IND.23/14-15/BAS/BA/ 31/186 dt: NIL : 38LPS x180MH,FLP-3 Sets
8. ECL/BA/GM/ENG(E&M)/C.IND.23/14-15/BAS/45/2657 dt:9/2/2015: 80LPS x180MH,3.3KV,FLP-3 Sets
9 ECL/BA/GM/ENG(E&M)/14-15/BPS(BD7)/35/265 dt:3/2/2015 : 80LPS x200MH,3.3KV,FLP-2 Sets
10 08 dt:27/8/2014: 1000GPMx200MH,3.3KV,NFLP-3Sets
11 GM/SA/E&M/2014/60 dt:13/11/2014: 1000GPMx 300MH,3.3KV,FLP-3 Sets
12 170B dt:15/10/2014:38LPSx300MH,3.3KV,FLP-1set
13 ECL/HQ/ENGG/E&M/EC/JMV/1856 dt:11/2/2015:1000GPMx300MH,3.3KV,FLP-1Set
14 GM/SA/E&M/2014/59 dt:13/11/2014:1000GPMx400MH,3.3KV,NFLP-3 Sets
Cc: GM(Fin.)IC, ECL,Hq
Cc: Sr.Mgr.(F/Bills) ECL, Sanctoria.
Cc: Dy. GM (MM), Sodepur Central Stores, ECL.
Cc: Progress Cell, ECL, HQ. : This is covered vide IC No. 71411179 dt. 18/03/2015,
BC No. CB/EM/P&M/15-16/124, dated 12/10/15 for Rs.3,12,87,685.16.,
FC. No. D(F)/Centrifugal Pump/15-16/106, dated 14.10.2015 for .3,12,87,685.16.
Cc:
GM,Kajora/Kenda/Kunustoria/Sripur/Salanpur/Sodepur/Satgram/Bankola/Pandaveswar
Area, ECL
Cc: Asstt. Commissioner, Commercial taxes, Central Section, 14, Beliaghata Road,
Kolkata - 700 019.
Encl.: 1.Detailed Technical Specification-- Annexure - X
2. Format of Guarantee Bond for Security cum Performance – Annexure “A”

Chief Manager (P)

 7

Purchase Order No. 05875117(40) Dated.15.10.2015

Annexure – X

DETAILED TECHNICAL SPECIFICATION OF MULTI STAGE CENTRIFUGAL PUMP

COMPLETE WITH ELECTRICALS

A. Construction features of Multistage centrifugal pump: To be built up from a number of stages held together
by body bolts between two end covers, which in turn incorporate the suction and delivery branches
respectively.
The middle body shall contain the guide passages to carry the liquid being pumped from the delivery of
one impeller to the eye of the next. The impeller to be single entry type with all inlet eyes in the same
direction. The hydraulic balance valve shall be incorporated so as to cushion end thrust.
B. MATERIALS:
End covers: Closed grained cast iron
Middle bodies and partition plates: Closed grained cast iron
Shaft: EN-8 .
Impeller: Bronze
Guide passage: Closed grained cast iron / Bronze.
Balance valve and seating: Bronze
Neck rings and neck bushings: Bronze
Bearing bushes: Bronze
Split glands and lagging rings: Bronze/ Brass
Guide Sleeve: Bronze/ Brass
Oil level gauge must be provided with the bearing housings at driving and non-driving ends.
C. Lubrication: To facilitate lubrication of bearing. Caps to be provided with each bearing mounting.
D. Duty conditions:
i. Capacity of all respective pump at a temperature 45°C: 38LPS
ii. Total head from all causes:180mtr
iii Liquid to be handled -Gritty mine water
.
E. ELECTRICALS:
FLP MOTOR:
The pump shall be coupled directly through suitable flexible coupling to a continuously rated, Horizontal
spindle, foot mounted squirrel cage induction motor 1500 (Synchronous.) rpm and of respective KW ( from
Sl no 1 to 3 suitable for operation in AC 3 phase, 50 cycles per seconds with operating voltage & enclosure
as mentioned earlier at respective places. The motor should have minimum class ‘B’ insulation and should
conform to relevant IS. The motor should have cable entry suitable for PVCDWA copper cable of adequate
size for respective motors. Motor rating (in KW) should be at least 10 % more than the input (in KW)
required by the respective pump when operating at -20% rated head and also when operating + 10%
rated head.
FLP STARTER:
For 550 Volt System: Air break suitable star-delta with FLP enclosure as mentioned at respective places,
push button starter. All starter shall be free standing skid mounted type and of suitable capacity to match
with the above motor. The starter shall be operating on 3 phase, 50 cycles, 525 V ± 6 percent volts system
having the protective features mentioned
Protective Features:
Suitable overload protection with time lag provision having a setting range of 75 – 150 percent of full load
current 5A/ as per statue for 550V system.
Earth leakage protection operation arrangement with current setting for 550V FLP unit, up to 750 mA with
time lag arrangement for restricted neutral system and provision for Test/Reset and Trip indicating lamp.
Protection against single phasing.
The starter must incorporate the following: -
400 amps (min) copper busbar.
Off load interlocked reversing isolator of capacity 200 percent of full load current of the motor
Incoming outgoing and through going cable sealing and dividing box suitable for PVCDWA mining type
cable.
 8

Suitable rated magnetic contactor for 550 V

Contactor should be able to operate at 90% of the rated voltage.
Suitable arrangement of auto changeover from star to delta should be provided in starters.
A printed copy of the circuit diagram must be fixed inside the cover of the starter.
Ammeter and Voltmeter of proper range, ON/OFF indication lamp.
Additional accessories to accompany each pump set :-
Sluice valve of adequate size, body made of cast steel
Non return valve of adequate size with bypass arrangement, body made of cast steel
Foot valve with strainer flange type confirm IS 4038/1986 or latest amendment.
Priming funnel with test cock.
Bed plate of adequate strength and size to bear the load in above said Duty Condition/Operational
requirement.
One complete set of tool kit for repair of pump, motor and starter.
Suitable pressure gauge with pulsation dampener for the delivery side, suitable compound gauge with
pulsation dampener for suction side.
Note:
The motor and the pumps coupled together shall be supplied mounted on common base frame.
The dimensional drawing and the circuit diagram of the starter shall be provided along with the supply.
Electricals should be as per CEAR2010 amended up to date and all FLP Electricals should have valid DGMS
approval for use in gassy coal mine
Copy of valid BIS License and valid DGMS approval for FLP Electricals, all duly Notarized to be submitted
along with supply.
OPERATING DATA:
Head (Mtr.) : 180 Mtr.
Discharge. : 38 LPS
Motor KW and Voltage: 125KW
Power (in KW) absorbed by pump at rated head & discharge : 93.42KW
Power (in KW) absorbed by pump at +10% & -20% of the rated head: 29KW & 105KW
Efficiency of the pump at rated head & discharge: 72%
Efficiency of pump at +10% & -20% of the rated head: 60% & 62%
Suction / delivery size in MM: 125x100
Liquid can be pumped: GRITTY MINE WATER
No. of stages: 6 STG
NPSH available: FLOODED
Size of the Impeller of the offered pump (mm): 291MM all values in approx.
Model of pump: MLA 100X125, 6 STG
Material of End cover / casing: CI
Material of Middle body and partition plate : CI
Material of Impeller : Bronze
Material of shaft : EN8
Material of Guide passage : CI
Materials for guide sleeves: Bronze
Material of Balance valve and sleeve : Bronze
Bearing :Type & Material: Journal/ Steel for Multistage Pump & Ball / Roller for Split Case Pump
Material of Neck ring, neck bush, split gland, logging ring etc. : Bronze
Provision of oil level gauge: Provided
Coupling : Type & Material: Flexible Jaw Type/ CI
Bed plate : Common base plate for Pump & Motor
VALVE :
Type: FOOT/ NRV/GATE
Size: 150/125/125 MM
Material: CI for foot Valve/ CS for Gate Valve/CS for NRV
MOTOR:
Type: LT- FLP
Make: Any Reputed make.
Enclosure: TEFC
RPM: 1450
 9

Voltage: 550 V +/-6%

Rating (KW): 125KW / 550V
Insulation class: CLASS F
STARTER:
Type: Air Brake Suitable Star Delta Push Button Starter FLP-LT.
Enclosure: FLP Star Delta
Protections: AS PER IS/IEC- 60079- 1: 2007
Isolator - rating & type: 400 AMPS
Time to be taken for Auto changeover-180.
Bus bar - rating & type: 400 AMPS
Cable entry: Incoming, Outgoing, Through going
Contactor rating and duty: 250A/250A/125A and AC-3 Duty
Ammeter, voltmeter and ON/OFF indicating lamps: Provided
Fixing of circuit diagram: Provided

Chief Manager (Purchase)

