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Annexure 9 - Implementation of Safety System and Process

Form NO: SAFETY/FORMS/CSM/09 Rev: 06 Effective Date: 15th Jan 2022

Sl. Maximum
Criteria Requirements Guideline for Audit Expected Aspects
No. Score
2.1 Capability of Workforce, (Skilled, # Deployment of Skilled & certified vendor a) Deployment of below 70%
Certified Competent Supervisor, employees ( supervisors, site safety certified employees at site, Score -
Site Safety Supervisors and supervisors and workman as per the job 0 marks
manpower etc.) Verify through requirements ) from JNTVTI or other b) Deployment of 70- 90 %
site visit and Interview. TATA STEEL approved institutions. certified employees at site & having
up to 15-30% employee in gold &
platinum proficiency : Score - 10
marks
c) Deployment of 90- 100%
25
certified employees at site with
right skill in right job & having 30-
50 % employee in gold & platinum
proficiency Score- 20 marks
d) Deployment of 100% certified
employees at site with right skill in
right job & having more than 50 %
employee in gold & platinum
proficiency Score- 25 marks
# Hazard identification and Risk a) Inadequate hazard identification
assessment :Inclusion of site specific , job and poor implementation of safety
specific and adequate six directional measures mentioned in work
hazard in Work permit .Job Hazard permit, Score 0 marks
Analysis by contractor supervisors b) Inclusion of Job specific, site
.Learnings from JHA incorporating in specific hazards & safety measures
mentioned and addressed
adequately in work permit , Score 10
5 marks
c) Job specific, site specific
hazards and safety measures
mentioned adequately in work
permit and known to the working
group. Score 10 marks

# Compliance to deployment of applicable a) Non-compliance captured with

safety standards at site as mentioned in respect to applicable safety
standard , SOP and permit system
, Score - 0 marks
b) Non-compliance captured with
respect to only one aspect (
applicable safety standard , SOP or 15
work permit system)Score - 10
marks
c) 100% compliance to applicable

permit system , Score - 15 marks

Total Marks 50

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Sl. Maximum
Criteria Requirements Guideline for Audit Expected Aspects
No. Score

2.2 Conducting Tool box ,mass meeting # Conducting Tool Box meetings a) In adequate records on Toolbox
regularly and leadership engagement( daily at all sites of location by site meetings and participation below
Contractor proprietor line walk). (Verify supervisors , site safety 80% in Tool Box meetings, Score
through Records , Interview & site visit) supervisors . 0 marks
b) Maintaining adequate records &
100% participation of work men 20
&supervisors in Tool Box meetings,
Score 10 marks
c) Compliance of tool box meeting
points being captured & reviewed
,Score 20 marks
# Participation of Proprietor / a)Below 80% compliance of monthly
Locational in charge in Line walks line walk & mass meeting, Score - 0
and Monthly mass meetings and marks
maintaining records b) Monthly compliance of line walk
& safety mass meeting & record
available - 10 marks
c) Monthly compliance of line walk 20
by proprietor being captured in E
Proc (IT system)) & mass meeting
record available -15 marks
d) compliance of line walk & mass
meeting points , 20 marks

# Effectiveness of line walk , tool - a) Compliance of learning of the

box meeting & safety mass Incidents of the department /division
meeting /location , is less than 80% 0
marks
b) Compliance of learning of the
Incidents of the department /division
10
/location , compliance is 80-94%%
5marks
c) Compliance of Learning of the
Incidents of the department /division
/location , compliance is more than
95% 10 marks

Total Marks 50

Sl. Maximum
Criteria Requirements Guideline for Audit Expected Aspects
No. Score
2.3 Providing & ensuring usage of # Hazard mapping with a) Hazard mapping not
standard (IS/EN) and right PPEs respect to location specific available ,score 0
while performing the job. Ensure and usage of applicable and marks
timely replacements. (Verify standard PPEs by contractor b) Availability of Hazard mapping with 20
through site visit and Interview). employees at working site the current job requirements but non-
compliance related to use of PPE
observed, score 10 marks
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SS/GEN-54, Version-8.0 16th May 2024

c) Availability of Hazard mapping and

100% employees using required and
standard PPE ,score 20 marks
# Physical condition of PPE a) Some of employees
using by employees at using defective PPE ,
working site score - 0 marks
20
b) 100% employees using non
defective PPE ,score - 20 marks

# Regular audits on usage of a) Poor compliance on

PPE by supervisors and Audits on PPE usage
review of PPE quality and and review , score 0
improvements by vendor marks
10
b) Regular audits by supervisors with
specified frequency and review by
vendor on monthly basis , score 10
marks

