Project Workflow
Backend (PHP with MySQL)
1. Database Design
o Tables:
▪ Users (role-based: Super Admin, Admin, Clerk, Teacher, Parent)
▪ Classes (class details, subjects, teachers assigned)
▪ Students (details, admission, fees, attendance, performance)
▪ Teachers (personal and professional data)
▪ Fees (structure, payments, pending dues)
▪ Documents (uploaded by parents or admins)
▪ Notifications (broadcasts, alerts)
▪ Messages (chat system)
▪ Leave Requests (teacher and parent)
▪ Study Material (files, links, videos for classes)
▪ Attendance (daily records)
o Relationships:
▪ Admin ↔ Teachers (one-to-many)
▪ Teachers ↔ Classes ↔ Students (many-to-many)
▪ Students ↔ Parents (one-to-one)
2. API Development
o Authentication:
▪ Role-based JWT (JSON Web Tokens) for secure access control.
o Endpoints:
▪ Super Admin:
▪ /createAdmin, /deleteAdmin, /getAllData
▪ Admin:
▪ /createTeacher, /deleteTeacher, /assignClasses,
/manageAdmissions, /manageFees
▪ Clerk:
▪ /generateBonafide, /generateScoreCard, /generateIDCard,
/feesDetails
▪ Teacher:
▪ /takeAttendance, /requestLeave, /uploadMaterial,
/sendBroadcast
▪ Parent:
▪ /viewStats, /payFees, /uploadDocuments, /chat,
/requestLeave
3. Features
o Audit Logs: Track all changes made by each role for accountability.
o Real-time Chat: Enable socket-based chat for parents and teachers.
o Role-based Dashboards: Provide tailored APIs for different user
interfaces.
Frontend (Flutter)
1. Screens by Role
o Super Admin:
▪ Dashboard: Admin statistics, total users, system health.
▪ Manage Admins: Create, edit, delete admin profiles.
▪ System Logs: View all activity logs.
o Admin:
▪ Dashboard: Teacher and student stats, admissions pending.
▪ Manage Teachers: List, add, assign classes.
▪ Admissions: View applications, approve/reject, manage fees.
o Clerk:
▪ Dashboard: Pending tasks, document generation.
▪ Generate Documents: Bonafide, ID cards, scorecards.
o Teacher:
▪ Dashboard: Classes handled, attendance stats, milestones.
▪ Attendance: Mark attendance for multiple classes.
▪ Material: Upload teaching material.
▪ Broadcast: Send announcements to a class.
o Parent:
▪ Dashboard: Child's attendance, performance.
▪ Admissions: Fill forms, upload documents.
▪ Fees: Pay fees and view receipts.
▪ Chat: Message teachers.
▪ Leave: Request leave for child.
2. UI Features
o Responsive Design: For mobile, tablet, and desktop.
o Role-based Themes: Different themes for different roles.
o Push Notifications: For announcements, payment reminders, and
updates.
o Offline Mode: Save attendance and other data locally and sync later.
3. Components
o Reusable widgets: Buttons, cards, tables, and forms.
o Modular navigation: Bottom navigation and drawer for role-based access.
Additional Features
1. Parent-Teacher Meeting Scheduler:
o Allow parents to book time slots for meetings.
o Notify teachers and parents.
2. AI-Based Insights:
o Predictive analytics for student performance based on attendance and
scores.
3. Multi-Language Support:
o Include support for regional languages.
4. Calendar Integration:
o Integrate class schedules, holidays, and exam dates.
5. Analytics for Super Admin:
o Reports on system usage, student performance, and fee collection.
6. Data Export/Import:
o Export attendance, scores, and other data in Excel or PDF formats.
7. Fee Reminder System:
o Automatic reminders to parents for due payments.
8. Teacher Feedback:
o Allow parents to provide feedback for teachers.
9. Emergency Alerts:
o Enable the admin to send urgent alerts to all users.
Tech Stack Summary
• Backend: PHP (CodeIgniter/Laravel) + MySQL
• Frontend: Flutter
• API Communication: RESTful APIs with JSON
• Authentication: Role-based JWT
• Hosting: Cloud-based (e.g., AWS, DigitalOcean, or shared hosting like Hostinger)
• Real-time Features: WebSocket for chat and notifications
Database Schema
1. Users Table
Stores user information and roles for Super Admin, Admin, Clerk, Teacher, and Parent.