 10

Annexure -‘A’
Guarantee Bond for Security cum Performance
In consideration of M/s Eastern Coalfields Ltd. (A subsidiary of Coal India Ltd.), Sanctoria, P.O. Dishergarh,
Dist. Burdwan (hereinafter called “The Company”) having agreed to exempt M/s
_______________________________ (Name and address of Contractor(s) (hereinafter called “the said
contractor(s)”) from the demand, under the terms and conditions of an Agreement / Order no.
__________________________________ dated _______________ made between the company and the said
contractor(s) for ______________________________ (insert the job description of the agreement/order)
(hereinafter called “the said Agreement”) of security deposit for the due fulfillment by the said contractor(s) of
the terms and conditions contained in the said Agreement, on production of a Bank Guarantee for Rs
________________ (Rupees ___________________________________ only) we
___________________________ (indicate the name of the Bank with Address) (hereinafter referred to as “the
Bank”) at the request of the contractor(s) do hereby undertake to pay the Company an amount not exceeding
Rs ____________ against any loss or damage caused to or would be caused to or suffered by the Company by
reason of any breach by the said contractor(s) of any of the terms or conditions contained in the said Agreement.
2. We ______________________ (indicate the name of the Bank) do hereby undertake to pay the amounts due
and payable under this guarantee without any demur, merely on a demand from the Company stating that the
amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the Company
by reason of breach by the said contractor(s) of any of the terms and conditions contained in the said Agreement
or by reason of the said contractor(s) failure to perform the said Agreement and/or failure/malfunctioning of the
materials/machines supplied within the warranty period or such other or further extended period required for
enforcing the warranty. Any such demand made on the bank shall be conclusive as regards the amount due and
payable by the Bank under this Guarantee. However, our liability under this Guarantee shall be restricted to an
amount not exceeding Rs __________________.
3. We undertake to pay to the Company any money so demanded notwithstanding any dispute or
disputes raised by the said contractor(s) in any suit or proceeding pending before any court of
Tribunal relating thereto our liability under this present being absolute and unequivocal.
The payment so made by us under this bond shall be a valid discharge of our liability for payment thereunder
and the said contractor(s) shall have no claim against us for making such payment.
4. We, ______________________ (indicate the name of the Bank) further agree that the guarantee herein
contained shall remain in full force and effect during the period that would be taken for the performance of the
said Agreement and/or performance of the materials/machines supplied till expiry of the warranty period and
that it shall continue to be enforceable till all the dues of the company under or by virtue of the said
Agreement/warranty have been fully paid and its claims satisfied or discharged or till the company certifies that
the terms and conditions of the said Agreement have been fully and properly carried out by the said
contractor(s) and accordingly discharges this guarantee. Unless a demand or claim under this guarantee is made
on us in writing on or before the ____________________ we shall be discharged from all liability under this
guarantee thereafter.
5. We _________________________ (indicate the name of Bank) further agree with the Company that the
Company shall have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by
the said contractor(s) from time to time, or to postpone for any time or from time to time any of the powers
exerciseable by the Company against the said contractor(s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability by reason of any such
variation, or extension being granted to the said contractor(s) or for forbearance, act or omission on the part of
the Company or any indulgence by the Company to the said contractor(s) or by any such matter or thing
whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us.
The Bank further agrees that in case this guarantee is required for a longer period and it is not extended by the
Bank beyond the period specified above, the bank shall pay to the Company the said sum of Rs
_________________ or such lesser sum as may then be due to the Company and the Company may demand.
 11

6. This Guarantee will not be discharged due to the change in the constitution of the Bank or the said
contractor(s).
7. The Bank has under its constitution power to give this guarantee and Mr. ________________ (Designation)
who has signed it on behalf of the Bank has authority to do so.
8. We ______________________ (indicate the name of Bank) lastly undertake not to revoke this guarantee
during its currency except with the previous consent of the Company in writing.

Dated the _____________________ Day of _________________

____________________________
Signature of the Authorized Person
For and on behalf of the Bank
 EASTERN COALFIELDS LTD.
( A Subsidiary of Coal India Limited)
Chairman-Cum-Managing Director’s Office,
Materials Management Department, Phone No. 0341-2523606
Sanctoria, P.O. Dishergarh -713 333, Fax: 0341-2522061 / 2520459
Dist-Burdwan (W.B.), India email: eclmmhqr@gmail.com
CIN-U10101WB1975GOI030295 Web: www.easterncoal.gov.in

Purchase Order No. 05875116(40) Dated.15.10.2015

To
M/s. Wilo Mather & Platt Pumps Pvt.Ltd, PURCHASE ORDER
Mumbai-Pune Road,Chinchwad,
Pune,Maharashtra,. Registered with A/D
India-411019.
Email: mnpdhn@matherplatt.com
Dear Sirs,

Sub: Order for Supply of Multistage Centrifugal Pump Set complete with Electricals

Ref: 1) Tender No. ECL/HQ/PUR/OPEN/71411179/2015-16/Cent Pump/011,

opened on 26.05.2015
2) Your Offer No: E-P-016/ECL/001 dated 25.05.2015.

With reference to above, we are pleased to place an order for supply of following
materials as per terms and conditions mentioned below and Annexure attached,

Sl Description of Materials:- Orde Unit Price Extended

Multistage Centrifugal Pump r qty Landed (Rs) Value Landed
(Rs)
1 38LPS,300MH,FLP,3.3KV Material 1 set 19,87,324.50 19,87,324.50
Code: 13720792
2 80LPS, 180MH, FLP, 3.3KV 3 sets 20,20,663.05 60,61,989.15
Material Code: 13720802
3 80LPS, 200MH, FLP, 3.3KV 2 sets 19,50,000.15 39,00,000.30
Material Code: 13720822
Total 1,19,49,313.95

Order value in words: Rupees One Core Nineteen Lakhs Forty Nine Thousand
Three Hundred Thirteen and Paisa Ninety Five only.
Detailed Technical Specification enclosed in Annexure - X
Terms & Conditions:
01] Price: The above prices are FIRM till delivery and on FOR Destination basis.
02] Excise Duty: Included in the order price, 6.00% on pump + accessories +starter
+motor, 12.5% on gauges and tools and tackles and Nil on Valves. However,
payment of ED shall be made at actual against submission of documentary
evidence.
03] VAT –VAT @ 5% are included in the order price. However, VAT shall be payable
at actual as legally leviable.
04] Packing and Forwarding Charges: Nil
05] Freight Charges: Nil.
06] Transit Insurance Charges: Nil. However, for safe arrival of the materials
upto the destination will be arranged & covered by you at your cost & risk.
Purchase Order No. 05875116(40) Dated.15.10.2015

07] Delivery: To completed within 180 days from the issue of purchase order.
Early delivery shall be acceptable. The delivery shall be on FOR destination basis
and delivery period shall be counted from date of issue of order.
08] Paying Authority: General Manager(F)/IC, CMD’s Office, ECL, Sanctoria,
09] Consignee: Dy. GM(MM), Sodepur Central Stores, ECL,
PO: Sunderchak, Dist. Burdwan(WB), India.
10] Terms of Payment: 100% payment shall be made through e-payment within 21
days of receipt and acceptance of materials at consignee’s end or submission of
bills together with documents stipulated in the order, whichever is later. In case
of e-payment the following details furnished by you in respect of your banker, in
your quotation shall be considered:-

a Name of the payee Wilo Mather and Platt Pumps

Private limited.
b Address of the payee Mumbai-Pune
Road,Chinchwad,Pune-
411019(India)
c Name of the Bank HDFC Bank limited, Bhandarkar
road, 0007
d Name of the Branch & Branch Code PUNE, Code-0005
e Pan Card No. of Payee AABCD3568LEM004
f Indian Financial Service Code (IFSC) 0000007

g Bank A/c No 00070120000297

11] Dispatch Instruction: Materials duly packed and insured are to be dispatched
by road transport from Kolkata and consigned to the above stores on freight paid
basis.
12] Inspection: Final inspection of the materials shall be carried out at the
consignee’s end by the authorized representative of GM(E&M)HOD, ECL after
receipt of materials. However, if any stores are rejected, consignee will have
liberty to:-

