eHR System Table of Contents

Item Page
Overall System Architecture 2
eHR Hosting Server & Software Specifications 3-4
Data Export Integration Method 5
Package Options 6
Leave & Claim Work Flow 7-8
Module : Admin 11
Module : Employee & Attendance 12
Module : Payroll 13
Module : Leave 14
Module : Claim 15

1
 eHR System Overall System Architecture
eHR Hosting Server Computer Client(PC/Mac)

• Self Hosted with Network & Software

Firewall Level Protection
• DDoS Protection
• Daily off-server backup for 30-day retention
period
• Dedicated Bandwidth
Smart Phone Devices Supported
(Android/Apple)

SSL Encrypted
Connection over the
Internet
2
eHR System Optional Packages

6
eHR System Leave Process Workflow
Leave Application Start
Performed by Staff either through web
or mobile: Leave Approval/Rejection
Email Notification Performed by Admin And/or HOD
• Select Leave Type,
sent to Admin either through web or mobile
• Select From Date & To Date,
• View all Staff’s Leave Applications
• Select Full or Half Day for 1 Day and their attachments,
Leave,
• Select Approve/Reject Option.
• Attach photo of Medical Cert for
MC Leave,
• Apply Leave End. Email Notification
Email Notification sent to Staff
sent to Staff

View My Leave List

Leave Cancellation
Performed by Staff either through web
Performed by Staff either through web or mobile
or mobile
Select Leave Date Applied,
• Select Leave to Cancel,
• View real-time updated status of
• Cancel Desired Leave Applied. their own Leave Application.

7
eHR System Claim Process Workflow
Claim Application Start
Performed by Staff either through web Claim Approval/Rejection
or mobile: Email Notification Performed by Admin And/Or HOD
• Select Pay Period, sent to Admin either through web or mobile
• Enter Claim Name and Claim • View all Staff’s Claim Applications
Amount, and their attachments,
• Attach photo of receipt(if any), • Select Approve/Reject Option.
• Apply Claim End.

Email Notification Email Notification

sent to Staff sent to Staff

Claim Cancellation View My Claim List

Performed by staff either through web
Performed by Staff either through web
or mobile
or mobile
• Select Pay Period,
Select Pay Period,
• View Pending Claims,
• View real-time updated status of
• Cancel Desired Claim. their own Claim applications.

8
eHR System Core Modules of eHR System

Admin -Company
-Setup
-Users
-Email Notifications
Employee -Employee List
-Job Titles
Attendance -Attendance Records
-Employee Clock In/Out (GPS Tracking)
-My Attendance
Payroll -Configure
-Payroll Entry
-My Payroll

9
eHR System Core Modules of eHR System (Cont.)

Leave -Configure
-Replacement Leave
-Leave Summary
-My Leave Summary
-Leave List
-My Leave List
-Apply/Approve
Claim -Claim Submission
-Claim Approval
-Auto Post to Payroll Calculation

10
eHR System Admin Modules

Company General Information : To save the company’s general information

Location : To add or delete company’s branch/outlet
Departments : To add/delete/edit/print departments
Work Week : To define company’s working days
Work Shifts : To add/delete work shift present inside the company
Holidays : To add/delete holidays given by the company (including public
holidays)
User Accounts : To add/delete user account for employees
Access Level : To define the access level by granting right to
view/add/edit/delete in different modules
Subscribe : To register user’s email address for notification.

11
eHR System Employee & Attendance Modules
Modules : Employee
Employee List To view the list of employee, to add/delete employee in the list and
to edit the profile of existing employee.
Job Titles To add/delete job titles in the company and define the job
description

Modules : Attendance
Attendance Add Records : To add employee’s attendance into record
Records Import Records : To import employee’s attendance file according
to the format given
View Records : To view the attendance of an employee in
a given time period
To record employee’s clock in/out date and time
To view individual attendance in a given time period
12
eHR System Payroll Modules
Modules : Payroll
Configure Pay Period Settings : To add or delete pay period
Rate Settings : To define the settings for overtime
Payroll Entry To add or delete employee’s payroll according to pay period
My Payroll To view individual payroll on the selected pay period

13
eHR System Leave Modules
Modules : Leave
Configure Leave Entitlement : To define leave entitlement for each job title
Leave Type : To add/delete leave types in company
Show Work Days : To view total number of work day in every
each month
To apply for replacement leave by employee

To view leave summary of all employee in company

To view individual leave summary

To view all leave transaction in a given time period

To view individual leave transaction in a given time period
To apply leave through system

14
eHR System Claim Modules
Modules : Claim
My Claim List To submit Claim and any attachments for employee
Claim List To view/approve/reject employee’s claims and to reflect them to
employee’s payroll

15