Project Workflow

Backend (PHP with MySQL)

1. Database Design

o Tables:

 Users (role-based: Super Admin, Admin, Clerk, Teacher,

Parent)

 Classes (class details, subjects, teachers assigned)

 Students (details, admission, fees, attendance,

performance)

 Teachers (personal and professional data)

 Fees (structure, payments, pending dues)

 Documents (uploaded by parents or admins)

 Notifications (broadcasts, alerts)

 Messages (chat system)

 Leave Requests (teacher and parent)

 Study Material (files, links, videos for classes)

 Attendance (daily records)

o Relationships:

 Admin ↔ Teachers (one-to-many)

 Teachers ↔ Classes ↔ Students (many-to-many)

 Students ↔ Parents (one-to-one)

2. API Development

o Authentication:

 Role-based JWT (JSON Web Tokens) for secure access

control.

o Endpoints:

 Super Admin:

 /createAdmin, /deleteAdmin, /getAllData

 Admin:
  /createTeacher, /deleteTeacher, /assignClasses,
/manageAdmissions, /manageFees

 Clerk:

 /generateBonafide, /generateScoreCard,
/generateIDCard, /feesDetails

 Teacher:

 /takeAttendance, /requestLeave,
/uploadMaterial, /sendBroadcast

 Parent:

 /viewStats, /payFees, /uploadDocuments, /chat,

/requestLeave

3. Features

o Audit Logs: Track all changes made by each role for

accountability.

o Real-time Chat: Enable socket-based chat for parents and

teachers.

o Role-based Dashboards: Provide tailored APIs for different

user interfaces.

Frontend (Flutter)

1. Screens by Role

o Super Admin:

 Dashboard: Admin statistics, total users, system health.

 Manage Admins: Create, edit, delete admin profiles.

 System Logs: View all activity logs.

o Admin:

 Dashboard: Teacher and student stats, admissions

pending.

 Manage Teachers: List, add, assign classes.

 Admissions: View applications, approve/reject, manage

fees.

o Clerk:

 Dashboard: Pending tasks, document generation.

  Generate Documents: Bonafide, ID cards, scorecards.

o Teacher:

 Dashboard: Classes handled, attendance stats,

milestones.

 Attendance: Mark attendance for multiple classes.

 Material: Upload teaching material.

 Broadcast: Send announcements to a class.

o Parent:

 Dashboard: Child's attendance, performance.

 Admissions: Fill forms, upload documents.

 Fees: Pay fees and view receipts.

 Chat: Message teachers.

 Leave: Request leave for child.

2. UI Features

o Responsive Design: For mobile, tablet, and desktop.

o Role-based Themes: Different themes for different roles.

o Push Notifications: For announcements, payment

reminders, and updates.

o Offline Mode: Save attendance and other data locally and

sync later.

3. Components

o Reusable widgets: Buttons, cards, tables, and forms.

o Modular navigation: Bottom navigation and drawer for role-

based access.

Additional Features

1. Parent-Teacher Meeting Scheduler:

o Allow parents to book time slots for meetings.

o Notify teachers and parents.

2. AI-Based Insights:
 o Predictive analytics for student performance based on
attendance and scores.

3. Multi-Language Support:

o Include support for regional languages.

4. Calendar Integration:

o Integrate class schedules, holidays, and exam dates.

5. Analytics for Super Admin:

o Reports on system usage, student performance, and fee

collection.

6. Data Export/Import:

o Export attendance, scores, and other data in Excel or PDF

formats.

7. Fee Reminder System:

o Automatic reminders to parents for due payments.

8. Teacher Feedback:

o Allow parents to provide feedback for teachers.

9. Emergency Alerts:

o Enable the admin to send urgent alerts to all users.

Tech Stack Summary

 Backend: PHP (CodeIgniter/Laravel) + MySQL

 Frontend: Flutter

 API Communication: RESTful APIs with JSON

 Authentication: Role-based JWT

 Hosting: Cloud-based (e.g., AWS, DigitalOcean, or shared hosting

like Hostinger)

 Real-time Features: WebSocket for chat and notifications

Database Schema

1. Users Table

Stores user information and roles for Super Admin, Admin, Clerk, Teacher,
and Parent.