a) Allow the supplier for satisfactory replacement of the rejected part within a
specified time and supplier will bear the cost of replacement such as freight etc.
and any such replacement will be without being entitled to any extra payment.
b) Buy elsewhere the quantity of stores similar to those rejected at the risk and cost
of the suppliers.
c) Terminate the contract whether in part or whole. Rejected part/quantity shall have
to be removed by the supplier within 15(fifteen) days of receipt of intimation of
rejection.
d) Wherever there is necessity to obtain certificates from DGMS,BIS and
Manufacturers Test and Guarantee certificate etc. as per the terms of the purchase
order, the inspecting authority has to verify the relevant documents and the same
should be recorded in the inspection note. The materials shall be received and
SRVs will be prepared only on compliance of the said condition.
 Purchase Order No. 05875116(40) Dated.15.10.2015
13] Guarantee/Warranty: Pumps (complete set with Motor & Starter) will be
guaranteed for satisfactory performance for a period of 12 (twelve) months from
the date of Commissioning or 18(eighteen) months from the date of receipt and
acceptance by the consignee whichever is earlier. Supplier shall be responsible
for removal of any defects that develop arising from faulty materials, design or
workmanship and should remedy such defects at supplier’s own cost. If, it
becomes necessary supplier shall have to replace the goods without any extra
cost to ECL.
Purchase Order No. 05875116(40) Dated.15.10.2015
14] After Sales Service: You shall have to provide prompt After Sales Service as and
when required by ECL
15] Terms and conditions of Notice Inviting Tender and/ or tender documents
provided to you are also an integral part of this Purchase Order.
16] Duplicate copy of this order, duly signed should be returned to this office within
10 days as a token of formal acceptance of this order. In case the duplicate copy
of the order is not received as above it shall be presumed that you have accepted
the order in totality for execution of the same
17] Separate bills (in triplicate)/ Challans should be raised for each consignment and
BC No. as mentioned in the Purchase Order should be indicated in each bill.
18] Please quote Purchase Order No. and date in all correspondence.
19] Except under specific instructions delivery to stores is restricted upto 3.00 PM on
all working days except Saturdays.
20] One copy of the despatch documents of the each consignment should invariably
be forwarded to this Office, ECL, HQ.,Sanctoria.
21] No materials shall be dispatched against this Purchase Order after expiry of the
schedule delivery period unless formal extension of Delivery period issued to
you in writing from this office. Delivery of any materials against this order in
violation of this clause shall be at the sole risk of the suppliers.
22] Manufacturer’s Test Certificate: Manufacturer's test & Guarantee certificate for
the items shall have to be provided along with each supply.
23] Price Fall Clause:
a) You are to certify that the Prices charges for the stores under this Purchase order
by you shall in no event exceed the lowest price at which you sell the stores or
offer to sell the stores of identical description to any other customer during the
tenure of the supply order.
b) If any time during the said period, you reduce the sale price, sell or offers to sell
such stores to any other customers at a price lower than the ordered price you
shall have to forthwith notify such reduction of sale or offer to sale to us to enable
us to amend the rates of the order.
24] L.D. Clause : In the event of failure to delivery or dispatch the stores within the
stipulated date/period in accordance with the samples and/or specifications
mentioned in the supply order and in the event of breach of any of the terms and
conditions mentioned in the supply order, we have the right:

a) To recover from the successful tenderer as agreed, Liquidated Damages, a sum

not less than ½% (Half percent) of the price any stores which the successful
tenderer has not been able to supply as aforesaid for each week or part of the
week during which the delivery of such stores may be in arrears limited to
10%(Ten percent). Where felt necessary, the limit of 10% (ten percent) can be
increased to 15% (fifteen percent).
Purchase Order No. 05875116(40) Dated.15.10.2015
b) To purchase elsewhere, after due notice to the successful tenderer on their
account and at the risk of the defaulting supplier, the stores not supplied or others
of a similar description without cancelling the supply order in respect of the
consignment not yet due for supply or
c) To cancel the supply order or a portion thereof and if so desired to purchase the
stores at risk and cost of the defaulting supplier and also
d) To extend the delivery period with or without penalty, as may be considered fit
and proper. The penalty, if imposed, shall not be more than the agreed liquidated
damages referred to in clause (a) above.
e) To forfeit the Security deposit in full or in part.
f) Whenever under this contract a sum of money is recoverable from any payable
by the supplier, CIL & its subsidiary companies shall be entitled to recover such
sum by appropriating, in part or in whole by deducting any sum or which at any
time thereafter may become due to the successful tenderer in this or any other
contract. Should this sum be not sufficient to recover the full amount recoverable,
the supplier shall pay to CIL/its subsidiary companies on demand the remaining
balance. The successful supplier shall however not be entitled to get any gain on
any such purchase.
25] Security cum Performance bank guarantee: You shall have to deposit a
Security cum Performance bank guarantee for 10% of the ordered value (on
landed basis) within 15 days from the date of receipt of order in the form of Bank
Guarantee as per our enclosed format. The Bank Guarantee must be submitted on
a Non-Judicial stamp paper of appropriate value and must be executed by any
Nationalized Bank/Scheduled Bank in India as per our enclosed format. The stamp
paper should be in the name of issuing Bank. The above Bank Guarantee should
be sent by the issuing Bank directly to order placing authority under Registered
Post. Payment against this order shall not be received without receipt and
acceptance of Security cum Performance bank guarantee. For unsatisfactory
performance and /or contractual failure, the Security cum Performance bank
guarantee may be invoked. The Bank Guarantee must be valid till completion of
guarantee/warranty period plus three months. The Security cum Performance
bank guarantee shall be released after expiry of the validity period, if no claim is
pending and with the approval of competent authority. Extension of validity of the
BG may be required, in case the materials do not work satisfactorily within the
validity period of BG.
26] Identification Marking : A stamp of the Manufacturer’s trade marking etc.
should be impressed on each store. In case it is not possible to do the same due to
size and nature of item then a suitable alternative identification mark should be
provided.
27] The following additional information should be incorporated in your invoice as
per Central Excise Act so that ECL may avail CENVAT Credit under rule 11(2) of
Central Excise Rules in case of placement of order :

I/ Name of the Consignor.

II/ Address of the Consignor
III/ Centralized Central Excise Registration No. of Consignor
Iv/ Address of Corporate Office
V/ Central Excise Division
VI/ Central Excise Range
VII/ Commissioner-ate
VIII/ TIN No. & VAT No.
IX/ Name and Address of the Consignee
 Purchase Order No. 05875116(40) Dated.15.10.2015
X/ Central Excise Registration No. of Consignee
XI/ Central Excise Range, Division and Commissioner-ate of Consignee
XII/ Description and classification of goods
XIII/ Time and Date of removal
XIV/ Mode of Transport and Vehicle Registration No. & RR No.
XV/ Rate of Duty
XVI/ Quantity and Value of Goods
XVII/ Excise Duty, Primary Edu. Cess & S.H. Edu. Cess
XVIII/ Invoice should be in Triplicate. (Original for buyers, Duplicate for
Transporter and Triplicate for Consignor/Assessee)
Information relating to ECL to be incorporated by you in your invoices:-
I/Centralized Central Excise Registration No. of ECL: AAACE7590EEM001.
II/Address of Corporate Office: Office of CMD, Eastern Coalfields Limited,
Sanctoria- 713333.
III/Central Excise Division: Asansol II, Senraleigh Road, Asansol-713305.
IV/Central Excise Range: Kulti, X-10, South Road, Burnpur-713325.
V/Commissioner-ate: Bolpur(West Bengal).
VI/TIN No. & VAT No. : 19741701222 & 19741701028.
VII/Centralized Service Tax Registration No. of ECL: AAACE7590EST007

28] Dispute: In case of any dispute, the decision of GM(MM)/PUR , ECL shall be
final and binding on you .

29] The Court of Asansol only will have jurisdiction to deal with or decide any legal
matter of dispute whatsoever arising out of this contract .

30] Integrity Pact : The Integrity Pact signed and submitted by you along with
your offer against this tender shall be remain valid and applicable against this
contract.

31] Submission of Bills:

i) You shall have to submit bills (5 copies) to the Consignee along with the
consignment and challan along with other requisite documents, if any.
ii) The Consignee shall then sent SR Notes, challan, inspection note and 3 copies of
bills (including the original) and any other requisite documents, to the paying
authority.