Field Type Description
user_id Unique identifier for each
INT (AUTO_INCREMENT)
(PK) user.
name VARCHAR(100) Full name of the user.
email VARCHAR(150) Unique email for login.
password VARCHAR(255) Encrypted password.
ENUM('super_admin', 'admin', 'clerk', 'teacher',
role Role of the user.
'parent')
phone VARCHAR(15) Contact number.
created_at TIMESTAMP Account creation date.
updated_at TIMESTAMP Last update date.
2. Students Table
Stores student details.
Field Type Description
student_id (PK) INT (AUTO_INCREMENT) Unique identifier for each student.
name VARCHAR(100) Full name of the student.
dob DATE Date of birth.
class_id (FK) INT References Classes table.
parent_id (FK) INT References Users table (parent role).
admission_date DATE Admission date.
status ENUM('active', 'inactive') Current status.
3. Classes Table
Stores class details.
Field Type Description
class_id (PK) INT (AUTO_INCREMENT) Unique identifier for each class.
name VARCHAR(50) Class name (e.g., Grade 10).
section VARCHAR(10) Section (e.g., A, B, C).
teacher_id (FK) INT References Users table (teacher role).
subject_list JSON List of subjects for the class.
4. Attendance Table
Tracks attendance for students.
Field Type Description
attendance_id (PK) INT (AUTO_INCREMENT) Unique identifier.
student_id (FK) INT References Students table.
class_id (FK) INT References Classes table.
date DATE Date of attendance.
status ENUM('present', 'absent') Attendance status.
5. Fees Table
Handles student fee details.
Field Type Description
fee_id (PK) INT (AUTO_INCREMENT) Unique identifier.
student_id (FK) INT References Students table.
total_amount DECIMAL(10, 2) Total fee amount.
amount_paid DECIMAL(10, 2) Amount paid.
Field Type Description
due_date DATE Fee due date.
status ENUM('paid', 'unpaid') Payment status.
6. Study Material Table
Stores teaching material.
Field Type Description
material_id (PK) INT (AUTO_INCREMENT) Unique identifier.
class_id (FK) INT References Classes table.
teacher_id (FK) INT References Users table (teacher role).
title VARCHAR(100) Title of the material.
description TEXT Brief description.
file_url VARCHAR(255) URL of the material file.
7. Leave Requests Table
Tracks leave requests for teachers and students.
Field Type Description
leave_id (PK) INT (AUTO_INCREMENT) Unique identifier.
user_id (FK) INT References Users table.
reason TEXT Reason for the leave.
start_date DATE Leave start date.
end_date DATE Leave end date.
status ENUM('pending', 'approved', 'rejected') Leave status.
8. Chat Table
Manages chat messages between users.
Field Type Description
chat_id (PK) INT (AUTO_INCREMENT) Unique identifier.
sender_id (FK) INT References Users table (sender).
receiver_id (FK) INT References Users table (receiver).
message TEXT Message content.
sent_at TIMESTAMP Message sent time.
9. Notifications Table
Handles system-wide notifications.
Field Type Description
notification_id (PK) INT (AUTO_INCREMENT) Unique identifier.
user_id (FK) INT References Users table (recipient).
title VARCHAR(100) Notification title.
message TEXT Notification content.
created_at TIMESTAMP Notification creation time.
Relationships
• Users ↔ Students: One parent linked to one student (1:1).
• Users ↔ Classes ↔ Students: Many-to-many for teachers and classes.
• Classes ↔ Study Material: One class can have multiple study materials (1:N).
• Users ↔ Leave Requests: Users (teachers or parents) can make multiple leave
requests (1:N).
• Users ↔ Chat: Each user can send messages to others (N:N).
Enhanced Features
1. Attendance Analytics: Auto-generate attendance percentage for students.
2. Fee Payment Gateway: Integrate Razorpay, PayPal, or Stripe for online
payments.
3. PDF Generation: Generate and download documents (bonafide, scorecards,
receipts).
4. Live Class Streaming: Integrate Zoom or Google Meet for online classes.
5. Mobile Notifications: Firebase Cloud Messaging for updates.
6. Custom Roles: Add optional custom roles if needed in the future.
Here’s a detailed API implementation plan for your school management system,
focusing on the backend (PHP with MySQL) and how it integrates with the Flutter
frontend.