Field Type Description

user_id Unique identifier for

INT (AUTO_INCREMENT)
(PK) each user.

name VARCHAR(100) Full name of the user.

email VARCHAR(150) Unique email for login.

password VARCHAR(255) Encrypted password.

ENUM('super_admin', 'admin', 'clerk',

role Role of the user.
'teacher', 'parent')

phone VARCHAR(15) Contact number.

created_a
TIMESTAMP Account creation date.
t

updated_
TIMESTAMP Last update date.
at

2. Students Table

Stores student details.

Field Type Description

student_id INT Unique identifier for each

(PK) (AUTO_INCREMENT) student.

name VARCHAR(100) Full name of the student.

dob DATE Date of birth.

class_id (FK) INT References Classes table.

References Users table (parent

parent_id (FK) INT
role).

admission_da
DATE Admission date.
te

status ENUM('active', Current status.

Field Type Description

'inactive')

3. Classes Table

Stores class details.

Field Type Description

INT
class_id (PK) Unique identifier for each class.
(AUTO_INCREMENT)

name VARCHAR(50) Class name (e.g., Grade 10).

section VARCHAR(10) Section (e.g., A, B, C).

teacher_id References Users table (teacher

INT
(FK) role).

subject_list JSON List of subjects for the class.

4. Attendance Table

Tracks attendance for students.

Field Type Description

attendance_id INT
Unique identifier.
(PK) (AUTO_INCREMENT)

References Students
student_id (FK) INT
table.

References Classes
class_id (FK) INT
table.

date DATE Date of attendance.

ENUM('present',
status Attendance status.
'absent')

5. Fees Table

Handles student fee details.

Field Type Description

INT
fee_id (PK) Unique identifier.
(AUTO_INCREMENT)

student_id References Students

INT
(FK) table.

total_amount DECIMAL(10, 2) Total fee amount.

amount_paid DECIMAL(10, 2) Amount paid.

due_date DATE Fee due date.

ENUM('paid',
status Payment status.
'unpaid')

6. Study Material Table

Stores teaching material.

Field Type Description

material_id INT
Unique identifier.
(PK) (AUTO_INCREMENT)

class_id (FK) INT References Classes table.

teacher_id References Users table (teacher

INT
(FK) role).

title VARCHAR(100) Title of the material.

description TEXT Brief description.

file_url VARCHAR(255) URL of the material file.

7. Leave Requests Table

Tracks leave requests for teachers and students.

Field Type Description

leave_id
INT (AUTO_INCREMENT) Unique identifier.
(PK)

user_id References Users

INT
(FK) table.
Field Type Description

Reason for the

reason TEXT
leave.

start_date DATE Leave start date.

end_date DATE Leave end date.

ENUM('pending', 'approved',
status Leave status.
'rejected')

8. Chat Table

Manages chat messages between users.

Field Type Description

INT
chat_id (PK) Unique identifier.
(AUTO_INCREMENT)

sender_id References Users table

INT
(FK) (sender).

receiver_id References Users table

INT
(FK) (receiver).

message TEXT Message content.

sent_at TIMESTAMP Message sent time.

9. Notifications Table

Handles system-wide notifications.

Field Type Description

notification_id INT
Unique identifier.
(PK) (AUTO_INCREMENT)

References Users table

user_id (FK) INT
(recipient).

title VARCHAR(100) Notification title.

message TEXT Notification content.

created_at TIMESTAMP Notification creation time.

Relationships

 Users ↔ Students: One parent linked to one student (1:1).

 Users ↔ Classes ↔ Students: Many-to-many for teachers and

classes.

 Classes ↔ Study Material: One class can have multiple study

materials (1:N).

 Users ↔ Leave Requests: Users (teachers or parents) can make

multiple leave requests (1:N).

 Users ↔ Chat: Each user can send messages to others (N:N).

Enhanced Features

1. Attendance Analytics: Auto-generate attendance percentage for

students.

2. Fee Payment Gateway: Integrate Razorpay, PayPal, or Stripe for

online payments.

3. PDF Generation: Generate and download documents (bonafide,

scorecards, receipts).

4. Live Class Streaming: Integrate Zoom or Google Meet for online

classes.

5. Mobile Notifications: Firebase Cloud Messaging for updates.

6. Custom Roles: Add optional custom roles if needed in the future.

Here’s a detailed API implementation plan for your school
management system, focusing on the backend (PHP with MySQL) and how
it integrates with the Flutter frontend.