32] Price Certificate: You shall have to certify on the body of the bills that the prices
charged against this order are not higher than that applicable to other
Govt.Deptt/Organization/DGS&D/CIL/Other Subsidiary of CIL . In case of any
reduction in price during the validity of this Purchase order, then it would be your
responsibility to inform ECL regarding such reduction in price and the said
reduced price shall automatically be applicable to this Purchase Order from the
date.
 Purchase Order No. 05875116(40) Dated.15.10.2015
33] Allocation(For Internal Use only)- To be provided by GM(E&M)HOD,ECL,HQ

Yours faithfully,
For and on behalf of Eastern Coalfields limited

CHIEF MANAGER (PUR)

Distribution
Cc: TS to CMD ECL/HQ.
Cc: CVO, ECL/HQ.
Cc: GM (E&M)/HOD, ECL, HQ – This is covered against Indents as under:-
Sl Indent
1. 875 dt: 20/23/8/2014: 15LPSX30MH,415V Slurry Pump- 01 Set
2. KKC/Agent/2013/169(C) dt: 22/23/10/2013: 500GPM x100MH, 550V, FLP- 02Sets.
3. NS-4015 dt: 3/9/2014: 38LPS x100MH,550V,FLP- 01Set
4. AE(E&M)/KNT/5/14-15/08dt:9/10/2014:38LPSX120MH,550V, FLP- 02 Sets.
5. GM/KND/P&M/14-15/12dt:17/2/2015:38LPSX120MH,550V, FLP- 01 Set.
6. GM/KND/P&M/14-15/26 dt:16/1/2015 : 500GPM x 180MH,550V,FLP- 01 Set.
7 ECL/BA/GM/ENG(E&M)/C.IND.23/14-15/BAS/BA/ 31/186 dt: NIL : 38LPS x180MH,FLP-3 Sets
8. ECL/BA/GM/ENG(E&M)/C.IND.23/14-15/BAS/45/2657 dt:9/2/2015: 80LPS x180MH,3.3KV,FLP-3
Sets
9 ECL/BA/GM/ENG(E&M)/14-15/BPS(BD7)/35/265 dt:3/2/2015 : 80LPS x200MH,3.3KV,FLP-2 Sets
10 08 dt:27/8/2014: 1000GPMx200MH,3.3KV,NFLP-3Sets
11 GM/SA/E&M/2014/60 dt:13/11/2014: 1000GPMx 300MH,3.3KV,FLP-3 Sets
12 170B dt:15/10/2014:38LPSx300MH,3.3KV,FLP-1set
13 ECL/HQ/ENGG/E&M/EC/JMV/1856 dt:11/2/2015:1000GPMx300MH,3.3KV,FLP-1Set
14 GM/SA/E&M/2014/59 dt:13/11/2014:1000GPMx400MH,3.3KV,NFLP-3 Sets

Cc: GM(Fin.)IC, ECL, Hq

Cc: Chief Manager (F/Bills) ECL, Sanctoria.
Cc: Dy. GM (MM), Sodepur Central Stores, ECL.
Cc: Progress Cell, ECL, HQ. : This is covered vide IC No. 71411179 dt. 18/03/2015,
BC No. CB/EM/P&M/15-16/124, dated 12/10/15 for Rs.3,12,87,685.16.,
FC. No. D(F)/Centrifugal Pump/15-16/106, dated 14.10.2015 for .3,12,87,685.16.
Cc:GM,Kajora/Kenda/Kunustoria/Sripur/Salanpur/Sodepur/Satgram/Bankola/Pandaves
war Area, ECL
Cc: Asstt. Commissioner, Commercial taxes, Central Section, 14, Beliaghata Road,
Kolkata - 700 019.
Ecnl: 1.Detailed Technical Specification-- Annexure - X
2. Format of Guarantee Bond for Security cum Performance – Annexure “A”

Chief Manager (P)

 Detailed Technical Specification Annexure-X

38LPSX300MH 80LPSX180MH 80LPSX200MH

Technical Details of Pump:-

Flow 38 LPS 80 LPS 80 LPS

Head 300 Mtrs 180 Mtrs 200 Mtrs

Motor KW 200 KW 250 KW 280 KW

BKW Absorbed at rated head and
discharge
153.7 KW 207.7 KW 230.8 KW
BKW Absorbed at +10 % of rated head
175.87 KW 174.99 KW 197.13 KW
BKW Absorbed at -20% of rated head
154.28 KW 217.99 KW 242.21 KW
Efficiency at Rated head and discharge
75% 70% 70%
Efficiency at +10% head
52% 73% 72%
Efficiency at -20% head
72% 63% 63%
Suction X Delivery(Size)
150/125 MM 200/175 MM 200/175 MM
No of Stages
9 Stage 4 Stage 4 Stage
NPSHR
4 Mtrs 4.3 Mtrs 4.3 Mtrs
Impeller Dia
Suitable Suitable Suitable
Model of Pump NO II PLURO- 9 NO III Pluro- 4 NO III Pluro- 4
Chr Chr Chr
Material of End Cover/Casing
CI FG 260 CI FG 260 CI FG 260
Material of Middle Body / Partition Plate
CI FG 260 CI FG 260 CI FG 260
Material of Impeller
LG2 Bronze LG2 Bronze LG2 Bronze
Material of Shaft
EN 8 EN 8 EN 8
Material of Guide Sleeves
Bronze Bronze Bronze
Material of Guide Passage
CI CI CI
Bearing type
Bush Type Bush Type Bush Type
Material of Balance Valve and seating
Bronze Bronze Bronze
Material of Neck Ring
Bronze Bronze Bronze
Material of Neck Bush
Bronze Bronze Bronze
Material of Gland
Bronze Bronze Bronze
Material of Logging Ring
CI FG 260 CI FG 260 CI FG 260
Provision of Oil Level gauge
Yes Yes Yes
Coupling type and Material Flexible pin Flexible pin Flexible pin
bush type/ CI bush type/ CI bush type/ CI
Bed Plate
MS Fabricated MS Fabricated MS Fabricated

VALVE Technical Details:-(Type/Size/Material)

Foot Valve with strainer 150 MM/ Cast 200 MM/Cast 200 MM/Cast
Iron Iron Iron
Sluice Valve 125 MM/ Cast 175 MM/ Cast 175 MM/ Cast
Steel Steel Steel
NRV 125 MM/ Cast 175 MM/ Cast 175 MM/ Cast
Steel Steel Steel

Motor Technical Details:-

Type
DOL DOL DOL
Make
Marathon Marathon Marathon
Rating
200 KW 250 KW 280 KW
Pole
4 Pole 4 Pole 4 Pole
Voltage
3.3 KV 3.3 KV 3.3 KV
Enclosure
TEFC TEFC TEFC
Speed
1480 RPM 1480 RPM 1480 RPM
Insulation class
F F F
Starting torque (% of FLT)
100 100 100
Starting current (% of FLC)
600 600 600

Starter Technical Details:-

Type
DOL
Enclosure
FLP
Protections
As per IS/IEC: 60079-1:2007
Time to be taken for auto changeover
NA
Isolator Rating Rating 400Amps Type: Offload
Reversing
Bus Bar Rating Rating: 400Amps Type:
Electrolytic Grade
Cable Entry Incoming, Outgoing &
Throughgoing
Contractor Rating and Duty Rating: 400A
Make: Prabhu Switchgear
Duty: AC-3
Provision of
Ammeter/Voltmeter/On/off indicating
lamps Yes

Provision of Fixing of Ciruit Diagram

Yes

Chief Manager (P)

 EASTERN COALFIELDS LTD.
( A Subsidiary of Coal India Limited)
Chairman-Cum-Managing Director’s Office,
Materials Management Department, Phone No. 0341-2523606
Sanctoria, P.O. Dishergarh -713 333, Fax: 0341-2522061 / 2520459
Dist-Burdwan (W.B.), India email: eclmmhqr@gmail.com
CIN-U10101WB1975GOI030295 Web: www.easterncoal.gov.in

Purchase Order No. 05875115(40) Dated.15.10.2015

PURCHASE ORDER
To
M/s. Incom Power Private Limited,
at No. 306, RG Square, LSC,
Plot No. 2, IP. Extension, Patparganj
Delhi – 92 Registered with A/D

Email: income@garnetworld.com

Sub: Order for Supply of MULTISTAGE Centrifugal Pump Set

complete with Electricals
Ref: 1) Tender No. Tender No. ECL/HQ/PUR/OPEN/71411179/2015-16/
Cent Pump/011, opened on 26.05.2015
2) Your Offer No: QE16.599 dated 21.05.2015.

