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Former Member
Posted on May 4, 2013 3 minute read
Cross-Company/Inter-company
transactions
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78 Likes 257,389 Views 79 Comments
Cross-Company/Inter-company transactions
Several company codes are involved in a cross-company code transaction. In a cross-company
code transaction, the system posts a separate document with its own document number in each of
the company codes.
Individual documents are linked by a common cross-company code number. The system generates
line items automatically (receivables and payables arising between company codes) in order to
balance the debits and credits in each document.
At times one company code makes purchases on behalf of another company code or makes
payment on behalf of another company code. This needs entries to be passed in both company
codes.
If cross company code settings are done, entry in one company code would generate the entry in the
other company code also.
In this example, we have already two company codes 1009 and 1011 in country USA.
1.1 Check whether Doc type SA allows cross company
postings
Via Menus IMG(SPRO)–>Financial Accounting( new) –> Financial Accounting
Global Settings (New) –> Document –> Document Types –> Define
Document types for Entry View
Via Transaction Code OBA7
Select Position button and give Document type SA and press Enter
Make sure Document type SA allows Inter-company postings
1.2 Create Clearing G/L account in both company
codes in FS00
Create below G/L accounts in respective company codes
1.3 Prepare Cross company code Transactions
Via Menus IMG –> Financial Accounting –> General Ledger Accounting–> Business
transactions–> Prepare cross-company code transactions
Via Transaction Code OBYA
Provide below details and save Click on Save
Note :Alternatively, you can use Customer and vendor Posting Keys and give Inter-company
Customer and Vendor numbers
1.4 Prepare Cross company code for Manual
Payments
Via Menus IMG –>Financial Accounting –>Accounts Receivables and Payables –>
Business transactions–> Outgoing payments –> Manual Outgoing
payments–>Prepare Cross Company code for manual payments
Via Transaction Code OB60
Click on New Entries
Click on Save
1.5 Prepare Cross company code for Automatic
Payments
Via Menus IMG–> Financial Accounting–> Accounts Receivables and Payables–>
Business transactions –> Outgoing payments–> Automatic Outgoing
payments –>Payment method/Bank Selection for Payment Program–>
setup all company codes for payment transactions
Via Transaction Code FBZP
Select company code 1011 (second created Company code) and give below details:
Click on Save
1.6 Post a cross company transaction
Via Menus Accounting –> Financial Accounting–> Accounts Payables –
> Document Entry —-> Invoice
Via Transaction Code FB60
Provide below details
Make sure to use co code 1009 on the header and co code 1011 on the line item.
Select Simulate and then Save
Click on Continue. Cross Company code document is posted.
To Display the cross company Document
Via Menus Accounting à Financial Accounting –> General Ledger–> Documentà
Cross Company code transaction –>Display
Via Transaction Code FBU3
Provide Cross company code document number or select from document list
Press Enter
Other Cross Company transactions i.e. Change/Display Reverse Cross Company document
1.7 Process Manual payment on behalf of other
company code
Via Menus Accounting –> Financial Accounting –> Accounts Payable –> Outgoing
Payment –> Post
Via Transaction Code F-53
Prerequisite: Make sure that there are some open items for a vendor in company code 1011 or
process a vendor invoice in 1011 using FB60/F-43
Go to F-53 and provide the below details
Click on Process Open Items and Select the invoice to be paid
Document–>Simulate–>Save
Note : Alternatively, you can run Automatic Payment Program (F110) as well.
Hope this document helps
Best Regards ,
Venkat Emani
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Assigned tags
FIN (Finance)
SAP ERP
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accounting
company
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79 Comments
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Former Member
May 25, 2017 at 7:20 pm
Dear Venkat,
Is there a way to copy an intercompany entry that will copy both sides of the entry - not just the intercompany
account.
Example:
Original Entered Data:
Company Code 2004 Account #
Company Code 1300 Account #
Posted Data:
Company Code 2004 Account #
Company Code 2004 Intercompany Account
Company Code1300 Account #
Company Code 1300 Intercompany Account
Copy Intercompany Transaction:
Company Code 2004 Account #
Company Code 1300 Account #
Thank you!
o Like(0)
Austin Steyn
May 26, 2017 at 11:38 am
Hi,
Thank you for the informative inter-company document. It covers all aspects except New G/L. From a CO perspective
could you explain the approach that is used to derive the Profit center for the Invoice Scenario that you described?
The basic concept is that the Profit center used '(default from Cost Center) is extended across both company codes,
but what if each company code used independent profit centers? Is partner profit center used? Substitution, CO
derivation? Which is the best solution? How is this handled?
Many thanks!
o Like(0)
Former Member
June 21, 2017 at 7:10 pm
thanks for the informative information.
But how do ensure that both items are cleared suing automatic payment.
o Like(0)
Muhammad Arif Billah
October 30, 2017 at 3:46 am
Hi,
Very informative.
But, what if the New GL is active?
How do we handle this in CO.
Br,
o Like(0)
rafi d
September 17, 2019 at 9:23 am
Thank you so much Pro
o Like(0)
Hari Krishna Prasad Lalam
October 2, 2019 at 4:43 am
Hi Check last F-53 transaction wrong, because after outgoing payment those entries need to be cleared that means
debit and credit should be same. in the above case not like that.outgoing payment should be done above case from
company code 1011.
o Like(0)
Kundan Kumar
April 22, 2020 at 12:52 pm
Hi Venkat,
very nice explaination.
I have a query,
How to clear the open item of both clearing GL ?
o Like(0)
Mukesh Sharma
April 25, 2020 at 1:59 pm
Hi Kundan,
To clear open items in inter-company G/L there is no automatic program like F.13 but you can do clearing
manually with F-03 by selecting the other inter-company G/L with "Select More" in Edit option.
We created custom program so as to automate this and also create your own rules for a customer.
Regards,
Mukesh
Like(0)
Moin Basha Abdul
May 15, 2020 at 7:11 pm
Hi,
Nice document.
And I would like to know on automatic determination of SGTXT (Short Text)
for Automatic derived InterCo clearing Accounts G/Ls Line Items
Here, In above screen shots used two clearing interco GLs
1) 200195 - Clearing Acct-1011
2) 200196 - Clearing Acct-1009
How to get automatic text which was used for G/L-900000 and 400303 line item text to interco line items text
Please help me in this. Thanks.
Regards,
Moin
o Like(0)
Sanjai Babu
March 11, 2021 at 11:38 pm
Hi Venkat ,
Its very informative document.. Appreciate for sharing.
Can you share your inputs - Profit Center Substitution - Cross Company AP Payments when F110 is use and
sending company profit center to be substituted in paying company documents
Can the sending company payment document's profit center ( Say 2000) be substituted in paying company payment
document. Can you share your inputs
* NEW GL is not active and in paying company books - a separate payment document for the sending company is
generated .
Thanks
Sanjai
o Like(0)
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