API Implementation Plan

1. Authentication & Authorization

 Endpoints:

1. POST /auth/login: Authenticate user and generate a token.

2. POST /auth/register: Register new users (used by Super

Admin for Admins, Admins for Teachers, etc.).

3. POST /auth/logout: Invalidate token.

4. GET /auth/verify: Verify token validity.

 Features:

o Use JWT (JSON Web Tokens) for secure authentication.

o Role-based access control (Super Admin, Admin, Clerk,

Teacher, Parent).

2. User Management

 Endpoints:

1. GET /users: Fetch all users (role-based filters).

2. GET /users/{id}: Fetch specific user details.

3. POST /users: Create a new user.

4. PUT /users/{id}: Update user details.

5. DELETE /users/{id}: Delete a user.

 Key Operations:

o Super Admin creates/deletes Admins.

o Admin creates/deletes Teachers and Clerks.

3. Class & Subject Management

 Endpoints:
 1. GET /classes: List all classes.

2. POST /classes: Create a new class.

3. GET /classes/{id}: Fetch class details (with assigned teachers

and students).

4. PUT /classes/{id}: Update class details.

5. DELETE /classes/{id}: Delete a class.

6. POST /classes/{id}/subjects: Add subjects to a class.

 Key Operations:

o Admin assigns classes to Teachers.

o Teachers manage subjects in their classes.

4. Student Management

 Endpoints:

1. GET /students: List all students (filter by class).

2. GET /students/{id}: Fetch specific student details.

3. POST /students: Add a new student.

4. PUT /students/{id}: Update student details.

5. DELETE /students/{id}: Remove a student.

 Key Operations:

o Admin and Clerk manage student admissions.

o Parent views their child’s details.

5. Attendance Management

 Endpoints:

1. POST /attendance: Mark attendance for a class.

2. GET /attendance: Fetch attendance records (filter by class,

student, date).

3. GET /attendance/stats/{student_id}: Attendance analytics for

a student.

 Key Operations:
 o Teachers take attendance.

o Parents view their child’s attendance stats.

6. Fee Management

 Endpoints:

1. GET /fees: List all fee records.

2. GET /fees/{student_id}: Fetch fee details for a student.

3. POST /fees/pay: Record a fee payment.

4. PUT /fees/{id}: Update fee details.

 Integration:

o Payment Gateway APIs like Razorpay/Stripe.

7. Study Material

 Endpoints:

1. GET /materials: List study materials (filter by class).

2. POST /materials: Upload new material.

3. DELETE /materials/{id}: Delete material.

 Key Operations:

o Teachers upload materials.

o Parents and students access materials.

8. Leave Management

 Endpoints:

1. POST /leave: Request leave.

2. GET /leave: Fetch all leave requests (filter by status and user).

3. PUT /leave/{id}: Approve/Reject leave.

 Key Operations:

o Teachers request leave from Admin.

o Parents request leave for students.

9. Chat System

 Endpoints:

1. POST /chat/send: Send a message.

2. GET /chat/{user_id}: Fetch chat history with a specific user.

 Key Operations:

o Secure real-time communication using WebSocket or polling.

10. Notifications

 Endpoints:

1. GET /notifications: Fetch notifications for a user.

2. POST /notifications: Send a notification.

 Key Operations:

o Push notifications to Flutter frontend via Firebase.

Backend Architecture

Tech Stack

 PHP Framework: CodeIgniter or Laravel.

 Database: MySQL.

 API Documentation: Swagger/OpenAPI.

 Authentication: JWT.

Frontend API Integration in Flutter

Packages:

1. http: For REST API calls.

2. provider or riverpod: For state management.

3. shared_preferences: For storing JWT tokens.

4. firebase_messaging: For push notifications.

Example: Fetching Classes

dart

Copy code

Future<List<Class>> fetchClasses(String token) async {

final response = await http.get(

Uri.parse('https://yourapi.com/classes'),

headers: {

'Authorization': 'Bearer $token',

},

);

if (response.statusCode == 200) {

final List<dynamic> data = jsonDecode(response.body);

return data.map((json) => Class.fromJson(json)).toList();

} else {

throw Exception('Failed to load classes');