With reference to above, we are pleased to place an order for supply of following
materials as per terms and conditions mentioned below and Annexure attached,

Sl Description of Materials:- Order Unit Price Extended

MULTISTAGE CENTRIFUGAL PUMP qty Landed (Rs) Value Landed
(Rs)
1 80LPS, 200MH, NFLP,3.3KV 03 sets 13,83,938.00 41,51,814.00
Material Code:13720812
Total 41,51,814.00

Order value in words: Forty One Lakh Fifty One Thousand Eight Hundred Fourteen
Only).
Detailed Technical Specification enclosed in Annexure - X

Terms & Conditions:

01] Price: The above prices are FIRM till delivery and on FOR Destination basis.
02] Excise Duty: Included in the order price @ 6%. However, payment of ED shall
be made at actual against submission of documentary evidence.
03] CST –CST @2% included in the order price. However, CST shall be
payable at actual as legally leviable.
04] Packing and Forwarding Charges: Nil.
05] Freight Charges: Rs.2/-per set included in the order price.
06] Transit Insurance Charges: Nil. However, for safe arrival of the materials
upto the destination will be arranged & covered by you at your cost & risk.
07] Delivery: To completed within 180 days from the issue of purchase order.
Early delivery shall be acceptable. The delivery shall be on FOR destination
basis and delivery period shall be counted from date of issue of order.
Purchase Order No. 05875115(40) Dated.15.10.2015

08] Paying Authority: General Manager(F)/IC, CMD’s Office, ECL, Sanctoria,

09] Consignee: Dy. GM(MM), Sodepur Central Stores, ECL,
PO: Sunderchak, Dist. Burdwan(WB), India.
10] Terms of Payment: 100% payment shall be made through e-payment within
21 days of receipt and acceptance of materials at consignee’s end or
submission of bills together with documents stipulated in the order, whichever
is later. In case of e-payment the following details furnished by you in respect
of your banker, in your quotation shall be considered:-

A Name of the payee INCOM POWER PRIVATE

LIMITED
B Address of the payee Flat No. 306 , RG Square , LSC ,
Plot No. 2 , IP. Extension,
Patparganj , Delhi – 92.
C Name of the Bank CORPORATION BANK, Plot No. 20 ,
Sector – 14 , Milan Business Space ,
Kaushambi , Ghaziabad .
D Name of the Branch & Branch Kaushambi (Ghaziabad) , 1249
Code
E Pan Card No. of Payee AAAC10621A
F Indian Financial Service Code CORP0001249
(IFSC)
G Bank A/c No 124901301120001,Overdraft Account

11] Dispatch Instruction: Materials duly packed and insured are to be dispatched
by road transport from Ghaziabad and consigned to the above stores on
freight paid basis.
12] Inspection: Final inspection of the materials shall be carried out at the
consignee’s end by the authorized representative of GM(E&M)HOD, ECL
after receipt of materials. However, if any stores are rejected, consignee will
have liberty to:-
a) Allow the supplier for satisfactory replacement of the rejected part within a
specified time and supplier will bear the cost of replacement such as freight
etc. and any such replacement will be without being entitled to any extra
payment.
b) Buy elsewhere the quantity of stores similar to those rejected at the risk and
cost of the suppliers.
c) Terminate the contract whether in part or whole. Rejected part/quantity shall
have to be removed by the supplier within 15(fifteen) days of receipt of
intimation of rejection.
d) Wherever there is necessity to obtain certificates from DGMS,BIS and
Manufacturers Test and Guarantee certificate etc. as per the terms of the
purchase order, the inspecting authority has to verify the relevant documents
and the same should be recorded in the inspection note. The materials shall be
received and SRVs will be prepared only on compliance of the said condition.
13] Guarantee/Warranty: Pumps (complete set with Motor & Starter) will be
guaranteed for satisfactory performance for a period of 12 (twelve) months from the
date of Commissioning or 18(eighteen) months from the date of receipt and
acceptance by the consignee whichever is earlier. Supplier shall be responsible for
removal of any defects that develop arising from faulty materials, design or
workmanship and should remedy such defects at supplier’s own cost. If, it becomes
necessary supplier shall have to replace the goods without any extra cost to ECL.
Purchase Order No. 05875115(40) Dated.15.10.2015

14] After Sales Service: You shall have to provide prompt After Sales Service as
and when required by ECL
15] Terms and conditions of Notice Inviting Tender and/ or tender documents
provided to you are also an integral part of this Purchase Order.
16] Duplicate copy of this order, duly signed should be returned to this office
within 10 days as a token of formal acceptance of this order. In case the
duplicate copy of the order is not received as above it shall be presumed that
you have accepted the order in totality for execution of the same.
17] Separate bills (in triplicate)/ Challan should be raised for each consignment
and BC No. as mentioned in the Purchase Order should be indicated in each
bill.
18] Please quote Purchase Order No. and date in all correspondence.
19] Except under specific instructions delivery to stores is restricted upto 3.00 PM
on all working days except Saturdays.
20] One copy of the dispatch documents of the each consignment should
invariably be forwarded to this Office, ECL, HQ.,Sanctoria.
21] No materials shall be dispatched against this Purchase Order after expiry of
the schedule delivery period unless formal extension of Delivery period issued
to you in writing from this office. Delivery of any materials against this order in
violation of this clause shall be at the sole risk of the suppliers.
22] Manufacturer’s Test Certificate: Manufacturer's test & Guarantee certificate
for the items shall have to be provided along with each supply.
23] Price Fall Clause:
a) You are to certify that the Prices charges for the stores under this Purchase
order by you shall in no event exceed the lowest price at which you sell the
stores or offer to sell the stores of identical description to any other customer
during the tenure of the supply order.
b) If any time during the said period, you reduce the sale price, sell or offers to
sell such stores to any other customers at a price lower than the ordered price
you shall have to forthwith notify such reduction of sale or offer to sale to us to
enable us to amend the rates of the order.
24] L.D. Clause : In the event of failure to delivery or dispatch the stores within
the stipulated date/period in accordance with the samples and/or
specifications mentioned in the supply order and in the event of breach of any
of the terms and conditions mentioned in the supply order, we have the right:
a) To recover from the successful tenderer as agreed, Liquidated Damages, a
sum not less than ½% (Half percent) of the price any stores which the
successful tenderer has not been able to supply as aforesaid for each week or
part of the week during which the delivery of such stores may be in arrears
limited to 10%(Ten percent). Where felt necessary, the limit of 10% (ten
percent) can be increased to 15% (fifteen percent).
b) To purchase elsewhere, after due notice to the successful tenderer on their
account and at the risk of the defaulting supplier, the stores not supplied or
others of a similar description without cancelling the supply order in respect of
the consignment not yet due for supply or
c) To cancel the supply order or a portion thereof and if so desired to purchase
the stores at risk and cost of the defaulting supplier and also
d) To extend the delivery period with or without penalty, as may be considered fit
and proper. The penalty, if imposed, shall not be more than the agreed
liquidated damages referred to in clause (a) above.
Purchase Order No. 05875115(40) Dated.15.10.2015

e) To forfeit the Security deposit in full or in part.

f) Whenever under this contract a sum of money is recoverable from any payable
by the supplier, CIL & its subsidiary companies shall be entitled to recover
such sum by appropriating, in part or in whole by deducting any sum or which
at any time thereafter may become due to the successful tenderer in this or any
other contract. Should this sum be not sufficient to recover the full amount
recoverable, the supplier shall pay to CIL/its subsidiary companies on demand
the remaining balance. The successful supplier shall however not be entitled to
get any gain on any such purchase.
15] SECURITY CUM PERFORMANCE BANK GUARANTEE: You shall have to
deposit a Security cum Performance bank guarantee for 10% of the ordered
value (on landed basis) within 15 days from the date of receipt of order in the
form of Bank Guarantee as per our enclosed format. The Bank Guarantee must
be submitted on a Non-Judicial stamp paper of appropriate value and must be
executed by any Nationalized Bank/Scheduled Bank in India as per our
enclosed format. The stamp paper should be in the name of issuing Bank. The
above Bank Guarantee should be sent by the issuing Bank directly to order
placing authority under Registered Post.
Payment against this order shall not be received without receipt and
acceptance of Security cum Performance bank guarantee. For unsatisfactory
performance and /or contractual failure, the Security cum Performance bank
guarantee may be invoked. The Bank Guarantee must be valid till completion
of guarantee/warranty period plus three months. The Security cum
Performance bank guarantee shall be released after expiry of the validity
period, if no claim is pending and with the approval of competent authority.
Extension of validity of the BG may be required, in case the materials do not
work satisfactorily within the validity period of BG.
26] Identification Marking: A stamp of the Manufacturer’s trade marking etc.
should be impressed on each store. In case it is not possible to do the same
due to size and nature of item then a suitable alternative identification mark
should be provided.
27] The following additional information should be incorporated in your invoice as
per Central Excise Act so that ECL may avail CENVAT Credit under rule 11(2)
of Central Excise Rules in case of placement of order:
I/ Name of the Consignor.
II/ Address of the Consignor
III/ Centralized Central Excise Registration No. of Consignor
Iv/ Address of Corporate Office
V/ Central Excise Division
VI/ Central Excise Range
VII/ Commissioner-ate
VIII/ TIN No. & VAT No.
IX/ Name and Address of the Consignee
X/ Central Excise Registration No. of Consignee
XI/ Central Excise Range, Division and Commissioner-ate of Consignee
XII/ Description and classification of goods
XIII/ Time and Date of removal
XIV/ Mode of Transport and Vehicle Registration No. & RR No.
XV/ Rate of Duty
XVI/ Quantity and Value of Goods
Purchase Order No. 05875115(40) Dated.15.10.2015

XVII/ Excise Duty, Primary Edu. Cess & S.H. Edu. Cess
XVIII/ Invoice should be in Triplicate. (Original for buyers, Duplicate for
Transporter and Triplicate for Consignor/Assesse)
Information relating to ECL to be incorporated by you in your invoices:-
I/Centralized Central Excise Registration No. of ECL: AAACE7590EEM001.
II/Address of Corporate Office: Office of CMD, Eastern Coalfields Limited,
Sanctoria- 713333.
III/Central Excise Division: Asansol II, Senraleigh Road, Asansol-713305.
IV/Central Excise Range: Kulti, X-10, South Road, Burnpur-713325.
V/Commissioner-ate: Bolpur(West Bengal).
VI/TIN No. & VAT No. : 19741701222 & 19741701028.
VII/Centralized Service Tax Registration No. of ECL: AAACE7590EST007

28] Submission of Bills:

i) You shall have to submit bills (5 copies) to the Consignee along with the
consignment and challan along with other requisite documents, if any.
ii) The Consignee shall then sent SR Notes, challan, inspection note and 3 copies
of bills (including the original) and any other requisite documents, to the
paying authority.