API Implementation Plan
1. Authentication & Authorization
• Endpoints:
1. POST /auth/login: Authenticate user and generate a token.
2. POST /auth/register: Register new users (used by Super Admin for
Admins, Admins for Teachers, etc.).
3. POST /auth/logout: Invalidate token.
4. GET /auth/verify: Verify token validity.
• Features:
o Use JWT (JSON Web Tokens) for secure authentication.
o Role-based access control (Super Admin, Admin, Clerk, Teacher, Parent).
2. User Management
• Endpoints:
1. GET /users: Fetch all users (role-based filters).
2. GET /users/{id}: Fetch specific user details.
3. POST /users: Create a new user.
4. PUT /users/{id}: Update user details.
5. DELETE /users/{id}: Delete a user.
• Key Operations:
o Super Admin creates/deletes Admins.
o Admin creates/deletes Teachers and Clerks.
3. Class & Subject Management
• Endpoints:
1. GET /classes: List all classes.
2. POST /classes: Create a new class.
3. GET /classes/{id}: Fetch class details (with assigned teachers and
students).
4. PUT /classes/{id}: Update class details.
5. DELETE /classes/{id}: Delete a class.
6. POST /classes/{id}/subjects: Add subjects to a class.
• Key Operations:
o Admin assigns classes to Teachers.
o Teachers manage subjects in their classes.
4. Student Management
• Endpoints:
1. GET /students: List all students (filter by class).
2. GET /students/{id}: Fetch specific student details.
3. POST /students: Add a new student.
4. PUT /students/{id}: Update student details.
5. DELETE /students/{id}: Remove a student.
• Key Operations:
o Admin and Clerk manage student admissions.
o Parent views their child’s details.
5. Attendance Management
• Endpoints:
1. POST /attendance: Mark attendance for a class.
2. GET /attendance: Fetch attendance records (filter by class, student,
date).
3. GET /attendance/stats/{student_id}: Attendance analytics for a student.
• Key Operations:
o Teachers take attendance.
o Parents view their child’s attendance stats.
6. Fee Management
• Endpoints:
1. GET /fees: List all fee records.
2. GET /fees/{student_id}: Fetch fee details for a student.
3. POST /fees/pay: Record a fee payment.
4. PUT /fees/{id}: Update fee details.
• Integration:
o Payment Gateway APIs like Razorpay/Stripe.
7. Study Material
• Endpoints:
1. GET /materials: List study materials (filter by class).
2. POST /materials: Upload new material.
3. DELETE /materials/{id}: Delete material.
• Key Operations:
o Teachers upload materials.
o Parents and students access materials.
8. Leave Management
• Endpoints:
1. POST /leave: Request leave.
2. GET /leave: Fetch all leave requests (filter by status and user).
3. PUT /leave/{id}: Approve/Reject leave.
• Key Operations:
o Teachers request leave from Admin.
o Parents request leave for students.
9. Chat System
• Endpoints:
1. POST /chat/send: Send a message.
2. GET /chat/{user_id}: Fetch chat history with a specific user.
• Key Operations:
o Secure real-time communication using WebSocket or polling.
10. Notifications
• Endpoints:
1. GET /notifications: Fetch notifications for a user.
2. POST /notifications: Send a notification.
• Key Operations:
o Push notifications to Flutter frontend via Firebase.
Backend Architecture
Tech Stack
• PHP Framework: CodeIgniter or Laravel.
• Database: MySQL.
• API Documentation: Swagger/OpenAPI.
• Authentication: JWT.
Frontend API Integration in Flutter
Packages:
1. http: For REST API calls.
2. provider or riverpod: For state management.
3. shared_preferences: For storing JWT tokens.
4. firebase_messaging: For push notifications.
Example: Fetching Classes
dart
Copy code
Future<List<Class>> fetchClasses(String token) async {
final response = await http.get(
Uri.parse('https://yourapi.com/classes'),
headers: {
'Authorization': 'Bearer $token',
},
);
if (response.statusCode == 200) {
final List<dynamic> data = jsonDecode(response.body);
return data.map((json) => Class.fromJson(json)).toList();
} else {
throw Exception('Failed to load classes');