Total Marks 50

Sl. Maximum
Criteria Requirements Guideline for Audit Expected Aspects
No. Score

2.4 Providing & ensuring safe usage of standard, # Availability and usage of a) List of Standard, applicable
applicable and standard Tools & Tackles not
and calibrated safety gadgets (e.g. Gas tools
too ls & tackles by contractor available , score 0 marks
detectors) while performing the job. (Verify at working site
through Records and Site visit)
b) List of Standard, applicable Tools
& Tackles available but non- 20
compliance observed at site, score
10 marks

c) List of 100% Standard, applicable

Tools & Tackles available and no
non-compliance observed score 20
marks

# Physical condition & legal a) Legal compliance not

compliance of applicable followed and poor
tools-tackles & equipment at condition of Tools &
working site ( As applicable) Tackles , score 0 marks

b) 100% Legal compliance being 20

followed and all the Tools & Tackles
are defective free ,score - 20 marks

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# Tools & Tackles based a) Poor compliance of audits

audit by contractor's and review , score 0
supervisors (site marks
verification)
10
b) Regular audits by supervisors with
specified frequency and review by
vendor on monthly basis , score
10 marks

Total Marks 50

Sl. Maximum
Criteria Requirements Guideline for Audit Expected Aspects
No. Score

2.5 Ensuring a good # Working sites house keeping a) Poor house keeping at
housekeeping free from maintained in systematic approach site ,score 0 marks
any slip / trip / fall hazards .Material storage area, stores area
at working sites. (Verify and rest sheds orderliness 15
b) 100% compliance to excellent
through site visit) maintained. Free from Slip / Trip /
House keeping at site , storage &
Fall hazards.
contractor shed , score 15 marks
# Implementation of 1S ,2S at site. a) Concept of 1S & 2S not
followed , score 0
marks
15
b) Deployment of 1S & 2S at site,
storage & contractor shed ,score -
15 marks

#and approach for 5S concept at a) Poor compliance of

working sites . Check list developed audits and review ,
on 5s and being followed regularly score 0 marks

b) Regular audits by supervisors

with specified frequency and review 20
by vendor on monthly basis , score
10 marks
C) Concept of 5 S & Visual
workplace management is deployed
, score -20 marks

Total Marks 50

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Sl. Criteria Maximum

Guideline for Audit Expected Aspects
No. Requirements Score
2.6 Self-Safety Initiative # System of safety improvement a) System not exist and poor
/ Project by projects exist and known to 100% engagement of top leadership
contractor for supervisors. Involvement of top ,score 0 marks
Safety management in self initiated safety b) System exist for capturing suggestions
Improvement projects (record of no. of suggestion by employees and other stake holders
received, no. of suggestion related to safety improvement projects &
implementation, resource provision) involvement of top leadership in 10
implementation of safety improvement
projects .score 10 marks

# Safety improvement projects a) Less than 4 nos of safety

implemented at working sites improvement projects in a year
0 marks
b) Minimum 4 safety improvement projects 20
implemented - 20 marks

# Safety projects to improve system a) Less than 2 nos of system

related gaps related safety improvement
projects in a year, score -0
marks
b) Minimum 2 nos. System related safety
improvement project implemented , score - 20
10 marks
c) Confirmation of Implementation of all
types of safety improvement projects in
field by CO /TATA STEEL representative &
assessor , score -20 marks

Total Marks 50

Note- Contract Owner, Contract Administrator, users and department safety Professional should assess every quarter
with positives and opportunities for improvement findings. Average score of every quarter and final third-party agency
scores will be considered during final assessment for star rating. Initially 4 and 5 star rated vendors to be assessed
and further to be extended to star rated 3 vendors also.

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Annexure 10
Sub-vendor Engagement Form for High Risk and Low Risk Service Jobs

Form NO: SAFETY/FORMS/CSM/10 Rev: 05 Effective Date: 1st Sept 2023

(This form is sation in their letter head)

Format for Sub Vendor engagement Request

Date:

The Chief Procurement Officer / Chief Commercial (Engineering & Projects)

Tata Steel Ltd
Location:

Sub: Approval Request for Engagement of Sub-vendor

[High risk Service job / Low risk service job]

Through: The Chief /Head of the user department (Signature & Office seal)

Dear Sir,

This is to bring to your kind attention that Tata Steel Ltd has placed a Work Order on us:

the following job

We seek your approval for the engagement of Sub-vendor/

Sub
ub--vendor/ Vendors (registered in Tata Steel) for execution of the job as detailed
below.

Tick option A or B as applicable:

ble:

(3-Star qualified) will be deployed as

sub-vendor for executing the job under their own supervision.

-star qualified) will be deployed as Sub-vendor under

Prime / Main Vendor supervision.

We hereby declare that we shall be solely responsible for compliance of all the terms and conditions of the said order as well as
with various statutory provisions as applicable for the execution of the job through the said sub-vendor to be engaged by us.

Thanking you

Yours sincerely

(Prime Vendor with office seal)

Name of the

Vendor Name

For Official Use only

Approval Granted/ Not Granted:

Chief Procurement Officer / Chief Commercial (E&P), Tata Steel Ltd Chief / Head HRM Tata Steel Ltd

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