29] Dispute: In case of any dispute, the decision of GM (MM)/PUR , ECL shall be
Final and binding on you .

30] The Court of Asansol only will have jurisdiction to deal with or decide any legal
matter of dispute whatsoever arising out of this contract .

31] Integrity Pact: The Integrity Pact signed and submitted by you along with
your offer against this tender shall be remain valid and applicable against this
contract.

32] Price Certificate: You shall have to certify on the body of the bills that the
prices charged against this order are not higher than that applicable to other
Govt. Deptt./Organization/DGS&D/CIL/Other Subsidiary of CIL . In case of any
reduction in price during the validity of this Purchase order, then it would be
your responsibility to inform ECL regarding such reduction in price and the
said reduced price shall automatically be applicable to this Purchase Order
from the date.
 33] Allocation (For Internal Use only) - To be provided by GM(E&M)HOD,
ECL, HQ

Yours faithfully,
For and on behalf of Eastern Coalfields limited

CHIEF MANAGER (PUR)

Distribution :-
Cc: TS to CMD ECL/HQ.
Cc: CVO, ECL/HQ.
Cc: GM (E&M)/HOD, ECL, HQ – This is covered against Indents as under:-

Sl Indent
1. 875 dt: 20/23/8/2014: 15LPSX30MH,415V Slurry Pump- 01 Set
2. KKC/Agent/2013/169(C) dt: 22/23/10/2013: 500GPM x100MH, 550V, FLP- 02Sets.
3. NS-4015 dt: 3/9/2014: 38LPS x100MH,550V,FLP- 01Set
4. AE(E&M)/KNT/5/14-15/08dt:9/10/2014:38LPSX120MH,550V, FLP- 02 Sets.
5. GM/KND/P&M/14-15/12dt:17/2/2015:38LPSX120MH,550V, FLP- 01 Set.
6. GM/KND/P&M/14-15/26 dt:16/1/2015 : 500GPM x 180MH,550V,FLP- 01 Set.
7 ECL/BA/GM/ENG(E&M)/C.IND.23/14-15/BAS/BA/ 31/186 dt: NIL : 38LPS x180MH,FLP-3 Sets
8. ECL/BA/GM/ENG(E&M)/C.IND.23/14-15/BAS/45/2657 dt:9/2/2015: 80LPS x180MH,3.3KV,FLP-3 Sets
9 ECL/BA/GM/ENG(E&M)/14-15/BPS(BD7)/35/265 dt:3/2/2015 : 80LPS x200MH,3.3KV,FLP-2 Sets
10 08 dt:27/8/2014: 1000GPMx200MH,3.3KV,NFLP-3Sets
11 GM/SA/E&M/2014/60 dt:13/11/2014: 1000GPMx 300MH,3.3KV,FLP-3 Sets
12 170B dt:15/10/2014:38LPSx300MH,3.3KV,FLP-1set
13 ECL/HQ/ENGG/E&M/EC/JMV/1856 dt:11/2/2015:1000GPMx300MH,3.3KV,FLP-1Set
14 GM/SA/E&M/2014/59 dt:13/11/2014:1000GPMx400MH,3.3KV,NFLP-3 Sets

Cc: GM(Fin.)IC, ECL,Hq

Cc: Sr.Mgr.(F/Bills) ECL, Sanctoria.
Cc: Dy. GM (MM), Sodepur Central Stores, ECL.
Cc: Progress Cell, ECL, HQ. : This is covered vide IC No. 71411179 dt. 18/03/2015,
BC No. CB/EM/P&M/15-16/124, dated 12/10/15 for Rs.3,12,87,685.16.,
FC. No. D(F)/Centrifugal Pump/15-16/106, dated 14.10.2015 for .3,12,87,685.16.
Cc: GM, Kajora/Kenda/Kunustoria/Sripur/Salanpur/Sodepur/Satgram/Bankola/Pandaveswar
Area, ECL
Cc: Asstt. Commissioner, Commercial taxes, Central Section, 14, Beliaghata Road,
Kolkata - 700 019.
Cc: M/s Maxflow Pumps India Pvt. Ltd. F-5 Manish Plaza,LSC-2,Opp Brother
Apartments. IP Extension Delhi-110092.

Encl.: 1.Detailed Technical Specification-- Annexure - X

2. Format of Guarantee Bond for Security cum Performance – Annexure “A”

Chief Manager (P)

 Detailed Technical Specification
Annexure-X
Purchase Order No. 05875115(40) Dated.15.10.2015

TECHNICAL SPECIFICATION OF MULTI STAGE CENTRIFUGAL PUMP COMPLETE

WITH ELECTRICALS :- 80 LPSX200MH PUMP SET WITH 3.3 KV NFLP
ELECTRICALS – 03 SETS.

Technical specification Bidder’s value

Head (Mtr.) 200
Discharge. (LPS) 80
Motor KW and Voltage 250
Power (in KW) absorbed by pump at rated head
196.18
& discharge.
Power (in KW) absorbed by pump at +10% & -
192.8 / 205
20% of the rated head.
Efficiency of the pump at rated head &
80
discharge.
Efficiency of pump at +10% & -20% of the rated
76.5 / 73
head
Suction / delivery size. 200 / 150
No. of stages. 5
NPSH available. 3
Size of the Impeller of the offered pump (mm) 355
Model of pump. 149HPB5
Material of End cover / casing Close grained C.I.
Material of Middle body and partition plate : Close grained C.I.
Material of Impeller : Bronze
Construction
Material of shaft : EN8
Material of Guide passage : Closed grained cast iron/bronze
Oil level gauge must be provided with
Materials for guide sleeves bearing housings at driving and non driving
ends
Material of Balance valve and sleeve : Bronze
Bearing :Type & Material (Bush/ Journal
Bronze
Bearing)
Material of Neck ring, neck bush, split
Bronze
gland, logging ring etc. :
Provision of oil level gauge yes
Coupling : Type & Material pin bush type
Bed plate : Description MS Fabricated
Details of Valve : Type Cast steel
Size 200 / 150
Material Cast steel
Details of Motor : Type FLP, Sq. cage induction motor
Make KEC/ABB/Marathon make or equivalent
Enclosure TEFC
RPM 1500
Voltage 3.3KV
Rating (KW) 250
Insulation class Class F
Cable entry glands
Starting full load torque and current 416 / 2.0 - 2.6
Details of Starter: Type DOL
Enclosure TEFC
Protections IP-55
Time to be taken for auto changeover Attached
Isolator - rating & type Attached
Bus bar - rating & type Attached
Cable entry Attached
Contactor rating and duty Attached
Ammeter, voltmeter and ON/OFF indicating
Attached
lamps
Fixing of circuit diagram Attached

Chief Manager (P)

33+
EASTERN COALFIELDS LTD.
( A Subsidiary of Coal India Limited)
Chairman-Cum-Managing Director’s Office,
Materials Management Department, Phone No. 0341-2523606
Sanctoria, P.O. Dishergarh -713 333, Fax: 0341-2522061 / 2520459
Dist-Burdwan (W.B.), India email: eclmmhqr@gmail.com
CIN-U10101WB1975GOI030295 Web: www.easterncoal.gov.in

Purchase Order No. 05875114(40) Dated.15.10.2015

To Registered with A/D

M/s. Volcan Pumps India,
Talbanda Industrial Estate,
#N.N. Samaddar Road,
Phase – 1,
Jugberia,
Kolkata – 700110
Dear Sir,

Sub - Order for Supply of Multistage Centrifugal Pump Set without electrical.
Ref -1) Tender No. ECL/HQ/PUR/OPEN/71411179/2015-16/Cent.Pump/011,
opened on 26.05.2015
2) Your Offer No: CIL-2/ECL/SM5D/2015, dated 23.05.2015.

With reference to above, please arrange to supply the following materials as per
rates, terms and conditions indicated below:-

Sl Description of Materials:- Order Unit Price Extended

Multistage Centrifugal Pump qty Landed (Rs) Value Landed
(Rs)
1 38LPS, 100MH,550V FLP Electricals 03sets 5,94,643.35 17,83,930.05
Material Code: 13720112
Total 17,83,930.05

Rupees Seventeen Lakh Eighty Three Thousand Nine Hundred Thirty and five paisa
Only)
Detailed Technical Specification enclosed in Annexure - X
Terms & Conditions:
01] Price: The above prices are FIRM and on F.O.R. Destination basis.
02] Excise Duty: Included in the order price. However, payment of ED as legally
leviable shall be made at actual against submission of documentary evidence.
03] VAT – VAT @5% included in the order price. However, VAT shall be payable at
actual as legally leviable.
04] Packing and Forwarding Charges : NIL.
05] Freight Charges: NIL.
06] Transit Insurance Charges: NIL. However, for safe arrival of the materials
upto the destination will be arranged & covered by you at your cost & risk.
Purchase Order No. 05875114(40) Dated.15.10.2015
07] Delivery: To completed within 180 days from the issue of purchase order.
Early delivery shall be acceptable. The delivery shall be on FOR destination
basis and delivery period shall be counted from date of issue of order.
08] Paying Authority: General Manager (F)/IC, CMD’s Office, ECL.
Sanctoria, PO: Dishergarh: Dist: Burdwan(WB), PIN- 713 333.
09] Consignee: Dy. GM(MM), Sodepur Central Stores, ECL, PO:
Sunderchak, Dist. Burdwan(WB), India.
10] Terms of Payment: 100% payment shall be made through e-payment
Within 21 days of receipt and acceptance of materials at consignee’s
end or submission of bills together with documents stipulated in the
Order, whichever is later. In case of e-payment the following details
furnished by you in respect of your banker, in your quotation shall be
considered:-
a Name of the payee VOLCAN PUMPS INDIA.
b Address of the payee Volcan Pumps India, N.N.
Samaddar Road, Talbanda
Industrial Estate,
P.O.Jugberia, Kolkata -700110
c Name of the Bank CANARA BANK
d Name of the Branch & Branch MADHYAMGRAM BRANCH,
Code BRANCH CODE – 3643
e Pan Card No. of Payee AKLPS4287J
f Indian Financial Service Code IFSC Code- CNRB0003643
(IFSC)
g Bank A/c No 3643261000002

11] Dispatch Instruction: Materials duly packed and insured are to be dispatched by
road transport from Kolkata and consigned to the above stores on freight paid
basis.
12] Inspection: Final inspection of the materials shall be carried out at the
consignee’s end by the authorized representative of GM(E&M)HOD, ECL after
receipt of materials. However, if any stores are rejected, consignee will have
liberty to:-

a) Allow the supplier for satisfactory replacement of the rejected part within a
specified time and supplier will bear the cost of replacement such as freight
etc. and any such replacement will be without being entitled to any extra
payment.
b) Buy elsewhere the quantity of stores similar to those rejected at the risk and
cost of the suppliers.
c) Terminate the contract whether in part or whole. Rejected part/quantity shall
have to be removed by the supplier within 15(fifteen) days of receipt of
intimation of rejection.
d) Wherever there is necessity to obtain certificates from DGMS, BIS and Manufacturers
Test and Guarantee certificate etc. as per the terms of the purchase order, the
inspecting authority has to verify the relevant documents and the same should be
 recorded in the inspection note. The materials shall be received and SRVs will be
prepared only on compliance of the said condition.
Purchase Order No. 05875114(40) Dated.15.10.2015
13] Guarantee/Warranty: Pumps (complete set with Motor & Starter) supplied must
be guaranteed for satisfactory performance for a period of 12 (twelve) months from
the date of Commissioning or 18(eighteen) months from the date of receipt and
acceptance of materials by the consignee whichever is earlier. You shall also be
responsible for removal of any defects that develop arising from faulty materials,
design or workmanship and should remedy such defects at your own cost when called
upon to do so. If, it becomes necessary you shall have to replace the goods without
any extra cost to ECL.
14] After Sales Service: You shall have to provide prompt After Sales Service as and
when required by ECL
15] Terms and conditions of Notice Inviting Tender and/ or tender documents
provided to you are also an integral part of this Purchase Order.
16] Duplicate copy of this order, duly signed should be returned to this office
within 10 days as a token of formal acceptance of this order. In case the
duplicate copy of the order is not received as above it shall be presumed that
you have accepted the order in totality for execution of the same
17] Separate bills (in triplicate)/ Challan should be raised for each consignment
and BC No. as mentioned in the Purchase Order should be indicated in each
bill.
18] Please quote Purchase Order No. and date in all correspondence.
19] Except under specific instructions delivery to stores is restricted upto 3.00 PM
on all working days except Saturdays.
20] One copy of the dispatch documents of the each consignment should invariably
be forwarded to this Office, ECL, HQ.,Sanctoria.
21] No materials shall be dispatched against this Purchase Order after expiry of the
schedule delivery period unless formal extension of Delivery period issued to
you in writing from this office. Delivery of any materials against this order in
violation of this clause shall be at the sole risk of the suppliers.
22] Manufacturer’s Test Certificate: Manufacturer's test & Guarantee certificate
for the items shall have to be provided along with each supply.
23] Price Fall Clause:
(a) You are to certify that the Prices charges for the stores under this Purchase
order by you shall in no event exceed the lowest price at which you sell the
stores or offer to sell the stores of identical description to any other customer
during the tenure of the supply order.
(b) If any time during the said period, you reduce the sale price, sell or offers to
sell such stores to any other customers at a price lower than the ordered price
you shall have to forthwith notify such reduction of sale or offer to sale to us to
enable us to amend the rates of the order.
24] L.D. Clause : In the event of failure to delivery or dispatch the stores within the
stipulated date/period in accordance with the samples and/or specifications
mentioned in the supply order and in the event of breach of any of the terms
and conditions mentioned in the supply order, we have the right:
a/ To recover from you, as agreed, liquidated damages, a sum not less
then 0.5% (half percent) of the price of any stores which you have not been able to
supply as aforesaid for each week or part of a week during which the delivery of such
stores may be, in arrears limited to 10%. Where felt necessary the limit of 10% can be
increased to 15%.

Purchase Order No. 05875114(40) Dated.15.10.2015

b/ To purchase elsewhere, after due notice to you, on your account and
risk the stores not supplied or other of a similar description without canceling
the supply order in respect of the consignment not yet due for supply or
c/ To cancel the supply order or a portion thereof, and if so desired to
purchase the stores at your risk and cost and also
d/ To extend the period or delivery with or without penalty as may be
considered fit and proper, the penalty, if imposed shall not be more than the
agreed Liquidated Damages referred to in clause (a) above.
e/ To forfeit the Bank Guarantee in full or in part.
f/ Whenever under this contract a sum of money is recoverable from and
payable by you, Coal India Limited and its subsidiary companies shall be
entitled to recover such sum by appropriating, in part or in whole by deducting
any sum or which at any time thereafter may become due to you in this or any
other contract; should this sum be not sufficient to cover the full amount
recoverable, you shall pay Coal India Limited and its subsidiary companies on
demand the remaining balance. You shall not be entitled to get any gain on any
such purchase.
25] Identification Marking: A stamp of the Manufacture’s trade marking etc.
should be impressed on each store. In case it is not possible to do the same due to size
and nature of item then a suitable alternative identification mark should be provided.
26] SECURITY CUM PERFORMANCE BANK GUARANTEE: You shall have to deposit a
Security cum Performance bank guarantee for 10% of the ordered value (on landed basis)
within 15 days from the date of receipt of order in the form of Bank Guarantee as per our
enclosed format. The Bank Guarantee must be submitted on a Non-Judicial stamp paper
of appropriate value and must be executed by any Nationalized Bank/Scheduled Bank in
India as per our enclosed format. The stamp paper should be in the name of issuing Bank.
The above Bank Guarantee should be sent by the issuing Bank directly to order placing
authority under Registered Post.
Payment against this order shall not be received without receipt and acceptance of
Security cum Performance bank guarantee. For unsatisfactory performance and /or
contractual failure, the Security cum Performance bank guarantee may be invoked.
The Bank Guarantee must be valid till completion of guarantee/warranty period plus
three months. The Security cum Performance bank guarantee shall be released after
expiry of the validity period, if no claim is pending and with the approval of competent
authority. Extension of validity of the BG may be required, in case the materials do not
work satisfactorily within the validity period of BG.
27] The following additional information should be incorporated in your invoice as per
Central Excise Act so that ECL may avail CENVAT Credit under rule 11(2) of Central
Excise Rules in case of placement of order:
I/ Name of the Consignor.
II/ Address of the Consignor
III/ Centralized Central Excise Registration No. of Consignor
Iv/ Address of Corporate Office
V/ Central Excise Division
VI/ Central Excise Range
 VII/ Commissioner-ate
VIII/ TIN No. & VAT No.
IX/ Name and Address of the Consignee
Purchase Order No. 05875114(40) Dated.15.10.2015
X/ Central Excise Registration No. of Consignee
XI/ Central Excise Range, Division and Commissioner-ate of Consignee
XII/ Description and classification of goods
XIII/ Time and Date of removal
XIV/ Mode of Transport and Vehicle Registration No. & RR No.
XV/ Rate of Duty
XVI/ Quantity and Value of Goods
XVII/ Excise Duty, Primary Edu. Cess & S.H. Edu. Cess
XVIII/ Invoice should be in Triplicate. (Original for buyers, Duplicate for
Transporter and Triplicate for Consignor/Assesse)
Information relating to ECL to be incorporated by you in your invoices:-
I/Centralized Central Excise Registration No. of ECL:
AAACE7590EEM001.
II/Address of Corporate Office: Office of CMD, Eastern Coalfields
Limited, Sanctoria- 713333.
III/Central Excise Division: Asansol II, Senraleigh Road, Asansol-
713305.
IV/Central Excise Range: Kulti, X-10, South Road, Burnpur-713325.
V/Commissioner-ate: Bolpur(West Bengal).
VI/ TIN No. & VAT No. : 19741701222 & 19741701028.
ViI/Centralized Service Tax Registration No. of ECL: AAACE7590EST007
28] Dispute: In case of any dispute, the decision of GM(MM)/PUR , ECL shall be
final and binding on you .
29] The Court of Asansol only will have jurisdiction to deal with or decide any legal
matter of dispute whatsoever arising out of this contract.
30] Integrity Pact: The Integrity Pact signed and submitted by you along with
your offer against this tender shall be remain valid and applicable against this
Contract.
31] Submission of Bills:
i) You shall have to submit bills (5 copies) to the Consignee along with the consignment and
challan along with other requisite documents, if any.
ii) The Consignee shall then sent SR Notes, challan, inspection note and 3 copies of bills
(including the original) and any other requisite documents, to the paying authority.

32] Price Certificate: You shall have to certify on the body of the bills that the prices charged
against this order are not higher than that applicable to other Govt.
Deptt/Organization/DGS&D/CIL/Other Subsidiary of CIL . In case of any reduction in price
during the validity of this Purchase order, then it would be your responsibility to inform ECL
regarding such reduction in price and the said reduced price shall automatically be
applicable to this Purchase Order from the date.

33] Allocation (For Internal Use only) – To be provided by GM(E&M)HOD,ECL,HQ

Yours faithfully,
For and on behalf of Eastern Coalfields limited
 CHIEF MANAGER (PUR)
Purchase Order No. 05875114(40) Dated.15.10.2015

Distribution
Cc: TS to CMD ECL/HQ.
Cc: CVO, ECL/HQ.
Cc: GM (E&M)/HOD, ECL, HQ – This is covered against Indents as under:-

Sl Indent
1. 875 dt: 20/23/8/2014: 15LPSX30MH,415V Slurry Pump- 01 Set
2. KKC/Agent/2013/169(C) dt: 22/23/10/2013: 500GPM x100MH, 550V, FLP- 02Sets.
3. NS-4015 dt: 3/9/2014: 38LPS x100MH,550V,FLP- 01Set
4. AE(E&M)/KNT/5/14-15/08dt:9/10/2014:38LPSX120MH,550V, FLP- 02 Sets.
5. GM/KND/P&M/14-15/12dt:17/2/2015:38LPSX120MH,550V, FLP- 01 Set.
6. GM/KND/P&M/14-15/26 dt:16/1/2015 : 500GPM x 180MH,550V,FLP- 01 Set.
7 ECL/BA/GM/ENG(E&M)/C.IND.23/14-15/BAS/BA/ 31/186 dt: NIL : 38LPS x180MH,FLP-3 Sets
8. ECL/BA/GM/ENG(E&M)/C.IND.23/14-15/BAS/45/2657 dt:9/2/2015: 80LPS x180MH,3.3KV,FLP-3 Sets
9 ECL/BA/GM/ENG(E&M)/14-15/BPS(BD7)/35/265 dt:3/2/2015 : 80LPS x200MH,3.3KV,FLP-2 Sets
10 08 dt:27/8/2014: 1000GPMx200MH,3.3KV,NFLP-3Sets
11 GM/SA/E&M/2014/60 dt:13/11/2014: 1000GPMx 300MH,3.3KV,FLP-3 Sets
12 170B dt:15/10/2014:38LPSx300MH,3.3KV,FLP-1set
13 ECL/HQ/ENGG/E&M/EC/JMV/1856 dt:11/2/2015:1000GPMx300MH,3.3KV,FLP-1Set
14 GM/SA/E&M/2014/59 dt:13/11/2014:1000GPMx400MH,3.3KV,NFLP-3 Sets

Cc: GM(Fin.)IC, ECL, Hq

Cc: Sr.Mgr.(F/Bills) ECL, Sanctoria.
Cc: Dy. GM (MM), Sodepur Central Stores, ECL.
Cc: Progress Cell, ECL, HQ. : This is covered vide IC No. 71411179 dt. 18/03/2015,
BC No. CB/EM/P&M/15-16/124, dated 12/10/15 for Rs.3,12,87,685.16.,
FC. No. D(F)/Centrifugal Pump/15-16/106, dated 14.10.2015 for .3,12,87,685.16.
Cc: GM, Kajora/Kenda/Kunustoria/Sripur/Salanpur/Sodepur/Satgram/Bankola/Pandaveswar Area, ECL
Cc: Asstt. Commissioner, Commercial taxes, Central Section, 14, Beliaghata Road,
Kolkata - 700 019.

Encl.: 1.Detailed Technical Specification-- Annexure - X

2. Format of Guarantee Bond for Security cum Performance – Annexure “A”

Chief Manager (P)

 Detailed Technical Specification

Purchase Order No. 05875114(40) Dated.15.10.2015

Annexure-X

TECHNICAL SPECIFICATION OF MULTI STAGE CENTRIFUGAL PUMP COMPLETE

WITH ELECTRICALS:- 38LPSX100MH pump Set with 550V FLP Electricals-03Sets.

Sl Technical specification Bidder’s value

1 Head (Mtr.) 100
Discharge. (LPS) 38
Motor KW and Voltage 55 & 550
Power (in KW) absorbed by pump at rated head &
50
discharge.
Power (in KW) absorbed by pump at +10% & -
48.28 & 48.70
20% of the rated head.
Efficiency of the pump at rated head & discharge. 75
Efficiency of pump at +10% & -20% of the rated
72 &73
head
Suction / delivery size. 150/125
No. of stages. 4
NPSH available. 6.8
Size of the Impeller of the offered pump (mm) 300
Model of pump. 125 SR4
Material of End cover / casing CI
Material of Middle body and partition plate : CI
Material of Impeller : Bronze
Construction
Material of shaft : EN-8
Material of Guide passage : CI/Bronze
Materials for guide sleeves Bronze
Material of Balance valve and sleeve : Bronze
Bearing :Type & Material (Bush/ Journal
Bush & Bronze
Bearing)
Material of Neck ring, neck bush, split gland,
Bronze
logging ring etc. :
Provision of oil level gauge Provided
Coupling : Type & Material Tyre type & CI
Bed plate : Description MS fabricated
Sluice ,NRV,Foot valve &
Details of Valve : Type
Flange type
Size 125mm,125mm,150mm
Material CS & CI
Details of Motor : Type Horizontal spindle, foot
 mountedSq. Cage induction.
Marathan/Crompton/Siemens/
Make
ABB
Enclosure FLP/NFLP TEFC Sq. cage.
RPM 1450
Voltage 550/3.3KV
Rating (KW) 55
Insulation class B/F
Cable entry PVCDWA Copper cable
Starting full load torque and current
Prabhu (FS-111) or
Details of Starter: Type
VOLGA(GBF-2)
Enclosure FLP S/D
Protections As per IS/IEC:60079-1:2007
Time to be taken for auto changeover 10 sec to 180 sec.
Isolator - rating & type 200 Amps
Bus bar - rating & type 400 Amps
Incoming,outgoing,throughgoi
Cable entry
ng
Rating: 140A/140A/115A Make:
Contactor rating and duty
C&S/L&T/YULE DUTY: AC-3
Ammeter, voltmeter and ON/OFF indicating
YES,CONFIRMED
lamps
Fixing of circuit diagram YES,CONFIRMED

Chief Manager (P)

Signature Not Verified
Digitally signed by ASIT BHATTACHARYA
Date: 2017.06.30 13:17:52 IST
Location: Coal India Limited